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HomeMy WebLinkAboutSpecial Purchase - 5 Alarm Fire & Safety Equipment LLC1316 COUNTY -CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND. INDIANA 46601-1830 CITY OF SOUTH BEND PETE BUTTIGIEG, MAYOR BOARD OF PUBLIC WORKS February 14, 2017 Joli Clark 5 Alarm Fire and Safety Equipment, LLC 350 Austin Circle Delafield, WI 53018-2171 RE: Special Purchase Dear Ms. Clark: PHONE 574/235-9251 FAX 574/235-9171 The Board of Public Works, at its meeting held on February 14, 2017, approved the above referenced special purchase for compatible, sole source purchase of Hurst extrication equipment in the amount of $75,000. Enclosed please find a copy of the agreement for your records. If you have any fi rther questions regarding this matter, please call this office at (574) 235- 9251. Sincerely, Linda M. Martin, Clerk Enclosure c: Todd Skwarcan, Fire Department GARY A. GILGT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK JANES A. MUELLER THERESE J. DoRAu AIM FM AND SA - EQUWMENr, LLC. 350 Austin Circle Delafield WI, 53018-2171 Phone: (262) 646-5911 Fax: (262) 646-5912 Toll -Free: (800) 615-6789 Web: www.5alarm.com Billto: SOUTH BEND FIRE DEPT TODD SKWARCAN 1222 S MICHIGAN STREET SOUTH BEND, IN 46601 Phone: (574) 235-9255 Fax: (574) 235-9305 DOTE to Date Page Ship to: SOUTH BEND FIRE TODD SKWARCAN 1222 S MICHIGAN SOUTH BEND, IN 163662-0 01/06/2017 2 DEPT STREET 46601 Phone: (574) 235-9255 Fax: (574) 235-9305 Cust Code Ordered B Salesman Job/Rel# Customer PO Wanted Date 13614 BRIAN TOPP 01/06/2017 Entered By Ship Via Terms Joli Clark UNITED PARCEL SERVICE NET 10 uanti_t U.M Item # Description Price Extension Order Ship CHARGER, WRENCH, MANUAL 1 1 0 EA SERVICE CONTRACT 3YR MAINTENANCE FOR 7 EDR. TOOLS AND 2 STRONGARMS O INCLUDE 1 FREE BATTERY PER TOOL 9000.0000 9000.00 1- 1- 0 EA DISCOUNT UALITY ACCOUNT DISCOUNT 26722.5000 26722.50- SubTotal APPPK()VEj) Heard of Public Works il. SFA 14e2097 -4/ Total 75,000.00 75,000.00 SHIPPING CHARGES EXTRA PRICE GOOD FOR 30 DAYS OR UNTIL MFG. PRICE INCREASE. Credit Card payments will incur a convenience fee of 3% of the transaction amount on transactions exceeding $5000. QUOTE FIRE AND SAFETY EQUIPMENT, uC. PROTECTING AMERICAB HEROES 350 Austin Circle Delarield WI, 53018-2171 Phone: (262) 646-5911 Fax: (262) 646-5912 Toll -Free: (800) 615-6789 Web: www.5alarm.com Bill to: SOUTH BEND FIRE DEPT TODD SKWARCAN 1222 S MICHIGAN STREET SOUTH BEND, IN 46601 Phone: (574) 235-9255 Fax: (574) 235-9305 Number Quote Date Page 163662-0 01/06/2017 1 Ship to: SOUTH BEND FIRE DEPT TODD SKWARCAN 1222 S MICHIGAN STREET SOUTH BEND, IN 46601 Phone: (574) 235-9255 Fax: (574) 235-9305 Cust Code Ordered By Salesman Job/Rel# Customer PO Wanted Date 13614 BRIAN TOPP 01/06/2017 Entered By Ship Via Terms Joli Clark UNITED PARCEL SERVICE NET 10 Customer/Order Instructions PRICING INCLUDES CURRENT HURST CUSTOMER DISCOUNT AND TRADE IN ALLOWANCE FOR CURRENT EQUIPMENT revised 2/6/17 Quantity 1 U/M _._ Item # _' _ Description PriceitiE3••::' I,Order. Ship Back i 1 1 0 EA 2720/15000 4URST EDRAULICS S700E2 CUTTER 10687.5000 10687.50 PACKAGE