Loading...
HomeMy WebLinkAboutProcession - Sunburst Races1316 CouNTY-QTY BvaDiNG 227 W. JEFFERSON BOULEVARD SOUTH BEND. INDiANA 46601-1830 CITY OF SOUTH BEND PETE BUTTIGIEG, MAYOR BOARD OF PUBLIC WORKS February 28, 2017 Travis Bladecki Beacon Health System 111 W Jefferson Blvd. South Bend, IN 46601 RE: Event: Sunburst Races Date: June 2-3, 2017 Dear Mr. Bladecki: PHONE 574/235-9251 FAX 574/ 235-9171 The Board of Public Works, at its meeting held on February 28, 2017, approved your request to conduct the above referenced event on June 2 at 6:00 p.m. and June 3, 2017, from 5:00 a.m. to 12:30 p.m., on the designated route as submitted. Enclosed please find copy of your approved permit. The Police Department asks that runners may use the road, and all walkers must use the sidewalks. Further, the Police Department recommends that the walk start fifteen minutes after the run so the two can be differentiated for security purposes. All participants should obey all traffic laws. Police and volunteers will furnish an escort and traffic control. If I can be of any further assistance to you in this matter, please call me at (574) 235-9251. SinZa , Lin Martin, Clerk �� Enclosure c: Gene Eyster, Police Department Ed Gleckler, Traffic & Lighting Federico Rodriguez, Fire Department Marcia Qualls, Engineering GARY A. GILOT SUZANNA M. FRITZBERG ELI2ABETH A. MARADIK JAmEs A. MUELLER THERESE J. DORAU TO: FROM: SUBJECT: SPONSOR: DATE OF EVENT: DATE DUE: FAX OR E-MAIL TO INTER -OFFICE MEMORANDUM BOARD OF PUBLIC WORKS ,)Ed Gleckler, Traffic & Lighting ederico Rodriguez, Fire Department Matt Longfellow, Engineering aula Garis, Park Department Lt. Gene Eyster, Police Department (Jill Sciccitano, Downtown South Bend Marcia Qualls, Engineering Legal Department Linda M. Martin, Clerk PROCESSION RECOMMENDATION Sunburst Races June 2-3 2017 February 21, 2017 235-9171 / Imartin(cDsouthbendin.gov DATE SENT: 2/9/2017 RECOMMENDATIONS AND COMMENTS: By Date APPLICATION FOR USE OF PUBLIC RIGHT-OF-WAY FOR PROCESSIONS The Board of Public Works must have FOUR (4) weeks prior notice of the Sponsor: Sunburst Races Submitted By: Travis Bladecki Address: Ill W. Jefferson Blvd. City: South Bend State: IN Zip: 46601 Phone: (574) 647-2679, cell (219) 393-9511 Sponsor may use the public right-of-way described as (describe route and attach map) PLEASE NOTE: THE SOUTH BE, POLICE DEPARTMENT RESERVES THE RIcGIi T x O CHANGE YOUR ROUTE FOR SAFETY PURPOSES Event name: Sunburst Races The Board of Public Works must have POUR (4) weeks prior notice before event occurs ❑ All certificates of insurance, pre -paid costs, maps, and any other applicable information requested or required by the Board of Public Works have been provided with this application ❑ The event shall be held on June 2(Family Walk & June 3 2( 17 and no other date ❑ Registration time for the event starts at 5 a.m./p.m. ❑ Starting time of the procession is 6:30 a.m./p.m. ❑ Estimated completion time is 12_30 