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Home My WebLink AboutChange Order No 8 - WWTP Secondary Treatment Improvements Proj No 114-053 - Thieneman Construction1316 COUNTY -CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND. INDIANA 46601-1830 CITY OF SOUTH BEND PETE BUTTIGIEG, MAYOR BOARD OF PUBLIC WORKS March 28, 2017 Craig Steele Thieneman Construction, Inc. 17241 Foundation Parkway, Suite 100 Westfield, IN 46074 PHONE 574/235-9251 FAX 574/235-9171 RE: Change Order No. 8 — Wastewater Treatment Plant Secondary Treatment Improvements - Project No. 114-053 Dear Mr. Steele: The Board of Public Works, at its meeting held on March 28, 2017, approved the above referenced Change Order for an increase of $228,905 and an additional thirty-seven (37) days, bringing the current contract amount to $13,019,600.87 and new completion date of December 19, 2017. Enclosed is a copy of the Change Order for your records. If you have any further questions regarding this matter, please call this office at (574) 235- 9251. Sincerely, Linda M. Martin, Clerk Enclosure c: Jacob Klosinski, Environmental Services GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK JAMEs A. MUELLER THERESE J. DORAU CITY OF SOUTH BEND DEPARTMENT OF PUBLIC WORKS PROJECT CHANGE ORDER ;o `so�ur�xaaryo♦' a IIA®� O leas DATE: 03/20/2017 PROJECT NO: 114-053 PROJECT NAME: WWTP - Secondary Treatment Improvements CONTRACT DATE: 09/03/2015 Contract Award, 10/05/2015 Notice to Proceed CHANGE ORDER NO. 008 SUBJECT OF CHANGE ORDER: Various modifications to the contract. See attached. All items completed substantially as planned. See attached Comparison of Estimate for overruns and underruns. The original contract sum $ 11,885,000.00 Net change by previously authorized change orders $ 905,695.87 The contract sum prior to this change order $ 12,790,695.87 By this Change Order, the project amount is ® Increased The new contract sum including this change order This Change Order represents a total change of Total change for entire project ❑ Decreased $ 228,905.00 $ 13,019,600.87 +1.93 % +9.55 % Original contracted completion date/time 08/25/2017 Extension of date/time by previous change orders 79 days Date/time extension by this change order 37 days New completion date/time 12/19/2017 RECOMMENDED FOR APPROVAL ('rzA-r� SZ"i-�i�i:. C.v� Printed Name and Title Thieneman Construction, Inc. Company name 17241 Foundation Parkway - Suite 100 Address Westfield, Indiana 46074 City, State, Zip 92�s�h'I./%�salnee�Gt03-2/-Za/% Cl Construction Manager CITY OF SOUTH BEND BOARD OF PUBLJC WORKS Approved Date: -7a8' � 'Gary A. G' t, President James A. Mueller, Member S.uzzaannnelM. Fia Member E ¢abeth A. Maradik, Member T erese J. Dorau, MemMr EJCDC= MEI -Kfi. IOINt CONTRACT OMINTS COIAMIT U Change Order No. 8 Date of Issuance: March 20, 2017 Effective Date: Owner: City of South Bend Owner's Contract No.: 114-053 Contractor: Thieneman Construction Contractor's Project No.: Engineer: Arcadis US Engineer's Project No.: 03029034.0000 Project: Secondary Treatment Improvements Contract Name: The Contract is modified as follows upon execution of this Change Order: COP 19111— Drain Final Clarifier 7................................... COP 34111— Drain Gate Stem Extensions ........................ COP 39113 — HOBAS Pipe Install ....................................... COP 42R1—Junction Box E Obstruction .......................... COP 51R1— LC Connectors .............................................. COP 58113 —Grout @ FC 6&7........................................... COP 62 —Small Job Work in Aeration Tanks ................... COP 64 —10" Reuse Water Line ...................................... COP 65 — Electrical Allowance Overage —January .......... COP 67 — Electrical Allowance Overage — February ........ COP 68 — MCC Modifications (Time Only) ....................... This Change Order includes 23 additional days being added to the Final Clarifier Nos. 6 and 7 (Long) shutdown as a result of COP 68— MCC Modifications (Time Only). Final Clarifier Nos. 6 and 7 (Long) shutdown completion date has been extended by a total of 53 days from 11/30/2016 to 01/22/2017. Attarhments: Contractor's Change Order Pr000sals CHANGE IN CONTRACT PRICE CHANGE IN CONTRACT TIMES Original Contract Price: Original Contract Times: Substantial Completion: July 26, 2017 $ 11,885,000.00 Ready for Final Payment: August 25, 2017 Increase from previously approved Change Orders: Increase from previously approved Change Orders: Substantial Completion: 79 days $ 905 695.87 Ready for Final Payment: 79 days Contract Price prior to this Change Order: Contract Times prior to this Change Order: Substantial Completion: October 13, 2017 $ 12 790 695.87 Ready for Final Payment: November 12, 2017 Increase of this Change Order: Increase of this Change Order: Substantial Completion: 37 days $ 228 905.00 Ready for Final Payment: 