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Home My WebLink About022817 Board of Public Works AgendaCITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING February 28, 2017 – 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK THERESE J. DORAU JAMES A. MUELLER Page 1 1. REVIEW OF MINUTES A. Agenda Review, Regular Meeting, and Claims Review Meeting of February 9, February 14, and February 21, 2017 2. OPENING OF QUOTATIONS A. Water Works Large Meter Testing 1. Funding: Water Works Operations (620.0640.605.31.06) 3. AWARD BIDS AND APPROVE CONTRACT A. Equipment Purchase for Nello Corporation, Phase XVII – Project No. 116-144 1. Company: Y&S Technologies 2. Amount: Unit Prices, NTE $158,217.84 3. Funding: RWDA TIF (324.1050.460.42.07) 4. CHANGE ORDERS A. South Bend One-Way to Two-Way Conversion – Project No. 116-001B 1. Company: Rieth-Riley Construction Co., Inc. 2. Change Order No.: 11 3. Increase Amount: $33,133.07 4. Percent of Increase: 0.19% 5. Total Percent of Change: 8.72% 6. Revised Contract Amount: $17,538,380.75 7. Funding: 2015 TIF Bond B. East Bank Sewer Separation, Phase 5 – Project No. 114-062B 1. Company: Walsh & Kelly, Inc. 2. Change Order No.: 6 3. Increase Amount: $49,999.54 4. Percent of Increase: 0.94% 5. Total Percent of Change: 5.58% 6. Revised Contract Amount: $5,364,096.60 7. Funding: REDA TIF 5. CHANGE ORDER AND PROJECT COMPLETION AFFIDAVIT A. 2016 Downspout Disconnect Program – Project No. 115-098 1. Company: Acorn Landscaping LLC 2. Change Order No.: 1 (Final) 3. Decrease Amount: ($39,294.80) 4. Percent of Decrease: (81.26%) 5. Revised Contract Amount: $9,060.20 6. Funding: Wastewater Other Contractuals (641.0630.793.63.35) CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING February 28, 2017 – 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK THERESE J. DORAU JAMES A. MUELLER Page 2 6. PROJECT COMPLETION AFFIDAVIT A. I/N Tek and I/N Kote Sanitary Sewer Chemical Storage and Feed Facilities – Project No. 114-051 1. Company: Selge Construction Company, Inc. 2. Final Contract Amount: $167,850 3. Funding: Utilities, Wastewater, Other Equipment (641.0630.793.36.05) 7. REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS A. Sale of City-Owned Property 1. Location: 315 Camden Street B. Abandoned Vehicle Auction C. Ductile Iron Pipe, Gate Valves, and Fire Hydrants 1. Funding: Water Works Operations (620.0640.606.23.62/620.0640.661.46.04) D. 2017 Street and Sewer Department Materials 1. Funding: Streets, Curb & Sidewalk, Sewers, Sewer Insurance, Sewer Concrete 8. TITLE SHEET A. JMS Façade Work (Rebid) – Project No. 116-048R 1. Funding: RWDA TIF (324.1050.460.31.02) 9. RESOLUTIONS A. A Resolution of the City of South Bend, Indiana Board of Public Works for the Disposal of Surplus Property 1. No. 06-2017: Retirement of Officer Steve Hammer’s Smith and Wesson Sidearm 2. No. 07-2017: Retirement of Officer Joe Muszer’s Smith and Wesson Sidearm 3. No. 08-2017: Retirement of Officer Ronald Johnson’s Smith and Wesson Sidearm 4. No. 09-2017: Retirement of Officer Tim Medich’s Smith and Wesson Sidearm 5. No. 10-2017: Retirement of Officer Alma Alvarez’s Smith and Wesson Sidearm 10. AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A. Professional Services Agreement – North American Administrators, L.P. 1. Description: Provide Services for the Flexible Benefit Plans and Process Claims for Medical Reimbursement and Dependent Care 2. Amount: $3.55 per Eligible Employee/Month, Plus a $300 Initial Document Fee 3. Funding: Claims Administration (711.0401.671.34.18) CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING February 28, 2017 – 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK THERESE J. DORAU JAMES A. MUELLER Page 3 B. Special Purchase – Midwest Meter 1. Description: Extend Prices to Replace Meters with Compatible Meters as necessary until Next Generation System is in Place 2. Amount: Unit Prices, NTE $960,000 3. Funding: Water Works Operations (620.0640.658.37.11/12) C. Fifth Addendum to Agreement – Urban Enterprise Association of South Bend, Inc. 1. Description: Provide 2017 Funding for Façade Matching Grant Program for Lincolnway West and Western Avenue 2. Amount: $150,000 3. Funding: COIT (404.1001.460.39.30) D. Amendment to Professional Services Agreement – Abonmarche Consultants, Inc. 1. Description: Additional Engineering Services for Safe Routes to School near