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HomeMy WebLinkAbout03142017 Board of Public Works MeetingAGENDA REVIEW SESSION MARCH 9. 2017 55 - Professional Services Supplemental Agreement Mr. Kevin Fink, Engineering, stated this supplement is to cover some items regarding landscaping and right of way engineering in the original scope that weren't defined well. Mr. Gilot asked if there was an environmental assessment approved recently for this coal line trail. Mr. Fink stated that was approved at the beginning of the year but no issues have been uncovered yet. Mr. Gilot suggested it might be good to make sure there are no issues before moving along in case the design had to be changed. Mr. Roger Nawrot, Engineering, stated the only issues were in the right of way and there are no anticipated issues anywhere else based on the study findings. Mr. Fink noted this is also 80/20 funding eligible. He stated the City will pay for the work and the State will reimburse the City 80%. - Amendment No. 3 to Professional Services Agreement — Lawson -Fisher _..., Mr. Roger Nawrot, Engineering, stated there was a construction situation on the drainage and the vault at Michigan St. and St. Joseph St. on the Marion St. roundabout. He noted they had to adjust the curb line in front of the St. Joseph Station. Mr. Nawrot noted they are also correcting a math error and they need to purchase the right of way from 1" Bank at the comer of Main St. and St. Joseph St. - Amendment No. 3 to Professional Services Agreement — Lawson -Fisher Mr. Nawrot stated this is to correct another math error and deal with sewer and AEP line issues at the Chippewa Avenue roundabout. - Software License and Services Agreement — AMCS Group, Inc. Attorney Schmidt stated it is his recommendation to table this item. He noted the agreement on the agenda is an addendum to the original agreement, which was never approved by the Board. No other business came before the Board. Upon a motion by Mr. Gilot, seconded by Ms. Maradik and carried, the meeting adjourned at 11:32 a.m. c BOARD OF PUBLIC Gary Elizabeth A. Mar/aJdtik, Member Therese J. Domu% Member James A. Mueller, Member Suzanna M. Fritzberg, Member ATTEST: Linda M. Martin. Cli rk REGULAR MEETING MARCH 14, 2017 The Regular Meeting of the Board of Public works was convened at 9:34 a.m. on March 14, 2017, by Board President Gary A. Gilot, with Board Members Elizabeth Maradik and Therese Doran present. Board Members James Mueller and Suzauna Fritzberg were absent. Also present was Board Attorney Michael Schmidt. ADDITION TO THE AGENDA Mr. Gilot announced the addition to the agenda of a Memorandum of Understanding with the University of Notre Dame. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Ms. Maradik seconded by Ms. Doran and carried, the Minutes of the Agenda Review Session, Regular Meeting and Claims Review Meeting of the Board held on February 23, 28, and March 7, 2017 were approved. REGULAR MEETING MARCH 14, 2017 56 OPENING OF BIDS — SALE OF CITY OWNED PROPERTY - 1721 PRAIRIE AVENUE This was the date set for receiving and opening of sealed bids for the above referenced property. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri- County News, which were found to be sufficient. Ms. Martin, Clerk of the Board, stated no bids were received. OPENING OF BIDS — NEWMAN CENTER WINDOW AND DOOR REPAIR — PROJECT NO. 117-001 (REDA TIE) This was the date set for receiving and opening of sealed bids for the above referenced project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri- County News, which were found to be sufficient. The following bids were opened and publicly read: J.W. WERNTZ & SON, INC. 1002 Kerr Street South Bend, IN 46601 Bid was signed by: Patrick Werntz Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Five percent (5%) Bid Bond was submitted BID: Base Bid: $140,700 Alternate No. 1: $ 18,100 Alternate No. 2: $ 8,100 Alternate No.3: $122,500 R. YODER CONSTRUCTION, INC. PO Box 69 Nappanee, IN 46550 Bid was signed by: Kevin Yoder Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted Five percent (5%) Bid Bond was submitted BID: Base Bid: $229,000 Alternate No.1: $ 38,240 Alternate No.2: $ 9,000 AlternateNo.3: $166,000 Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the above bids were referred to Community Investment and Engineering for review and recommendation. After review of the bids, Mr. Richard Estes, Community Investment, stated they would not be awarding the bid today. OPENING OF BIDS — WATER TREATMENT CHEMICALS 2017-2018 (VARIOUS DEPARTMENTT'S OPERATIONS BUDGETS) This was the date set for receiving and opening of sealed bids for the above referenced project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri- County News, which were found to be sufficient. The following bids were opened and publicly read: ROWELL CHEMICALS CORPORATION 15 Salt Creek Lane, Suite 205 Hinsdale, IL 60521 Bid was signed by: Thomas Hams REGULAR MEETING MARCH 14, 2017 57 Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Ten percent (10%) Bid Bond