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HomeMy WebLinkAboutProposal - Keramida - Statistical Analysis of Groundwater Sampling1316 COUNTY -CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND. INDIANA 46601-1830 CITY OF SOUTH BEND PETE BUTTIGIEG, MAYOR BOARD OF PUBLIC WORKS March 28, 2017 Brian Harrington Keramida 401 North College Avenue Indianapolis, IN 46202 RE: Proposal Dear Mr. Harrington: PHONE 574/235-9251 FAx 574/235-9171 The Board of Public Works, at its meeting held on March 28, 2017, approved the above referenced proposal for statistical analysis of groundwater sampling events in the amount of $4,650. Enclosed please find a copy of the agreement for your records. If you have any further questions regarding this matter, please call this office at (574) 235- 9251. Sincerely, Linda M. Martin, Clerk Enclosure c: Michelle Smith, Environmental Services Carol Kurzhal, Environmental Services GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK JAMEs A. MUELLER THERESE J. DORAU O-q� KERAMIDA nj= ENGINEERS SCIENTISTS PLANNERS GLOBAL EHS & SUSTAINABILITY SERVICES 401 North College Avenue Indianapolis, Indiana 46202 (317) 685-6600 • Fax (317) 685-6610 1-800-508-8034 info@keramida.com • www.keramida.com AUTHORIZATION SHEET Project Name: City of South Bend — Former Biosolids Landfill Description of Services: 2017 Semi Annual Statistical Aaalyses/Repotting Project Location: 4340 Trade Drive, South Bend, Indiana 46628 Proposal No. and Date: P20907X March 14, 2017 FOR APPROVAL AND PAYMENT OF CHARGES: If approval and payment are not handled by the same individual, please indicate the appropriate name(s). Firm/Company: City of Soulb Bend — Environmental Services Address: 3113 Riverside Drive City/State: South Bend, Indiana Zip: 46628 Attention: Ms. Michelle Smitb Phone: (574) 235-5797 Email: msmitb@.ronthbendingov PAYMENT TERMS: Project Cost (Lump Sum): $4,650 (billed as detailed below) Semi -Annual Event #1 - $2,325 lump sum following report submittal Semi -Annual Event #2 - $2,325 lump sum following report submittal Retainer Fees — A retainer in the amount of $0 is to be paid to KERAMIDA prior to the commencement of the work, with the remainder of the fees due when invoiced upon completion of the project. For on -going projects, the remainder of the fees will be billed monthly based upon work performed. Professional Fees & Expenses — If payment is by credit card, please use: American Express, Visa or MasterCard. Please call our office with credit card information for payment. A late payment charge of 1.5% per month will be added, if payment is not made Within 30 days after invoice date. PROJECT ACCEPTANCE: The Terms and Conditions of this Proposal, including the Terms on this page and the attached General Terms and Conditions are: Accepted this Ae day of 2017. APPR+OVEI) Board of Puklic Works Print or type name of authorized representative and title Signature of authorized representative INCREASING OUR CLIENTS' PROFITABILITYTHROUGHS'MARTGONSULTING7-M ENGINEERS • GEOLOGISTS • SCIENTISTS • SAFETY PROFESSIONALS • INDUSTRIAL HYGIENISTS • TOXICOLOGISTS • MODELING EXPERTS INDIANAPOLIS, IN • ELKHART, IN • CINCINNATI, OH • CHICAGO, IL • NEW YORK, NY • SACRAMENTO, CA • LOS ANGELES, CA • PITTSBURGH, PA When the prospective Contractor Is enable to certify to any of the statements below, it shall attach as explanation to this Affidavll. CONTRACTOR'S NON -COLLUSION AND NON -DEBARMENT AFFIDAVIT, CERTIFICATION REGARDING INVESTMENT WITH IRAN, EMPLOYMENT ELIGIBILITY VERIFICATION, NON-DISCRIMINATION COMMITMENT AND CERTIFICATION OF USE OF UNITED STATES STEEL PRODUCTS OR FOUNDRY PRODUCTS (Must be completed for all quotes and bids. Please type or print) STATE O4 .