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Home My WebLink AboutBid Award - Newman Center Window and Door Repair Proj No 117-001 - J.W. Werntz & Son, Inc.1316 COUNTY -CITY BUILDING 227 W. JEFFERsoN BOULEVARD SOUTH BEND. INDIANA 46601-1830 CITY OF SOUTH BEND PETE BUTTIGIEG, MAYOR BOARD OF PUBLIC WORKS March 28, 2017 Patrick Werntz J.W. Werntz & Son, Inc. 1002 Kerr Street South Bend, IN 46601 RE: Award Bid —Newman Center Window and Door Repair Project No. 117-001 Dear Mr. Werntz: PHONE 574/235-9251 FAx 574/235-9171 The Board of Public Works, at its meeting held on March 28, 2017, awarded the above referenced project to you in the amount of $130,600 for Alternates 2 and 3 only. Enclosed please find a signed Bid/Proposalform. Please forward the following documents in one submittal by April 11, 2017 to my attention for Board of Public Works approval: 1) One (1) original of the Public Works Contract (enclosed) 2) Labor & Material Payment Bond 3) Performance Bond (125% of Bid Amount) 4) Certificate of Insurance naming the City of South Bend as an additional insured 5) Item #4 for all subcontractors you use If you have any further questions regarding this matter, please call this office at (574) 235-9251. Sincerely, , A Linda M. Martin, Clerk Enclosures c: Rich Estes, Community Investment -'YaA--t� GARY A. GILGT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK JAws A. MUELLER THERESE J. DORAU BOARD OF PUBLIC WORKS CITY OF SOUTH BEND INDIANA PUBLIC WORKS CONTRACT THIS AGREEMENT, made and entered into this 28th day of March, 2017, by and between, J.W. Werntz and Son, Inc., 1002 Kerr Street, South Bend, IN 46601, HEREINAFTER called the "Contractor", and the Board of Public Works herein called the 'Board". WITNESSETH: That the Contractor covenants and agrees to make the following improvement, as fully set out in the Notice to Bidders, Standard Specification, Special Provisions, Plans, and Bid Proposal, all of which are set forth as a part of this Contract, for: PROJECT NO.: 117-001 DESCRIPTION: NEWMAN CENTER WINDOW AND DOOR REPAIR COMPLETION DATE: SEE SPECIFICATIONS AMOUNT: $130,600 FOR ALTERNATES 2 AND 3 ONLY; BASE BID REJECTED FUNDING: REDA TIF The total bid for this improvement were those prices as received and accepted by the Board on the March 14, 2017. The Contractor further agrees to notify the Engineer when this improvement is completed. This notification shall be in the form of a Completion Affidavit, signed by the Contractor. Upon final acceptance of the improvement by the Engineer, the Contractors final estimate will be presented to the Board for final Payment with one (1) copy of the Completion Affidavit and one (1) copy of a Waiver of Lien. BOARD OFF PJJBLAC WORKS ,GGaa�ry,A.. Gilot, President Elizabeth A. Maradik, Member Clerk J.W. WERNTZ & SON, INC. Printed Name Signature CERTIFICATION (To be completed if Contractor is a Corporation) I, , certify that I am Secretary of the Corporation named as Contractor herein; that who signed this Agreement on behalf of the Contractor was then of said Corporation; that said agreement was duly signed for and in behalf of said Corporation by authority of its governing body, and is within the scope of its corporate powers. Secretary Corporate Seal INTER -OFFICE MEMORANDUM DEPARTMENT OF PUBLIC WORKS DIVISION OF ENGINEERING TO: Linda M. Martin, Clerk Board of Public Works FROM: Corbitt Kerr, Director of Redevelopment Engineering SUBJECT: Newman Center Window and Door Repair Project No. 117-001 DATE: March 28, 2017 On March 14, 2017, the Board of Public Works opened and read bids for the above project. The bidders ranked by Base Bid Amount as follows: Bidder Base Bid Amount Alternates No. 2 and No.3 Amount 1. J.W. Werntz & Son, Inc. $140,700.00 $130,600.00 2. R. Yoder Construction $229,000.00 $175,000.00 The Division of Engineering has reviewed all of the bids and recommends that the Board award the contract to the lowest responsive / responsible bidder, J.W. Werntz & Son Inc in the amount of $130,600.00 for Alternates No. 2 and No. 3. Please note that Alternate No. 3 is a substitution for the Base Bid, so the Base Bid shall be considered rejected upon award of Alternate No. 3. Sufficient funds have been appropriated through REDA TIF Fund No 429-1050-460- 42.02. Please call with your questions. (5896) Enc: Bid Tab Project Name Project No. For Bids Due Date: Address: City/State/Zip: City of South Bend, Indiana Contractor's Bid for Public Work Newman Center: Window and Door Repair 117-001 9:30 am, March 14, 2017 PART (Must be completed for all bids. Please type or print) Agent of Bidder (if Applicable): Pursuant to notices given, the undersigned offers to furnish labor and/or material necessary to complete the public works project of: /Ilezvvnx)l en%rr the City of South Bend, Indiana, in accordance with plans and specifications prepared by and dated _$ - f 3 �2p/7 . for the sum of (enter the otal Bid as shown on the Proposal) 11ei1unrr/kJfok7r 7.