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HomeMy WebLinkAboutAuthorizing the expenditure of $8,480 by the division of Community Development for the purchase of an Urban Statistical Information PackageRESOLUTION NO. 647 -78 Passed by the Common Council of the City of South Bend, Indiana, October 9 Attest: 'f e 19 78 ity Clerk President of Common Counc-H-. Presented by me to the Mayor of the City of South Bend, Indiana October 10 1978 City Clerk Approved and signed by me tX Qx� Mayor RESOLUTION NO. & 1%7- fig A RESOLUTION OF THE COMMON COUNCIL OF THE CITY OF SOUTH BEND, INDIANA AUTHORIZING THE EXPENDITURE OF $8,480.00 BY THE DIVISION OF COMMUNITY DEVELOPMENT FOR THE PURCHASE OF AN URBAN STATISTICAL INFORMA- TION PACKAGE. WHEREAS, the Division of Community Development is required to receive authorization from the Common Council prior to entering into any contractual arrangement exceeding an expenditure of $5,000.00; and, WHEREAS, the Division of Community Development is charged with the preparation of the Community Development Block Grant Application, in- cluding annual and three year Community Development plans, a housing assist- ance plan, and related program and project developments, which require certain social, economic, housing, and related data; and, WHEREAS, the Division of Community Development undertakes general planning, research and analysis, and program development activities, eligible under the Housing and Community Development Act of 1977, which require certain social, economic, housing, and related data; and, WHEREAS, the Division of Community Development undertakes addit- ional grantsmanship activities, which support and enhance the City's Community Development Block Grant Program, which require certain social, economic, housing, and related data; and, WHEREAS, the urban statistical information package, entitled "Profiles of Change" prepared by the R. L. Polk and Company, will provide certain required social, economic, housing, and related data. NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of South Bend, as follows: SECTION I. That the Division of Community Development is auth- orized to enter into a contract with R. L. Polk and Company for the purchase of an urban statistical information package, entitled "Profiles of Change," at the cost of $8,480.00. PRESENTED 140T APPROVED ADOPTED /d — )� i of e Common Counci Ib�gned only to provide an opportunity rcr uublic discussion and Council actionFla-INissua. CL IR !K l► S GF CE r� 41978 teen, Gramm ®n el-Ty CLEke SDUTN BEND, IND. J�\�� • D F p CITY of SOUTH BEND ::F •'���'• rn PETER J NEMETH, Mayor ® 2 ti w��oo�a COMMUNITY DEVELOPMENT PROGRAM Carl Ellison Director 1440 County -City Building Jon R. Hunt October 4, 1978 South Bend, Indiana 46601 Deputy Director 219/284 -9335 V. LaMar Wilson Assistant Director TO: MEMBERS OF THE COMMON COUNCIL FROM: CARL ELLISON, DIRECTOR, COMMUNITY DEVELOPMENT SUBJECT: RESOLUTION AUTHORIZING THE PURCHASE OF "POLK DATA" The Division of Community Development is submitting for your consideration a resolution authorizing the expenditure of $8,480.00 for contractual services. The funds will be used to purchase the 1977 -1978 Polk Profiles of Change for the City of South Bend. The "Profiles of Change" is an urban statistical package which includes population, housing stock, household, social, and economic data for the City of South Bend. The data is collected and tabulated on a census tract and city- wide basis. The various counts reflect both a "census- type" measurement and a percentage of change measurement. The "Polk Data" has been a valuable planning tool and document not only for the preparation of the Community Development application and plan, but also for general planning and grantsmanship activities conducted by the Division of Community Development. Our almost daily utilization of the "Profiles of Change" falls into several categories: 1) Preparation of grant applications such as the UDAG, Urban Homesteading, and EDA -Local Public Works Grants. As the President's "urban policy" evolves into programs, we believe our grant application activity will increase, and "Polk Data" will be an important statistical resource in the City's grant application process; 2) Preparation of more defined and specific planning documents such as the "neighborhood planning profiles," commercial revitalization plans, capital improvement program, etc.; 3) Preparation of the annual and three year CDBG plan and application. With growing emphasis on monitoring, compliance, and performance, the "R.L. Polk Data" will assume more importance in both the development of the grant application and plan and in HUD's evaluation of proposed plans and activities, and; Members of the Common Council RE: Polk Data Page 2 4) Utilization by neighborhood organizations, developers, public and private committees investigating community and neighborhood conditions and trends for various purposes, e.g., the Neighborhood Housing Service Site Selection Committee, the Redistricting Committee, etc. We believe that the "Polk Data" is an invaluable planning resource; and, there- fore, request