HomeMy WebLinkAboutOpening of Bids - Spec D 2016 or Newer 28 Cubic Yard Single Arm Side Loading Refuse Truck - Best Equipment Co. #6BID NAME
FOR BIDS DUE
pec D 2016 or Newer 28 Cubic Yard Single Arm Side Loading Refuse Ti
Bidder
Date: March 10 2017 (Firm):
Address: 5550 Poindexter Dr.
Best Equipment Co., Inc.
City/State/Zip: IndpLs-,- IN 46235 -Telephone Number. (-317) 823-3050
Agent of Bidder (if Applicable): Ben Wanner
When the prospective Contractor is unable to certify to any of thestatemenIN below, it shall attach an explanation to this Affidavit.
CONTRACTOR'S NON -COLLUSION AND NON -DEBARMENT AFFIDAVIT,
CERTIFICATION REGARDING INVESTMENT WITH IRAN, EMPLOYMENT
ELIGIBILITY VERIFICATION, NON-DISCRIMINATION COMMITMENT AND
CERTIFICATION OF USE OF UNITED STATES STEEL PRODUCTS OR FOUNDRY
PRODUCTS
(Must be completed for all quotes and bids. Please type or print)
STATE OF Indiana )
) SS:
Marion COUNTY )
The undersigned Contractor, being duly sworn upon his/her/its oath, affums under the penalties of perjury
that:
1. Contractor has not, nor has any other member, representative, or agent of the firm,
company, corporation or partnership represented by him, entered into any combination,
collusion or agreement with any person relative to the price to be bid by anyone at such
letting nor to prevent any person from bidding nor to induce anyone to refrain from
bidding, and that this bid is made without reference to any other bid and without any
agreement, understanding or combination with any other person in reference to such
bidding. Contractor further says that no person or persons, firms, or corporation has, have
or will receive directly or indirectly, any rebate, fee, gift, commission or thing of value
on account of such sale; and
2. Contractor certifies by submission of this proposal that neither contractor nor any
of its principals are presently debarred, suspended, proposed for debarment, declared
ineligible, or voluntarily excluded from participation in this transaction by any Federal
department or agency; and
Ver. 2-4/16/12
3. Contractor has not, nor has any successor to, nor an affiliate of, Contractor, engaged in
investment activities in Iran.
a. For .purposes of this Certification, "Iran" means the government of Iran and any
agency or instrumentality of Iran, or as otherwise defined at Ind. Code § 5-22-16.5-5,
as amended from time -to -time.
b. As provided by Ind. Code § 5-22-16.5-8, as amended from time -to -time, a Contractor
is engaged in investment activities in Iran if either:
_i_ Contractor, its successor or its affiliate, provides -goods or services_of twenty__ __
dollars-($20,0001I00)-or more -in -value in-the-energy-sector-of-Irart,——
ii. Contractor, its successor or its affiliate, is a financial institution that extends
twenty million dollars ($20,000,000) or more in credit to another person for
forty-five (45) days or more, if that person will (i) use the credit to provides
goods and services in the energy sector in Iran; and (ii) at the time the
financial institution extends credit, is a person identified on list published by
the Indiana Department of Administration.
4. Contractor does not knowingly employ or contract with an unauthorized alien, nor
retain any employee or contract with a person that the Contractor subsequently learns is
an unauthorized alien. Contractor agrees that he/she/it shall enroll in and verify the work
eligibility status of all of Contractor's newly hired employees through the E-Verify
Program as defined by I.C. 22-5-1.7-3. Contractor's documentation of enrollment and
participation in the E-Verify Program is included and attached as part of this bid/quote;
and
5. Contractor shall require his/her/its subcontractors performing work under this
public contract to certify that the subcontractors do not knowingly employ or contract
with an unauthorized alien, nor retain any employee or contract with a person that the
subcontractor subsequently learns is an unauthorized alien, and that the subcontractor has
enrolled in and is participating in the E-Verify Program. The Contractor agrees to
maintain this certification throughout the term of the contract with the City of South
Bend, and understands that the City may terminate the contract for default if the
Contractor fails to cure a breach of this provision no later than thirty (30) days after being
notified by the City.
6. Persons, partnerships, corporations, associations, or joint venturers awarded a
contract by the City of South Bend through its agencies, boards, or commissions shall not
discriminate against any employee or applicant for employment in the performance of a
City contract with respect to hire, tenure, terms, conditions, or privileges of employment,
or any matter directly or indirectly related to employment because of race, sex, religion,
color, national origin, ancestry, age, gender expression, gender identity, sexual
orientation or disability that does not affect that person's ability to perform the work.
Ver. 2 — 4/16/12
In awarding contracts for the purchase of work, labor, services, supplies, equipment,
materials, or any combination of the foregoing including, but not limited to, public works
contracts awarded under public bidding laws or other contracts in which public bids are
not required by law, the City, its agencies, boards, or commissions may consider the
Contractor's good faith efforts to obtain participation by those Contractors certified by
the State of Indiana as a Minority Business ("MBE") or as a Women's Business
Enterprise ("WBE") as a factor in determining the lowest, responsible, responsive
bidder.
In no event shall persons or entities seeking the-a-ward_of a City -contract _be_required to
—award-a--subcontract--to an--MBE/WBE however it -may not -unlawfully discriminate
- --- against -said -WBE/MBE. A finding of a discriminatory practice by the-C-ity's MBE/WBE---- -
Utilization Board shall prohibit that person or entity from being awarded a City contract
for a period of one (1) year from the date of such determination, and such determination
may also be grounds for terminating the contact for which the discriminatory practice or
noncompliance pertains.
7. The undersigned contractor agrees that the following nondiscrimination
commitment shall be made a part of any contract which it may henceforth enter into with
the City of South Bend, Indiana or any of its agencies, boards or commissions.
Contractor agrees not to discriminate against or intimidate any employee or applicant for
employment in the performance of this contract with privileges of employment, or any
matter directly or indirectly related to employment, because of race, religion, color, sex,
gender expression, gender identity, sexual orientation, handicap, national origin or
ancestry. Breach of this provision may be regarded as material breach of contract.