was submitted. BID: Item No. 11: Unit Price: S1.05; Extended: $31,500.00 ALEXANDER CHEMICAL CORPORATION, A C.ARUS COMPANY 315 Fifth Street Peru, IL 61354 Bid was signed by: Susan Buchanan Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Ten percent (10%) Bid Bond was submitted. BID: Item No. 1: Unit Price: $294.00; Extended: $44,100.00 Item No. 2: Unit Price: $34.00; Extended: $5,100.00 Item No. 4: Unit Price: $349.00; Extended: $90,740.00 Item No. 5: Unit Price: $3.40; Extended: $25,500.00 Item No. 8: Unit Price: $486.00; Extended: $48,600.00 Item No. 10: Unit Price: $1.98; Extended: $49,500.00 Item No. 11; Unit Price: $0.72; Extended: $21,600.00 JCI JONES CHENHCALS, INC. 600 Bethel Avenue Beech Grove, IN 46107 Bid was signed by: Ed Jones Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Ten percent (10%) Bid Bond was submitted. BID: Item No. 1: Unit Price: $267.00; Extended: S40,050.00 Item No. 2: Unit Price: $38.00; Extended: $5,700.00 Item No. 8: Unit Price: $480.00; Extended: $48,000.00 "Note: No Container Deposits ALEBRO LLC DBA DAVIS WHOLESALE SUPPLY LLC 5845 W M1 Street, Suite 108 Indianapolis, IN 46278 Bid was signed by: Gino Flucchese Contractof s Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of united States Steel Products or Foundry Products was submitted. Ten percent (10%) Bid Bond was submitted. BID: Item No. 7: Unit Price: $170.00; Extended: $21,250 PENCCO. INC. PO Box 600 San Felipe, TX 77473 Bid was signed by: Sarah Duffy REGULARMEETING MARCH14.2017 58 Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Ten percent (10%) Bid Bond was submitted. BID: Item No. 4: Unit Price: $370.00; Extended $96,200.00 -- MOSAIC GLOBAL SALES, LLC 13830 Circa Crossing Drive Lithia, FL 33547 Bid was signed by: Don Jernstrom Contractor's Non -Collusion Affidavit, Nan -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Ten percent (10%) Bid Bond was submitted. BID: Item No. 4: Unit Price: $423.00; Extended: $109,980 **$0.021151Ib. based on quote requirement listed on page 8 of bid documents KEMIRA WATER SOLUTIONS. INC. 4321 W 6's Street Lawrence, KS 66049 Bid was signed by: Christina Imbrogno Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Ten percent (10%) Bid Bond was submitted. BID: Item No. 3: Unit Price: $0.893; Extended: $80,370.00 WATCON, INC. 2215 S Main St. South Bend, IN 46613 Bid was signed by: Thomas Resnik Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Ten percent (10%) Bid Security Check was submitted. BID: Item No. 6: Unit Price: $1.39; Extended: $31,275.00 HAWKINS, INC. 2381 Rosegate Roseville, MN 55113 Bid was signed by: Thomas Keller Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Ten percent (10%) Bid Bond was submitted. BID: Item No. 12: Unit Price: $9.25; Extended: $20,350.00 Item No. 13: Unit Price: $9.25; Extended: $20,350.00 REGULAR MEETING MARCH 14 2017 59 CHEMRITE, INC. 5202 Belle Wood Court, Suite 104 Buford, GA 30518 Bid was signed by: Frank Opp Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Ten percent (10%) Bid Security Check was submitted. BID: Item No. 12: Unit Price: $9.25; Extended: $20,350 Item No. 13: Unit Price: $9.25; Extended: $20,350 SHANNON CHEMICAL CORPORATION PO Box 376 Malvern, PA 19355 Bid was signed by: Daniel Flynn Contractors Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Bid Bond was not submitted. BID: Item No. 4: Unit Price: $697.97; Extended: $181,472.20 Item No. 6: Unit Price: $1.83; Extended: $41,175.00 Item No. 12: Unit Price: $1 134; Extended: $24,948.00 Item No. 13: Unit Price: $1134; Extended: $24,948.00 Upon a motion made by Ms. Maradik, seconded by Ms. Doran and carried, the above bids were referred to Water Works and Wastewater for review and recommendation. OPENING AND AWARD. OF BIDS — LEEPER PARR TENNIS COURT RECOLORING 2017 (VPA CAPITAL) This was the date set for receiving and opening of sealed bids for the above referenced project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri- County News, which were found to be sufficient. The following bids were opened and publicly read: ARNT ASPHALT SEALING, INC. 1240 S Crystal Ave Buchanon, MI 49022 Bid was signed by: Eric Anderson Contractors Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Bid Bond was not submitted. BID:$56.050 ASPHALT RESTORATION SERVICES, LLC PO Box 2484 South Bend, IN 46680 Bid was signed by: Jamie Brown Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification. Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was not submitted. Bid Bond was not submitted. REGULAR MEETING MARCH 14.2017 60 BID:$88,380 LESLIE COATINGS. INC. 1101 E 30 Street Indianapolis, IN 46205 Bid was signed by: Matthew Strom Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination _.. Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Bid Bond was not submitted. BID:$59,125 10-S COURT SOLUTIONS 736 N Western Avenue, Unit 149 Lake Forest, IL 60045 Bid was signed by: Alexandra Nepergaca-Webb Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibilih, Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Five (5%) Bid Bond was submitted. BID:$69,990 Attorney Schmidt noted one bidder, 10-S Court Solutions, submitted a bid bond, which was not a requirement of the bid specifications. He added they checked off the bid bond on the check -off list, but the specifications did not call for a bid bond. Mr. Murray Miller, Local Union No. 645. -- questioned why the check list included a bid bond, if one was not required. Attorney Schmidt stated the check -off list is a standard list used in all bids; but the bidder is required to read the specifications and submit the required forms for each bid. Mr. Miller asked if the bid award would make a difference if they hadn't submitted a bid bond. Attorney Schmidt stated they were still not the lowest responsive and responsible bidder. Upon a motion made by Mr. Gilot, seconded by Ms. Maradik and carried, the above bids were referred to the Park Department for review and recommendation. After review of the bids, Mr. John Martinez VPA, recommended the Board award the bid to the lowest responsive and responsible bidder, Arm Asphalt Sealing, Inc.. in the amount of $56,050. Therefore; upon a motion by Ms. Maradik, seconded by Ms. Dorau and carried, the bid was awarded as outlined. OPENING OF BIDS — GRANULAR ACTIVATED CARBON RF-ACTIVATION AND VIRGIN REPLACEMENT (LOSS RECOVERY FUND) This was the date set for receiving and opening of scaled bids for the above referenced project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri- County News, which were found to be sufficient. The following bids were opened and publicly read: CARBON ACTIVATED CORPORATION 3776 Hoover Road Blasdell,NY 14127 Bid was signed by: Christopher Allen Contractor's Non -Collusion AffidaviL Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Ten percent (10%) Bid Bond was submitted. REGULAR MEETING MARCH 14, 2017 61 Item No. Qty. Item Unit Estimated Total Price Quantity Alternative Per _ Unit Price for Custom 0.61 120,000.00 $73,200.00 1 lb. Reactivated GAC Lbs. Alternative Per Unit Price for Virgin 1.235 24,000 S29,640.00 I lb. GAC for (20%) Make- Lbs. UD Purooses Alternative Per Unit Price for Freight 0.11 120,000.00 $13,200.00 1 lb. and Site Services Lbs. Alternative Per Unit Price for Virgin 1.21 120,000.00 $145,200.00 2 lb. GAC Lbs. Alternative Per Unit Price for Freight 0.11 120.000.00 $13,200.00 2 lb. and Sitc Services Lbs. Total $274,440.00 '.. CALGON CARBON CORPORATION 3000 GSK Drive Moon Township, PA 15108 Bid was signed by: Nora Stockhausen Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Ten percent (10%) Bid Bond was submitted. BID: Item No. Qty. Item Unit '', Estimated Total Price Quantity Alternative Per Unit Price for Custom $0.30* 120,000.00 $36,000 1 lb. Reactivated GAC Lbs. Alternative Per Unit Price for Virgin $1.25 1, 24,000 $30,000.00 1 lb. GAC for (20%) Make- Lbs. up Purposes Alternative Per Unit Price for Freight S0.27 120,000.00 $32,400 1 lb. and Site Services'' Lbs. Alternative Per Unit Price for Virgin S1.25 120,000.00 $15Q000 2 lb. GAC Lbs. Alternative Per Unit Price for Freight S0.18 120,000.00 $21,600 2 lb. and Site Services Lbs. Total S98AW Alt 1 _ __,..I S191,600 Alt 2 Upon a motion made by Ms. Maradik, seconded by Ms. Doran and carried, the above bids were referred to the Water Department for review and recommendation. OPENING OF BIDS — ONE (1) OR MORE. 2016 OR NEWER. 28 CUBIC YARD SINGLE ARM, SIDE LOADING REFUSE TRUCKS __SPEC D (SOLID WASTE CAPITAL LEASE) This was the date set for receiving and opening of sealed bids for the above referenced project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri- County News, which were found to be sufficient. The following bids were opened and publicly read: BEST EOUIPMENT CO.. INC. 5550 Poindexter Drive Indianapolis, IN 46235 Bid was signed by: Maria Dahlmann Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification; Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Ten percent (10%) Bid Bond was submitted. REGULAR MEETING MARCH 14.2017 62 um Labrie Automizer I Mounted on 2018 Peterbilt, Model 520 I $251.624.00 Year Make/Vlodel— Trade In I Unit Price 2011 S W584 Frei¢htliner 25 Yard Packer $62.000.00 Alternate Description Cost Total No. 1 Unit to be fueled by compressed natural $46,856.00 $46,856.00 gas in lieu of diesel fuel. Unit to be complete with all necessary components installed at time of chassis manufacture, no retrofits accepted 2 Engine and electronics extended 5 year, $5,800 j $5,800 100,000 mile warranty 3 Five (5) Year unlimited mileageS800.00 $800.00 transmission warranty t;stunatea number of days Tor delivery from award date — Diesel: 150-164 days ARO, CNG: 165-179 days ARO Labrie Automizer ' Mounted on. 2018 Peterbilt, Model 520 1 $251.624.00 FYear I Nlake/Model — Trade In Unit Price 2011 SW584 Fre ghtliner 25 Yard Packer $62,000.00 Alternate Description Cost Total No. 1 Unit to be fueled by compressed natural $39, 000.00 $39,500.00 gas in lieu of diesel fuel. Unit to be " complete with all necessary components installed at time of chassis manufacture, no retrofits accepted 2 Engine and electronics extended 