a.m./p.m. This event involves the use of the following roadways X❑ This event involves City streets ❑ This event involves County roads X❑ This event involves State highways X❑ This event involves use of a park (Must obtain permission from Park Board) X❑ I understand that I must arrange a meeting with all affected governmental agencies to organize the above event (Call Marcia Quails, Customer Service Manager, 235-5939 to organize meeting) ❑ This event involves the use of the sidewalk ❑ Participants must stay on the sidewalk and obey all traffic laws. X❑ This event is a local/regional/national event (Please circle the appropriate event type) X❑ This event will be coordinated with the property owner/business where staging will take place Updated 4/06/16 PERMIT/AGREEMENT FOR A PR®CESSION 1. Sponsor shall reimburse the Board for the actual cost to the City for the event, if deemed necessary. 2. Sponsor shall provide to the Board a Certificate of Insurance showing a liability policy in full force and effect with limits of $300,000.00 per occurrence and $5,000,000.00 aggregate and the City of South Bend listed as an additional named insured for this event. 3. Sponsor shall provide to the Board all additional licenses, permits and documentation required for the event. 4. Sponsor agrees to abide by all terms and conditions of the Board's policy governing walks, runs, parades or other similar event adopted by the Board on March 3,1985. 5. In order to ensure public safety during the event, the Board agrees to furnish traffic planning, materials, equipment and personnel as deemed necessary by the Police Department Traffic Bureau, the Bureau of Traffic and Lighting, and, where applicable, the Board of Park Commissioners. 6. Sponsor acknowledges that the Police Department reserves the right to change this route for safety purposes. 7. In consideration for approval by the Board and the use of the sidewalks for the purposes set out above, the undersigned agrees and undertakes to hold the Civil City of South Bend, Indiana, free and harmless from any liability loss, costs, costs, damages or expenses, including attorney fees, which the Civil City of South Bend may suffer or incur, as a result of any claims or actions which may be made by any person, including a participant in said activity, arising out of the approval of the request to use the sidewalks indicated in the City of South Bend. The undersigned certifies that he/she is authorized to bind the above mentioned sponsor to the terms hereof. 8. Nohficadon of approval/denial of this request I411 be issued by return of this form, upon signed antherizadon by the Board of public Works I understand the above rules and regulations and that this application may be denied based on any false or incomplete information. Sponsor Signature Printed Name Title 10 1 Member , ") Date RETURN FORM TO: Boom of Public Works 1316 County -City Building 227 West Jefferson Boulevard Saudi Bend, IN46601 Phone: (574) 235-9251 s Pax: (574) 235.9171 • E Mail: publicwka®sou0ibendin.gov Beacon Health & Fitness 1 11 West Jefferson Boulevard Suite 300 South Bend, IN 46601 :Qef ti"U a"Y`i<dsc LSak.0im Presented by KeyBank BEACON HEALTH SYSTEM South Rend TRIBUNE The voice that connects us. I P TS81) Benefifing 1-6� Or MEMORIAL CHILDREN'S HOSPITAL February 2, 2017 Mr. Gary A. Gilot South Bend Board of Public Works 227 W. Jefferson Blvd. 1316 County -City Building South Bend, IN 46601 Dear Gary: Beacon Health System requests permission to use South Bend streets for the Sunburst Marathon, Half -marathon, 10K and 5K runs, and the 5K Fun Walk on Saturday, June 3, 2017. In addition, we will hold a Family Walk on Friday, June 2, 2017 at 6:00 p.m. in Howard Park, access via the pedestrian bridge from Plaza Park. All Sunburst events, except the Friday Night Family Walk, start in Downtown South Bend and finish at the University of Notre Dame Irish Green. The Marathon and Half Marathon will tentatively start at 6:30a.m. All marathoners will be advised that anyone exceeding a 14-minute per mile pace may proceed at their own risk, but without course protection or aid. All those wishing to continue beyond the time limit will be asked to obey traffic signals and to continue on the sidewalks. We have already begun working with Traffic and Lighting, and the South Bend Police Department to determine proposed routes. Beacon Health System's insurance carrier will provide certificates of insurance for both standard property damage and liability in the amounts required by The City of South Bend. The Sunburst events are strictly not -for -profit events that are held solely at the expense of the sponsors. Beacon Health System sponsors Sunburst as an event that promotes community health and fitness, provides an activity for area residents and promotes tourism and health and fitness in the area. Any proceeds benefit the Memorial Children's Hospital. Please feel free to contact me if you have questions or concerns. Thank you for consideration. Sincerely, Travis Bladecki Sunburst Race Director cc: Lt. Gene Eyster, South Bend Police Department Ed Gleckler, South Bend Traffic and Lighting Marcia Qualls, City of South Bend ' 3Pme9 -i W Wcu51513 E Divlslon 5l aDNlelon sl uurvens Dr . a a - F cnraryarmGa © w Sarah sl y w Iain w w w w w m E NM 51 sF1aIn 51 NMalnYl lS ureYeNw 1 � c � F q C m 6 4< i 51 CS Or r� } Y mFlr,ebNM1 SSpring M 3 $ u m y 2Pnn 51 St 3WII51 I �NXrll E 3 ^ Swe.I St Rd vLlherry Dr ubenY Dl 3 ; mClutlalle S. 1 SWells St SCenWSl ? g F STayle,M - ; SmhM1 sl '� CIaY 31 _ - t Sw a m weeder Sl o Caftun sit 3 3 3 3 3 3 3 Rd NLaBan51 NLopansY SLOS rmhelm u 6 m a ffi S SJSN St iS35N51 535NSY S 534N51 w 534Nst Sylvan GlenPm pr 53]rd51 'F 53JId St 6 F 532nd 51 aA e Y _ x5J1a15Y �aueYl "ed elb $ z 3 S va rin 't4ggX m53pIM1 51 53pIb51 15 S 299, St Gya4yypl Blvd w $ 53911r 51 A.rp m auYaa Vrttory Ave pe + L 291M1 51 b � W S2SIM1st e g 9 a S27NA reatlm Ave i e m ape < M. IS4I9526p5 Z5 11 S261h St Q lee NFxtn 4 ; d Gwdon N, M�.PS K 2 SI101day Di 525111SIa y SVaiYry Or Yn e 241h 51e O 3o NTuxMOOr vC c M .8 .. & 0� Ah .re N NJa Dr c EXoS,,ev. dDI jrl pt W w Nllmwwd Dr 1111. road DlU - NlmnwoW 01 sltmwoW Dr 111. j �Q, F NHawlhwne0l $ SHawlharre 0r '.' ON 51 I ,� r Xnaemary'. ( m W NCayu111ard Dr SC ulllardD y®- IDS ' NGreeliR.Ave s4ivveW—A'Ii,i q ` o D%ReRleh 9 m Rd _ _�' JE ♦ \ ' ur dIx"O"Lq 8 F o C F S . Oak Dr $ Bellevue Ave o` Dile N cNMM1wwd Or w b S QFi ub d w w ti > IaYrkentram Ur TMAsil Dr hmn irvyckedram Dr P r y 1 Z Tw/ckenham O Cl....51 ON _ LL fr f NJ F' A a paFlaM s1 �q y�� WN en a Emgnon Ave N 6 ' vIs. Q ou K0 NSunnYsldeA O O Raelli St IOl SI Oo17 is _ w w w N�. NEdM IN Well SEddy 5l Lj Parry Sl F 1 u PLnordQ NF211Ce551 fO n N W 5 SFl., 51 _ 2 �'lw ' W0 - Aa ® m IMrem 2 NHo4 I_ '® w El NSI PeIer Sl ¢~ 86 aim' yyF' y II,g'r :ty '''. ; m Tusl t 00 �N NSI Less BNd 1 ;r Qf Mane11a 51 x = tl' 6 ti _ m $ NWISI NH:II Si p 4 5 Xustr Sl Z `Putlr 51 S Flllaxs5l felbxa sl I Co 5lanlleldsl =2 A. - LaNrtdw Sl is C. aFnatelS mcu mist „ 5R In IN Joseyh5l Tn / Biaaa1151 _ �j 9 N, w _ 3 Q NSIJNvPh SI c h wleeper Ave R2 w� ^NMICMpan Sl C SM[N9ao SI V mil Sl w SMishlpan St - u w m � m 3 � s s' NE, c tIe DFJ 3H e' T¢lle BNd NLaleyalle wee 3 q 45 ; �a ly N 6 JJes Sw:Hams1 _ E ;Siayla sl $ €6 FmAJ Ave q e lelane nve w' L^ 15 wlAe1S9 y C o antl lsawl 3 tl 15 un:u'1115 y S nd ed •- �IHIIIamS y _ y £ N y £ F £ •� P"IS a4aFelolN pM S al\aA In N= Pq9 NI N ¢ a L9 59 m Q® IS n'vWS ' IS ue61461W5 s m fi! �ISuenwnVls IS ue 4q.WS y S 15ue814PIWN n antl w6aaly C m S o c 5^ g4tlasof lSN 3 IV ' m46aso f l$N i ISt• y m 5 y m G au6O� n Y IS IIa651g < g y IS IpugL ' "titIN 1 $zil60J iSy NgVyppSi e mD IS PWIluc15 :. y op y A cly IN IS smgNJ 19 sv.ryPJ 'p ' £ ,�'! •gyp Ny O`a 2 15 Vmb Is IMS i ? 1 IS IIIHN y m ,P 15 PIwneW xi +nip. y n 'S £a SInoIISN -L m 0f6nu o Is ,n1 `o e ^ n a pN 95MIplIS N o O 1m IS 1a1Jd I5Nm m ® 5 ZI ... mY C pvNN �' '"•u ••:ueo 3 AE - y b - A IS sawelAS o Oo IS zawmiN m ! y� IS AueJ ISg4wNV $App3N W PIN IS APm3S a 1 k- 3 0 o i Is oso-1 Is6w4Pu z ISI y yin nYs. eE tlapl¢AuunSN w- - m zm K,7,n T 4 Nm i ' e eay w6lrnl m 3 a� � A= IS Wvgeo * rN gpD ISm"o1J O® �- u e y ,Owe4uayaUal ylO we4uJllH"1 St."wo-L L 3 IO we4uayaN61 �' •' S� F m m m YQ o E 8 6nO ^ ii I�� antlarvalNS � 2 P5° � zO Pcuu4VON,3 � H £ 101e0allt CCJ N� o c fi, "m R M S y 4 3 o M a5loato6 " m m': u c " a O as a6Pyyno; " I' aatlurnvluaajSN m n 31 as WeNnwuS zO PI611-woN g �. p�Q ul4ewizoy -1 Is 4Ioz I /O evvo4WeHS o a yeP IOawa4la+eHN ell I -. IS ISIZ ! i 1 IO Paornuwls y y n IOPoonmmlN +O WocuopN IQ paoxwgN m .a Pwm4o s £ = rn pI o .P•PN IO aY mE m ,and y Dla.PI,,to "�Pi Z QP o IS IN SIVAS N E U �AZ IO upp�o9 a 1541SZs IO APPIIOII$ z p nC n a @a -- Is 419ZSn 154194S 536", Dm " JC $ ul uapal ^ mpl Fanp ` Is'llU5 ^ 1541 o It/ a"tl Nnnm Qne p� 15416Z5 o m"P"19 WaWsl IS WE IS 410C9 S f in i °"U➢AV MavLfm51MN. Ial,41Pvn1A IS WZ[S € y N ISPIUS n IS VIEES 0 Ip ualp ueny(9 IS NOES Is VIpES O IS NEEs 1SNSES a15415C5 p ® S o - g �uUa4wN N 7 1015 IS UC0o1146 ISuv6olN Pb t ISunoNe� E ; � b F 3F IS IaIlwm S y I 9t m IS It I541!w5 £ � F ISavIAv1S / ; £ 3 n 3 IS Ia1w05 I ; £ a _ IS611aMs"` CIS anoun4p E n m 3 n f F j0 Fw4lm IO AIwq!lo Ptl IS 1""MS a F y F ; I511!HS ISII!HNW _ Isuwg £ n F £ IS 1p 156u!MS$ £ &- � 1541a4en13. w £ IS Yl 5 7 3 Nnl—sl ISnuwxI TSu!CWS IS-l4N i3 m Al v m m o m m o n m o 3 o Q® 154ew5It oy It _Ity 6^ y W :rm y o y "IS III S uolupy'�' C IS uvegry43 y IS IS w61N0� ^ uo!sln!0 0� ; .-0 m Fs- U O W an 11 IooyoS ON swePV u4of IS IIaM \VWWII )ova >S oawAuuns E a L Is auAeM 3 x U 'osjaWar3 r lluaaig le ;oS Allulil %V xelloO 3 V allesel 3 oz tH!1 uoslPeW 3 ISlepap z J* 0 o IS OWN Oa V E m L c � v w u o I- 9weo c 0 z PAIR Aglo3 6 0lW,A IS alaweS 3 IWM efs 15rn k�QQ�i rn r 3 isllnl 3 0 N O LL IS 41noS 3 alelpalulalulo uoslal;ar rn r CL a anyapaw�u nS I1S auAeM3 � PAIS Uosla;laf 3 w In Is N G m 0 anV 011ese1 3 C. any AalulNoW IS uoslPeW 3 in rn a a x IsiePaa Z ON38 H1nOS z V) IS uosunlg 3 � s E S IS 41noS 3 i t In g 0 m N 19 awuoy4 3 any any wale 6 i IS 41n°S M m v N 1 `o r M anV W r E I eM M 3 p u a g 41 n1p S IS uol aM oL any allesel N 2 Is uoslPeW M If 3 IS uolleYl ® `9 1Sd3HlaUNjr a in IS IauIW o a Z Li a 1 0, IS enenoN M ;S uuo$ 3 in N -N°1 1S Ilasslg G N m x z m B�4 m m z Z Ned IS Iuelle4o E Z pielllnboo IS neadweo E a Id; ulNled Nledaadaal PAIS 4cpoJ Ez a PAIR AWoO M yy ISPJeMOH /S� ISPIeMOFI I0aIo4SyuON41 'fled z 18ableAy d;o uosxaupai3 0 E n o c PAIS Uoal(Jdl'H c o SNOWW00 t � 133a1S AOC13 fL eualy aol O AIIWCi uoldwoJ z P^le cla6uy -I IS IueoulA IS anV aI 7,04 uoq m SIH913H onV BM a>♦ M N SdalHVH IsnUol M ISAam4sead 605 w m r anV4sena31ed z PAIS e o a 'Ddf� A Id owalsf G Z � N uc. z Pulp upbuy 7 I'Alp ola6uV M , 10 ssor� F.InW Ialuao agAoro .Q wnlPelS aweG alloN sooad " pp 1 •4 tt`" • QQ'�' "T � N m� la8 �j IS uosua8 ] ,co a r'4NJ ion rn t IS 41noS 3 u a� lS 4lnoS d m >S M nol C; ylnuS g b�aZ4, 7 0 jaluao atelpawi�Jl f © uosia a @� a C) @ c u0W 3 in IS aonlopq 3 a ea12 W Im y a^y apaw�uu�S Li t6 w c a E 1S eM M y m auAeM3 N IS - °m U a ,V) c T to 2 to (n e uosta►!af 3 w P^Ifl uosiall?f 7. P^IS V7 Is puaH yln S Is any agese1 3 a^Valle• l 3 z any apese eL anV dalulSoW 15 uoslPeW 3 in 9 W ON39 H1f10 z ml IS unlieW M lS)epOz 1Sd3H1az 0 Z JIW N IS IaulW z n c a IS aiieneN M 1S ulloS 3 in 0 rn U lS Ilesslg N = a C� Z m z m O � d 1ue1184� a WjBlllnbo3:W C N z V ° z a 'b �' �!�° Q neadweo "o d �� N ulyu'd z ¢L Agtoo y6 s'anill 1p o K1ed Jadaa7 LL P^Ifl sty/o0 a P^I8 In IS PjernoH �S' b z IS PleMoFl to atolls gUoNN 440d Z uosgajlgelj. IS luaau'A IS anV a`lagble� S m SiH913H a"yQMa� eM pnlg uoalodeN LASH318VH � ISlluol S N O W W 0 0 z 0 6 y IS AaM4se8d in > tD anV 4sono>{te, 133HIS A003 - z ^IEI cla6uV z I P^I8 o rn ¢ nja w `m n A 6 d�� Id oW euaiy Rol 6 0 BG 3 0 a°ii b� z , Z 1te3 uoldwoo vt LL p^I8 elaBuy 3 P^Ifl ela6uV M z 47 ssojo 6IoF1