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Home My WebLink AboutQuotation Award - Water Works Large Meter Testing - M.E. Simpson Co., Inc.1316 COUNTY -CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND. INDIANA 46601-1830 CITY OF SOUTH BEND PETE BUTTIGIEG, MAYOR BOARD OF PUBLIC WORKS March 14, 2017 Michael D Simpson M.E. Simpson Co., Inc. 3406 Enterprise Avenue Valparaiso, IN 46383 PHONE 574/235-9251 FAx 574/235-9171 RE: Quotation Award — Water Works Large Meter Testing Dear Mr. Simpson: The Board of Public Works at its meeting held on March 14, 2017, awarded the above referenced quotation to you in unit prices not to exceed $57,275. Please forward the following documents in one submittal by March 28,201 to my attention for Board of Public Works approval: 1) One (1) original of the Contract (enclosed); and 2) Certificate of Insurance naming the City of South Bend as an additional insured. If you have any further questions regarding this matter, please call this office at (574) 235- 9251. Sincerely, Linda M. Martin, Clerk c: Ed Herman, Water Works Roxanne Lawson, Water Works Kim Thompson, Environmental Services GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK .TAMES A. MUELLER THERESE J. DORAU BOARD OF PUBLIC WORKS CITY OF SOUTH BEND INDIANA PUBLIC WORKS CONTRACT THIS AGREEMENT, made and entered into this 14th Day of March, 2017, by and between, M.E. Simpson Co., Inc, 3406 Enterprise Avenue, Valparaiso, IN 46383, HEREINAFTER called the Contractor, and the Board of Public Works herein called the 'Board". WITNESSETH: That the Contractor covenants and agrees to make the following improvement, as fully set out in the Request for Quotations, Standard Specifications, Special Provisions, Plans, and Bid Proposals, all of which are set forth as a part of this Contract, for: DESCRIPTION: WATER WORKS LARGE METER TESTING COMPLETION DATE: SEE SPECIFICATIONS AMOUNT: UNIT PRICES NOT TO EXCEED $57,275 FUNDING: WATER WORKS OPERATIONS The unit prices for this improvement were those prices as received and accepted by the Board on the 28th Day of February, 2017. The Contractor further agrees to notify the Engineer when this improvement is completed. This notification shall be in the form of a Completion Affidavit, signed by the Contractor. Upon final acceptance of the improvement by the Engineer, the Contractors final estimate will be presented to the Board for final Payment with one (1) copy of the Completion Affidavit and one (1) copy of Waiver of Lien. BOARD OF P�LBLIC W S Gary A. Gilot, President Elizabeth A. Maradik, Member Suzanna M. Fritzberg, M.E. SIMPSON CO., INC. Printed Name James A. Mueller, Member Signature Therese J. Ddrau, Member Attest: Linda Clerk CERTIFICATION (To be completed if Contractor is a Corporation) I, certify that I am Secretary of the Corporation named as Contractor herein; that who signed this Agreement on behalf of the Contractor was then of said Corporation; that said agreement was duly signed for and in behalf of said Corporation by authority of its governing body, and is within the scope of its corporate powers. Secretary Corporate Seal II I CITY OF SOUTH BEND, INDIANA I CONTRACTOR'S QUOTE FOR PUBLIC WORK PROJECT NAME: Large Meter Testing PROJECT NO. QUOTES DUE February 28, 2017 (Must be completed for all quotes. Please type or print) Date: 02-27-2017 Firm: M.E. Simpson Co., Inc. Address: 3406 Enterprise Ave. n City/State/Zip: Valparaiso, IN 46383 Telephone Number: (800) 255-1521 I' Agent of Bidder (if Applicable): Pursuant to notices given, the undersigned offers to furnish labor and/or material necessary to complete the public works project of: Large Meter Testing 1 I the City of South Bend, Indiana, in accordance with plans and specifications prepared by: The City of South Bend, Department of Public Works ^ and dated 02-27-2017 ] for the sum of (enter the Total Quote as shown on the Proposal) up Fifty Five Thousand Five Hundred Seventy Five Dollars ($55,575.00 ) (Enter Sum of Total Quote plus Alternates shown on Proposal) (Numerical) If alternative quotes apply, the undersigned submits a proposal for each in accordance with the notice. Any addendums attached will be specifically referenced at the applicable page. If additional units of material included in the contract are needed, the cost of units must be the same as that shown in the original contract if accepted by the City of South Bend. If the quote is to be awarded on a unit basis, the itemization of the units shall be shown on a separate attachment. Michael`D. Simpson. CEO ACCEPTANCE The above quote is accepted this I � — day of i 0- k-ram-- 20 _ Subject to the following conditions: d 12A'Egnay 1Z) F//—r J' of -90 -7`oVt— � a76 