5 year, $5,800.00 $5,800.00 1OQ000 mile warranty 3 Five (5) Year unlimited mileage $800.00 $800.00 transmission warranty nsummeu numoer or aays ror aeuvery from award date — Diesel: 150-164 days ARO, CNG: 180-194 days ARO Unit Price Labrie Automizer I Mounted on 2018 Mack, Model LR - $2653� 70.00 __] Alternate Description Cost Total No. 1 Unit to be fueled by compressed natural $28,580.00 $28,580.00 gas in lieu of diesel fuel. Unit to be complete with all necessary components installed at time of chassis manufacture, no retrofits accepted 2 Engine and electronics extended 5 year, Diesel $2,890 Diesel $2,890 100,000 mile warranty CNG $3,000 CNG $3,000 3 Five (5) Year unlimited mileage $1,001.00 $1,001.00 REGULAR MEETING MARCH 14, 2017 63 transmission warranty I Estimated number of days for delivery from award date — Diesel: 260-274 days ARO, CNG: 280-294 days ARO Unit Price I Labrie Amomizer I Mounted on 2018 .kutocar, Model ACX64 1 $263,749.00 1 Alternate Description Cost Total No. 1 Unit to be fueled by compressed natural $26,952.00 S26,952.00 '.... gas in lieu of diesel fuel. Unit to be complete with all necessary components installed at time of chassis manufacture, no retrofits acce ted 2 Engine and electronics extended 5 year, _ $2,600.00 $2,600.00 100,000 mile warranty 3 Five (5) Year unlimited mileage S960.00 $960.00 transmission warranty Estimated number of days for delivery from award date — Diesel: 160-174 days ARO, CNG: 185-199 days ARO Description Year/Make/Model Unit Price Labrie Automizer Mounted on 2018 Mack, Model LR $265,370.00 '.. 2011 1 SW584 Freightliner 25 Yard Packer I $62,000.00 Alternate Description Cost Total No. 1 Unit to be fueled by compressed natural $35,936.00 $35,936.00 gas in lieu of diesel fuel. Unit to be complete with all necessary components installed at time of chassis manufacture, no retrofits accepted 2 Engine and electronics extended 5 year, Diesel $2,890 Diesel $2,890 100,000 mile warranty CNG $3,000 CNG $3,000 3 Five (5) Year unlimited mileage $1,001.00 $1,001.00 transmission warranty Estimated number of days for delivery tram award date — Diesel: 260-274 days ARU.. CNG: 295-309 days ARO Descri tion Year/Make/11Iode1 I Unit Price Labrie Automizer Mounted on 2018 Autocar. Model ACX64 $263,749.00 12011 SW584 Freightliner 25 Yard Packer I S62.000.00 I Alternate No. Description Cost Total 1 Unit to be fueled by compressed natural $34,308.00 $34,308.00 gas in lieu of diesel fuel. Unit to be complete with all necessary components installed at time of chassis manufacture, no retrofits accepted 2 Engine and electronics extended 5 year, $2,600.00 $2,600.00 REGULAR MEETING MARCH 14, 2017 64 100,000 mile warra Five (5) Year Estimated number of days for delivery from award date — Diesel: 160-174 days ARO, CNG: 170-184 days ARO LINK ENVIRONMENTAL EQUIPMENT CO. 918 N US 35 Winamac, IN 46996 Bid was signed by: Terry O'Brien Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Ten percent (10%) Bid Bond was submitted. LR613 Mack Year Make/Model—TradeIn Unit Price 2011 SW584 Freiehtliner 25 Yard Packer $51.000.00 Alternate Description Cost Total No. 1 Unit to be fueled by compressed natural $31,787.00 $31,787.00 gas in lieu of diesel fuel. Unit to be complete with all necessary components installed at time of chassis manufacture, no retrofits accepted 2 Engine and electronics extended 5 year, Diesel Diesel $2957.00 100,000 mile warranty $2957.00 CNG $4,085.00 CNG $4,085.00 3 Five (5) Year unlimited mileage $1,092.00 $1,092.00 transmission warranty Estimated number of days for delivery from award date — 210 CENTRAL IN-DIANA TRUCK EQUIPMENT CORPORATION 2128 S Harding Street Indianapolis, IN 46221 Bid was signed by: Danny Vaught Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Ten percent (10%) Bid Bond was submitted. BID: Option No.1 Descri tion YearlMake/ odel Unit Price 28 YD ASL MACK DIESEL 2018 MACK LR613 RH SIT DIESEL $262,379 Alternate No. Descriptb7cfaeled Cost Total I Unit to by compressed natural I $46.419 S46,419 ea. REGULAR MEETING MARCH 14, 2017 65 gas in lieu of diesel fuel. Unit to be ea. I complete with all necessary components installed at time of chassis manufacture, no retrofits accepted 2 Engine and electronics extended 5 year, $3,000 $3,000 each 100.000 mile warranty —PLAN I each 3 Five (5) Year unlimited mileage $1,001 $1,001 each transmission warranty each Estimated number of days for delivery from award date — 120-130 Days Option No.2 Description I Year/Make/Model I Unit Price 28 YD ASL MACK CNG 2016 MACK LEU633 RH STAND CNII 1SLG 1 $303,740.00 12011 1 SW584Freiehtliner25Yard Packer 1 $5.000 Alternate Description Cost Total No. 1 Unit to be fueled by compressed natural ''. Above Above Pricing gas in lieu of diesel fuel. Unit to be ! Pricing Includes CNG complete with all necessary components Includes System installed at time of chassis manufacture. no CNG retrofits accepted Svstem 2 Engine and electronics extended 5 year, ' $3,000 $3,000 each 100,000 mile warranty — PLAN 1 each 3 Five (5) Year unlimited mileage $1,001 $1,001 each