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HomeMy WebLinkAbout02142017 Board of Public Works MeetingAGENDA REVIEW SESSION FEBRUARY.9.2017 28 t;4u Elizabeth A. Man dik, Member � There ember L 7-J s A. Mueller, Member �a Suzann M. Fritzberg, Member ATTEST: Linda M. Martin, Clerk REGULAR MEETING FEBRUARY 14, 2017 The Regular Meeting of the Board of Public Works was convened at 9:30 a.m. on February 14, 2017, by Board President Gary A. Gilot. with Board Members Elizabeth Maradik, James Mueller, and Therese Dorau present. Board Member Suzann Fritzberg was absent. Also present was Board Attorney Michael Schmidt. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Ms. Maradik, seconded by Mr. Mueller and carried, the Minutes of the Agenda Review Session, Regular Meeting and Claims Review Meeting of the Board held on January 19; 24, 31 and February 7, 2017, were approved. OPENING AND AWARD OF BIDS — MICHIANA BRICK SITE DEMOLITION PROJECT NO. 116-138 (REDA TIF) This was the date set for receiving and opening of sealed bids for the above referenced project. -.--- The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri- County News, which were found to be sufficient. The following bids were opened and publicly read: INDIANA EARTH, INC. 10343 McKinley Highway Osceola, IN 46561 Bid was signed by: Mark Osler Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted Five percent (5%) Bid Bond was submitted BID: Base Bid: $23,400 Alternate A: $16,200 RITSCIIARD BROS., INC. 1204 W Sample Street South Bend, IN 46619 Bid was signed by: Rachelle Dolniak Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted Five percent (5%) Bid Bond was submitted BID: Base Bid: $48,638 Alternate A: $11,061 REGULAR MEETING FEBRUARY 14,201 29 R&R EXCAVATING. INC. 2010 Went Avenue Mishawaka, IN 46545 Bid was signed by: William Loudin Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted Five percent (5%) Bid Bond was submitted BID: Base Bid: S54,885 Alternate A: $21.636 GREEN DEMOLITION CONTRACTORS. INC. 1427 W Dickens Chicago, IL 60614 Bid was signed by: Ivfichael Brough Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted Five percent (5%) Bid Bond was submitted BID: Base Bid: $47,800 Alternate A: S20,000 Upon a motion made by Ms. Maradik, seconded by Mr. Mueller and carried, the above bids were referred to Engineering and Community Investment for review and recommendation. After reviewing those bids, Mr_ Rich Estes, Community Investment, recommended that the Board award the contract to the lowest responsive and responsible bidder Indiana Eanb, Inc., for the Base Bid and Alternate A in the amount of $39,600. Therefore, Ms. Maradik made a motion that the recommendation be accepted and the bid be awarded and the contract approved as outlined above. Mr. Mueller seconded the motion, which carried. OPENING OF BIDS - EQUIPMF,NT PURCHASE FOR NELLO C. ORPORATIONPHASE XVII - PROJECT NO, 116-144(RWDA TIF) This was the date set for receiving and opening of sealed bids for the above referenced project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri- Cormty News, which were found to be sufficient. The following bids were opened and publicly read: 730 Milford Road Merrimack, NH 03054 Bid was signed by: Rob Yutkins Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted.. Bid Bond was not submitted. BID: $174,696.32 Y&STECHNOLOGIES 383 Kingston Avenue, Suite 357 Brooklyn, NY 11213 Bid was signed by: Mordy Thick Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination REGULAR MEETING FEBRUARY 14, 2017 30 Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Ten percent (10%) Bid Bond was submitted. BID: $157,917.84 *Option with Xeon Processor instead of i7: 551,792.00 Attorney Schmidt noted Y&S submitted two (2) bids, one for the standard fourteen (14) items and one with an additional item. Upon a motion made by Ms. Maradik, seconded by Mr. Mueller and carried, the above bids were referred to Community Investment, Engineering, and Legal for review and recommendation. OPENING AND AWARD OF BIDS — 2017 TRUCKING OF BELT -PRESSED BIOSOLIDS ,FOR LAND APPLICATION (ORGANIC RESOURCES CONTRACTUAL SERVICE This was the date set for receiving and opening of sealed bids for the above referenced project. The Clerk tendered proofs of publication. of Notice in the South Bend Tribune and the Tri- County News, which were found to be sufficient. The following bid was opened and publicly read: TRUCKS R US, INC. 23942 State Road 2 South