HomeMy WebLinkAboutAmendment No 1 to PSA - Arcadis US - Lead and Copper Rule and Capital Improvement Plan Assistance1316 COUNTY -CITY BUE.DiNG
227 W. JEFFERsoN BOULEVARD
SOUTH BEND. INDIANA 46601-1830
CITY OF SOUTH BEND PETE BUTTIGIEG, MAYOR
BOARD OF PUBLIC WORKS
March 28, 2017
Amy Smitley
Arcadis U.S., Inc.
132 E Washington Street, Suite 600
Indianapolis, IN 46204
RE: Amendment No. 1 to Professional Services Agreement
Dear Ms. Smitley:
PHONE 574/235-9251
FAx 574/235-9171
The Board of Public Works, at its meeting held on March 28, 2017, approved the above
referenced amendment regarding lead and copper rule and capital improvement plan
assistance in the amount of $12,200.
Enclosed please find a copy of the agreement for your records.
If you have any further questions regarding this matter, please call this office at (574) 235-
9251.
Sincerely,
Linda M. Martin, Clerk
Enclosure
c: Kim Thompson, Environmental Services
GARY A. GILOT SuzANNA M. FRITZBERG ELIZABETH A. MARADIK JAMEs A. MUELLER THERESE J. DORAU
STANDARD AGREEMENT FOR PROFESSIONAL SERVICES
Between Citv of South Bend and ARCADIS U.S., Inc.
Page 1 of 2
Number: 03029037.0000
AMENDMENT No. 1
An Agreement was executed on July 12, 2016 between the City of South Bend, Indiana [Client], having its principal place of
business at 1316 County -City Building, South Bend, Indiana 46601, and Arcadis U.S., Inc. [Arcadis], having its principal place
of business at 630 Plaza Drive, Highlands Ranch, Colorado 80129 and having an office at 132 East Washington Street, Suite
600, Indianapolis, Indiana 46204.
Under the Agreement, Arcadia provides certain professional engineering services related to Lead and Copper Rule and Capital
Improvement Plan assistance.
Client and ARCADIS now desire to amend the Agreement to include the amended Services as described below.
In consideration of the mutual promises in the Agreement, Client and Arcadis agree to amend the Agreement as the following:
Exhibit A-1, Scope of Amended Services.
Other Provisions. Except as amended herein, all other provisions, terns and conditions in the Agreement shall remain in full
force and effect.
Execution Authority. This Amendment to the Agreement is a valid and authorized undertaking of Client and Arcadis. The
representatives of Client and Arcadis who have signed below have been authorized to do so.
IN WITNESS WHEREOF, the parties hereto have made and executed this Amendment to the Agreement as of this date:
6-/d-F , 2017.
CITY OF cnrrTM uFNn -
By:
Title:
By:
Title:
By:
Title:
By:
Title: Member
By:
Title:
Member
Member
Arcadis U.S., Inc.
By:
Title: Asso ate Vice Presider
SBW W CIP OmC.11 Assistance Amendment No 1
STANDARD AGREEMENT FOR PROFESSIONAL SERVICES
Between City of South Bend and ARCADIS U.S., Inc.
Page 2 of 2
Number: 03029037.0000
AMENDMENT No. 1
Exhibit A-1
Scope of Amended Services and Related Matters
SERVICES BY ARCADIS
Arcadis will provide additional services related to Task 5, Capital Improvement Plan as follows:
Update and prioritize the 5-year CIP based on the reduced funds anticipated to be available. Coordinate closely
with the City staff and present the updated CIP to the City for final review.
Prepare presentation materials and participate in up to two in -person meetings with the City Council to present the
final CEP recommendations in coordination with the City staff.
Deliverables:
• Updated 5-year CIP tables
• PowerPoint slides from City Council meetings
Schedule
The CIP will be updated immediately to allow the City to continue their City Council discussions.
Budget
Compensation will be completed on a time and material basis for a total fee not to exceed that indicated below.
Task
Description
Budget
Hours
Labor
Expenses
Total
5
Capital ImprovementPlan
70
$11,800
1 $400
$12,200
The overall limit of compensation under this Agreement is as follows:
Original Agreement
Amendment No. 1
Overall Limit of Compensation
$150,000
$12,200
$162,200
SBWw CIP M-Call Assislame Amendment No I
9§ARCADIS I tlesi0nsets" tmrcy
farneturel and
hula assets
All Greek
Director of Utilities
City of South Bend
3113 Riverside Drive
South Bend, IN 46628
Subject:
Lead and Copper Rule and Capital Improvement Plan Assistance
Agreement for Professional Engineering Services — Amendment No. 1
Dear Al:
Enclosed are two signed copies of the proposed Amendment No. 1 to the
Agreement for Professional Engineering Services for the Lead and Copper Rule
and Capital Improvement Plan Assistance project. If the amendment is
acceptable to the Board, please return one fully executed copy to me for our files.
Sincerely,
Arcadis U.S., Inc.
, d
Amy E. mitley, PE
Associate Vice President
Arcadia U.S., Inc.
132 E. Washington Street
Suite 600
Indianapolis
Indiana 46204
Tel 317 2316500
Fax 317 2316514
w .amadisxonn
NTIAI:IV
Date:
March 13, 2017
Contact:
Amy Smitley
Phone:
317-236-2844
Email:
amy.smitley@arcadis.com
Our ref:
03029037.0000
GAProjectsID3029037.0000\ContractWaendment No. 115B LCR and CIP Assistance_Amnd iLetter.docx
Page:
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BOARD OF PUBLIC WORKS
AGENDA ITEM REVIEW REQUEST FORM
Date 3-17-17
Name Kim Thompson Department
Utilities
BPW Date 3-28-17 Phone Extension 5969
Required Prior to Submittal to Board
Legal ® Attorney Name Michael Schmidt
Controller El greater
review is required for all Contracts $5,000.00 or more and
greater than one year in length per the City Purchasing Policy
Purchasing ❑
Check the Appropriate Item Type — Required for All Submissions
❑ Agreement ❑ Contract ❑ Proposal ❑ Addendum
® Professional Services ❑ Resolution
❑ Bid Opening ❑ Bid Award ❑ Req. to Advertise ❑ Title Sheet
❑ Quote Opening ❑ Quote Award
❑ Change Order No. ❑ C/O & PCA No. ❑ PCA
❑ Ease/Encroach. ❑ Traffic Control
❑ Other: Customer Appeal
uired Intormation
Company or Vendor Name Arcadis
New Vendor ❑ Yes ® No ❑ If Yes, Approved by Purchasing
MBE/WBE Contractor ❑ MBE ❑ WBE
MBE/WBE Contractor Requested ❑ No ❑ Yes Name of Company
Project Name _Lead and Copper Rule and Capital Improvement Plan Assistance
Project Number
Funding Source
Account No.
Amount
Terms of Contract
Purpose/Description
Water Works O&M
620.0640.658.31.06
$ 12,200
Required Contractor's Certification Form Attached (Non -
Non -Discrimination
For Chanae Orders
Amount of
Increase
Decrease
Previous Amount
Current Percent of Change:
New Amount
Total Percent of Change:
Dispersal After Approval
Copy Original
® ❑ Kim
❑ ❑
❑ ❑