I, the undersigned bidder or agent as contractor on a public works project, understand my
statutory obligations to the use of steel products or foundry products made in the United
States (I.C. 5-16-8-1). I hereby certify that I and all subcontractors employed by me for
this project will use steel products or foundry products made in the United States on this
project if awarded. I understand I have an affirmative duty to notify the City in my bid
that my proposal does not include the use of steel products or foundry products made in
the United States. I understand it is my sole obligation and responsibility to provide a
justification to the City, subject to review and approval, why the cost of United States
made steel or foundry products is unreasonable. Prior to award and upon submission of
bid which does not use steel products or foundry products made in the United States, the
City, through its director of public works, shall make a determination if the price of
United States made steel or foundry is unreasonable. I understand that violations
hereunder may result in forfeiture of contractual payments.
I hereby affirm under the penalties of perjury that the facts and information contained in the foregoing bid
for public works are true and correct.
Ver. 2-4/16/12
Dated this 1Oth dayof March 2017
Printed Name and Title
Subscribed and sworn to before me this 10 th day of March 20 17
My Commission Expires Nov. 11, 2022N
Notary Public
County of Residence Madison
DEBORAH R COOPER
Notary Public . Seal
State of Indiana
Madison County
My Commission Expires Nov 11, 2022
Ver. 2 — 4/16/12
FEDERATED Federated Mutual Insurance Company
Home Office: Owatonna, MN 55060
INSURANCE®
Bond No. 6038831
KNOW ALL PERSONS BY THESE PRESENTS, that we BEST EQUIPMENT CO INC
5550 POINDEXTER DRIVE
INDIANAPOLIS, IN 46235
as Principal and FEDERATED MUTUAL INSURANCE COMPANY OF OWATONNA, MINNESOTA, a corporation,
organized and existing under the laws of the State of MINNESOTA and having its principal place of business at 121
East Park Square, Owatonna, Minnesota, as Surety, are held and firmly bound unto
CITY OF SOUTH BEND
227 WEST JEFFERSON SOUTH BEND, IN 46601 as Obligee,
in the sum of 10% OF THE BID
Dollars ($
for payment of which the Principal and the Surety bind themselves, their heirs, executors, administrators, successors
and assigns, jointly and severally, firmly by these presents.
THE CONDITION OF THIS OBLIGATION IS SUCH, That, whereas the Principal has submitted or is about to submit a
proposal to the Obligee on a contract for ONE, MORE OR LESS, 2016 OR NEWER, 28 CUBIC YARD SINGLE ARM,
SIDE LOADING REFUSE TRUCK
NOW, THEREFORE, if the said contract be awarded to the Principal and the Principal shall, within such time as may
be specified, enter into the contract in writing, and give bond, with surety acceptable to the Obligee for the faithful
performance of the said contract; or if the Principal shall fail to do so, pay to the Obligee the damages which the
Obligee may suffer by reason of such failure not exceeding the penalty of this bond, then this obligation shall be void;
otherwise to remain in full force and effect.
Signed and sealed this
14TH day of MARCH 2O17
BEST E UIP ENT O INC
Fri 'pal)
BY: EL
Maria DAylmann, Secretary/Trews r(
FEDERATED MUTUAL INSURANCE COMPANY
61.1"Lx qlj��
ICHELLE KRAAY (attorn = fact)
AF-30M Ed. 07-13
POWER OF ATTORNEY
KNOW ALL MEN BY THESE PRESENTS:
That FEDERATED MUTUAL INSURANCE COMPANY, a corporation duly organized and existing
under the laws of the State of Minnesota, and having its principal office in the City of Owatonna, State of
Minnesota, does hereby constitute and appoint:
MICHELLE KRAAY of the City of OWATONNA
of MINNESOTA
its true and lawful attorney for the following purposes:
State
To sign its name as surety to, and to execute, affix the seal, acknowledge and deliver any and all surety
bonds and penalties not exceeding:
ONE HUNDRED THOUSAND DOLLARS ($100,000) EACH
BEST EQUIPMENT CO INC INDIANAPOLIS, IN
The execution of such bonds or undertakings in pursuance of these presents shall be binding upon the
Company as if they had been executed and acknowledged by the regularly elected officers of the Company.
This Power of Attorney granted by Federated Mutual Insurance Company shall terminate when the
designee ceases to be:
1) Employed by Federated Mutual Insurance Company or
2) Employed by Federated Mutual Insurance Company in a job for which such Power of
Attorney is required.
IN WITNESS WHEREOF, the said FEDERATED MUTUAL INSURANCE COMPANY has caused
this instrument to be signed and its corporate seal to be affixed by its Executive Vice President and Assistant
Secretary this the _ 8TH day of APRIL , 2016
FEDERATED MUTUAL INSURANCE COMPANY
BY
(SEAL)
STATE OF MINNESOTA
COUNTY OF STEELE
On this 8TH day of APRIL 2016 personally appeared before me, the undersigned notary
public, James A. Thon and Jonathan R. Hanson to me personally known, who, each being duly sworn by me, did
say that they are respectively the Executive Vice President and Assistant Secretary of the FEDERATED MUTUAL
INSURANCE COMPANY and that the seal affixed to this instrument is the corporate seal of said Corporation and
that this instrument was signed and sealed of behalf of said Corporation by authority of its Board of Directors and
said James A. Then and Jonathan R. Hanson acknowledge said instrument to be the free act and deed of said
corporation.
KELLY J. HAGEM
J NOTARY PUBLIC -MINNESOTA
QM
(SEAL) Ec My CommissionEvImsJim. 31,2020
V
(To be completed only by ContractorsBidders claiming to be a `local Indiana business"pursuant to LC. 36-1-12-22)
INDIANA LOCAL BUSINESS PREFERENCE CLAIM
A "local Indiana business " refers to any of the following:
(1) A business whose principal place of business is located in an affected county.
(2),4 business that pays a majority of its payroll (in dollar volume) to residents of affected counties.
(3) A business that employs residents of affected counties as a majority of its employees.
(4) A business that makes significant capital investments in the affected counties as defined in rules adopted by the political
subdivision.
(5) A business that has a substantial positive economic impact on the affected counties as defined by criteria in rules adopted by
the political subdivision.
An "affected county "refers. to St. Joseph
5%for a purchase expected by the purchasing agency to be less than $50,000
3%fora purchase expectedly the purchasing agency to be at least $50,000 but less than $100,000.
1 %fora purchase expected by the purchasing arencv to be at least $100,000.