Bend, IN 46619 Bid was signed by: James Burger Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit; Certification Regarding Investment with Iran, Employrnem Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Ten percent (10%) Bid Bond was submitted. BID: $95.00 per truck/per hour -- Upon a motion made by Ms. Maradik, seconded by Mr. Mueller and carried, the above bid was referred to Wastewater for review, and recommendation. After reviewing the bid, Mr. Jacob Klosinski, Wastewater, recommended that the Board award the contract to the sole low responsive and responsible bidder, Trucks'R Us, Inc., in the amount of $95 per hour, per truck. He noted Trucks'R Us included a 10% bid bond, but the specs called for a bid bond in the amount of $5,000. He stated 10% of their total bid would be more than $5,000, so that was acceptable. 'Therefore, Ms. Maradik made a motion that the recommendation be accepted and the bid be awarded and the contract approved as outlined above. Mr. Mueller seconded the motion, which carried. AWARD BID — FIVE -THOUSAND (5 000) MORE OR LESS UNIVERSAL NESTABLE REFUSE CONTAINERS - SPEC A (2017 SOLID WASTE CAPFTAL LEASE PRINCIPAL & INTERESTI Mr. Matt Chlebowski, Central Services, advised the Board that on January 10, 2017, bids were received and opened for the above referenced equipment. After reviewing those bids, Mr. Chlebowski recommended that the Board award the contract to the lowest responsive and responsible bidder, Pyramid Equipment, Inc., 211 S Prairie, Rolling Prairie, IN 46371, in unit prices not to exceed the amount of $243,625. Therefore; Ms. Maradik made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Mueller seconded the motion, which carried. Mr. Matt Chlebowski, Central Services,advised the Board that on January 10, 2017, bids were received and opened for the above referenced equipment. After reviewing those bids, Mr. Chlebowski recommended that the Board award the contract to the lowest responsive and responsible bidder, Pyramid Equipment, Inc., 211 S Prairie, Rolling Prairie, IN 46371, in the amount of $190,402. Therefore, Ms. Maradik made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Mueller seconded the motion, which carried. REGULAR MEETING FEBRUARY 14, 2017 31 AWARD BID — VARIOUS REFUSE ROLL -OFF CONTAINERS — SPEC C (SOLID WASTE CAPITAL LEASE PRINCIPAL & INTEREST) Mr. Marc Chlebowski, Central Services, advised the Board that on January 10, 2017, bids were received and opened for the above referenced equipment. After reviewing those bids, Mr. Chlebowski recommended that the Board award the contract to the lowest responsive and responsible bidder, Superior Equipment LLC, 1000 W Beardsley Avenue, Elkhart, IN 46514. in unit prices not to exceed the amount of $39,880. Therefore, Ms. Maradik made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Mueller seconded the motion, which carried. AWARD BID AND APPROVE CONTRACT — 2016 MANHOLE AND SEWER LINING — PROJECT NO. 116-026 (UTILITY CONTRACTUAL SERVICES) Mr. Kevin Fink, Engineering, advised the Board that on December 22, 2016: bids were received and opened for the above referenced project and the bid was partially awarded to Insitufotm Technologies. Mr. Fink stated he is now requesting to use funds from 2017 and award the contract for Alternates I through 0 to the lowest responsive and responsible bidder, Insituform Technologies USA, LLC, 17988 Edison Avenue, Chesterfield, MO 63005, in the amount of unit prices not to exceed $1,442,754.30. Therefore, Ms. Maradik made a motion that the recommendation be accepted and the bid be awarded and the contract approved as outlined above. Mr. Mueller seconded the motion. which carried. AWARD QUOTATION AND APPROVE CONTRACT — CORBY BOULEVARD SIDEWALK IMPROVEMENTS. DIVISION C—PROJECTNO. 116-087 (NAVES) Mr. Kevin Fink, Engineering, advised the Board that on December 22, 2016, quotes were received and opened for the above referenced project. After review and recommendation, the Board awarded Divisions A and B to Rieth-Riley Construction Co.. Inc. Mr. Fink is now recommending that the Board award the contract for Division C to the lowest responsive and responsible bidder Rieth-Riley Construction Co., Inc., 25200 State Road 23, South Bend, IN 46614, in unit prices, not to exceed the amount of $42,925. Therefore, Ms. Maradik made a motion that the recommendation be accepted and the bidbe awarded and the contract approved as outlined above. Mr. Mueller seconded the motion. which