37 days Contract Price incorporating this Change Order: Contract Times with all approved Change Orders: Substantial Completion: November 19 017 $ 13,019,600.87 Ready for Final Payment: December 9 2017 By: �/MENDE ACCEPTED: G By: Ga ceb M . By Engineer (if required) Owner (Authorized Signature) Title: /Z r-7— ,gSSISTANTO mfiEJ6/NEB Title Date: 05IZ14Zo17 Date o9 2/-Zo17 Date GEwD1uG 9 oa .4 A E ED: Contra or(Authorized Signature) CA EJCDC' C-941, Change Order. Prepared and published 2013 by the Engineers Joint Contract Documents Committee. Page 1 of 1 INTER -OFFICE MEMORANDUM DEPARTMENT OF PUBLIC WORKS DIVISION OF UTILITIES TO: Members of the Board of Public Works Eric Horvath, Director of Public Works Michael Schmidt, Board of Public Works Attorney FROM: Al Greek, Director of Utilities Jacob M. Klosinski, Assistant City Engineer SUBJECT: Agenda Request Form — Change Order No. 8 Project No. 114-053: Wastewater Treatment Plant Secondary Treatment Improvements DATE: March 20, 2017 The Division of Utilities is requesting the Board of Public Works approval of Change Order No. 8 for Project No. 114-053 Wastewater Treatment Plant Secondary Treatment Improvements. Refer to attached documents for supporting details for claims. Change Order No. 8 addresses the following changes: COP 19R1 — Drain Final Clarifier 7 $ 9,443.00 COP 34R1 — Drain Gate Stem Extensions Aeration Tank 1, 2, 3, & 4 $ 5,546.00 COP 39133 — Hobas Pipe Installation (Change due to Alignment) $89,952.00 COP 42R1 —Junction Box E Obstructions (Concrete Removal) $ 3,519.00 COP 51 R1 — LC Connectors and Terminations, Fiber Optic Cables $ 6,017.00 COP 58R3 — Final Clarifier 6 & Final Clarifier 7, Additional Grout $29,753.00 COP 62 — Small Job Work at Aeration Tanks 1, 2, 3, & 4 $30,614.00 COP 64 — 10" Reuse Water Line Repair at Gallery #4 $ 8,397.00 COP 65 — Electrical Allowance Overage — January 2017 $26,807.00 COP 66 — Electrical Allowance Overage — February 2017 $18,857.00 COP 68 MCC Modifications (Time Only) $ 0.00 NET INCREASE FOR CHANGE ORDER NO. 8 ITEMS $228,906.00 Original Contract Sum $11,885,000.00 Net change by previously authorized change orders $ 905,695.90 The contract sum prior to this change order $12,790,965.87 By this change order, the project amount increases by $ 228,905.00 The new contract sum including this change order is $13,019,600.87 This Change Order represents a total change of +1.93% Total change for the entire project +9.55% Time Extensions resulting from Change Order No. 8: Substantial Completion: +37 days Final Completion: +37 days The primary funding sources for the construction of this project are the 2011 Sewer Bond (659- 0630-415-42-06), 2012 Sewer Bond (661-0630-415-42-06), and Wastewater Equipment Purchases / Treatment and Disposal (642-0630-415-43-66). If there are questions regarding the subject change order, please contact Al Greek (Ext. 4210) or Jacob M. Klosinski (Ext. 9496) at the Division of Utilities. BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date March 20, 2017 Name Jacob M. Klosinski Department Utilities Wastewater BPW Date March 28, 2017 Phone Extension (E 235-9496 Required Prior to Submittal to Board Legal ® Attorney Name Michael Schmidt Controller ® Controller review is required for all Contracts $5,000.00 or more and greater than one year in length per the City Purchasing Policy Purchasing ® Carol Kurzhal ❑ Agreement ❑ Contract ❑ Proposal ❑ Addendum ❑ Professional Services ❑ Resolution ❑ Bid Opening ❑ Bid Award ❑ Req. to Advertise ❑ Title Sheet ❑ Quote Opening ❑ Quote Award ® Change Order No. 8 ❑ C/O & PCA No. ❑ PCA ❑ Ease/Encroach. ❑ Traffic Control F] Other: Company or Vendor Name Thieneman Construction Inc New Vendor ❑ Yes ® No ❑ If Yes, Approved by Purchasing MBE/WBE Contractor ❑ MBE ❑ WBE MBE/WBE Contractor Requested ❑ No ❑ Yes Name of Company Project Name Wastewater Treatment Plant Secondary Treatment Project Number 114-053 2011 Sewer Bond, 2012 Sewer Bond, Wastewater Equipment Funding Source Account No. Amount Terms of Contract Purpose/Description Amount of Previous Amount Purchases / Treatment and 659-0630-415-42-06(2011 Bond); 661-0630-415-42-06 (2012 Bond):642-0630-415-43-66 nts Lump Sum and Unit Prices The Division of Utilities recommends the Board of Public Works approval of Change Order No. 8 which reflects necessary changes or additions to the scope of work (see attached Inter -Office Memorandum for Details). ❑ Required Contractor's Certification Form Attached (Non - Collusion. Non -Discrimination. Non -Debarment. E-Verifv. Iran. etc.) Increase $ 228,905.00 + 37 Days to Substantial & Final Decrease $ Current Percent of Change New Amount Total Percent of Change: Copy Original ® ❑ $ 12,790,965.87 +1.93% $ 13,019,600.87 Dispersal After Approval AI Greek, Director of Utilities Jacob M. Klosinski, Assistant City Engineer Carol Kurzhal, Director of Financial Services, Environmental Services