HomeMy WebLinkAboutProcession - DTSB St Patricks Day Parade1316 COUNTY -CITY BUILDING
227 W. JEFFERSON BOULEVARD
SOUTH BEND. INDIANA 46601-1830
CITY OF SOUTH BEND PETE BUTTIGIEG, MAYOR
BOARD OF PUBLIC WORKS
February 28, 2017
Kylie Carter
Downtown South Bend
217 S Michigan
South Bend, IN 46601
RE: Parade: 2017 St. Patrick's Day Parade
Dear Ms. Carter:
PHONE 574/235-9251
FAX 574/235-9171
The Board of Public Works, at its meeting held on February 28, 2017, approved your request
to conduct your parade on March 18, 2017, from 9:00 a.m. until 1:00 p.m., on the designated
route as submitted. Enclosed please find a copy of your approved permit.
The South Bend Police and Traffic and Lighting Departments will supply traffic control.
Participants are to follow all traffic regulations. In addition, throwing candy is prohibited.
If you have any further questions regarding this matter, please call this office at (574) 235-
9251.
Sincerely,
Linda M. Martin, Clerk
Enclosure
c: Gene Eyster, Police Department
Federico Rodriguez, Fire Department
Ed Gleckler, Traffic & Lighting
Marcia Qualls, Customer Service
GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK JAMEs A. MUELLER THERESE J. DORAU
INTER -OFFICE MEMORANDUM
BOARD OF PUBLIC WORKS
DATE SENT: 211712017
TO: J Ed Gleckler, Traffic & Lighting
J ederico Rodriguez, Fire Department
�1Matt Longfellow, Engineering
Paula Garis, Park Department
Lt. Gene Eyster, Police Department
Jill Sciccitano, Downtown South Bend
Marcia Qualls, Engineering
Legal Department
FROM: Linda M. Martin, Clerk
SUBJECT: PROCESSION RECO ENDATION
SPONSOR: Downtown South Bend — 2017 St Patricks Parade
DATE OF EVENT: March 18 2017
DATE DUE: February 21, 2017
FAX OR E-MAIL TO: 235-9171 / Imartin(a)southbendin.gov
RECOMMENDATIONS AND COMMENTS:
By Date
APPLICATION FOR USE OF
PUBLIC RIGHT-OF-WAY FOR PROCESSIONS
The Board of Public Works must have FOUR (4) weeks prior notice of the
Sponsor: Downtown South Bend, Inc.
Address: 217 S. Michigan St.
City: South Bend
State: IN
Zip:
Submitted By: Kylie Carter
46601 Phone: 574-282-1110
Sponsor may use the public right-of-way described as (describe route and attach map)
Jefferson Blvd. from Frances St. to Niles, ending on Washington St.
PLEASE NOTE: THE SOUTH BEND POLICE DEPARTMENT RESERVES THE RIGHT TO
CHANGE YOUR ROUTE FOR SAFETY PURPOSES
Event name: o�D\� Sv
® The Board of Public Works must have FOUR (4) weeks prior notice before event occurs
® All certificates of insurance, pre -paid costs, maps, and any other applicable information requested
or required by the Board of Public Works have been provided with this application
® The event shall be held on MARCH 18 , 2017 and no other date
® Registration time for the event starts at 9Q/p.m.
® Starting time of the procession is 11 rG/p.m.
® Estimated completion time is 1 a.m.&
This event involves the use of the following roadways
® This event involves City streets
❑ This event involves County roads
❑ This event involves State highways
® I understand that I must arrange a meeting with all affected governmental agencies to
organize the above event (Call Marcia Qualls, Customer Service Manager, 235-5939
to organize meeting)
® This event involves the use of the sidewalk
® Participants must stay on the sidewalk and obey all traffic laws.
® This event is a local/regional/national event (Please circle the appropriate event type)
® This event will be coordinated with the property owner/business where staging will take place
Updated 6/25/12
PERMIT/AGREEMENT
FOR A PROCESSION
1. Sponsor shall reimburse the Board for the actual cost to the City for the event, if deemed
necessary.
2. Sponsor shall provide to the Board a Certificate of Insurance showing a liability policy in
full force and effect with limits of $300,000.00 per occurrence and $5,000,000.00
aggregate and the City of South Bend listed as an additional named insured for this event.
3. Sponsor shall provide to the Board all additional licenses, permits and documentation
required for the event.
4. Sponsor agrees to abide by all terms and conditions of the Board's policy governing
walks, runs, parades or other similar event adopted by the Board on March 3, 1985.
5. In order to ensure public safety during the event, the Board agrees to furnish traffic
planning, materials, equipment and personnel as deemed necessary by the Police
Department Traffic Bureau, the Bureau of Traffic and Lighting, and, where applicable,
the Board of Park Commissioners.
6. Sponsor acknowledges that the Police Department reserves the right to change this route
for safety purposes.
In consideration for approval by the Board and the use of the sidewalks for the purposes
set out above, the undersigned agrees and undertakes to hold the Civil City of South
Bend, Indiana, free and harmless from any liability loss, costs, costs, damages or
expenses, including attorney fees, which the Civil City of South Bend may suffer or
incur, as a result of any claims or actions which may be made by any person, including a
participant in said activity, arising out of the approval of the request to use the sidewalks
indicated in the City of South Bend. The undersigned certifies that he/she is authorized to
bind the above mentioned sponsor to the terms hereof.
8. Notification of approval/denial of this request will be issued by return of this form, upon
signed authorization by the Board of Public Works
I understand the above rules and regulations and that this application may be denied based on
any false or incomplete informati n.
Sponsor Signature
Printed Name
Title
��OF PrARDC WS APPROVAL
Pres' ent Member Member
7
-'Wrtibef Member Date
RETURN FORM TO:
Board of Public Works
1316 County -City Building
227 West Jefferson Boulevard
South Bend, IN 46601
Phone: (574) 235-9251 9 Fax: (574) 235-9171 • E-Mail: publicwks@southbendin.gov
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