Date:
Pursuant to I.C. 36-1-12-22,
preference for Project (Project #
South Bend, St. Joseph County, Indiana.
❑ The location of the principal place of business is
_ claims a local Indiana business
located within the City of
❑ St. Joseph County, Indiana
❑ The following county located adjacent to St. Joseph County, Indiana:
❑ The majority of the business's payroll for the 12 months prior to the date of this Bid is to residents of St.
Joseph County, Indiana or the adjacent county noted above.
❑ The majority of the business's employees for the 12 months prior to the date of this Bid are residents of
St. Joseph County, Indiana, or the adjacent county noted above.
If the business is deemed to be the apparent lowest, responsible, responsive bidder, then it shall provide
supporting documentation for the 12 month period prior to the date of the Bid of (i) the total payroll
amount paid to all employees of the business, and (ii) the total payroll amount paid to employees who are
residents of St. Joseph County and the adjacent county noted above.
WHEN SUPPLYING SUPPORTING PAYROLL RECORDS, BIDDER SHALL REDACT ALL
SOCIAL SECURITY NUMBERS.
Dated this day of
20
Contractor/Bidder (Firm)
Signature of Contractor/Bidder or Its Agent
Ver. 2 — 4/16/12
BID NAME
FOR BIDS DUE
Printed Name and Title
SPECIFICATIONS
CITY OF SOUTH BEND
Spec D 2016 or Newer 28 Cubic Yard Single Arm Side Loading Refuse
Truck
March 14, 2017
pursuant to_notices._given,she-undersigned_offers_bid(s)_to_the _Ci!Mf_South_Bend in -accordance — ---
---vith-the-following-attachment(s)wvhich-specifythe-class-or-item-number-or description, quantrty,----
SPEC tDl MORE OR LESS
It is the intent of these specifications to describe a vehicle or piece of equipment for the City of
South Bend. The unit shall be bid as a fully equipped complete unit as set out in the attached
specifications. No partial or split bids will be accented. Unit to be bid with and without trade-in
if applicable. Vendor to complete bid proposal contained in this bid specification and attach to
the submitted bid.
These are minimum specifications. Any variation from the specifications must be spelled out on
a separate deviation list in order for the bid to be valid. Any items not listed on the deviation
sheet will be assumed to be part of the unit.
Proprietary products or specific manufacturers may be referenced herein. Such references are
only made to demonstrate minimum scope, quality, and style of the equipment desired.
Equipment that is bid pursuant to these specifications shall be of equal quality and size, or
greater, to those referenced, and are subject to approval by the South Bend Board of Public
Works.
Vendor shall provide all information requested in specifications to qualify for bid. If information
on brochure submitted does not completely cover specifications requested, it shall be typed and
attached to brochure.
If an alternate is included within these specifications, please be advised that, alternate items
placed in the specifications are to determine the best configuration of the item within a budgeted
amount and may be included in the award criteria. If the Board elects to award one or more (s),
the base bid price and the alternate bid price(s) will be totaled and compared for all bidders
offering the final configuration. Award will be made based on the lowest responsible/responsive
bid prices submitted for the base bid with selected (s), if applicable. Failure to submit a bid on
an alternate may result in the entire bid being non -responsive, depending on the final
configuration of the product.
Ver. 2 — 4/16/12
Payment will be processed once the unit is inspected and accepted as to meeting the
specifications by the Division of Central Services. This will include all manuals and warranty
documentation.
Bidder must state as accurately as possible an intended delivery date from the date of the
bid award. Due to the age of the City's existing fleet, it is imperative that the unit's be
delivered as quickly as possible. Stated delivery lead time may be included as an integral
part of our bid selection process. FOB Central Services. The unit and all related paperwork is
to be delivered to:
—-_ 1045 WestSampleStreet -
South Bend Indiana 46619
All Certificates of Origin/Title Work shall list the owner as:
The City of South Bend
1045 West Sample Street
South Bend, Indiana 46619
The Board will award the bid to the lowest responsible and responsive bidder. If the bid is not
awarded to the lowest bidder, the factors used to justify the awards will be stated in writing at the
request of any bidder.
The Board reserves the right to reject any and/or all bids or portions thereof and to waive any
irregularities or informalities.
SPECIFICATIONS FOR A 2016 OR NEWER 28 CUBIC YARD SINGLE ARM SIDE
LOADING REFUSE TRUCK
It is the intent of these specifications to describe a 28 cubic yard, low entry cab, fully automated
single arm side loading refuse truck with dual hand drive for the City of South Bend. Unit bid
shall be new and unused.
Proprietary products or specific manufacturers may be referenced herein. Such references are
only made to demonstrate minimum scope, quality, and style of the equipment desired.
Equipment that is bid pursuant to these specifications shall be equal quality and size, or greater,
to those referenced, and are subject to approval by the South Bend Board of Public Works.
Unit to be bid with and without the trade-in(s)
Unit to be bid as a complete unit including all costs associated with delivery to the City of South
Bend Central Services Division. Successful bidder is responsible for all repairs during the
warranty period.
Ver. 2 — 4/16/12
The City of South Bend reserves the right to reject any or all bids or to accept a full or partial
award for the bid or bids which, in its judgment, will be in the best interest of the City of South
Bend.
Any exceptions to the following specifications must be noted on a separate sheet by the dealer at
the time of bidding in order for the bid to be valid. Vendor to complete bid proposal, options,
and non-discrimination commitment contained in this bid specification and attach to the
submitted bid.
Chassis: Sandem Axle lnw entry�ab le -wheel -base -of 210 inches- ---- -
- -_ - based on body -recommendation. -Steel front bumper and tow hooks to be - -
- included: - - -
Front Axle: 20,000 lb minimum capacity with 23,000 suspension and shock absorbers.
Rear Axle: 46,000 lb minimum capacity, Hendrickson 4 link or equal with transverse
rod air bag suspension or leaf spring equal. Driver controlled traction
differential for both axles.
Engine: Electronic controlled diesel engine with a minimum of 320 horse power.
Emergency shut down system for low oil pressure and high coolant
temperature. Provisions for front mounted crank shaft P.T.O. including
flange for adapting to front mounted pump. Air cleaner to be dry type two
stage. Engine block heater to be 1,000 watt minimum. Unit to include
Webb fuel heater and spin -on fuel filter or equal. Engine troubleshooting
manuals/software to be included.