Monroe Primary Center and Studebaker Elementary School 2. Amount: NTE $21,800; 80/20 Federal Split 3. Funding: LRSA (251.0608.380.10.99) E. Two (2) Professional Services Agreements – Weidner and Company, P.C. 1. Description: a) Provide Accounting Services for Urban Enterprise Association of St. Joseph County, Inc. b) Provide Accounting Services for Community Homebuyer’s Corporation 2. Amount: NTE $13,650 each 3. Funding: Community Investment Administration (211.1001.460.31.06) F. Professional Services Agreement – DLZ Indiana LLC 1. Description: Design of Cemetery Entrance, Colfax Ave. Two-Way Conversion, and Improvements to Elm St. and LaSalle St. 2. Amount: NTE $215,250 3. Funding: WWDA TIF (422.1050.460.42.03) G. Professional Services Agreement – Jones, Petrie, Rafinski, Corp. 1. Description: Design of Parking Lot at the old Michiana Lock and Key Site, and Improvements on Monroe St. 2. Amount: NTE $25,125 3. Funding: RWDA TIF (324.1050.460.31.02) H. Professional Services Agreement Renewal – Infinisource 1. Description: Renew City COBRA Provider Agreement 2. Amount: $6,540 (No Change) 3. Funding: Self-Funded Employee Benefits (711.0401.671.31.06) 11. LICENSES AND PERMITS A. Block Party – Non-Residential CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING February 28, 2017 – 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK THERESE J. DORAU JAMES A. MUELLER Page 4 1. Applicant: Downtown South Bend a) Event: St. Paddy’s Tent Party & Pub Tour b) Location: Michigan Street from Wayne Street to Western Avenue c) Date/Time: March 17, 2017; 12:00 p.m. to 11:00 p.m. d) Police Department Gives Favorable Recommendation subject to the Organizer Increasing the Number of Sworn Officers as well as to Maintain the Number of Security Personnel from Last Year’s Event B. Processions 1. Applicant: Downtown South Bend a) Event: 2017 St. Patrick’s Parade b) Date/Time: March 18, 2017; 9:00 a.m. to 1:00 p.m. c) Favorable Recommendations 2. Applicant: Beacon Health System a) Event: Sunburst Races b) Dates/Time: June 2, 2017; 6:00 p.m. (Family Walk) & June 3, 2017; 5:00 a.m. to 12:30 p.m. c) Favorable Recommendations C. Licenses 1. Type: Public Parking Facility a) Applicant: MC Investments, LLC b) Locations: 214-216 W. Wayne Street, 117 S. William Street, 123 N. Main Street c) Favorable Recommendations 12. TRAFFIC CONTROL DEVICES A. New Installation - Handicapped Accessible Parking Space Sign 1. Locations: a) 718 S. 28th Street 2. All criteria has been met B. New Installation – Stop Sign 1. Location: Burnett Dr. at Intersection with W. Ireland Rd 2. All criteria has been met C. Removal – Residential Parking Restrictions 1. Location: West Side of St. Joseph St. from Navarre St. to Bartlett St. 2. All criteria has been met D. Removal and New Installation – Remove Six (6) Marked Parking Spaces conflicting with Proposed Parking Restriction and Install Two (2) No Parking Anytime Signs with Arrows Pointed towards Proposed Driveway 1. Location: Twenty (20) Feet on Either Side of Proposed Driveway at 427 S Lafayette CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING February 28, 2017 – 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK THERESE J. DORAU JAMES A. MUELLER Page 5 2. All criteria has been met E. Revision – One (1) Hour Parking to Two (2) Hour Parking 1. Locations: East and West Sides of Lafayette Blvd. from Western Ave. to Jefferson Blvd. and Washington St. to LaSalle Ave.; East and West Sides of Main St. from Western Ave. to Wayne St.; West side of Main St. from Wayne St. to Jefferson Blvd. and Colfax St. to LaSalle Ave.; East side of Main St. from Washington St. to Colfax; North and South side of Jefferson Blvd. from Michigan St. to Dr. Martin Luther King Jr. Blvd.; South side of Jefferson Blvd. from Main St. to Michigan St.; North and South sides of Wayne St. from Main St. to Michigan St.; South side of Wayne St. from Michigan St. to Dr. Martin Luther King Jr Blvd.; North side of Western Ave from Main St. to Michigan St 2. All criteria has been met 13. CONSENT TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE A. 52716 and 52629 Blue Winged Trail, Augustine Lake Estates– Water/Sewer 14. CLAIMS 15. PRIVILEGE OF THE FLOOR 16. ADJOURNMENT NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS Auxiliary Aid or Other Services are Available upon Request at No Charge. Please Give Reasonable Advance Request when Possible.