your favorable consideration of this resolution. Should you have any questions or require additional information, please contact Jon R. Hunt of my staff. CE /br Attachment CC: Jon R. Hunt Cande Marin PROFILES OI, CHANGE AGREEMENT FOR THE PURCHASE ;.)F PROFESSiONAL SERVICES THIS AGREEMENT, made and entered into by and between the City of South Bend, Indiana (hereinafter "Purchaser "), and R. L. Polk & Co., a Delaware corporation (hereinafter "Contractor "), W I T N E S S E T H: WHEREAS, the Contractor has a base of statistical data obtained from two of its City Directory canvasses for a geographic area consisting of the City of South Bend, Indiana completed on April 2,1977 and April 1, 1978, and the capability of compiling said statistical data by census tract using an address coding guide (hereinafter "Guide "); and WHEREAS, the foregoing has enabled the Contractor to develop and produce an urban statistical information package entitled PROFILES OF CHANGE (hereinafter "Profiles Package") consisting of statistical tables, maps and small —area profiles assembled into Databooks more fully described in Exhibit "A" attached hereto and made a part hereof; and WHEREAS, the Purchaser wishes to acquire the services of the Contractor in producing a Profiles Package subject to all of the terms and conditions hereinafter set forth; NOW, THEREFORE, the Purchaser and the Contractor mutually agree as follows: 1. Materials to be Provided. The Contractor shall provide the Purchaser with the Profiles Package pertaining to the geographic area described above and including approximately 42,400 housing units. 2. Purchase Price. The Purchaser shall pay the Contractor the sum of $8,480 plus any applicable state and local taxes, for the Profiles Package upon receipt of the Package and a proper invoice therefor. In addition, Purchaser shall pay the Contractor the amounts stated in any addenda which are made a part of this contract. 3. Contractor Services in Connection with Preparation of the Coding Guide. In order to compile, by census tract, the specific information to be contained in the Profiles Package, the Contractor shall perform the following services: (a) Update the Address Coding Guide (ACG) used in connection with the 1970 census by adding address ranges needed to geo —code addresses included in Contractor's most recent City Directory canvass records but not found in the ACG. In the event that the Contractor needs additional information to identify streets and address ranges by census tract in order to complete the ACG, such information shall be supplied by the Purchaser on request. (b) Include in the updated ACG :!i :y modifications or corrections to census tract designation:; or address ranges which are made known and submitted in Writing by Purchaser within two weeks of execution of th,s agreement. 4. Time of Performance by Conti. -tor. The Profiles Package shall be fur- nished to the Purchaser within 90 days from the latest of any of the following: (a) date of receipt by Contractor of this agreement fully executed by Purchaser; (b) date the current -year computer tape to be used in compiling the Profiles Package becomes available for use by the Contractor; or (c) date the Contractor accepts in writing as satisfactory for use any coding guide material to be furnished by the Purchaser. If delay in the performance of this Agreement is occasioned by circumstances above and beyond the control of the Contractor, including but not limited to labor disputes, wars, national disasters or other calamity the time for performance under this Agreement shall be extended for a period equal to the duration of the delay. S. Warranty. The Contractor warrants to the Purchaser that the information provided in the Profiles Package is as accurate, corre,..c, current and complete as may be achieved using the source data, processing methods and procedures for preparing Coding Guides normally employed by the Contractor. This warranty is in lieu of all other warranties and in no event shall the Contractor be liable for special or consequential damages. 6. Additional Terms and Conditions. This Agreement is subject to and incor- porates herein by reference any provisions required by law or regulation to be attached hereto and entitled "Additional Terms and Conditions ". It is also understood that the Contractor may use the same source data obtained from its City Directories to compile special statistical information packages for various non - government clients. 