Transmission: Allison 4500 RDS or equal with push button controls. To include refuse
auto neutral and 2nd gear limit mode. To include temperature gauge,
internal oil filter and oil -to -water cooler. Troubleshooting
manuals/software to be included.
Exhaust: Vertical, must not interfere with CA dimension or mounting of packer
body. Vertical exhaust pipe guard and rain cap to be included.
Cooling: Gates blue stripe or equal hoses capable of withstanding 300 degree water
temperature. Radiator to accommodate front mount PTO pump. Coolant
to be permanent type set to - 35°F with coolant filter.
Electrical: Two (2) maintenance -free, 12-volt batteries, 2,200 CCA minimum.
Alternator to be 160 amp minimum, with solid state circuit protection.
All lighting to be LED, and conform to DOT specifications. All electrical
Ver. 2-4/16/12
connections to be waterproof. All wiring to be color coded and marked as
to function. Master battery shut-off switch mounted in cab. Emergency
jump start posts mounted on frame rail.
Steering: Unit to have left and right side, dual steer operator stations. Full power
assist with dual steering gear boxes, power steering pump and oil -to air
cooler.
Tires_& Wheels: _ Fxontxires15180R22.5 W-FI -20-ply-radial Goodyear G289Aor- -
equivalent. Reartires11R22.5 16-ply radial Goodyear G288 or --
- - -equivalent Front -wheel to be 22.5 x 9 inches and rear wheel to be 22.5 x
.25 me es. Altwheels to behub-pilotedand painted white. One spare
tire and wheel for both front and rear to be included.
Brakes: Dual anti -lock air brake system. 30 CFM minimum air compressor,
automatic slack adjusters and dust shields. Bendix AD -IS or equal air
dryer with shield, heater and integral reservoir. Work brake with return
gear, auto neutral, and dash flipper for drive axle service brakes. Park
brake chambers on both rear axles. Backing plates to be included.
Frame: Frame to be 3/8" x 13 3/8" x 3 ''/4" class 8 minimum with a full length''/4"
inside liner. Frame to include 24 inch integral front extension forPTO
pump mounting. Frame shall have 100inches from rear axle trunnion to
end of rail. Heavy duty steel front bumper.
Fuel Tank: 60 gallon minimum capacity, and be of aluminum construction.
Fuel tank to be mounted under cab on left hand side.
Cab: Low entry two -door cab. Sit-down, dual -drive configuration to include
right and left side operator foot pedals, right and left side steering wheels
with tilt steering columns, and right and left side dash -mounted controls
and gauges. Air ride drivers and fold -up low back passenger
seat, external assist handles on both sides. 16"x7" heated and remote
controlled mirrors with 8" heated convex mirrors. Right hand, fender
mounted heated convex mirror. Tinted glass all around, dual sun visors,
seat belts, self -cancelling turn signals and intermittent wipers. Cab to
include hour meter and transmission temperature, oil pressure, water
temperature, air pressure and fuel gauges. Engine remote interface with
park brake and neutral interlocks. Engine interface connector in engine
compartment. AM/FM radio. Overhead console for mounting of 2-way
radio and for storage. Two 12-volt accessory outlets in dash. Power
Ver. 2 — 4/16/12
distribution junction block in cab for body company interface connections.
Air horn mounted under cab deck. Color to be white. Heavy duty heater,
defroster and air conditioning system. Left and right door -activated dome
lights, dual reading lights and dual door mounted lights. Cruise control
with switches on dash or steering wheel.
Option
Compressed _
Natural --- - — -
Gas: _
320 horsepower; with l-,000 ft.lbs. torque minimum natural gas engine.
Carbon fiber reinforced aluminum type 3 compressed natural gas tanks —
Capacity to be a minimum of 90 DGE (diesel gallon equivalent) gallons. Fuel
tanks integrated into the tailgate are preferred.
Exact size and location of CNG fuel tanks to be approved by the Fleet Manager.
Extended
Warranties: Vendor to include a price list for extended engine and transmission warranties
Ver. 2 - 4/16/12
Rust Proofing: Full five year warranty.
Safety: Truck and equipment to conform to all State and Federal requirements, as
well as O.S.H.A. and D.O.T. back up alarm to be included. Lighting to be
LED type lights with mid body turn signals. Roof top strobe and two rear
strobe lights to be included. Unit shall have one camera for arm, one for
hopper and one rear facing and shall include color LCD monitor.
Body: All surfaces exposed to abrasion or wear must be AR 400 or better.
Minimum capacity -to be 26 cubic yards excluding the receiving hopper
-- — - -- - - which -shall haven 5-cubic yard capacity -minimum. Maximum outside - - -
body height above chassis shall be 98". Body floor to be 3/16" minimum,
sides and roof 8 gauge minimum abrasion resistant steel. Front of body to
have window covered by expanded metal. Body to include rear view and
hopper camera system. To include front and rear mud guards on rear axles
and rear mudguards on front axle. All roof and sidewall members shall be
continuously welded.
Hopper: All surfaces exposed to abrasion or wear in hopper must be AR 400 or
better. Floor and side walls to be 3/16 inch minimum. Front wall to be 12
gauge minimum. Hopper to be completely enclosed with left hand door
equipped with lock to hold it open or closed. Door to be 14 gauge steel
minimum, left door 26" x 36" minimum. Hopper to include a 40 gallon
minimum leach aid tank with easily accessible drain valve. Work lights to
be included for the hopper.
Fully Automated
Cart Lift
Mechanism
Right Side Automated cart lifting mechanism to be on the right side of the vehicle.
Mechanism to be equipped with a grab clamp using high friction rubber
strapping to enable loading roll carts. Clamp to accept carts from 32
gallon to 110 gallon without adjustments. Unit shall have a minimum 0"
to 108" horizontal reach from right side of vehicle. Unit shall be capable
of lifting 450 lbs, maintain self leveling of bin throughout the dump cycle.
Unit to include control to automatically start packing process after cart is
dumped. Unit to include grabber work lights. All functions of the
mechanism must operate at all engine speeds including idle. Unit to
incorporate switches with the joystick to provide cushioning at the end of
cylinder strokes. The joystick shall have an off switch for control of the
grab clamp. A lock valve shall be integrated in the inner boom cylinder to
ll
prevent any movement of the arm without actioning the joystick. Unit
shall have secondary controls for the arm.
