HomeMy WebLinkAboutProcession - Girls on the Run Michiana1316 COUNTY -CITY BUILDING
227 W. JEFFERSON BOULEVARD
SOUTH BEND. INDIANA 46601-1830
CITY OF SOUTH BEND PETE BUTTIGIEG, MAYOR
BOARD OF PUBLIC WORKS
March 28, 2017
Samira Payne
Girls on the Run Michiana
51160 Bittersweet Road, Suite 202
Granger, IN 46530
RE: Event: Girls on the Run 5K
Date: May 13, 2017
Dear Ms. Payne:
PHONE 574/235-9251
FAX 574/235-9171
The Board of Public Works, at its meeting held on March 28, 2017, approved your request to
conduct the above referenced event on May 13, 2017, from 7:00 a.m. to 10:15 a.m., on the designated
route as submitted. Enclosed please find copy of your approved permit.
The Police Department asks that runners may use the road, and all walkers must use the
sidewalks. Further, the Police Department recommends that the walk start fifteen minutes after the
run so the two can be differentiated for security purposes. All participants should obey all traffic
laws. Police and volunteers will furnish an escort and traffic control.
If I can be of any further assistance to you in this matter, please call me at (574) 235-9251.
Sincerely,
LinaM. Martin, Clerk
Enclosure
c: Gene Eyster, Police Department
Ed Gleckler, Traffic & Lighting
Marcia Qualls, Engineering
GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK JAMEs A. MUELLER THERESE J. DORAU
INTER -OFFICE MEMORANDUM
BOARD OF PUBLIC WORKS
DATE SENT: 2/17/2017
TO: v� d Gleckler, Traffic & Lighting
rvederico Rodriguez, Fire Department
Matt Longfellow, Engineering
,-Par Toepet#rrtertt
Lt. Gene Eyster, Police Department
ill Sciccitano, Downtown South Bend
arcia Qualls, Engineering
Legal Department
FROM: Linda M. Martin, Clerk 6v --
SUBJECT: PROCESSION RECOMMENDATION
SPONSOR: Girls on the Run Michiana
DATE OF EVENT: May 13, 2017
DATE DUE: February 21, 2017
FAX OR E-MAIL TO: 235-9171 / Imartin(a)southbendin.gov
RECOMMENDATIONS AND COMMENTS:
By Date
APPLICATION FOR USE OF
PUBLIC RIGHT-OF-WAY FOR PROCESSIONS
The Board of Public Works must have FOUR (4) weeks prior notice of the
Sponsor: 1 ret9 OVA Ale-%Ayj_Njrh jWbmitted By: ")nmL COL
Address: sue?II(vo I a nT W}Rd 5ut+r-Z,p2
GtP0
State: 1Zip: qUy= Phone: 574 _703—Iq`aQ
Sponsor may use the public right-of-way described as (describe route and attach map)
PLEASE NOTE: THE SOUTH BEND POLICE DEPARTMENT RESERVES THE RIGHT TO
n CHANGE YOUR ROUTE FOR SAFETY PURPOSES
Event name: Q>i11jS r)n 4-be Ili_ n 5K
❑ The Board of Public Works must have FOUR (4) weeks prior notice before event occurs
❑ All certificates of insurance, pre -paid costs, maps, and any other applicable fi fomration requested
or required by the Board of Public Works have been provided with this application
❑ The everd shall be held on _ MOLV 1 ? , 201-7 and no other date
❑ Registration time for the event starts at __L(Dp.m.
❑ Starting time of the procession is65 at p.m
❑ Estimated completion time is IQ r� -M
This event involves the use of the following roadways
This event involves City streets
❑ This event involves County roads
❑ This event involves State highways
[r I understand that I must arrange a meeting with all affected governmental agencies to
organize the above event (Call Marcia Qualls, Customer Service Manager, 235-5939
to organize meeting)
❑ 111is event involves the use of the sidewalk
❑ Participants must stay on the sidewalk and obey all truffle laws.
❑
This
event is a local/regional/national
event (Please circle the appropriate event type)
❑
This
event will be coordinated with
the property owner/business where staging will take place
Updated 6/25/12 1
FOR A PROCESSION
1. Sponsor shag reimburse the Board for the actual cost to the City for the event, if deemed
necessary,
2. Sponsor shag provide to the Board a Certificate of Insurance showing a liability policy in
full force and effect with limits of $300,000.00 per occurrence and $5,000,000.00
aggregate and the City of South Bend listed as an additional named insured for this event,
3. Sponsor shall provide to the Board all additional licenses, permits and documentation
required for the event.
4. Sponsor agrees to abide by all terms and conditions of the Board's policy governing
walks, runs, parades or other similar event adopted by the Board on March 3, 1985.
5. In order to ensure public safety during the event, the Board agrees to famish traffic
planning, materials, equipment and personnel as deemed necessary by the Police
Department Traffic Bureau, the Bureau of Traffic and Lighting, and, where applicable,
the Board of Park Commissioners.
6. Sponsor acknowledges that the Police Department reserves the right to change this route
for safety purposes.
7. In consideration for approval by the Board and the use of the sidewalks fur the purposes
set out above, the undersigned agrees and undertakes to hold the Civil City of South
Bend, Indiana, free and hamiless from any liability loss, costs, costs, damages or
expenses, including attorney fees, which the Civil City of South Bend may suffer or
incur, as a result of any claims or actions which may be made by any person, including a
participant in said activity, arising out of the approval of the request to use the sidewalks
indicated in the City of South Bend. The undersigned certifies that he/she is authorized to
bind the above mentioned sponsor to the terms hereof.
S. Notireadon of approvaildenial Rf this request will be issued by return of this form, upon
signed authorization by the Board of Public Works .
I understand the above miles and regulations and that this application may be denied based on
any false or incomplete i ibymatiolL,
Sponsor Signature
Printed Name
Title
President Me er Member
Z/,2-V/20 17
Member Member Date
UTURN FORM TO:
Board of Public Works
1316 County -City Building
227 West Jefferson Boulevard
South Bend, IN 46601
Phone. (574) 235-9251 • Fa�c (574) 235-9171 * E-Mail: publimksQsouthbendin.oDv
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