%urA,dd1AseiiNaedivrd -� �o ($ 15'ar%DIJ,00 ) (Enter sum of Total Base Bid plus Alternates shown on Proposal) (Numerical) The undersigned further agrees to furnish a bond or certified check with this bid for an amount specified in the notice of the letting. If alternative bids apply, the undersigned submits a proposal for each in accordance with the notice. Any addendums attached will be specifically referenced at the applicable page. If additional units of material included in the contract are needed, the cost of units must be the same as that shown in the original contract if accepted by the City of South Bend. If the bid is to be awarded on a unit basis, the itemization of the units shall be s�hf/o)vn� own a separate attachment. By U-GZHNIU1r_1�180 The above bid is accepted this Z g day of `AA-4_k� 20 / 7 Subject to the following conditions: 2a 3 BOARD OF PUBLIC WFZICS Gary �4.��piloo PP as ant Suzanne M. Fritzberg, Member Pi6ziz]6heet�h A. Maradik, Member Y rese J. D rau, /M er nd James A. Mueller, Member Mast Linda M. Makin, Cle k Version 10/17/2016 Contractor's Bid for Public Works - 2 Project Name Project No. For Bids Due RASE Rin BID/PROPOSAL CITY OF SOUTH BEND Newman Center: Window and Door Repair 117-001 9:30 am, March 14, 2017 Item No. Description Quantity Unit Unit Price Total Amount Remove existing windows and , provide Lu IV) 700 1 and install new windows and doors, and Sum 1 provide and install door hardware. BASE BID TOTAL ALTERNATES Item No. Description Quantity Unit Unit Price Total Amount Reframe existing clerestory openings for Lump 1 larger windows, provide and install larger Sum 8J 190 windows. Remove existing wood door and frame 2 and provide and install new aluminum Lump 1 p np framed entrance with wood -look Sum 8� 100+ fiberglass door. 3 Provide and install factory assembled pre -finished aluminum windows in lieu of Lump 1 Sum aluminum storefront system. BID TOTAL WITH ALTERNATES Bidder (Firm): i I JUL) - Address: 00 Z City/State/Zip: S.rTT' IAI By 1 Telephone Number: Q# ) 23 Z- q13 o 1 Version 10/17/2016 Contractor's Bid for Public Works - 7 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 o v o v o e o a O N O N O N O N N f^O M n fm0 � n M V! m (9 f9 f9 V! f9 m 0 0 0 0 0 0 0 0 0 00 0 0 0 0 0 0 O m m m fV O O m M m N N N Q Q Q Q Q M d N M M M ydj ydj mmmm"aaaa r N V T t N � m U � O m N O T 2 c a W > s, > •� m o c m m o d C n wU r a m E ami `m o o rn S d W Date Name BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM 03/21/2017 Department Richard Estes Public Works Division/Bureau Engineering BPW Date 03/28/2017 Phone Extension 5896 Required Prior to Submittal to Board Legal ® Attorney Name: Michael Schmidt Controller El greater review is required for all Contracts $5,000.00 or more and greater than one year in length per the City Purchasing Policy Purchasing ® George King Check the Appropriate Item Type — Required for Al! Submissions ❑ Agreement ❑ Contract ❑ Proposal ❑ Addendum ❑ Professional Services ❑ Resolution ❑ Bid Opening ® Bid Award ❑ Req. to Advertise ❑ Title Sheet ❑ Quote Opening ❑ Quote Award ❑ Change Order No. ❑ C/O & PCA No. ❑ PCA ❑ Ease/Encroach. ❑ Traffic Control: ❑ Other: Company or Vendor Name New Vendor MBEM/BE Contractor MBE/WBE Contractor Requested Project Name Project Number Funding Source Account No. Amount Terms of Contract Purpose/Description Amount of Information J.W. Werntz & Son, Inc. REDA TIF 429-1050-460-42.02 $130,600.00 Award alternates 2 and 3 and decline Base Bid. ❑ Required Contractor's Certification Forms Attached (Non - Collusion, Non -Discrimination, Non -Debarment, E-Verify, Iran, etc.) For Chance Orders On Increase Decrease Previous Amount Current Percent of Change: New Amount Total Percent of Chance: Copy Original ® ❑ ® ❑ Patrick C Kerr Aaron Kobb Joe Dzierla, Brad Emberton 1316 COUNTY -CITY BURRING 227 W. JEFFERSON BOULEVARD SOUTH BEND. INDIANA 46601-1830 CITY OF SOUTH BEND PETE BUTTIGIEG, MAYOR BOARD OF PUBLIC WORKS March 28, 2017 Kevin Yoder R. Yoder Construction, Inc. PO Box 69 Nappanee, IN 46550 RE: Bid Award — Newman Center Window and Door Repair Project No. 117-001 Dear Mr. Yoder: PHONE 574/235-9251 FAX 574/235-9171 The Board of Public Works, at its meeting held on March 28, 2017, awarded the above referenced project to J.W. Wemtz, in the amount of $130,600 for Alternates 2 and 3 only. Enclosed please find your bid bond. Thank you for bidding, and we hope you bid with us in the future. If you have any further questions regarding this matter, please call this office at (574) 235-9251. Sincerely, Lind M. Martin, Clerk Enclosure GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK JAMEs A. MUELLER THERESE J. DORAU