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HomeMy WebLinkAboutPSA - Peters Municipal Consultants, LTD - Review Projected Tax Revenues1316 COUNTY -CITY BUILDING 227 W. JEFFERsoN BOULEVARD SOUTH BEND. INDIANA 46601-1 S30 CITY OF SOUTH BEND PETE BUTTIGIEG, MAYOR BOARD OF PUBLIC WORKS February 14, 2017 Jeffrey Peters Peters Municipal Consultants, LTD PO Box 542 Greenwood, IN 46142 RE: Professional Services Agreement Dear Mr. Peters: PHONE 574/235-9251 FAx 574/235-9171 The Board of Public Works, at its meeting held on February 14, 2017, approved the above referenced agreement to review projected tax revenues in the amount not to exceed $8,000. Enclosed please find a copy of the agreement for your records. If you have any further questions regarding this matter, please call this office at (574) 235- 9251. Sincerely, Linda M. Martin, Clerk Enclosure Jen Hockenhull, Administration & Finance John Murphy, Administration & Finance GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK JAMEs A. MUELLER THERESE J. DoRAu cgs Qw� "LTA-W-' Peters Municipal Consultants, LTD P.O Box 542 Greenwood, Indiana, 46142 www.petersmunicipalconsultants.com January 30, 2017 City of South Bend 227 West Jefferson Boulevard, Suite 1400 South Bend, IN 46601 Dear City of South Bend, St. Joseph County This letter is written to describe the services that Peters Municipal Consultants, LTD is able to perform for the City of South Bend and to serve as an engagement letter. Peters Municipal Consultants, LTD, is focused on providing superior consulting services to local government units, utilities, and related entities in Indiana. We are registered municipal advisors with the Securities & Exchange Commission (SEC) and the Municipal Securities Rulemaking Board (MSRB). Our firm's concentrated efforts recognize that the success of your entity depends upon the ability to deliver services to constituents in the most efficient and cost effective manner. Further, we realize that while our clients must contend with ever increasing complexities, their needs are more specific and they must be more careful about the professionals they retain. We are committed to providing services of the highest quality and welcome the opportunity to serve your entity. Our practice is built on service, innovation, and solving our clients' fiscal issues. Our firm's core belief is that the relationships we build with our clients are more like partnerships. Each partnership strengthens and matures with the successes of our clients. Scope of Services: Peters Municipal Consultants, LTD is able to provide the following services: Specifically, we will assist in developing a fiscal plan, based on discussions with the client regarding the future provision of Fire and EMS Services. The fiscal plan will include: All the major funds that are expected to be reviewed by the Department of Local Government Finance ("DLGF") in relation to Fire and EMS Services. a. We will include a base estimate of Fire and EMS revenues and disbursements. b. We will include a three-year projection of revenues. c. We will include a three-year projection of expenditures based on estimates provided by and discussions with entity officials. d. We will include a three-year projection of cash balances. e. We will include a capital improvement schedule based on estimates provided by and discussions with entity officials. f. We will include a computation of any expected maximum property tax levy changes. g. We will include County income tax information for St. Joseph County and projections of future income tax revenue. h. We will include a property tax rate detail, including historical property tax rates, projected property tax rates, historical net assessed valuations, projected net assessed valuations, and a property tax impact analysis of a typical taxpayer. i. Accompanying the fiscal projection will be economic and policy assumptions that will be the basis of our projections. These assumptions are the responsibility of the entity's management and any deviation from the assumptions will cause the projections to vary. We will also perform the following services: • Discuss significant items which come to light during the construction of the plan and advise the entity on possible outcomes or needed assumptions. • Present the fiscal plan to the entity and assist the entity in understanding the same. We will not be auditing, reviewing, compiling, or performing any agreed upon procedures or attestation regarding financial statements as defined by the American Institute of Certified Public Accountants (AICPA). We will invoice at the beginning of each month for work performed for the entity during the previous month at our normal hourly rate of $165 plus out of pocket expenses. Our rate is subject to change on January 1 each year. This Agreement may not exceed $8,000. Peters Municipal Consultants, LTD agree that it will receive written permission from the City if such work is to exceed $8.000. Further, we are available to perform the following services at additional cost: • Prepare fiscal information for any public hearing as directed by the entity or its legal counsel. • Assist entity's legal counsel(s) as requested. • Assist as requested in the preparation of documentation and any presentation before the state and or public to obtain approval to provide for the implementation of any proposals of the fiscal plan. • Research, analyze, develop