The URL can be used to link to this page

Home My WebLink AboutAward Bid - Equipment Purchase for Nello Corp Phase XVII Proj No 116-144 - Y&S Technologies1316 COUNTY -CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND. INDIANA 46601-1 S30 CITY OF SOUTH BEND PETE BUTTIGIEG, MAYOR BOARD OF PUBLIC WORKS February 28, 2017 Mordy Finck Y&S Technologies 383 Kingston Ave., Suite #357 Brooklyn, NY 11213 PHONE 574/235-9251 FAx 574/235-9I71 RE: Award Bid — Equipment Purchase for Nello Corporation Phase XVII — Project No. 116-144 Dear Mr. Finck: The Board of Public Works, at its meeting held on February 28, 2017, awarded the above referenced bid to you in unit prices, not to exceed the amount of $158,217.84. A representative from the Community Investment Department will contact you regarding the bid award. Please call this office with any questions regarding this matter at (574) 235-9251. Sincerely, Linda M. Martin, Clerk Enclosure c: Rich Estes, Engineering GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK JAMEs A. MUELLER THERESE J. DORAU 1316 COUNTY -CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND. INDIANA 46601-1830 CITY OF SOUTH BEND PETE BUTTIGIEG, MAYOR BOARD OF PUBLIC WORKS February 28, 2017 Rob Yutkins Connection 730 Milford Road Merrimack, NH 03054 PHONE 574/235-9251 FAX 574/235-9171 RE: Award Bid — Equipment Purchase for Nello Corporation Phase XVII — Project No. 116-144 Dear Mr. Yutkins: The Board of Public Works, at its meeting held on February 28, 2017, awarded the above referenced bid to Y&S Technologies in unit prices not to exceed $158,217.84. Thank you for bidding and we hope you bid with us in the future. If you have any questions regarding this matter, please call this office at (574) 235-9251. Sincerely, Linda M. Martin, Clerk Enclosure VARY A. UILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK JAMES A. MUELLER THERESE J. DORAU INTER -OFFICE MEMORANDUM DEPARTMENT OF PUBLIC WORKS DIVISION OF ENGINEERING TO: Linda M. Martin, Clerk Board of Public Works FROM: Richard Estes, Engineer I SUBJECT: Equipment Purchase for Nello Corporation Phase XVII Project No. 116-144 DATE: February 28, 2017 On February 14, 2017, the Board of Public Works opened and read bids for the above project. The bidders ranked as follows: Bidder Bid Amount 1. Y&S Technologies $ 158,217.84 2. Connection $174,696.32 The Division of Engineering has reviewed all of the bids and recommends that the Board award the contract to the lowest responsive / responsible bidder, Y&S Technologies in the amount of $158,217.84. This decision was also confirmed with the end user, Nello Corporation. A few clarifications were requested of Y&S Technologies. Attached is the response from Y&S regarding these clarifications. Their initial bid total was $157,917.84. After the clarifications were provided regarding their submission, the corrected total came to $158,217.84. A clarification was also requested from Connection regarding their bid proposal. Attached is the response from Connection regarding this clarification. Their bid total did not change after the clarification was provided. Community Investment has appropriated sufficient funds from the River West Development Area TIF (324.1050.460.42.07). Please call with your questions. (5896) N BID NAME FOR BIDS DUE CITY OF SOUTH BEND, INDIANA BID/PROPOSAL Equipment Purchase For Nello Corporation Phase XVII Project No. 116-144 February 14, 2017 at 9:30 am Item No.1 Description Qty. Unit Unit Price Total Amount Desktop Computer 39 EA $ ! i $ 1500 VA rackmount smart 2 UPS — 120V, hot-swappable 3 EA $ $ batteries g K 7, 31 3000 VA rackmount smart 3 UPS — 120V, hot-swappable 3 EA $ 7 7,5 $ , ' batteries ; 3 v 4 CAD Workstation 6 EA $ I $ 3 y L q o 5 Mini -Tablet 6 EA $ J ci c- $ 6 Monitor 100 EA $ $ 7 Computer Speaker 45 EA $ 3 , $ q S q 8 Server Licensing 1 LS $ 3 _4 y $ 3 5 9 Network Switch 1 EA $ $ S- 10 Server —Domain Controller 1 EA $ $ S 11 Server — 3 EA $ $ Database/Application Server �' 1640 . 