INCLUDES; UTTER,CHARGER,2-EXL BATTERIES 1 1 0 EA 272095000 iURST EDRAULICS S311E2 CUTTER 9850.0000 9850.00 PACKAGE INCLUDES: UTTER,CHARGER,2-EXL BATTERIES 1 1 0 EA 271555000 URST EDRAULICS SP555E2 SPREAD 12010.0000 12010.00 ACKAGE INCLUDES: PREADER,CHARGER,2-EXL BATTERI 1 1 0 EA 274085000 iURST EDRAULICS R423E2 RAM 8850.0000 8850.00 PACKAGE INCLUDES: IAM,CHARGER,2-EXL BATTERIES 3 3 0 EA 362R542 4URST EDRAULICS SC757E2 COMBI 12310.0000 36930.00 PACKAGE INCLUDES: OMBI ,CHARGER,2-EXL BATTERIES 1 1 0 EA 272085412 URST POWER SUPPLY ADAPTER 695.0000 695.00 LUG FOR EDRAULIC 2.0 TOOLS 2 2 0 EA 273100000 HURST HIT E100 STRONGARM FIRE 6850.0000 13700.00 NCL BATTS S CHRGR 1 1 0 EA RWC-2 BASIC 5 ALARM BOX KIT RHYNO 2 WINDSHIELD CUTTER 0.0000 0.00 NCL: TOOL, 2-14.4V BATTERIES, Continued on next page.... SHIPPING CHARGES EXTRA PRICE GOOD FOR 30 DAYS OR UNTIL MFG. PRICE INCREASE. Credit Card payments will incur a convenience fee of 3% of the transaction amount on transactions exceeding $5000. ]1�19HURST /sor JAWS OF LIFE' RESCUE HURST Jaws of Life, Inc. Dinglee 711 North Post Road Hu(V Shelby, NC 28150 Lukas w jawsoflife.com Vener January 6, 2017 South Bend Fire Department Attn: Asst. Chief Todd Skwarean 1222 South Michigan St. South Bend, Indiana 46601 This will confirm that, as of the date hereof, the following Hurst dealer is the only Hurst dealer whose sales territory for Hurst® Low Pressure (5,000 PSI), Hurst High Pressure (10,000 PSI), Hurst eDRAULIC®, and Hurst StrongArm® rescue equipment includes the State of Indiana and whose personnel have been factory trained and certified by Hurst Jaws of Life, Inc. on operation, maintenance and service and are approved by Hurst Jaws of Life, Inc. to perform warranty repairs, warranty required annual maintenance and other service on Hurst Low Pressure (5,000 PSI), Hurst High Pressure (10,000 PSI), Hurst eDRAULIC and Hurst StrongArm rescue equipment: 5 Alarm Fire & Safety Aelafield, WI 53018 Phone Number: 1-800-615-6789 Fax Number: 920-568-1011 Thank you for your interest in our rescue equipment. Feel free to contact us at 1-800-537-2659 or 704- 487-6961 should you have any further questions or concerns. Sincerely, Mike Canon Director of Rescue Sales Hurst Jaws of Life, Inc. ADG Cc: Tim Shott, Midwest Regional Sales Manager, Hurst Jaws of Life, Inc. An IDEX Fire & Safety Unit 800.537.2659 I222 S. MICHIGAN STREET SOUTH BEND, INDIANA 466oI-2821 CITY OF SOUTH BEND PETE BUrTIGIRG, MAYOR SOUTH BEND FIRE DEPARTMENT STEPHEN F Cox FIRE CHIEF City of South Bend Board of Public Works PHONE 574/ 235-9255 FAX 574/ Z35-9305 February 7, 2017 Indiana Code 5-22-10-8 allows a purchasing agent to make a special purchase when the compatibility of equipment, accessories or replacement parts is a substantial consideration in the purchase and only one source meets the City's reasonable requirements. We request the Board to approve the purchase of Hurst eDRAULIC Rescue Equipment as a Special Purchase under IC 5-22-10-8 as justified below. In the second half of 2016 the South Bend Fire Deportment began evaluating replacement options for our extrication equipment currently in service