carried. APPROVE CHANGE ORDER NO. 1 —_OLIVE ROAD LIGHTING OVER THE INDIANA TOLL ROAD— PROJECT NO. 115-124 (COIT) Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted Change Order No. 1 on behalf of Michiana Contracting, Inc., PO Box 929, Plymouth, Indiana 46563, indicating the contract amount be increased by $4,119 for a new contract sum, including this Change Order, in the amount of S32,211. Upon a motion made by Ms. Maradik, seconded by Mr. Mueller and carried, the Change Order was approved. APPROVE CHANGE ORDER NO 1 — RANDOLPH STREET BASIN EMERGENCY REPAIRS — PROJECT NO. 116-083D (COLT) Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted Change Order No. 1 on behalf of HRP Construction Co., Inc., 5777 Cleveland Rd., South Bend, Indiana 46628, indicating the contract completion date be increased by thirty (30) days for a new completion date of May 1, 2017. Upon a motion made by Ms. Maradik, seconded by Mr. Mueller and carried, the Change Order was approved. APPROVE CHANGE ORDER NO. 2_(FINAL) AND PROJECT COMPLETION AFFIDAVIT — POTAWATOMI 700 PARKING LOT EXPANSION — PROJECT NO 115-029A (PARKS CAPITAL Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted Change Order No. 2 (Final) on behalf of Ritschard Bros., Inc., 1204 West Sample Street, South Bend, Indiana indicating the contract amount be decreased by $3,214.40 for a new contract sum, including this Change Order, of S110,407.60. Additionally submitted was the Project Completion Affidavit indicating this new final cost of $110,407.60. Upon a motion made by Ms. Maradik, seconded by Mr. Mueller and carried, Change Order No. 2 (Final) and the Project Completion Affidavit were approved. APPROVE CILANGE ORDER NO. 1 (FINAL) AND PROJECT COMPLETION AFFIDAVIT — WASTEWATER TREATMENT PLANT BELT FILTER PRESS NO 3 REHABILITATION —PROJECT NO. I16-OSt (UTILITIES, WASTEWATER,OIHEREOUIPMENT) REGULAR MEETING FEBRUARY 14 2017 32 Mr. Gilot advised that Mr. Jacob Klosinski, Environmental Services, has submitted Change Order No. 1 (Final) on behalf of Alfa Laval Inc., 10470 Deer Trail Drive, Houston, Texas 77038, indicating the contract amount be decreased by $5,000 for a new contract sum, including this Change Order, of $187,665. Additionally submitted was the Project Completion Affidavit indicating this new final cost of $187.665. Upon a motion made by Ms. Maradik, seconded by Mr. Mueller and carried, Change Order No. I (Final) and the Project Completion Affidavit were approved. APPROVE CHANGE ORDER NO 2 (FINAL) AND PROJECT COMPLETION AFFIDAVIT - CHET WAGGONER COURT - PROJECT NO 116-005 (RWDA TIC Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted Change Order No. 2 (Final) on behalf of IIRP Construction inc., 5777 Cleveland Road, South Bend, IN 46628, indicating the contract amount be decreased by $11,579.04 for a modified contract sum, including this Change Order, of $625,856.95. Additionally submitted was the Project Completion Affidavit indicating this new final cost of $625,856.95. Upon a motion made by Ms. Maradik, seconded by Ivlr. Mueller and carried, Change Order No. 2 (Final) and the Project Completion Affidavit were approved. APPROVE PROJECT COMPLETION AFFIDAVIT - MARTIN LUTHER KING JR. CENTER HVAC REVISIONS -PROJECT NO 116-064 (PARKS BOND) Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted the Project Completion Affidavit on behalf of Herrman & Goetz, Inc., 225 S. Lafayette Blvd., South Bend, Indiana, for the above referenced project, indicating a final cost of S379,708. Upon a motion made by Ms. Maradik, seconded by Mr. Mueller and carried, the Project Completion Affidavit was approved. APPROVE PROJECT COMPLETION AFFIDAVIT MARRIOTT HOTEL SITE DEVELOPMENT AT HALL OF FAME PHASE I - PROJECT NO 116 021 (RWDA TIF) Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted the Project Completion Affidavit on behalf of Majority Builders, Inc., 62900 U.S. 31, South Bend, IN 46614. for the above referenced project, indicating a final cost of $820,196.87. Upon a motion made by Ms. - Maradik, seconded by Mr. Mueller and carried, the Project Completion Affidavit was approved. APPROVE PROJECT COMPLETION AFFIDAVIT - EMERGENCY SEWER LINING - NOTRE DAME AVENUE -PROJECT NO 116-139 (CONTRACTUAL SERVICES) Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted the Project Completion Affidavit on behalf of Insituform Technologies USA, LLC, 17988 Edison Avenue, Chesterfield, MO 63005, for the above referenced project, indicating a final cost of $25,310.30. Upon a motion made by Ms. Maradik, seconded by Mr. Mueller and carried, the Project Completion Affidavit was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS AND TITLE SHEET - NEW MAN CENTER WINDO W AND DOOR REPAIR -PROJECT NO 117-001 (REDA TIF) In a memorandum to the Board, Mr. Rich Estes, Engineering, requested permission to advertise for the receipt of bids for the above referenced project. Also presented at this time for approval and execution was the Title Sheet. Upon a motion made by Ms. Maradik, seconded by Mr. Mueller and carried, the above request to advertise was approved, and the Title Sheet was approved and signed. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - GRANULAR ACTIVATED CARBON RE -ACTIVATION AND VIRGIN REPLACEMENT (LOSS RECOVERS) In a memorandum to the Board, Mr. Matthew Bussell, Utilities Department, requested permission to advertise for the receipt of bids for the above referenced project. Therefore, upon a motion made by Ms. Maradik, seconded by Mr. Mueller and carried, the above request was approved. REQUEST TO ADVERTISE FOR THE SALE OF CITY -OWNED PROPERTY - 1721 PRAIRIE AVENUE In a memorandum to the Board, Ms. Debrah Jennings, Community Investment, stated her Department has received an Application to Purchase Vacant City -Owned Property at the above address. She noted in her memorandum that she has determined that the City has no need for the REGULAR MEETING FEBRUARY 14. 2017 33 property; the intended use of the petitioner is appropriate; and the petitioner is eligible to purchase the property as an abutting property owner. Ms. Jennings stated she is therefore requesting to advertise the sale of the property per I.C. 36-1-115. Upon a motion made by Ms. Maradik, seconded by Mr. Mueller and carried, the above request was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS — ONE (1) OR MORE, 2016 OR NEWER, 28 CUBIC YARD SINGLE ARM SIDE LOADING REFUSE TRUCK— SPEC D (2017 SOLID WASTE CAPITAL LEASE PRINCIPAL & INTEREST) In a memorandum to the Board, Mr. Matt Chlebowski, Central Services, requested permission to advertise for the receipt of bids for the above referenced equipment. Upon a motion made by Ms. Maradik, seconded by Mr. Mueller and carried, the above request to advertise was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS — 2017'2018 WATER TREATMENT CHEMICAL BID (VARIOUS OPERATIONAL BUDGETS) In a memorandum to the Board, Mr. George King, Administration and Finance, requested permission to advertise for the receipt of bids for the above referenced chemicals. Therefore, upon a motion made by Ms. Maradik, seconded by Mr. Mueller and carved, the above request was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS — LEEPER PARK TENNIS COURT RE -COLORING (PARKS CAPITAL) In a memorandum to the Board, John Martinez, Parks, requested permission to advertise for the receipt of bids for the above referenced project. Therefore, upon a motion made by Ms. Maradik, seconded by Mr. Mueller and carried, the above request was approved APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS — CITY-WIDE CURBSIDE RECYCLING SERVICES (SOLID WASTE RECYCLING SERVICES) In a memorandum to the Board, Ms. Therese Dorau, Sustainability, requested permission to advertise for the receipt of bids for the above referenced project. Therefore, upon a motion made by Ms. Maradik, seconded by Mr. Mueller and carried, the above request was approved. ADOPT RESOLUTION NO. 05-2017 — A RESOLUTION OF THE BOARD OF PUBLIC WORKS ACCEPTING THE TRANSFER OF REAL PROPERTY FROM THE SOUTH BEND PUBLIC TRANSPORTATION CORPORATION AUTHORIZING A MEMBER TO EXECUTE SUBDIVISION DOCUMENTS, L PROPERTY TO THE SOUTH BEND REDEVELOPMENT COMMISSION — LEIGIITON PARKING GARAGE PROPERTY Upon a motion made by Ms. Maradik, seconded by Mr. Mueller and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO.05-2017 A RESOLUTION OF THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND ACCEPTING THE TRANSFER OF REAL PROPERTY FROM THE SOUTH BEND PUBLIC TRANSPORTATION CORPORATION, AUTHORIZING A MEMBER TO EXECUTE SUBDIVISION DOCUMENTS, AND APPROVING THE TRANSFER OF REAL PROPERTY TO THE SOUTH BEND REDEVELOPMENT COMMISSION WHEREAS, the City of South Bend, Indiana, Board of Public Works (the `Board") has custody of real property owned by the City of South Bend, Indiana (the "City") pursuant to Ind. Code 36-9-6-3; and WHEREAS, pursuant to the terms of a certain Lease between the Board and the South Bend Public