3 7 aA 12 Server — NAS File Server 1 EA $ 13 $ 13 Combination Tablet 6 Total: $ ��4iah Wvt\�KA 0r"Oce_)sor IWsee(00F 17(_)3<4,P,31 DG 5 b W I X Company: Ye'S Teataio)jes J Address/City/State/Zip: �� X;OS-fvh Ave S%CIY 3S Z 131--ol 111h N�'1/ar3 X Fax � tf= 3CO-R6a-7 Telephone Number: .7 l P y y s _o aA Mmber: !4 �:X y - 3 cl 8 - -7 -7 7 `( By / ' ' ✓/ `�Q ✓ t. N o fj Y F I`h U,( , ✓P o6 O PM�60'4t (Signature) (Printed name and BOARD OF Member A. Mueller, Member l L�C�yl hLOJ-�- Att st: Linda M. Martin, Clrk rn, Revision #1 CITY OF SOUTH BEND, INDIANA BID/PROPOSAL Equipment Purchase For Nello Corporation Phase XVII BID NAME Project No. 116-144 FOR BIDS DUE February 14. 2017 at 9:30 am Item Description Est. Y• Unit Unit Price Total Amount 1 Desktop Computer 39 EA $ �� $ SS 3 1 po oa. 1500 VA rackmount smart 2 UPS — 120V, hot-swappable 3 EA $ L.{ 6 -7 , 3 1 $ 1) 4 o.i M batteries 3000 VA rackmount smart 3 UPS —120V, hot-swappable 3 EA $ 7 75 3 o $ a)3 a5,90 batteries 4 CAD Workstation 6 EA $ 35 $ 11) 00 5 Mini -Tablet 6 EA $ 500 " $ 3 0j'9 00 6 Monitor 100 EA $ $ 7 Computer Speaker 45 EA $ 31 $ N s 8 Server Licensing 1 LS $ $ 9 Network Switch 1 EA $ s a s, ao $ S a jao 10 Server— Domain Controller 1 EA $ 13 $ 5 y 3 11 Server — 3 EA $ $ Database/Application Server 0 3 7 9 12 Server— NAS File Server 1 EA $ $ 13 Combination Tablet 6 EA $ S 7S . $ 7 14 Freight, Phone Support, 1 LS $ $ Warranties, Training, etc... p fhoclo(V V1L1� Total: $ S >D 7 k op-E-tah wl-thxNhproce.S.50N ihs-Eeaop 1-7 1 41)3aP,A St)'7Ka,,00 ATTACHMENTS • Revised Bid Proposal END OF ADDENDUM #1 Equipment Purchase for Nello Corporation Phase XVII Addendum # 1 February 7, 2017 Page 12 BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date 02/21/2017 Department Public Works Name Richard Estes Division/Bureau Engineering BPW Date 02/28/2017 Phone Extension 5896 Required Prior to Submittal to Board Legal ® Attorney Name: Michael Schmidt Controller ❑ Controller review is required for all Contracts $5,000.00 or more and greater than one year in length per the City Purchasing Policy Purchasing ® George King Check the Appropriate Item Type — Required for All Submissions ❑ Agreement ❑ Contract ❑ Proposal ❑ Addendum ❑ Professional Services ❑ Resolution ❑ Bid Opening ® Bid Award ❑ Req. to Advertise ❑ Title Sheet ❑ Quote Opening ❑ Quote Award ❑ Change Order No. ❑ C/O & PCA No. ❑ PCA ❑ Ease/Encroach. ❑ Traffic Control: ❑ Other: Company or Vendor Name New Vendor MBE/WBE Contractor MBE/WBE Contractor Requested Project Name Project Number Funding Source Account No. Amount Terms of Contract Purpose/Description Amount of Increase Decrease Previous Amount Current Percent of Change New Amount Total Percent of Change: py Original ® ❑ ® ❑ 0 ❑ Aaron Kobb Required Information Y&S Technologies ❑ Yes ❑ No ❑ If Yes, Ap rc MBE ❑ WBE ❑ No El Yes Name of Corn Equipment Purchase for Nello River West Development TIF 324.1050.460.42.07 $158,217.84 Purchasi Phase XVII Computer Equipment Required Contractor's Certification Forms Attached (Non - Collusion, Non -Discrimination, Non -Debarment, E-Verify, Iran, etc.) uired For Change Orders Robert Rumpler (Nello Corp)