� ) ) SS: COUNTY ) The undersigned Contractor, being duly sworn upon his/her/its oath, affirms under the penalties of perjury that: 1. Contractor has not, nor has any other member, representative, or agent of the firm, company, corporation or partnership represented by him, entered into any combination, collusion or agreement with any person relative to the price to be bid by anyone at such letting nor to prevent any person from bidding nor to induce anyone to refrain from bidding, and that this bid is made without reference to any other bid and without any agreement, understanding or combination with any other person in reference to such bidding. Contractor further says that no person or persons, firms, or corporation has, have or will receive directly or indirectly, any rebate, fee, gift, commission or thing of value on account of such sale; and 2. Contractor certifies by submission of this proposal that neither contractor nor any of its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department or agency; and 3. Contractor has not, nor has any successor to, nor an affiliate of, Contractor, engaged in investment activities in Iran. a. For purposes of this Certification, "Iran" means the government of Iran and any agency or instrumentality of Iran, or as otherwise defined at hid. Code § 5-22-16.5-5, as amended from time -to -time. b. As provided by bid. Code § 5-22-16.5-8, as amended from time -to -time, a Contractor is engaged in investment activities in bran if either: i. Contractor, its successor or its affiliate, provides goods or services of twenty million dollars ($20,000,000) or more in value in the energy sector of Iran; or ii. Contractor, its successor or its affiliate, is a fnaocial institution that extends twenty million dollars ($20,000,000) or more in credit to another person for forty-five (45) days or more, if that person will (i) use the credit to provides goods and services in Non -Collusion Non -Debarment Amdavit Non Iran Fonn the energy sector in Iran; and (ii) at the time the financial institution extends credit, is a person identified on list published by the Indiana Department of Administration. 4. Contractor does not knowingly employ or contract with an unauthorized alien, nor retain any employee or contract with a person that the Contractor subsequently learns is an unauthorized alien. Contractor agrees that he/she/it shall enroll in and verify the work eligibility status of all of Contractor's newly hired employees through the E-Verify Program as defined by I.C. 22-5-1.7-3. Contractor's documentation of enrollment and participation in the E-Verify Program is included and attached as part of this bid/quote; and 5. Contractor shall require his/her/its subcontractors performing work under this public contract to certify that the subcontractors do not knowingly employ or contract with an unauthorized alien, nor retain any employee or contract with a person that the subcontractor subsequently teams is an unauthorized alien, and that the subcontractor has enrolled in and is participating in the E-Verify Program. The Contractor agrees to maintain this certification throughout the term of the contract with the City of South Bend, and understands that the City may terminate the contract for default if the Contractor fails to cure a breach of this provision no later than thirty (30) days after being notified by the City. 6. Persons, partnerships, corporations, associations, or joint venturers awarded a contract by the City of South Bend through its agencies, boards, or commissions shall not discriminate against any employee or applicant for employment in the performance of a City contract with respect to hire, tenure, terms, conditions, or privileges of employment, or any matter directly or indirectly related to employment because of race, sex, religion, color, national origin, ancestry, age, gender expression, gender identity, sexual orientation or disability that does not affect that person's ability to perform the work. hi awarding contracts for the purchase of work, labor, services, supplies, equipment, materials, or any combination of the foregoing including, but not limited to, public works contracts awarded under public bidding laws or other contracts in which public bids are not required by law, the City, its agencies, boards, or commissions may consider the Contractor's good faith efforts to obtain participation by those Contractors certified by the State of Indiana as a Minority Business ("MBE") or as a Women's Business Enterprise ("WBE") as a factor in determining the lowest, responsible, responsive bidder. In no event shall persons or entities seeking the award of a City contract be required to award a subcontract to an MBE/WBE; however, it may not unlawfillly discriminate against said WBE/MBE. A finding of a discriminatory practice by the City's MBE/WBE Utilization Board shall prohibit that person or entity from being awarded a City contract for a period of one (1) year from the date of such determination, and such determination may also be grounds for terminating the contact for which the discriminatory practice or noncompliance pertains. 