transmission warranty each Estimated number of days for delivery from award date — 60-75 Days Upon a motion made by Ms. Maradik, seconded by Ms. Doran and carried, the above bids were referred to Solid Waste and Central Services for review and recommendation. AWARD QUOTATION — WATER WORKS LARGE METER TESTING (WATER WORKS OPERATIONS) Mr. Ed Herman, Water Works, advised the Board that on Februay 28, 2017, quotations were received and opened for the above referenced project. After reviewing those quotations, Mr. Herman recommended that the Board award the contract to the sole responsive and responsible bidder, M.E. Simpson Co., Inc., 3406 Enterprise Ave., Valparaiso, IN 46383, in unit prices, not to exceed the amount of $57,275. In a memo to the Board, Mr. Herman noted that M.E. Simpson made a math error in the multiplication of Line Item No. 3 of their quote which resulted in a difference in their total of $1,700. Their submitted total showed $55,575. but the correct amount was $57,275. Mr. Herman stated in his memo that he contacted them and they confirmed their error and the correct total. Therefore, Ms. Maradik made a motion that the recommendation be accepted and the quotation be awarded as outlined above. Ms. Doran seconded the motion. which carried. APPROVE PROJECT COMPLETION AFFIDAVIT IGNITION PARK INFRASTRUCTURE, PHASE 1 C - PROJECT NO. 114-063A (RWDA TIF) Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted the Project Completion Affidavit on behalf of Walsh & Kelly, Inc., 24358 State Road 23, South Bend, IN 46614, for the above referenced project, indicating a final cost of $4,277,077.38. upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the Project Completion Affidavit was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS — THREE (3). MORE OR LESS, 2017 OR NEWER, FOUR DOOR HYBRID UTILITY VEHICLES — SPEC F (BUILDING DEPARTMENT CAPITAL LEASE) In a memorandum to the Board, Mr. Jeff Hudak, Central Services, requested permission to advertise for the receipt of bids for the above referenced vehicles. Therefore, upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the above request was approved. REGULAR MEETING MARCH 14,201 66 APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS — ONE (1) OR MORE 2017 OR NEWER ONE TON FOUR-WHEEL DRIVE PICK-UP TRUCK — SPEC G (SOLID WASTE CAPITAL LEASE) In a memorandum to the Board, Mr. Jeff Hudak, Central Services, requested permission to advertise for the receipt of bids for the above referenced vehicle. Therefore, upon a motion made by Nis. Maradik, seconded by Ms. Doran and carried, the above request was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS AND TITLE --- SHEET — BERLIN PLACE NO. 2 MEP (MECHANICALS ELECTRICAL AND PLUMBING) —PROJECT NO. 117-048 (RWDA TIF) In a memorandum to the Board, Corbin Kerr, Community Investment, requested permission to advertise for the receipt of bids For the above referenced project. Also presented at this time for approval and execution was the Title Sheet. Upon a motion made by Ms. Mamdik, seconded by Ms. Dorau and carried, the above request to advertise was approved, and the Title Sheet was approved and signed. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS — WASTEWATER TREATMENT PLANT BELT FILTER PRESS NO. 4 REHABILITATION — PROJECT NO. 117-025 (UTILITIES. WASTEWATER. OTHER EQUIPMENT) In a memorandum to the Board, Jacob Klosinski, Environmental Services, requested permission to advertise for the receipt of bids for the above referenced project. Therefore, upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the above request was approved APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS — TEN (10) MORE OR LESS, COMMERCIAL RIDING MOWERS — SPEC H (2017 VENUES PARKS & ARTS CAPITAL LEASE) In a memorandum to the Board, Jeff Fludal:, Central Services, requested permission to advertise for the receipt of bids for the above referenced equipment. Therefore, upon a motion made by Ms. Maradik, seconded by Ms. Doran and carried, the above request was approved. APPROVAL OF AGREEMENTS/CONTRACTS/?ROPOSALS/ADDENDA The following Agreements/Contracts/Proposals!Addenda were submitted to the Board for - approval: Type Business Description '�. Amount/ Motion/ Funding Second Indemnification The Tire No Cost Agreement for N/A Maradik/Dorau Agreement Rack, Inc. Police Department to Utilize Tire Raek's Property for State Mandated, Bi-Annual Emergency Vehicle Operations (EVOC) '.. Training Lease Hewlett- Amend Quantity and Price Total Increase Maradik/Dorau Amendment Packard of Schedule 13 of Computer of $1,678.70; '.. Financial Lease New Total: Services $156,029.30 Company (1T Lease) Master Lease Hewlett Additional Computers for $8; 335 Maradik/Dorau Purchase Packard New Positions/Employees (VPA, Golf, Agreement Financial and Innovation Services Lease Com any Accounts) Professional United Additional Scope for Coal NTE $192,400 Maradik/Dorau Services Consulting Line Trail, Phases I and II for Phase I; Supplemental NTE $185,900 Agreement No. for Phase II 1 (RW'DA TIF Professional DLZ Topographic Survey for NTE $1,000 Maradik/Dorau Services Sheridan Street (RWDA TIF) Agreement LlnYma, Improvements Amendment REGULAR MEETING MARCH 14, 2017 67 Easement Christine Temporary and Permanent N/A Maradik/Dorau Agreements for Bieck Easement at 835 Northwood Corby Blvd, Sidewalk'.. Improvements Easement Dorinda Temporary Easement at '', N/A Maradik/Dorau Agreements for Chambers 1706 Corby Blvd. Corby Blvd. Sidewalk '. Improvements Basement ' Hayley Temporary Easement at 831 N/A Maradik/Dorau Agreements for �I, Froysland j Oak Ridge Corby Blvd, Sidewallc'.., Im rovements Easement Cinda Temporary Easement at 839 N/A I Maradik,Dorau '.. Agreements for Berticelli ''... Cavanaugh Drive '.. Corbv Blvd. Sidewalk Improvements Easement Daniel and Temporary Easement at N/A MaradikMorau Agreements for Carol Draper 1802 Corby Blvd. Corby Blvd. Sidewalk Improvements Software AMCS Route Planner Module for $43,360 for ! TABLED, License and Group, Inc. Solid Waste Trucks Three (3) Years Maradik�Dorau Services or when a '.. Agreement Comprehensive '.. ELEMOS Agreement is'.. Signed (Solid Waste Capital Lease j Principal & '.. Interest Amendment Lawson- Additional Services for Increase Maradik/Dorau No. 3 to Fisher Marion Street Roundabout Original "'.. Professional Associates at Michigan and Main Street Contract and', Services P.C. and to Correct Mathematical Amendment Agreement Error in Amendment No. 2 No. 1 & 2 by $10,665.00;1 New NTE $765,505 (TIT Bond) Amendment Lawson- Additional Services for Increase Maradik/Dorau No. 3 to Fisher Chippewa Avenue at Original Professional Associates Michigan and Main Streets Contract and Services P.C. and to Correct Mathematical Amendment Agreement Error in Amendment No. 2 No. 1 & 2 by 527,570; New NTE $646,870 SSDA TIF) Professional Thomas R. Design and Construction $17,100 Maradik/Dorau. Services Cook, d/b/a Oversight for Replacement (Hotel/Motel Agreement ME Design of Century Center Cooling Tax) Services Tower Professional EPOCH Design of Masonry $14,760 Maradik/Dorau Services Architecture Restoration on Century (Hotel/Motel Agreement +Planning, Center Tax) LLC REGULAR MEETING MARCH 14, 2017 68 Release of Robert J. and Release of Two (2) Storm N/A Maradik/Dorau Easements Ann E. Sewer Easements on the �', Basney Southwest Corner of Ireland Road and Michigan Street for Subdividing Property Project Catalaunch, ',, Disbursement of Matching NTE 520,000 to Maradik/Dorau Assistance LLC d/b/a Grant Funds to City for City Agreement '', Patronicity Martin Luther King Jr./Father Hesburgh Monument Project Sidewalk Pokagon Establish Procedure for N/A Maradik/Dorau Construction Band of Future Sidewalk Installation Agreement Potawatomi at Future Pokagon Police Indians Station Revision to City of Revise Appeal Language in N/A ! Maradik/Dorau Municipal South Bend Section XIV. Customer Utilities Rules Complaints and Disputes and Regulations Memorandum University of Allow Notre Dame N/A Dorau/Maradik of Notre Dame University access at (Legal Understanding O'Brien Center and to determined Mr. Network for Joint Pursuit of Gilot has no Grant for Wireless Conflict of Technology Interest with No Involvement in Project or Department, and No Cost to MOU) APPROVAL OF PERMIT AND LICENSE APPLICATIONS The following permit and license applications were oresented for Applicant Description Date/Time Location Motion r _ Carried St. Adalbert Procession: Via April 9, 2017; On Route as submitted Maradik/Dorau Catholic Cmcis — Way 2:00 p.m. to Church of Cross 3:00 p.m.' Bike Michima Procession: May 7, 2017; On Route as submitted Maradik/Dorau Coalition 2017 Mayor's 7:30 a.m. to Ride 12:00 p.m. The General Sidewalk Cafe Monday- 609 E. Jefferson Blvd. Maradik/Dorau Deli & Cafe Permit Wednesday: Subject to 7:00 a.m: 10:00 ADA p.m.; Thursday Compliance —Friday: 7:00 a.m.-11:00 p.m.; Saturday: 9:00 a.m: 9:00 p.m. Cineo 5 Sidewalk Cafe Monday - HEW Colfax Avenue Maradik/Dorau International Permit Sundav:11:00 Subject to a.m.-11:00 p.m. ADA Compliance Purple Porch Sidewalk Cafe Monday- 123 N Hill Street Maradik/Dora Co -Op Permit Saturday; 8:00 1 Subject to a.m. - 8:00 ADA j p.m.; Sunday: ',, Compliance u 11 "0 a.m. - 5:00 p.m. REGULAR MEETING MARCH 14, 2017 69 Fiddler's Sidewalk Cafe Monday- 127 North Main Street Maradik/Dorau Hearth, Inc. Permit Tuesday: 11:00 Subject to a.m. - 11:00 ADA p.m.; Compliance Wednesday - Thursday: 11:00 a.m. - 12:00 a.m.; Friday - Saturday: 11:00 a.m.- 1:00 a.m. Tapastrie LLC Sidewalk Caf€ Monday- 103 W Colfax Avenue Maradik,Dorau Permit Saturday: 11:00 Subject to a.m. - 10:00 ADA P.M. Compliance LePeep of Sidewalk Caf6 Monday- 127 S. Michigan Street Maradik/Dmau South Bend, Permit Friday: 6:30 Subject to Inc. a.m.