Rear Tail Gate: To be 10 gauge minimum steel with two 2 %2" minimum operating
cylinders, automatic hydraulic locking mechanism and safety pin. Tail
gate to include a rubber seal on both sides and bottom to prevent liquid
leakage. Manual control valve with safety lock to be in the cab and to
include light and audible alarm when tail gate is unlocked. Tail gate to
include safety prop rod and hydraulic line flow restrictor to prevent
--- sudden descent.
Packer: Packer face plate -and ram top thickness to be 1/4" AR-200 steel or equal.
Packer to be guided on structural tubing guide rails. Packer panel shall be
equipped with top, side and bottom wear bars. Bottom wear bars to be a
minimum 3/8". Packer to be operated by two double acting cylinders
capable of 800 lbs per cubic yard compaction. Cycle to be not more than
14 seconds at 1,200 engine RPM. Packer controls to be located in the cab,
controls to be heavy duty, color coded, corrosion proof and weather
resistant. Red emergency stop button shall stop packer ram movement at
any time. Packer to be equipped with electronically controlled multi cycle
timed or continuous operation system. System must be capable of packing
at idle. The packing mechanism shall be capable of extending to the rear
most end of the body, past full pack position, to provide off-loading -
function when tailgate is raised.
Hydraulic System: Pump to be double vane type driven by a coupler to the front of the engine
crank shaft. System to have proper overall volume, PSI and GPM ratings
to operate all systems of the packer unit in accordance with engineering
best practices. Hydraulic reservoir to include sight level indicator with
temperature gauge, magnetic drain plug, shut off valves in suction line and
check valve in return line. Reservoir to have inspection and clean out
cover. Section line to include 100 mesh strainer, return line to have 7
micron filter. Four braid wire hoses to be used on pressure side, all other
hose bends to conform to SAE standards. Gauge test ports to be provided.
All valving to be electric over hydraulic. Pump guard to be included.
Electrical: All body lights to be LED type, recess mounted and water tight. Mid -
body turn signals to be included. Hopper work lights to be included. One
roof mounted and two tail gate mounted strobe lights to be included along
with an electronic back up alarm. All limit switches to be heavy duty,
industrial type, water tight with adjustable arm and over travel protection.
All electrical circuit to be properly fused, color coded and numbered.
Safety: Unit must conform to all Local, State, and Federal standards to include all
DOT required lighting and additional lighting as specified. Tail gate and
body to have safety prop rods, alarms and warning light, hydraulic safety
check valves to prevent sudden descent. Packer blade to have emergency
stop button. Back up alarm to be included along with camera. Any frame
modification must exceed the initial frame RBM and section modules.
Vehicle Weight
Distribution: It is the intent of the City of South Bend to operate this vehicle from time
to time on the highways and roads of the State of Michigan. Vendor to
submit a weight distribution chart for the unit bid indicating each axles
load with body full and compacted with normal dry refuse to 900 lbs per
cubic yard.
Miscellaneous: All pivot points, cylinder based trunnions, cylinder rod ends and
hinge parts to be greasable from ground level. Body and hopper to be
cleaned of all dirt and grit, steel gritblasted, urethane primed and finish
with white IMRON 5000 or equal. Inner body cavity to be rust protected.
Vendor to supply one parts, service, and operator's manual. Up to 16
hours of training to be included.
Warranty: One full year complete unit. Engine and drive train extended warranties
as specified. Hydraulic cylinders and pumps to be warranted for five (5)
full years. Body to be warranted for one (1) full year. Successful bidder
is responsible for all warranty repairs. Vendor to state nearest warranty
dealer. If travel outside the City of South Bend is required for warranty
repairs, transportation of the unit is the responsibility of the successful
bidder. Transportation must take place within the next normal working
day or the responsible party will be charged $100 per day late fee.
Performance
Evaluation: Each bidder should be prepared to provide the City with a unit for
evaluation within 10 days of bid opening. A performance evaluation will
be conducted by a team of City employees. Performance as determined by
the City will be used to decide if the unit bid is responsive to the needs of
the City of South Bend. The City of South Bend reserves the right to have
a representative from an outside agency attend the performance
evaluations. The results of these performance evaluations will be used to
determine if the unit bid meets the minimum performance standards of the
City of South Bend. The evaluation results are the property of the City of
South Bend and cannot be used by anyone other than City employees for
evaluation purposes.
Quantity: One (1) more or less.
Options: 1. Unit to be fueled by compressed natural gas in lieu of diesel fuel. Unit
to be complete with all necessary components installed at time of chassis
manufacture, no retrofits accepted.
2. Engine and electronics extended five (5) year 100,000 mile warranty
3. Five (5) year unlimited mileage transmission warranty
Price Guarantee: The successful bidder shall guarantee the bid price for a minimum of 12
months to the City of South Bend. The City reserves the right to purchase
up to four (4) additional units at this price within 12 months of bid award.
Trade Ins: SW584 2011 Frt'125 yard packer, IFVHCYBS9BDAS5490
Delivery:
Bidder must state an accurate delivery date which shall not exceed
100 days from the date of bid award. Due to the age of the City's
existing fleet, it is imperative that the unit's be delivered as quickly as
possible. Stated delivery can/will be used as the deciding factor in our
bid award. FOB Central Services. The unit and all related paperwork is
to be delivered to:
Central Services Division
1045 West Sample Street
South Bend, IN 46619
The Board will award the bid to the lowest responsible and responsive
bidder. If the bid is not awarded to the lowest bidder, the factors used to
justify the awards will be stated in writing at the request of any bidder.
The Board reserves the right to reject any and/or all bids or portions
thereof and to waive any irregularities or informalities.
7
BID/PROPOSAL
CITY OF SOUTH BEND
BID NAME 2016 or Newer 28 Cubic Yard Single Arm Side Loading Refuse Truck
FOR BIDS DUE March 14, 2017
Description
Year/Make/Model
Unit Price
Labrie Automizer
Mounted on 2018 Autocar, Model ACX64
$ 263,749.00
Year
Make/Model — Trade In
Unit Price
2011
1 SW584Freightliner25Yard Packer
$ 62,000.00
Alternate#
Description
Cost
Total
1
Unit to be fiieled by compressed
$ 34, 308.00
$ 34 , 308.00
natural gas in lieu of diesel fuel. Unit
to be complete with all necessary
components installed at time of chassis
manufacture, no retrofits accepted.
