HomeMy WebLinkAboutRequest to Advertise - GAC Re-Activation and Virgin ReplacementJanuary 26, 2017
MEMORANDUM
From: Matthew Bussell, Utilities Operations Manager
To: Board of Public Works
Subj: Request to Advertise
I respectfully request the South Bend Board of Public Works to grant permission to advertise to
receive formal bids for our Granular Activated Carbon (GAC) Re -Activation and Virgin Replacement
project. It is expected that the cost for this project will exceed $130,000.00. The intended funding
source will be the Loss Recovery Fund, 227.0640.601.39.55. We would like to advertise on February 24,
2017 and March 3, 2017, and would expect to open bids on March 14, 2017. With this schedule I am
hopeful to have this project completed no later than May 19'^, 2017. Thank you for your consideration.
APPROVED
heard of Public Works
NOTICE TO BIDDERS
Notice is hereby given that the City of South Bend, Indiana, will receive sealed bids at the Office of the
Board of Public Works, 13th Floor, County -City Building, Room 1316, 227 West Jefferson, South
Bend, Indiana, until the hour of 9:30 a.m., Local Time, on March 14, 2017, for the following:
Granular Activated Carbon Re -Activation and Virgin Replacement
Specifications are available for download by visiting the City of South Bend's web page at
www. s o u t h b e n d i n. g ov:
X Click on "Business"
i Click on "City Public Bids"
X Click on "Vehicles, Equipment and Miscellaneous Bids"
X Select specification to download
X A pop up screen will appear; input company information (address/phone/fax/e-mail)
where indicated
X Click on "Submit Responses"
X Print the specification or save it to your computer
There is no charge for the specifications. The specifications are also available for review only during
regular working hours in the Department of Public Works, 1308 County -City Building, South Bend,
Indiana 46601.
Bids received after 9:30 a.m., Local Time, on March 14, 2017, will be returned unopened.
Bids must be on the City of South Bend Bid/Proposal form provided, which includes a Non -
Debarment Affidavit, Non -Discrimination Commitment form, and a Non -Collusion Affidavit Form.
Certified Check or Bid Bond in the amount of not less than 10% must be submitted with the bid. A
refund of the bid security will be issued upon satisfaction of Bid Award.
The Board may reject any bid that does not conform to these requirements as non -responsive.
The Board reserves the right to reject any or all bids or to accept a full or partial award of the bid or bids
which, in its judgment, will be to the best interests of the City of South Bend. If the Board elects to award
the base bid plus an alternate(s), the Board will look at the totality of the cost when determining the
lowest, responsive and responsible bid.
BOARD OF PUBLIC WORKS
Linda M. Martin, Clerk
Publish two times:
February 24, 2017
March 3, 2017
Per. 13 — 6101115
BOARD OF PUBLIC WORKS
AGENDA ITEM REVIEW REQUEST FORM
Date January
12, 2017
Name Matthew Bussell Department Utilities
BPW Date February
14, 2017 Phone Extension 5670
Required Prior to Submittal to Board
Legal
® Attorney Name Michael Schmidt
Controller
Controller review is required for all Contracts $5,000.00 or more and
greater than one year in length per the City Purchasing Policy
Purchasing
❑
Check the Appropriate
Item Type — Required for All Submissions
❑
Agreement
❑
Contract ❑ Proposal ❑ Addendum
❑
Professional Services ❑
Resolution
❑
Bid Opening
❑
Bid Award ® Req. to Advertise ❑ Title Sheet
❑
Quote Opening
❑
Quote Award
❑
Change Order No.
❑
C/O & PCA No. ❑ PCA
❑
Ease/Encroach.
❑
Traffic Control
❑
Other:
Required Information
Company or Vendor Name
New Vendor
❑ Yes ❑ No ❑ If Yes, Approved by Purchasing
MBE/WBE Contractor
❑ MBE ❑ WBE
MBE/WBE Contractor
Requested ❑ No ❑ Yes Name of Company
Project Name
Granular Activated Carbon Re -Activation and Virgin Replacement
Project Number
Funding Source
Loss Recovery Fund 227
Account No.
227.0640.601.39.55
Amount
$
Terms of Contract
Purpose/Description
❑ Required Contractor's Certification Form Attached (Non -
Collusion, Non -Discrimination, Non -Debarment, E-Verify, Iran, etc.
Required For Change Orders Only
Amount of ❑
Increase $
❑
Decrease $
Previous Amount
Current Percent of Change: %
New Amount
$
Total Percent of Change: % /
Dispersal After Approval
Copy Original
® ❑
Matthew Busse[]
® ❑
Brad VanOosterum
® ❑
Kim Thompson