Transportation Corporation ("TRANSPO") dated November 15, 2000 (the "Lease), TRANSPO conveyed to the City certain real property, commonly known as the Leighton Parking Garage property and more particularly described in attached Exhibit A (the "Property"), by the Corporate Quitclaim Deed dated January 25, 2017, and recorded on January 31, 2017, as Document No. 1702510 in the Office of the Recorder of St. Joseph County (the "Deed"); and WHEREAS, the Board desires to express its acceptance of the Deed conveying the Property to the City under the terms of the Lease; and REGULAR MEETING FEBRUARY 14 2017 34 WHEREAS, the Board, as the record owner of the Property, desires to appoint one of its members to take all actions necessary to complete the proposed subdivision of the Property, which is entitled Leighton Plaza First Minor Subdivision, for the purpose of separating the storefront units contained within the Leighton Parking Garage (the "Michigan Street Shops") from the Property at large; and WHEREAS, the South Bend Redevelopment Commission, the governing body of the City of South Bend, Indiana, Department of Redevelopment (the "Commission'), exists and operates pursuant to Ind. Code 36-7-14 (the "Act"); and WHEREAS, the Board desires, after final approval and recordation of the proposed subdivision plat, to convey the Michigan Street Shops to the Commission pursuant to Ind. Code 36-1-11-8 for the purpose of making the Michigan Street Shops available for re -use and redevelopment in accordance with the Commission's purposes and powers under the Act; and WHEREAS, it is anticipated that the Commission will adopt a resolution accepting the Board's conveyance of the Michigan Street Shops to the Commission and appointing a representative to accept and record the deed received from the Board. NOW, 'THEREFORE, BE IT RESOLVED BY THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND AS FOLLOWS: 1. The Board accepts TRANSPO's conveyance of the Property to the City accomplished by the Deed pursuant to the terms of the Lease. 2. The Board approves the subdivision of the Property and the Michigan Street Shops and authorizes Member Elizabeth Maradik to execute the proposed subdivision plat and take on the Board's behalf all other actions necessary to complete the subdivision of the Property and the Michigan Street Shops, including recordation of the subdivision plat after its final approval. 3. Conditioned upon final approval and recordation of the proposed subdivision plat accomplishing the subdivision of the Property and the Michigan Street Shops, the Mayor and the City Clerk, or the duly authorized designee(s) of each, are authorized and instructed to execute and attest, respectively, a quit claim deed in the form attached hereto as Exhibit B conveying all of the Board's right, title, and interest in the Michigan Street Shops to the Commission, which form of deed will be completed with the necessary information to properly identify the Michigan Street Shops upon the subdivision plat's final approval and recordation. 4. The Board authorizes Member Elizabeth Maradik to act on behalf of the Board in delivering the quit claim deed to the Commission and executing any other document required to effect the Board's conveyance of the Michigan Street Shops to the Commission. 5. This Resolution well be in full force and effect upon its adoption. ADOPTED at a meeting of the Board of Public Works of the City of South Bend, Indiana, held on February 14, 2017, at 1308 County -City Building, 227 West Jefferson Boulevard, South Bend, Indiana 46601. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/ Gary A. Gilot s/ Elizabeth A. Maradik s/ Therese J. Doran si James A. Mueller ATTEST: s/Linda M. Martin, Clerk REGULAR MEETING FEBRUARY 14.2017 35 APPROVAL OF AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA The folloxving Agreements/ContractsProposais.