2
Engine and electronics extended 5
$ 2,600.00
$ 2,600.00
year, 100,000 mile warranty
3
Five (5) year unlimited mileage
$ 960.00
$ 960.00
transmission warranty
Estimated number of days for delivery from award Diesel 160-174 day
date. ICNG 170-184 days A
Bidder (Firm): Best Equipment Co Inc.
Address: 5550 Poindexter Dr.
City/State/Zip: Indianapolis, IN 46235
Telephone Number: 317-823-3050 Fax
m
Secretary/Treasurer
(Title)
H
Gary A. Gilot, President
Elizabeth A. Maradik, Member
Suzanna M. Fritzberg, Member Therese J. Doran, Member
James Mueller, Member
Attest: Linda M. Martin, Clerk
CITY OF SOUTH BEND
INSTRUCTIONS TO BIDDERS
1. BID FORMS AND EXECUTION
A. Bidders are expected to examine the Drawings, Specifications, Proposal and all Instructions.
Failure to do so will be at the Bidder's risk.
B. Each Bidder shall furnish all information required by the Notice, Instructions to Bidders and
Specifications. Bids must be made on the form provided. The Bidder shall sign the Proposal
and Non -Collusion Affidavit, which is a part of the provided form, where indicated, provide a
notary signature and provide all other information required.
C. The Bidder shall sign the Proposal in the following manner: If the Proposal is made by an
individual, his/her name and post office address must be shown. If made by a partnership or
joint venture, the name and post office address of each member of the partnership or joint
venture must be shown. If made by a corporation, the Proposal must be signed by an officer
Proposal in its behalf.
2. SEALED BIDS ONLY
A. Bids, Proposals, Guaranty, and other required documents must be submitted in a sealed
envelope marked on the outside with the general classification of material bids, i.e. 'Bid for
Computer Equipment," 'Bid for Front End Loader," or "Bid for Office Supplies."
B. When samples are required, such samples shall be delivered or shipped at the bidder's
expense to the address specified in the Invitation to Bid. Samples must be shipped
separately from bid documents and labeled clearly with the Bidders name, address and the
commodity or equipment classifications and documents, the item (and item number, if any),
and Material Safety Data Sheets (if applicable). All samples must be representative of the
commodities or equipment which will be supplied by the successful Bidder. All samples will
become the property of the City of South Bend and none will be returned, unless otherwise
stated in the Specifications.
C. In the event of an inconsistency between provisions of the contract documents, the
. inconsistency shall be resolved by giving precedence in the following order:
3. ORDER OF PRECEDENCE
A. Bid Form attached Proposal
B. Amendments to Specifications
C. Specifications
D. Special Provision
E. Instructions to Bidders
F. Notice to Bidders
4. DELIVERY OF BIDS
A. Bids must be delivered to the Office of the Board of Public Works, 131h Floor, County -City
Building, Room 1316, 227 West Jefferson Boulevard, South Bend, Indiana 46601 (574) 235-
9251, by the time specified (local time) in the Notice to Bidders. If not delivered personally,
the sealed envelope containing the Bid must be mailed to the following address:
City of South Bend
Clerk of the Board of Public Works
1316 County -City Building
227 West Jefferson Boulevard
South Bend, Indiana 46601
10
B. The Post Office Department will be considered agent of the Bidder in delivering the bid. The
City will not be responsible for deliveries. Any Bids received after the time specified will
be returned unopened.
C. Bids will be opened and read publicly at the time and place designated in the Notice to
Bidders. Bidders, their authorized agents, and the public are invited to be present.
D. Bidders may bid on one (1) or more item, provided however, that the bid submitted for each is
delivered in a separate, sealed envelope, with the envelope clearly labeled on the outside
as to the specific item for which the bid is being submitted. Bidders may submit separate bid
bonds for each item being bid upon OR may submit one (1) bid bond equal to 10% of the
combined total of all bids submitted.
E. The Board may reject any bid that does not conform to these requirements as non-
responsive.
5. ADDENDA —
or other Bidding Documents will be answered verbally. If any prospective Bidder is unable or
unwilling to comply with one or more requirements of the bidding document, such Bidder
should so inform the Board of Public Works in writing. Upon receipt of such information,
consideration will be given to the advisability of issuing an Addendum which would thereupon
become applicable to all Bidders. Any such inquiry must be submitted at least seven (7) days
prior to the bid opening date in order to give the Board sufficient time to consider any
necessary Addendum. All answers to such inquiries, in the form of Addenda, will be furnished
to all prospective Bidders who have registered with the City. All Bidders are required to
acknowledge receipt of any Addenda by inserting the Addendum number and the issuing date
on executed Proposals.
6. REJECTION OF PROPOSALS CONTAINING ALTERATION ERASURES INCOMPLETE BIDS
AND ETC.
A. Proposals shall be rejected if they show any alteration of form, additions not called for,
conditional or alternate bids (except when and insofar as are invited), incomplete bids,
erasures or irregularities of any kinds.
B. All blank spaces for bid prices must be filled in, in ink, with the unit price and total price for
each item (This does not apply to divisible bids). In case of incorrect totaling of amounts and
where the unit price and the extension thereof do not agree, the unit price for each item shall
govern, and the City is authorized to correct all erroneous extension and totals for the purpose
of comparing bids.
7. TRADE DISCOUNTS
A. Trade discounts shall not be shown separately, but shall be incorporated in the Bidders unit
price, unless otherwise specified.
8. VEHICLE BIDS
A. Bidders may bid on one (1) or more vehicles, provided however, that the bid submitted for
each vehicle is delivered in a separate, sealed envelope, by vehicle, with the envelope clearly
labeled on Bidders may bid on one (1) or more vehicles, provided however, that the bid
submitted for each vehicle is delivered in a separate, sealed envelope, by vehicle, with the
envelope clearly labeled on the outside as to the specific vehicle for which the bid is being
submitted. Bidders may submit separate bid bonds for each vehicle being bid upon OR may
submit one (1) bid bond equal to 10% of the combined total of all vehicle bids submitted.
