HomeMy WebLinkAboutRequest to Advertise - WWTP Belt Filter Press #4 RehabilitationINTER -OFFICE MEMORANDUM
DEPARTMENT OF PUBLIC WORKS
DIVISION OF UTILITIES
TO: Members of the Board of Public Works
Eric Horvath, Director of Public Works
Michael Schmidt, Board of Public Works Attorney
FROM: AI Greek, Division Director of Utilities
Jacob M. Klosinski, Assistant City Engineer
SUBJECT: Agenda Request Form — Request to Advertise
Project No. 117-025 WWTP Belt Filter Press #4 Rehabilitation
DATE: March 6, 2017
The Division of Utilities is requesting the Board of Public Works approval to advertise for the
receipt of public bids for Project No. 117-025 Wastewater Treatment Plant Belt Filter Press #4
Rehabilitation.
Donohue & Associates completed the Project Specifications for the subject project. The Division
of Utilities is prepared to begin bidding the project.
Project History
The Wastewater Treatment Plant currently operates four (4) belt filter presses. Environmental
Services intends to rebuild one (1) belt filter press each year over a four year period (2015 thru
2018) as part of its ongoing preventative maintenance schedule. Due to the project cost for the
rehabilitation, this project will require a Public Bid process.
The Belt Filter Press #2 and Belt Filter Press #3 were rebuilt in 2015 and 2016, respectively. .
This project will rebuild the third of four presses.
Biddino Schedule
Advertise:
March 17, 2017 and March 24, 2017
Pre -Bid Meeting:
March 29, 2017
Bid Opening:
April 11, 2017
Bid Award:
April 11, 2017 or April 25, 2017
The funding sources for the construction of this project is Utilities, Wastewater, Other
Equipment (Account 641-0630-793-36-05).
If there are any questions regarding the subject project, please contact Al Greek (Ext. 4210) or
Jacob M. Klosinski (Ext. 9496) at the Division of Utilities.
Board of PRISlicc Works
NOTICE TO BIDDERS
Notice is hereby given that the City of South Bend, Indiana, Board of Public Works will receive sealed
bids at the Office of the Board of Public Works, County -City Building Room 1316, 227 West Jefferson
Blvd, South Bend, Indiana, 46601 until the hour of 9:30 a.m., Local Time, on April 11, 2017 for the
following:
Wastewater Treatment Plant Belt Filter Press #4 Rehabilitation
Project No. 117-025
Work includes furnishing all labor, services, materials, bonds, insurance and equipment to complete the
work associated with the restoration of the existing Belt Filter Press #4 located at the South Bend
Wastewater Treatment Plant located in South Bend, all more particularly described in specifications
prepared by Donohue & Associates, Inc., 100 N. Main Street, Suite 510, South Bend, Indiana 46601,
phone (574) 288-4580.
The Contract Documents are on file and available for public inspection commencing on the first advertise
date during regular working hours at the Department of Public Works (1316 County -City Building, South
Bend, Indiana), and at MACIAF 3215-A Sugar Maple Court, South Bend, IN 46628. Additionally, the
Contract Documents will be available that same day for inspection or purchase at American
Reprographics Company ("ARC", located at 1303 Northside Blvd., South Bend, Indiana, 46615),
http://www.e-arc.com, (574) 287-2944, toll free at (800) 783-7231. There will be a non-refundable charge
for reproduction as set by ARC for every set of documents for all bidders.
Bids must be on the City of South Bend Contractor's Bid for Public Work Form, accompanied by a
Certified Check or Bid Bond in the amount of not less than five percent (5%) of the base bid plus any
alternates, in a sealed envelope noting the project name, number and your company's information on the
front.
Each bidder or contractor (hereinafter the contractor) must comply with "City of South Bend EEO
Contracting Provision Diversity Utilization" included in the specifications as to each construction trade it
intends to use on this construction contract and all other construction work (both federal and non-federal)
in the St. Joseph County area during the performance of this contract or subcontract. The contractor
commits itself to the goals for minority manpower and all other requirements, terms and conditions of
these bid conditions by submitting a properly sealed bid. Woman and Minority -Owned Business
Enterprises (W/MBE) are encouraged to respond to this notification.
A Pre -Bid Conference will be held on Wednesday March 29, 2017 at 10:OOam Local Time at the City
of South Bend Wastewater Treatment Plant Headworks Building #1 Classroom, 3113 Riverside Drive,
South Bend, Indiana 46628. Any questions about bidding conditions must be addressed to the Owner in
writing no later than Tuesday April 4, 2017 at 12:OOpm.
The Board reserves the right to reject any or all bids or to accept a full or partial award of the bid or bids
which, in its judgment, will be to the best interests of the City of South Bend. If the Board elects to award
the base bid plus an alternate(s), the Board will look at the totality of the cost when determining the
lowest, responsive and responsible bid.
BOARD OF PUBLIC WORKS
Linda M. Martin, Clerk
Publish two (2) times:
March 17, 2017
March 24, 2017
Version 1/12/2017 Notice to Bidders
Date
Name
BOARD OF PUBLIC WORKS
AGENDA ITEM REVIEW REQUEST FORM
March 6, 2017
Jacob M. Klosinski
Department Utilities Env. Serv.
BPW Date March 14, 2017 Phone Extension (574) 235-9496
Required Prior to Submittal to Board
Legal ® Attorney Name Michael Schmidt
Controller ® Controller review is required for all Contracts $5,000.00 or more and
greater than one year in length per the City Purchasing Policy
Purchasing ® Carol Kurzhal
Agreement ❑ Contract LJ Proposal LJ Addendum
Professional Services ❑ Resolution
Bid Opening ❑ Bid Award ® Req. to Advertise ❑ Title Sheet
Quote Opening ❑ Quote Award
Change Order No. ❑ C/O & PCA No. ❑ PCA
Ease/Encroach. ❑ Traffic Control
Company or Vendor Name
New Vendor
❑ Yes ❑ No ❑ If Yes, Approved by Purchasing
MBE/WBE Contractor
❑ MBE ❑ WBE
MBE/WBE Contractor
Requested ❑ No ❑ Yes Name of Company
Project Name
WWTP - Belt Filter Press #4 Rehabilitation
Project Number
117-025
Funding Source
Utilities - Wastewater - Other Equipment
Account No.
641-0630-793-36-05
Amount
$
Terms of Contract
Purpose/Description
Request to Advertise for Public Bid to rehabilitate one (1)
dewatering belt filter press for solids handling at the Wastewater
Treatment Plant.
❑ Required Contractor's Certification Form Attached (Non -
Collusion, Non -Discrimination, Non -Debarment, E-Verify, Iran, etc.)
Required For Change Orders Only
Amount of ❑
Increase $
❑
Decrease $
Previous Amount
$
Current Percent of Change: %
New Amount
$
Total Percent of Change: %
"Dispersal After Approval
Copy Original
® ❑
Al Greek, Director of Utilities
® ❑
Jacob Klosinski, Assistant City Engineer
® ❑
Carol Kurzhal, Director of Financial Services, Environmental Services