%Addenda were submitted to the Board for approval: 'type Business Description Amount/ Motion/ Funding Second Contract Neighborhood Neighborhood Leadership $16,265 Maradik/Mueller Resources & Academy and (CDBG) Technical Neighborhood Technical Services Assistance Corporation Second City of Revise First Amendment N/A Maradik/Mueller Amendment Mishawaka, St. from Three (3) Year, to to Local Joseph County, One (1) Year Agreement Government and Michiana for County, and Opt -Out Service Public Option after One (1) Year Exchange Broadcasting for Cities of South Bend '.. Agreement Corporation and Mishawaka, First St. Joseph Renew Regional Water and Ten (10) Maradik/Mueller Amendment County Sewer District Master.. Years to the Master Agreement Agreement Contract Habitat for Acquisition and $106,360 Mamdil 'Mueller Humanity of St. Rehabilitation of 1024 (CDBG) Joseph County DeMaude Avenue Co.. Inc. Contract Habitat for Acquisition and $103;000 Maradilv'Mueller Humanity of St. Rehabilitation of 1019 (CDBG) Joseph County Thomas Street Co., Inc. Professional American Additional Downtown NTE $50,000 Maradik/Mueller Services Structurepoint, Road, Traffic; and Signal (TIT Bond) Agreement Inc- Improvements Professional Diane Villa ADSI (Computer Aided $3,500 Maradik/Mueller '.. Services Dispatch and Records (IT Agreement Management) System Professional Training with IT and Police Services) Department Amended City of South Changes to the Eligibility N/A Maradik/Mueller Basement Bend Criteria to Eliminate the Valve Requirement that the Program Property be Located within the City Limits; and to add '. the Word "Primary" Residence to the Requirement that the Property is the Residence of the Property Owner Deed of Waggoner's Acceptance of Right -of- N/A Maradik/Mueller Dedication Dairy Farm, Way Dedication for Chet Inc.; GLC Waggoner Court Portage Prairie,.. LLC; Holladay Parters '... '.. Professional DLZ Indiana, Survey of Approximately NTE $3,950 MaradikMueller Services LLC 400' of the Northern Side (RWDA TIF) Agreement of Sample Street at the Intersection of Sheridan, and 50' of Sheridan North of Sample REGULAR MEETING FEBRUARY 14, 2017 36 Professional]Donehue & Providc a Study of the NTE $15,300 Maradi"ueller Services Associates, Inc. Wastewater Treatment (Utilities, Agreement Plant Influent Structures Wastewater and Provide Engineering) Recommendations to Automate Gates Upstream of the Headworks Facility and at the Influent Flow Meter Structure Professional American Leeper Pazk CSO Tank $48,860 Maradik/Mueller Services Structurepoint Design (Wastewater) Agreement Downspout Brian Beck Approve a Special N/A MazadikMueller Disconnect Exemption from Exemption Mandatory Downspout Disconnect at 237 N Michigan Street QPA Proposal Gametime Remove Old Damaged $141,350.50 Maradik/Mucller Rubber Surface at (Parks Bond) Potawatomi Playground '.. and Install New GT-Impex Play Surface Professional Memorial Five (5) Year Ambulance $24,950/ ]Maradik/Mueller Services Hospital of Staffing Agreement month paid Agreement South Bend to South Bend Fire Department for 2017 Special 5 Alarm Fire Compatible, Sole Source $75,000 Maradik/Mueller Purchase and Safety Purchase of Hurst (EMS Equipment, Extrication Equipment Capital) LLC Professional H.J. Umbaugh Financial Assurance Test $5,000 Maradik,'Mueller Services &Associates for Closed Landfill to Meet (General Agreement IDEM Requirements Fund) Professional Link in Diversity Recruiting $19,805.50 Maradik/Mueller Services Contract (COIT).. Contract Professional Peters Review Projected Tax NTE $8,000 MaradikMueller Services Municipal !' Revenues (General Agreement Consultants, Fund) LTD Special Rate i/N TEK, I/N Wastewater Rates for IN Per Maradik/Mueller Agreement KOTE L.P., a TEK, IN KOTE Plant for Agreement Delaware Ten (10) Years: Limited 2017 — 5% Reduction in Partnership '.. Rate as Determined by Municipal Code Sections 17-21; 2018 - e e Reduction in Base Rate; 2019-2026 — 14% Reduction in Base Rate; plus Surcharges as prescribed in Section 17-81 and all other Surcharges including, but not limited to Section 17-23 APPROVAL OF PERMIT AND LICENSE APPLICATIONS The following permit and license applications were presented for approval: REGULAR MEETING FEBRUARY 14.2017 37 Applicant Description Date/Time Location Motion Carried National MS Procession; May 6, 2017; 8:00 Indiana University '.. Maradik,'Mueller Society Walk MS: '�. a.m. to 12:00 p.m. Campus, along East Michiana Northside Blvd., and 2017 Back to Campus' Olivet AME Procession: April 22, 2017; 7:00 On Route as MaradikiMueller Church 5k Peace Run a.m. to 10:00 a.m. submitted American Procession: May 21, 2017; On Route as MaradikiMueller Legion Riders Fallen Heroes 11:00 a.m. to 1:30 submitted Ride p.m. Pediatric Procession: June 24, 2017; 9:00 On route as Maradik[Mueller Brain Tumor Ride for Kids a.m. to 1:00 p.m. '', submitted Foundation Northern Indiana River Park Procession: _ May 20, 2017; 8:00 On Route as Maradik'Muctler Business River Park a.m. to I1:00 a.m. submitted Association Day