7. The undersigned contractor agrees that the following nondiscrimination commitment shall be made a part of any contract which it may henceforth enter into with the City of South Bend, Indiana or any of its agencies, boards or commissions. Non -Collusion Non-nebannenl Affidavit Non Iran Form Contractor agrees not to discriminate against or intimidate any employee or applicant for employment in the performance of this contract with privileges of employment, or any matter directly or indirectly related to employment, because of race, religion, color, sex, gender expression, gender identity, sexual orientation, handicap, national origin or ancestry. Breach of this provision may be regarded as material breach of contract. I, the undersigned bidder or agent as contractor on a public works project, understand my statutory obligations to the use of steel products or foundry products made in the United States (I.C. 5-16-8-1). I hereby certify that I and all subcontractors employed by me for this project will use steel products or foundry products on this project if awarded. I understand that violations hereunder may result in forfeiture of contractual payments. *+k* I hereby affirm under the penalties of perjury that the facts and information contained in the foregoing bid for public works are true and correct. Dated this 11#—L day of&, ,2017 Contractor/Bidder (Firm) ' Signature Contractor/Bi Id r or Its Agent I Printed Nam arrd Title Subscribed and sworn to before me this 4 L day of %l7dA/ 20�a My Commission Expires ly j' . � Ot'ary Public County of Residence JULIE K BAKER Seal Notary Public - State of Indiana Hendricks County My Commission Expires Aug 31, 2024 Non -Collusion Non -Debarment Affidavit Non Iran Form *mKERAMIDA � ENGINEERS • SCIENTISTS • PLANNERS GLOBAL EHS & SUSTAINABILITY SERVICES March 14, 2017 Ms. Michelle Smith City of South Bend — Environmental Services 3113 Riverside Drive South Bend, Indiana 46628 401 North College Avenue Indianapolis, Indiana 46202 (317) 685-6600 9 Fax (317) 685-6610 1-800-508-8034 info@keramida.com • www.keramida.com Re: Proposal for Statistical Analyses of Groundwater Sampling Events Organic Resources Facility — Closed Biosolids Landfill 4340 Trade Drive, South Bend, Indiana KERAMIDA Proposal No. P20907R Dear Ms. Smith: In accordance with your request, KERAMIDA Inc. (KERAMIDA) has prepared this proposal and cost estimate to perform statistical analyses and reporting of groundwater analytical data to be collected by others from the monitoring well network located at the Organic Resources Facility's closed biosolids landfill, located at 4340 Trade Drive in South Bend, Indiana. Details of the work to be performed are presented in the following sections. BACKGROUND There is an ongoing groundwater monitoring program at the Organic Resources Facility's closed biosolids landfill at 4340 Trade Drive in South Bend, Indiana. Sampling events are scheduled for May and October 2017, and will be performed by the City of South Bend. According to the Closure/Post-Closure Plan that was approved by the Indiana Department of Environmental Management (IDEM) in January 2008, "...the Facility must determine whether there is a statistically significant increase (or increase/decrease in the case of pH) over the background for each Phase I or Phase II parameter..." In addition, the Facility must also perform an annual inspection of the landfill (Biosolids Lagoon #4). The inspection is not included in KERAMIDA's proposed scope of work. SCOPE OF WORK It is KERAMIDA's understanding that the groundwater sampling field activities will be performed by the City of South Bend. Following completion of each sampling event (May 2017 and October 2017), the City of South Bend will provide the groundwater data to KERAMIDA. KERAMIDA will then evaluate the data to determine whether there is a statistically significant increase over background values for each constituent listed in Section E9, Ground Water Monitoring Requirements of the January 14, 2008 IDEM approval letter. The evaluation will be