7. Additional Material to be Provided. In addition to those materials sec forth in Exhibit A, the Contractor shall furnish to the Purchaser those items set forth in the following Addenda which have been initialeu, attached hereto and made a part thereof, relating to: 8. Entirety of Agreement. This Agreement embodies the entire Agreement between the parties hereto and may be waived, amended or supplemented only in writing executed jointly by the Purchaser and the Contractor. IN WITNESS WHEREOF, the parties have caused this Agreement to be executed in duplicate the day and year shown below. WITNESS: WITNESS: R. L. POLK & CO., a Delaware cor at. n (Contractor) i John M. O'Hara, Se retary Date: 9 -19 -78 By: Date : EXHIBIT "A" 'I-, AGREEMENT FOR PURCHASE OF PROFESSIONAL S1,'tVICES -- PROFILES OF CHANGE Description of Items Included in the Profiles Package to -be Furnished by the Contractor to the Purchaser The statistical tables, maps and small -area profiles which make up the Profiles Package will be assembled in a series of six Databooks, titled as follows: 1. Annual Review 2. Dynamics of Housing Supply 3. Dynamics of Households 4. Dynamics of Occupations and Income 5. Dynamics of Commercial Establishments 6. Neighborhood Status and Change Contractor will furnish the Purchaser with twenty -one copies, twenty (20) bound and one (1) unbound, of the Annual Review; each of the remaining five Databooks will be furnished in seven copies, six (6) bound and one (1) ::- bound. The Annual Review will include: 1. A city -wide overview, consisting of 12 key indicators of status and change, and a comparison of selected counts with those of the 1970 census. 2. A summary statistical table providing small area data for 39 key factors of status and change. 3. Computer printed maps showing the geographic patterns for 33 data items selected from the summary statistical table. 4. A one -page profile for each small area summarizing data per- taining to 19 key factors of status and change, and providing computer- calculated Neighborhood Situation Ratings presented in a format designed to facilitate local review, edit and analysis. 5. Supporting information displayed in statistical tables as follows: (a) percentage distributions within areas; (b) percentage dis- tributions within city; (c) summary of household counts, and the number of households with complete and incomplete responses to the city directory canvass. Databooks 2 through 5 above shall each include: 1. A summary statistical table presenting small area data for 35 or more key items relating to the subject of the par- ticular databook. 2. 34 or more computer- printed maps relating to selected items in the statistical table. 3. A profile for each small ai a in the city: for Databooks 2, 3 and 5, a one-pa d^ format 1-Al provide data pertaining to 22 or more key factors of status and change, arranged to fac- ilitate calculation of Neighborhood Situation Ratings, and subsequent summarization and analysis; Databook 4 will include for each small area a two -page cross- tabulation showing household counts and incomes according to oc- cupation, family size and tenure. 4. Supporting information arranged in statistical tables with titles as follows: (A) Databook 2, "Dynamics of Housing Supply ", 6 tables: (1) Housing supply - - utilization and change; (2) Occupancy of residential units at new street addresses; (3) Vacant housing units - com- ponents of change; (4) Vacant housing units - number of units at street address; (5) Current year vacancies - estimated availability for sale or rent; and (6) Summary of household counts - complete vs incomplete responses. (B) Databook 3, "Dynamics of households ", 12 tables: (1) Household distribution and movement - general characteristics; (2) Household distrib- ution and movement - occupation of head; (3) Char- acteristics of households in four lower- income categories - summary; (4) Characteristics of households - retired head; (5) Characteristics of households - jobless head; (6) Characteristics of households - head in unskilled job; (7) Char- acteristics of households - service worker head; (8 & 9) Estimated number of households with incomes qualifying for HUD programs (two tables); (10) Population change and household mobility; (11) Percentage distribution within areas; and (12) Summary of household counts - complete vs incomplete responses. (C) Databook 4, "Dynamics of Occupations and Income ", 5 tables: (1) Household money income - average, ag- gregate and change in aggregate; (2 & 3) Household counts - occupation of head (two tables); (4) Oc- cupational distribution of persons 18 and over - excluding wives; (5) Summary of household counts - complete vs incomplete responses. ,D) Databook 5s "Dynamics _)f Commercial Establishments ", 5 tables: (1) Commerci ;l street addresses, units and vacancies; (2) Commer ial and professional firms - summary and manufacturing; (3) Commercial and pro- fessional firms - non••1aanufacturing; (4 & 5) Com- mercial and professional firms - selected categories (two tables). (E) Databook 6, "Neighborhood Status and Change ", consists of a series of one -page reports showing for each small area its counts and rankings among all small areas in the city according to 55 items within the 6 following categories: (1) current counts; (2) gross change; (3) net change; (4) key indicators - rates; (5) key indicators - change; and (6) secondary indicators. Also included are summary reports and maps. Each of the six Databooks also includes introductory and background material, definitions, and general guides for use. Purchaser will also receive, as part of the continuing PROFILES service, a series of how -to PROcedures dealing with varied specific applications of the material in the Databooks.