Parade St. Joseph Transient June 30, 2017 —July 5117 South Maradik/Mueller County 4-H Merchant 8, 2017; 8:00 a.m. Ironwood Drive Fair, Inc. License; 4-H to I1:00 p.m. Fair JDL '.. Transient '.. February 11, 2017: Century Center Mamdik Mueller Corporation Merchant 9:00 a.m. to 6:00 Convention Hall and License; p.m. and February Discovery Ballroom Shipshewana 12, 2017: 10:00 a.m. on the Road to 5:00 P.M. Episcopal Public 117 N Lafayette Maradik'Mueller Cathedral of Parking Boulevard St. James Facility East Bank Occupancy 7:00 a.m. to 4:00 Sycamore Street Maradik/Mueller '... South Bend Permit p.m., February 15, between LaSalle Development 2017 to June 2017. Ave. and Colfax LLC Full Closure for Ave. Two Weeks for Placement of Crane APPROVAL OF REVOCABLE PERMIT FOR ENCROACHMENT — INDIANA HISTORICAL MARKER AT 1702 NORTH ELMER STREET Mr. Gilot stated an application for an Encroachment and Revocable Permit has been received from Gabrielle Robinson for the purpose of allowing the installation of an Indiana Historical Marker at 1702 N. Elmer Street to recognize the Better Homes of South Bend Cooperative organized by Studebaker Employees to build homes for African American employees in all - white neighborhoods. Engineering and Area Plan stated the sign must not block site areas and must not overhang the curb or sidewalk. The encroachment shall remain in the right of way until the time as the Board of Public Works of the City of South Bend shall determine that such encroachment is in any way impairing or interfering with the highway or with the free and same flow of traffic. Upon a motion made by Ms. Maradik, seconded by Mr. Mueller and carried, the Revocable Permit was approved subject to the requirements of Engineering and Area Plan. FAVORABLE RECOMMENDATION - PETITION TO VACATE THE FIRST NORTH/SOUTH ALLEY WEST OF HIGH STREET, NORTH OF EAST INDIANA AVENUE, EAST OF A,LARIETTA STREET Mr. Gilot indicated that Mr. Andrew Pich, 717 and 721 East Indiana Ave., South Bend Indiana, has submitted a request to vacate the above referenced alley to consolidate his two (2) properties. Mn Gilot advised that Area Plan stated the vacation would not hinder the growth or orderly development of the unit or neighborhood in which it is located or to which it is contiguous. The vacation would not make access to the lands of the aggrieved person by means of public way difficult or inconvenient. The vacation would not hinder the public's access to a church, school or other public building or place. The vacation would not hinder the use of a public right-of-way by the neighborhood in which it is located or to which it is contiguous. Area Plan and REGULAR MEETING FEBRUARY 14 2017 38 Engineering stated their records show a discrepancy in property ownership with two (2) different property owners listed. Engineering and the Fire Department state the vacation would make access to the lands of the aggrieved person by means of public way difficult or inconvenient due to one (I) property with garage access on the alley. Ms. Maradik stated the garage is located on the north alley, and this vacation request is for the south section, so the garage access is not an issue. She noted also that the property ownership for both properties has since transferred to the petitioner so that is also not an issue. Mc Gilot noted this vacation will create a `T' with the east/west alley and should therefore be approved subject to the installation of a taper by the _.. applicant. Therefore, Ms. Maradik made a motion recommending approval of the request for vacation subject to installation of a taper for turning access. Mr. Mueller seconded the motion which carried. FAVORABLE RECOMMENDATION - PETITION TO VACATE THE STREETS AND ALLEYS SOUTH, EAST. AND WEST OF EDDY STREET AT EDDY COMMONS Mr. Gilot indicated that Mr. Tony Halsey, Kite Realty Group, 30 Meridian Street, Indianapolis, Indiana 46204 has submitted a request to vacate the following alleys and streets: a) North/South Alley making up former Eddy Street, South of Howard Street and North of Corby Blvd. including all Right -of -Way to South Bend Avenue and former South Bend Avenue b) North/South Alley South of St. Vincent Street, East of Eddy Street including Two (2) East/West Alleys North of Howard Street, South of St. Vincent Street and Non -Vacated Right -of -Way West of SR 23 at South End of former Georgiana Street c) Eastern 170+ Feet of the East/West Alley West of Eddy Street between St. Vincent Street and Howard Street d) Northwest Comer of Howard Street and Eddy Street including Excess Right -of -Way from Former Howard Street Alignment Mr. Halsey indicated the purpose for the requests is for retail development for a) and d), and residential and mixed -use development for b) and c). Mr. Gilot advised the Board is in receipt of favorable recommendations concerning these vacation petitions from the Solid Waste Department, Community Investment, Engineering, Police Department, Fire Department, and Area Plan Commission. Area Plan stated the vacations would not hinder the growth or orderly development of the unit or neighborhood in which they are located or to which they are contiguous. The vacations would not make access to the lands of the aggrieved person by means of public way difficult or inconvenient. The vacations would not hinder the public's access to a church, school or other public building or place. The vacations would not hinder the use of a public right-of-way by the neighborhood in which they are located or to which they are contiguous. Engineering stated the vacations are recommended subject to all existing utility easements. Therefore, Ms. Maradik made a motion recommending approval of the request for vacation. Mr. Mueller seconded the motion which carried. APPROVE TRAFFIC CONTROL DEVICES Upon a motion made by Ms. Maradik, seconded by Mr. Mueller and carried, the following traffic control devices were approved: NEW INSTALLATION: No Parking Here to Comer LOCATION: 1409 Miami Street REMARKS: All criteria has been met NEW INSTALLATION: Handicapped Parking Sign LOCATION: 201 S William Street in front of Quality Care Pharmacy REMARKS: All criteria has been met NEW INSTALLATION: Speed Limit Sign — 25 mph LOCA IONS: Scott Street from Ewing Avenue to Indiana Avenue; and Lafayette Falls Subdivision REMARKS: All criteria has been met REMOVE: 30 mph Speed Limit Sign INSTALL: 25 mph Speed Limit Sign LOCATION: Liberty Street from Sample to Western REMARKS: All criteria has been met REGULAR MEETING FEBRUARY 14.2017 39 RATIFY APPROVAL AND/OR RELEASE CONTRACTOR AND EXCAVATION BONDS Ms. Donna Hanson, Division of Engineering, recommended that the following Contractor and Excavation Bonds be ratified pursuant to Resolution 100-2000 and/or released as follows: Business Bond Type Approved/ Released Effective Date Amir Basic Excavation j Approved 01/24/2017 HRP Construction. Inc. Excavation 1,A2proved 12/07/2016 Moving Smiles, Inc. d/b/a Two Men and a Truck Occupancy Approved 12/05/2016 Ms. Maradik made a motion that the bonds approval and/or release as outlined above be ratified. Mr. Mueller seconded the motion- which carried. APPROVE AMENDED IRREVOCABLE LETTER OF CREDIT: Mr. Matt Longfellow. Division of Engineering, submitted the following amended irrevocable Letter of Credit to the Board and recommended approval of the extension of the expiration date: IRREVOCABLE STANDBY LETTER OF CREDIT NO.: 2544726682 ISSUED BY: MutualBank FOR: Cleveland Woods Development Co., LLC AMOUNT: $61,870 EXPIRES: Extend Letter of Credit to January 31, 2018 IMPROVEMENT: Sanitary Sewer and Municipal Water Systems for Fernwood, Phase ITI Ms. Maradik made a motion that the amended Letter of Credit be approved. Mr. Mueller seconded the motion, which carried. APPROVE CLAIMS Ms. Maradik stated that a request to pay the following claims in the amounts indicated has been received by the Board; each claim is fully supported by an invoice; the person. receiving the goods or services has approved the claims; and the claims have been filed with the City Fiscal Officer and certified for accuracy. Name Amount of Claim Date City of South Bend $1,204,116.46 02/14/2017 PNC Equipment Finance, LLC, U.S. Bank National Association; Pay Re uisition No. 24 $64,665 02/09/2017 U.S. Bank National Association; 2015 EDIT/Parks Bond; Pay Requisition No. 35 $211200.40 02/07/2017'.. St. Joseph County Housing Consortium $89,346.02 02./09/2017 Therefore, Ms. Maradik made a motion that after review of the expenditures, the claims be approved as submitted. Mr. Mueller seconded the motion, which carried. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Gilot, seconded by Ms. Maradik and carried, the meeting adjourned at 10:26 a.m. BOARD OF PUBLIC WORKS Gary A. Gilot, Pr sidenl Elizabeth A. Maradik, Member Therese .Dora , ptber (// %�/ Jame . Mueller_ Member REGULAR MEETING FEBRUARY 14,201 40 Suzanm Fritzberg, Member ATTEST: Linda M Martin, C erk `.