performed for wells MW-4, MW-5R, MW-7R, MW-8, MW-9R, MW-11, MW-12, and MW-13. INCREASING OUR CLIENTS' PROFITABILITYTHROUGHSMART CONSULTING TM ENGINEERS • GEOLOGISTS • SCIENTISTS • SAFETY PROFESSIONALS• INDUSTRIAL HYGIENISTS - TOXICOLOGISTS • MODELING EXPERTS INDIANAPOLIS, IN • ELKHART, IN • CINCINNATI, OH • CHICAGO, IL • NEW YORK, NY • SACRANIENTO, CA • LOS ANGELES, CA • PITTSBURGH, PA Ala. Micbel%Srnith Alarb 14, 2017 KERAMIDA Proposal No. P20907R KERAMIDA will use the same statistical program (DUMPStat) and statistical procedures and methodologies used in previous years. The intent of the evaluation is to provide a ninety-five percent (95%) level of confidence to determine if a change in the concentration of a constituent has occurred or if groundwater quality standards have been exceeded, based on the information obtained during sampling, as well as the results of previous sampling events by the City of South Bend. KERAMIDA will follow the guidelines set forth by the IDEM's Analytical Data Deliverable Requirements. KERAMIDA will summarize the results of each statistical evaluation in a semi-annual Statistical Evaluation Report, which will present the results of the statistical evaluation, along with the distribution assumptions. Each reportwill be submitted to the City of South Bend in draft form for review and comment. Three paper and two electronic copies of the final report will then be submitted to the City of South Bend, who will be responsible for forwarding the document to the IDEM. Costs are included in this proposal to perform two separate statistical evaluations (one following each of the two 2017 sampling events) and prepare two separate semi-annual Statistical Evaluation Reports. COST ESTIMATE The estimated cost to complete the scope of work detailed in this proposal is $4,650 as detailed in Table 1 below. All costs will be invoiced on a lump sum basis, with billing for each semi-annual statistical analysis concurrent with submittal of the report. Other terms and conditions will be in accordance with the attached KERAMIDA Standard Terms and Conditions. Table 1 Item Cost Statistical Analyses & Senni-Annual Reports Analysis Reort #1 $ 2,325 Analysis Reort #2 $ 2,325 ESTIMATED PROJECT TOTAL $ 4,650 SCHEDULE KERAMIDA will initiate work on this project immediately upon issuance of a Purchase Order (P.O.) from the City of South Bend. The first statistical analyses will be initiated after receipt of the May 2017 analytical data from the City of South Bend. Mr. Michelle Smid) Mardi 14, 2017 KERAMIDA Proposal No. P20907R Paw 3 We look forward to the opportunity to continue to assist you with this project. If you have any questions, please call me at (317) 685-6616. Sincerely, KR.RAMTDA Tnr. Brian Harringb Vice President Enclosures BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date 3/17/17 Name Michelle Smith Department Utility/Wastewater BPW Date 3/28/17 Phone Extension 5994 Required Prior to Submittal to Board Legal ® Attorney Name Michael Schmidt Controller ❑ Controller review is required for all Contracts $5,000.00 or more and greater than one year in length per the City Purchasing Policy Purchasing ❑ Check the Appropriate Item Type — Required for All Submissions ❑ Agreement ❑ Contract ® Proposal ❑ Addendum ❑ Professional Services ❑ Resolution ❑ Bid Opening ❑ Bid Award ❑ Req. to Advertise ❑ Title Sheet ❑ Quote Opening ❑ Quote Award ❑ Change Order No. ❑ C/O & PCA No. ❑ PCA ❑ Ease/Encroach. ❑ Traffic Control ❑ Other: Required Information Company or Vendor Name KERAMIDA New Vendor ❑ Yes ® No ❑ If Yes, Approved by Purchasing MBE/WBE Contractor ❑ MBE ® WBE MBE/WBE Contractor Requested ❑ No ❑ Yes Name of Company Project Name Statistical Analyses of Groundwater Sampling Events Project Number Funding Source Organic Resources Other Contractual Account No. 641-0631-793-63-35 Amount $ 4650.00 Terms of Contract Purpose/Description Required statistical evaluation of groundwater data ® Required Contractor's Certification Form Attached (Non - Collusion, Non -Discrimination, Non -Debarment, E-Verify, Iran, etc. Required For Change Orders Only Amount of ❑ Increase $ ❑ Decrease $ Previous Amount $ Current Percent of Change: % New Amount $ Total Percent of Change: % Dispersal After Approval Copy Original ® ❑ Carol Kurzhal ® ❑ Michelle Smith ❑ ❑