I BOARD OF PUC O KS I.0 ABLI Gary A. I ot, Pre ident I Elizabetl' A. Maradik, Member 11 James A. Mueller, Member Suzanna M. Fritzberg, Member � 1_ IS -: h ser a J. ora , M tuber t est: Linda M. Ma in, Clerk Version 10/18/2016 Page - 7 Public Works Quote 1_II �p09Y1 Bp. o� �i QUOTE/PROPOSAL W s CITY OF SOUTH BEND 1865 PROJECT NAME Large Meter Testing PROJECT NO. QUOTES DUE February 28, 2017 Item Testing No. Meter type fee per Repair and retest Estimated Total per Description meter Quantity fee per meter Quantity meter type 1 m'compound eters $295.00 160 $125.00 16 $49,200.00 2 0" turbo style $P95.00 10 $125.00 1 $3,075.00 meter 3 Pitot tests — all sizes $850.00 5 $750.00 1 $3,300.00 Total quote 1 $55,575.00 Firm: M.E. Simpson Co., Inc. Address: 3406 Enterprise Ave. City/State/Zip: Valparaiso, IN 46383 Telephone Number: (800) 255-1521 Fax Number: _(888) 531-2444 °Ml r Michael D. Sin)oson, CEO (Printed Name of Person Signing) Version 10/18/2016 Page - 11 Public Works Quote o�youraa! Department of Public Works tg65 To: Board of Public Works From: Ed Herman Date: March 14, 2017 Subject: Quote Award for Large Meter Testing On 2/28/17, the Board of Public Works opened quotes for large meter testing in the South Bend Water Works distribution system. There was one quote: M E Simpson Company $55,575.00 Midwest Meter No quote E J Prescott No quote The M E Simpson quote had a math error on item #3. Simpson was contacted and confirmed that the testing fees are correct but the math is incorrect by $1700. The totals were corrected to show an amount of $57,275. We recommend award to the lowest responsible and responsive quote by M E Simpson Company. f/yOUT(j�� Department of Public Works leas To: Board of Public Works From: Ed Herman Date: March 14, 2017 Subject: Quote Award for Large Meter Testing On 2/28/17, the Board of Public Works opened quotes for large meter testing in the South Bend Water Works distribution system. There was one quote: M E Simpson Company $55,575.00 Midwest Meter No quote E J Prescott No quote The M E Simpson quote had a math error on item #3. Simpson was contacted and confirmed that the testing fees are correct but the math is incorrect by $1700. The totals were corrected to show an amount of $57,275. We recommend award to the lowest responsible and responsive quote by M E Simpson Company. BpOTHBB' QUOTE/PROPOSAL�r;`. CITY OF SOUTH BEND tans, sin' PROJECT NAME Large Meter Testing PROJECT NO. QUOTES DUE February28, 2017 Item Testing No. Meter type fee per Repair and retest Estimated Total per Description meter Quantity fee per meter Quantity meter type 1 meters compound $295.00 160 $126.00 16 $49,200.00 2 2" —1 turbo style $295.00 10 $125.00 1 $3,075.00 s 3 Pilot tests — all sizes $850.00 5 $750.00 1 $8300�0 Total quote Firm: M.E. Simpson Co., Inc. Address: 3406 Enterprise Ave. City/State/Zip: Valparaiso, IN 46383 Telephone Number: (800) 255-1521 Fax Number: (888) 531-2444 Mc,tk error e Der, -tt 3, afi,I fer raker }70e Ca rreJeJ 'fJ St OOv, oli-,Ll q 06+P- aJ,US +d % SI) )-ris, 6 6 0 . Sec rnr nn— C T27��2- U0 Michael D. Sirson, CEO (Printed Name of Person Signing) Version 10/18/2016 Page -11 Public Works Quote Date Name BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM March 3, 2017 Ed Herman Department Water BPW Date March 14, 2017 Phone Extension 6108 Required Prior to Submittal to Board Legal x Attorney Name Controller x Controller review is required for all Contracts $5,000.00 or more and greater than one year in length per the City Purchasing Policy Purchasing x ChecK the Appropriate Item I ype — Kequlred for All Submissions ❑ Agreement ❑ Contract ❑ Proposal ❑ Addendum ❑ Professional Services ❑ Resolution ❑ Bid Opening ❑ Bid Award ❑ Req. to Advertise ❑ Title Sheet ❑ Quote Opening x Quote Award ❑ Change Order No. ❑ C/O & PCA No. ❑ PCA ❑ Ease/Encroach. ❑ Traffic Control ❑ Other: Required Information Company or Vendor Name M E Simpson Company New Vendor Ll Yes x No ❑ If Yes, Approved by Purchasing MBE/WBE Contractor ❑ MBE ❑ WBE MBE/WBE Contractor Requested ❑ No ❑ Yes Name of Company Project Name Large Meter Testing Project Number Funding Source Water Works Operating Fund Account No. 620-0640-605-31-06 Amount $ 57,275 Terms of Contract One year with mutual option for a one year extension Purpose/Description Testing of 2" and larger meters at customer locations ❑ Required Contractor's Certification Form Attached (Non - Collusion, Non -Discrimination, Non -Debarment, E-Verify, Iran, etc.) Amount of Increase Decrease Previous Amount Current Percent of Change: New Amount Total Percent of Change: Copy Original ❑ x x ❑ x ❑ For Change Orders O % Dispersal After Approval Roxanne Lawson Kim Thomp Ed Herman