B. The Board may reject any bid that does not conform to these requirements as non-
responsive.
9. TAX EXEMPTIONS
A. The City of South Bend is exempt from the payment of federal excise and transportation taxes
levied under the provision of the Internal Revenue Code. It is also exempt from the Indiana
11
State Gross Retail Tax (sales tax). The City will furnish the successful Bidder with any
certificate of exemption required.
10. WITHDRAWAL OF BIDS
A. Withdrawal of bids will be allowed only in those cases in which a written request to withdraw a
bid is received by the Board of Public Works prior to the date and hour for receiving and
opening bids. In such cases, the same will be returned to Bidder unopened.
it. ESCALATOR OR CONTINGENT CLAUSES
A. The use of escalator clauses or other contingent clauses by the Bidder is prohibited, unless
requested or permitted by the Invitation to Bid. No Proposal shall contain nor be
accompanied by any writing purporting to limit or qualify the City's right to accept such
Proposal or purporting to alter such Proposal or any Contract which may be executed
pursuant thereto.
12. PRICES MUST BE DELIVERED PRICES
A. The bid price shall be a delivered price. All materials shall be shipped F.O.B. destination as
13. AWARD — WAIVER OF TECHNICALITIES
A. The Award of Bid, if any award be made, will be made within sixty (60) calendar days after the
opening of Proposals to the lowest responsible and responsive Bidder who's Proposal
complies with all the requirements prescribed, exclusive of technicalities waived. Until the
final award of the Bid, however, the right is reserved by the City to reject any and all
Proposals and to waive technical errors.
14. SPLITTING OF AWARDS/DIVISIBLE BIDS
A. Bids will be awarded on the basis of the total dollar amount for all items in the Proposal unless
the bid is described by the City as a Divisible Bid. The City may award a Divisible Bid to the
lowest responsible and responsive Bidder for each item or class of items as indicated in the
bid documents.
15. BIDDER QUALIFICATION
A. The City may require any Bidder to submit evidence of qualifications, and may consider any
evidence of the financial, technical, and other qualifications and abilities of the Bidder. The
City will not award a Contract to a Bidder who, in its opinion, is not fully qualified on the basis
of financial resources and responsibility, possession of adequate equipment, personnel,
experience, and past record of performance to perform the obligations to be undertaken
competently and without delay.
A. A Purchase Order will be issued to the successful Bidder after formal acceptance of the bid is
made by the City.
17. NEW MANUFACTURE
A. Unless otherwise specified in the Invitation to Bid, the items offered shall all be new and the
latest model of manufacture.
18. SOURCE OF SUPPLY
A. If the Bidder is not a manufacturer, the source of supply must be shown and all sub-
contractors must be identified.
19. PACKAGING
A. All items shall be delivered strongly packed and marked according to accepted commercial
practice unless otherwise directed in the Specifications. No charge shall be made for
containers and the City shall have no obligation to return containers unless otherwise
provided by the Specifications or Special Provisions. Any items not received in good
condition will be rejected.
20. INSPECTION OF GOODS
A. The City of South Bend reserves the right to inspect and have any goods tested after delivery
for compliance with the specifications. Notice of latent defects, which would make the item
12
unfit for the purposes for which they are required, maybe given at anytime within one year
after discovery of the defects.
B. All items rejected must be removed immediately by the Contractor at the expense of the
Contractor. If the Contractor fails or refuses to remove the rejected items, they may be sold
by the City of South Bend.
C. In some cases, at the discretion of the City, inspection of the commodities or equipment will
be made at the factory, plant, or other establishment where they are produced before
shipment.
D. The above provision shall not be construed in limitations of any rights the City may have
under any laws including the Uniform Commercial Code.
21. ASSIGNMENTS
A. No person to whom a Contract has been awarded may assign his interest in the Contract
without the consent, in writing, of the City.
22. CANCELLATION -- - -- -
A. The City of South Bend reserves the right to cancel any Contract for failure or refusal of
performance, fraud, deceit, misrepresentation, collusion, conspiracy, or any other misconduct
on the part of the Contractor.
23. DEDUCTION OF DAMAGES
A. If the City cancels the contract for any cause, it shall deduct from whatever is owed the
Contractor on the Contract or any other Contract, any amount sufficient to compensate the
City for any damages suffered by it because of the Contractor's wrongdoing.
24. METHOD OF INVOICING FOR PAYMENT
A. Contractor shall bill the City of South Bend
1. On regular invoice form giving a complete and detailed description of the goods delivered,
including purchase order number.
2. If the Contractor allows a discount, the period of time in which the City must make
payment to qualify for the discounts shall be computed from the date the City received the
invoice (completely filled out), or the date the goods are delivered and accepted,
whichever may be later, and shall not be less than twenty (20) days.
3. If more than one shipment is made under the Contract and on the same purchase order,
the City will make partial payments on a basis that is agreeable to both parties.
25. OWNERSHIP OF GOODS
A. The goods which are the subject of the Contract shall remain property of the Contractor until
delivered to and accepted by the City of South Bend.
26. ESTIMATED QUANTITIES
A. If the quantity set forth in the Notice to Bidders and Proposal is approximate and represents
the estimated requirements of the City for a specified period of time, the unit price and the
extended total price thereof shall be used only as a basis for the evaluation of bids. The
actual quantities necessary may be more or less than the estimate, but the City shall neither
be obligated nor limited to any specific amount. The City will, if at all possible, restrict
increases to twenty percent (20%) of the estimated quantity and will, if at all possible, restrict
decreases to twenty percent (20%) of the estimated quantity.
27. TERM "OR EQUAL"
A. Where the term "OR EQUAL" is used in these Specifications, the Bidder deviating from
specified item shall file with his/her bid a letter fully explaining and justifying his/her proposed
article or equal. The City of South Bend shall be the sole judge in determining if the "OR
EQUAL" offered meets the Specifications.
13
28. INDEMNIFICATION CLAUSE
A. The Contractor agrees to indemnify, defend, and hold harmless the City of South Bend, its
agents, officers, and employees from all costs, losses, claims and suits, including court costs,
attorney fees, and other expenses, arising from or out of the negligent performance of this
Contract by the Bidder or because or arising out of any defect in the goods, materials or
equipment supplied by the Bidder.