- 2:00 p.m.; ADA Saturday- Compliance Sunday:7:00 a.m:2:0.0_ p.m. Chinese License 2614 S. Michigan St. Maradik,Dorau Massage Spa Renewal: Massage Establishment Top Oriental License 421 Hickory Rd. Maradik,Dorau Massage Renewal: Massage Establishment Southside License 411 E. Ireland Rd., Ste. Maradik/Dorau Massage Renewal: 300 Retreat Massage Establishment Rachael T. License 616 E. Colfax Ave. Maradik,Domu Massage & Renewal: Essential Oils Massage Establishment Hair Crafters License 602 Lincoln Way St. Maradik/Dorau Renewal: Massage Establishment Therapeutic License 903 E. Jefferson Blvd. Maradik/Dorau Indulgence Renewal: LLC Massage Establishment LAZ Parking License 1228 N. Eddy St. Maradik/Dorau Midwest, LLC Renewal: Public Parking Facility Quincy's Cafe New License: January 1, 2017 Coffee Cart at the MaradikDorau Open Air —December 31, Comer of Washington Subject to Business 2017, 7:00 a.m. and Main Street ADA _I to 5:00 P.M. Compliance TABLE APPROVAL OF REVOCABLE PERMIT FOR ENCROACHMENTS — 630 NORTH MICHIGAN STREET AND 420 NORTH MAIN STREET Mr. Gilot stated an application for a Revocable Permit has been received for the purpose of allowing the installation of directional signs for Memorial Hospital at 630 N. Michigan Street and 420 N. Main Street in the right-of-way between the curb and sidewalk. Mr. Gilot reviewed the pictures of the proposed signs and noted the Street Department stated the design is too big and creates a visual blockage of sight distance and will be susceptible to damage from snow plowing due to the proximity to the curb line. He stated the sign at 420 N. Main Street creates a REGULAR MEETING MARCH 14, 2017 70 visual block of the pedestrian crossing; and is a hazard for pedestrians. The Board discussed the size of the signs and noted they are solid all the way to the ground, eliminating any visual sight of pedestrians at the comer. Attorney Schmidt noted the permit includes a release of liability so if they are damaged from snow plowing, the city would not be liable. Mr. Gilot requested these be tabled and Memorial Hospital be contacted about the concerns regarding the placement and the size of the signs. Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the Revocable Permits were tabled. UNFAVORABLE RECOMMENDATION - PETITION TO VACATE THE 1� NORTHISOUTH ALLEY EAST OF PORTAGE AVENUE FROM NAVARRE STREET TO __. MARION STREET Mr. Gilot indicated that Francis Linarello, 327 W Marion, South Bend, IN 46601, has submitted a request to vacate the above referenced alley for the purpose of setting up outdoor seating at Frank's Place. Mr. Gilot advised that Community Investment and the Engineering Department state the vacation would violate I.C. 36-7-3-13, making access to the lands of the aggrieved person by means of public way difficult or inconvenient. They noted a garage at 334 Navarre St, would become land -locked and at 330 Navarre St. would be compromised (Welsheimer's Funeral Home). The Fire Department gives an unfavorable recommendation due to excess distance from hydrants. Therefore, Mr. Gilot made a motion recommending an unfavorable recommendation of the request for vacation. Ms. Maradik seconded the motion which carried. The Board recommended the petitioner submit a request with an access agreement entered into by the three parties. UNFAVORABLE RECOMMENDATION - PETITION TO VACATE THE END OF EASTIWEST ALLEY AT ST. PAUL'S PLACE BETWEEN WASHINGTON STREET AND COLFAX AVENLTE Mr. Gilot indicated that Terry and Dawn Collins, 1005 W. Washington, South Bend, IN 46601, have submitted a request to vacate the above referenced portion of the alley to reduce speeding traffic and trash dumping in the paved alley. Mr. Gilot advised the Board is in receipt of favorable recommendations concerning this Vacation Petition from the Police Department, Community Investment and Solid Waste Department, Mr. Gilot advised the Board is in receipt of unfavorable recommendations concerning this Vacation Petition from the Area Plan •-_ Commission, Fire Department, and Engineering. Area Plan stated the vacation would not hinder the growth or orderly development of the unit or neighborhood in which it is located or to which it is contiguous. The vacation would make access to the lands of the aggrieved person by means of public way difficult or inconvenient. The vacation would not hinder the public's access to a church, school or other public building or place. The vacation would not hinder the use of a public right-of-way by the neighborhood in which it is located or to which it is contiguous. Fire Department and Engineering state it would make access to the lands of the aggrieved person by means of public way difficult or inconvenient. The Fire Department states the alley is too long and the hydrants are too far for the structures in the alley. Engineering states vacating just a section of the alley will create a dead-end alley with no space to turn around in. Terry and Dawn Collins, the petitioners, were present and stated they own both properties on either side of the alley at the very end. Mr. Collins noted there are three (3) exits and none of the garages have been used for years. He stated the alley is used for dumping trash and televisions. Mr. Gilot informed Mr. Collins that the Board does not approve partial alleys and he doesn't recall approving any stub alleys in his thirty (30) or so years on the Board. Ms. Doran