on Rescue 1, Engine 10 and Engine 11. This equipment has been in service and heavy use for greater than 15 years and is nearing the end of its useful life. Firefighters hosted several manufacturers and conducted trials and testing with each vendor's equipment and assessed it against several metrics. Serviceability of the product Functionality Compatibility with other local jurisdictions After conducting these evaluations, and collecting feedback from our Captains and firefighters assigned to the affected apparatus, it is our recommendation that the Board of Public Works approve the Special Purchase of the Hurst equipment based on its compatibility with neighboring jurisdictions, as well as the functionality and service history the South Bend Fire department has come to rely on from this manufacturer. Several surrounding agencies, such as Mishawaka, Clay, and Penn Townships use Hurst eDRAULIC tools and we respond with them for extrications on the toll road, US 20 bypass, and State Road 933. We also train and respond with those agencies for Special Operations (tactical rescue, hazardous materials response, confined space entry) and having interoperability is crucial for those cross jurisdictional teams. Mutual responses are not infrequent when responding to extrication on our surrounding highways, and our agreements with surrounding jurisdictions place South Bend Firefighters in direct contact with other agencies personnel and equipment on cross jurisdictional teams. Having a familiarity with the same equipment is crucial. I have enclosed a copy of a letter stating 5 Alarm is the authorized dealer for Hurst products in our region. Tha you for your consideration, Todd Skwarcan Assistant Chief, Services Enclosure JAMEs LuCCKI TODD L. SKWARCAN ANDRF.W J. MYER JOHN CORTHIRR FEDFRICO RODRIGUEZ, JR MET. CHIEF OPERATIONS AssT. CHIEF SERVICES AssT. CHIEF EMS Assr. CHIEF TRAINING FIRF. MARsHAI. BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date 2-7-2017 Department Fire BPW Date 2-14-2017 Phone 9255 Name Todd Skwarcan o Legal ® Attorney Name Michael Schmidt o -u Controller review is required for all Contracts $5,000.00 or more $ m Controller ❑ and greater than one year in length per the City Purchasing j m° Policy Purchasing ® George King Check the Appropriate Item Type - Required for All Submissions ❑ Agreement ❑ Contract ❑ Proposal I [-]Addendum ❑.Claim ❑ Bid Opening ❑ Bid Award ❑ Reg. to Advertise ❑ Title Sheet ❑ Quote Opening ❑ Quote Award ❑ Chg Order No. ❑ C/O & PCA No. ❑ PCA ❑ Ease./Encroach. ❑ Traffic Control ❑ Resolution ® Other: Special Purchase Company or Vendor Name 5 Alarm Fire and Safety Equipment New Vendor .'Yes © No ❑ If Yes, Approved by Purchasing MBE/WBE Contractor ❑ MBE ❑ WBE Project Name Project Number Funding Source EMS Capital Fund -Equipment Purchases Account No. 287.0902.422.43-10 Amount $ 75,000 Terms of Contract Purpose/Description Purchase of Hurst extrication equipment For Change Orders Only Amount of ❑ Increase $ ❑ Decrease 1 $ Previous Amount $ Current Percent of Change: % New Amount $ Total Percent of Change: % PO No. Dispersal After Approval Copy Original ❑ ❑ ❑ ❑