NOTE: Incoming mail does not reach the Board of Public Works until after 9:30 a.m. If
you are sending your bid via Federal Express or another overnight source, please
confirm that your package will arrive before the bid opening time and date.
14
AP
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/nd/ana: 5550P0indexlaiDi*9 /ndanapo/s, /edam 46235
/317/ B23-3O50 • /BOO) 372-2378 • /ax/3l7/ 823-3060
Oh/o: 12359Abbay/load Nor/h.9oyallon, Ohio 44133
(440)237--3515 • /888J 323-2378 • /a r/440/237-3765
Pub/ic 4Yoiks/rNunicipa//ConlracloiEquipmenl Spec/atists
Sales •Parts • Seiu/ce •Leas/ng •F/nanc/ng
Serv/ng/nd/ana, Oh/o, Kentucky& West libg/n/a
Automated Side Loader Bid - March 14, 2017
City of South Bend, IN
Exceptions
Delivery: Upon receipt of the bid award, Best Equipment will provide the City of South Bend
with a loaner Labrie automated side loading refuse truck within 24 hours at no charge. The City
of South Bend will have full use of the loaner truck until the new Labrie automated side loading
refuse truck is delivered. This truck will be inspected in South Bend by a road service
technician from Best Equipment twice a month, until it is no longer in service in the City of South
Bend, to help ensure its reliability and performance. Estimated delivery time of new Labrie
automated side loading refuse truck is 160-174 days for diesel and 170-184 days for CNG.
Chassis - 2018 Autocar ACX64
Meets or exceeds specifications
Refuse body - 2017 Labrie Automizer
Body: (page 4)
Body floor made of Hardox 450 175,000 psi
Body side wall liners made of Hardox 450 175,000 psi
27 c.y. Body capacity
102" outside body height above chassis frame rails
Body floor: 0.157" Hardox 450 175,000 psi
Sides (lower part): 10ga 80,000 psi
Sides (upper part) & roof: 12ga 80,000 psi
Hopper: (page 4)
Hopper front wall: 14ga
Hopper completely enclosed with door on RH side
Fully automated cart lift mechanism right side: (page 4)
32 to 96 gallon capacity (need roll cart info to confirm if 110 gallon cart will fit)
No switch for cushioning (cushioning always on)
You deserve the BEST
/ So/fo'OUasle /HeC`C/hq / Slmolgyeepers /LifferConfio// Campos/ / r9&Was/eCO//ec/ion / SeweiC/eaneis / 691Ch9asi17C/eaners /
rvrvcx Bestequipmentco. Coln
Rear Tail Gate: (page 5)
Tailgate sides and rear: 12 ga steel
Packer: (page 5)
Tip to dump in lieu of full eject
Miscellaneous: (page 6)
Training provided by Best Equipment for required 16 hours or more as needed.
Alternate CNG information:
Fuel tanks are tailgate mounted
Capacity is 96 DGE
US Steel:
Labrie uses Canadian steel and Swedish steel. The Labrie plant is located in Canada
and their suppliers are located near the plant. Hardox steel is used in their products also
and it comes directly from Sweden. Sweden is the sole location where this steel is
produced.
Significant points where we Exceed specifications:
6-1//2 c.y. Hopper
Cart lift mechanism - 144" maximum reach
Cart lift mechanism -Maximum lift at maximum reach is 1000 Ibs
Thank you for the opportunity to bid this item. If you have any questions
regarding our submission please contact me.
Best,
Ben Wanner
260-450-0328
benwanner@bestequipmentco.com
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r'labrie
environmental group
March 91h, 2017
Best Equipment Co.
5550 Poindexter Drive
Indianapolis, IN
46219
To whom it may concern,
This letter is to confirm that Best Equipment Co. is the sole distributor of Labrie Environmental Group (Labrie,
Leach and Wittke) for the state of Indiana.
I hope this is to your satisfaction.
LABRIE ENVIRONMENTAL GROUP INC.
175. route du Pont, Saint -Nicolas (Qu6bec) G7A 2T3 CANADA Tel.: (418) 831-8250 11.800-463-6638 I Fax: (418) 831-5255 I w .labriegroup.com
'�n$? 111 jugor- WA11 *7)T E INDUSTRIAL.:
r
Company ID Number: 457191
To be accepted as a participant in E-Verify, you should only sign the Employer's Section
of the signature page. If you have any questions, contact E-Verify at 888-464-4218.
Page 12 of 13 1 E-Verity MOU for Employer 1 Revision Dale 09/01/09 www.dhs.gov/E-Verify
�
Company U[]Number: 4571S1
Page 1oa1o|s+erlfywoofor Employer | Revision Date oom1my vvwxmdhs.Onv/E~Vorioy
UR REPU
Experts in Municipal and Contractor Environmental Solutions Since
NEW FACILITY: SUMMER 2017
5550 POINDEXTER DRIVE 12359 ABBEY ROAD COLUMBUS, OH LOUISVILLE, KY
INDIANAPOLIS, IN 46235 NORTH ROYALTON, OH 44133 COMING SOON COMING SOON
800.372.13EST I EXPERTS@BESTEQUIPMENTCO.COM I WWW.BESTEQUIPMENTCO.COM
Best Equipment Company is home to the
best parts associates and personnel in the industry.
They will help you get what you need so you can
focus on getting the job done.IV omit'"
Pri
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PARTS DEPARTMENT
• Knowledgeable and Friendly Parts Associates
• Stocked Warehouses of OEM Parts
• UPS Shipping for Quick Fulfillment
• Serving Indiana, Ohio, and Kentucky
ROAD SERVICE
Best Equipment Company has a team of highly skilled
technicians dedicated to visiting customers on site.
Because keeping your fleet up and running
is as important to us as it is to you.
QEgU1��
VMENT
800.372.8EST
-- r.omuanro rn.
DEDICATED ROAD SERVICE
• Troubleshooting, In -Field Repair Estimates,
On -Site Service, and More...
• Preventative Maintenance Contracts
• Serving Indiana, Ohio, and Kentucky '
TRAINING
Continuous education and training a x
is critical to your success. `-
Best Equipment is here A i•�,
to train at deliveryL ' p
and beyond.
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TRAINING +
CONTINUOUS EDUCATION
• Factory Hosted Service Schools
• Training al Delivery
• Additionol Training Upon Request
On -Site of at Bps[ Facility
• L A P •