explained that the garage access needs to be considered because even though nobody uses it currently, the ownership may change on the properties. Ms. Maradik noted even if they petitioned for the entire alley, there would be several garages that would have access issues. Ms. Collins stated they only want the end of the alley to be blocked, adding the garages can get out the other direction. Mr. Collins stated he continually gets cited from Code Enforcement for the trash in the alley, and it's not his. He noted when people dump trash, they are blocking the alley with it. Mr. Griot stated he understands there is a Code Enforcement issue that needs to be worked out, but unfortunately there are very specific statutes that govern alley vacations. Mr. Gilot suggested they try to come up with some different creative solution and work with Code Enforcement on the dumping issues. Therefore, Ms. Doran made a motion recommending an unfavorable recommendation of the request for vacation. Ms. Maradik seconded the motion which carried. APPROVE TRAFFIC CONTROL DEVICES Upon a motion made by Ms. Maradik, seconded by Ms. Doran and carried, the following traffic control devices were approved: REGULAR MEETING MARCH 14.2017 71 NEW INSTALLATION: Stop Sign LOCATION: Lakewood Drive at Intersection with Brookton Drive REMARKS: A]I criteria has been met NEW INSTALLATION: No Parking Anytime —One (1) Sign LOCATION: North Side of Hartzer Street, 65 ft. West of Sidewalk parallel to Eclipse Place REMARKS: All criteria has been met N'BW INSTALLATION: No Parking Anytime— Two (2) Signs LOCATION: East Side of Lafayette, 150 ft. South and 115 ft. North of Memorial Drive approach REMARKS: All criteria has been met REVISION: Speed Limit — 30 mph to 40 mph LOCATION: Douglas Road from Eastern to Western City limits REMARKS: All criteria has been met APPROVE CONSENT TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE —25740 HUNT TRAIL — SEWER Mr. Gilot stated that the Board is in receipt of a Consent to Annexation and Waiver of Right to Remonstrate as submitted by Dennis Miller, 25740 Hunt Trail, South Bend, IN 46628. The Consent indicates that in consideration for permission to tap into public sanitary sewer system of the City, to provide sanitary sewer service to the above referenced property at 25740 Hunt Trail South Bend, IN 46628 (Key No. 021-1036-058907), the Miller's waive(s) and release(s) any and all rights to remonstrate against or oppose any pending or future annexation of the property by the City of South Bend. Therefore, Ms. Maradik made a motion that the Consent be approved. Ms. Dorau seconded the motion, which carried. RATIFY APPROVAL AND/OR RELEASE CONTRACTOR AND EXCAVATION BONDS Ms. Donna Hanson; Division of Engineering, recommended that the following Contractor and Excavation Bonds be ratified pursuant to Resolution 100-2000 and/or released as follows: Business Bond Type Approved/ Effective Date Released Silver Creek Homes Inc. Excavation Approved February 23, 2017 JSM Developments of Bremen LLC dba Paul Occupancy Approved February 24, 2017 Davis Restoration of Michiana Ms. Maradik made a motion that the bonds approval and/or release as outlined above be ratified. Ms. Dorau seconded the motion, which carried. APPROVE CLAIMS Ms. Doran stated that a request to pay the following claims in the amounts indicated has been received by the Board; each claim is fully supported by an invoice; the person receiving the goods or services has approved the claims; and the claims have been filed with the City Fiscal Officer and certified for accuracy. Name Amount of Claim Date City of South Bend $5,545,524.87 03/10/2017 City of South Bend $4,005.85 03/08/2017 City of South Bend $1,540,184.70 03/14/2017 U.S. Bank National Association $32,329.71 03/10/2017 St. Joseph County Housing Consortium $16,633.50 02/24/2017 U.S. Bancorp & U.S. Bank National Association; Requisition No. 26 $23,750 03/13'2017 Therefore, Ms. Doran made a motion that after review of the expenditures, the claims be approved as submitted. Ms. Maradik seconded the motion, which carried. PRIVILEGE OF THE FLOOR REGULAR MEETING MARCH 14,201 72 Mr. Terry Collins asked the Board to review some pictures be took of alleys that had dead-end signs and/or fences at the ends, noting that dead-end alleys have apparently been approved previously. Attorney Schmidt stated the Board has an obligation to follow Indiana Statute. He noted Mr. Collins has provided pictures that the Board can and should investigate, but their review is not flexible, they have to follow statute. He recommended that research be done to see if these were approved by any Board, adding the Council has more flexibility in these situations. ADJOURNMENT There being no further business to come before the Board; upon a motion made by Mr. Gilot, seconded by Ms. Maradik and carried, the meeting adjourned at 11:22 a.m. BOARD OF PUB.EIC WORKS Gary A. Gilot, President Elizabeth A. Maradik, Member Therese J. Therese Wmber James A. Mueller, Member Suzanna Fritzberg Member `!ATTEST: L'mdaM. Martin , Clerk