presentations, and conduct any other finance related activities directed by the entity. We will invoice at the beginning of each month for work performed for the entity during the previous month at our normal hourly rate of $165 plus out of pocket expenses. Our rate is subject to change on January 1 each year. The parties do agree that the terms of this engagement are subject to the express agreement that either party may terminate the engagement upon sixty (60) days written notice to the other of the intent to terminate the relationship. All work performed shall be paid in accordance with the terms of this agreement and work product shall become the property of the City of South Bend, St. Joseph County upon payment in full. Please sign and date below to acknowledge your agreement with the above stated terms. Authorized Official City of South Bend, St. Joseph County Sincerely, �cfcred.'lls..� Cm�, —$VV Peters Municipal Consultants, LTD i Peters Municipal Consultants, LTD certifies the use of E-Verify when hiring and do not knowingly employ an unauthorized alien. When the prospective Contractor is ramble to certifjp to any of the statements beloly, it sh« ll attach nu explanation to this Affidavit. CONTRACTOR'S NON -COLLUSION AND NON -DEBARMENT AFFIDAVIT, CERTIFICATION REGARDING INVESTMENT WITH IRAN, EMPLOYMENT ELIGIBILITY VERIFICATION, NON-DISCRIMINATION COMMITMENT AND CERTIFICATION OF USE OF UNITED STATES STEEL PRODUCTS OR FOUNDRY PRODUCTS (Must be completed for all quotes and bids. Please type or print) STATE OF I- 'lCt 'q ) ) SS: COUNTY ) The undersigned Contractor, being duly sworn upon his/leer/its oath, affirms under the penalties of perjury that: 1. Contractor has not, nor has any other member, representative, or agent of the firm, company, corporation or partnership represented by him, entered into any combination, collusion or agreement with any person relative to the price to be bid by anyone at such letting nor to prevent any person from bidding nor to induce anyone to refrain from bidding, and that this bid is made without reference to any other bid and without any agreement, understanding or combination with any other person in reference to such bidding. Contractor further says that no person or persons, firths, or corporation has, have or will receive directly or indirectly, any rebate, fee, gift, commission or thing of value on account of such sale; and 2. Contractor certifies by submission of this proposal that neither contractor nor any of its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department or agency; and 3. Contractor has not, nor has any successor to, nor an affiliate of, Contractor, engaged in investment activities in Iran. a. For purposes of this Certification, "Iran" means the government of ]ran and any agency or instrumentality of Iran, or as otherwise defined at Ind. Code § 5-22-16.5-5, as amended from time -to -time. b. As provided by Ind. Code § 5-22-16.5-8, as amended from time -to -time, a Contractor is engaged in investment activities in Iran if either: i. Contractor, its successor or its affiliate, provides goods or services of twenty million dollars ($20,000,000) or more in value in the energy sector of Iran; or ii. Contractor, its successor or its affiliate, is a financial institution that extends twenty million dollars ($20,000,000) or more in credit to another person for forty-five (45) clays or more, if that person will (i) use the credit to provides goods and services in Non -Collusion Nun -Debarment Affidavit Non Ira, Fouit the energy sector in Iran; and (ii) at the time the financial institution extends credit, is a person identified on list published by the Indiana Department of Administration. 4. Contractor does not knowingly employ or contract with an unauthorized alien, nor retain any employee or contract with a person that the Contractor subsequently learns is an unauthorized alien. Contractor agrees that he/she/it shall enroll in and verify the work eligibility status of all of Contractor's newly hired employees through the E-Verify Program as defined by I.C. 22-5-1.7-3. Contractor's documentation of enrollment and participation in the E-Verify Program is included and attached as part of this bid/quote; and 5. Contractor shall require his/her/its subcontractors performing work under this public contract to certify that the subcontractors do not knowingly employ or contract with an unauthorized alien, nor retain any employee or contract with a person that the subcontractor subsequently learns is an unauthorized alien, and that the subcontractor has enrolled in and is participating in the E-Verify Program. The Contractor agrees to maintain this certification throughout the term of the contract with the City of South Bend, and understands that the City may terminate the contract for default if the Contractor fails to cure a breach of this provision no later than thirty (30) days after being notified by the City. 6. Persons, partnerships, corporations, associations, or joint venturers awarded a contract by the City of South Bend through its agencies, hoards, or commissions shall not discriminate against any employee or applicant for employment in the performance of a City contract with respect to hire, tenure, terms, conditions, or privileges of employment, of any matter directly or indirectly related to employment because of race, sex, religion, color, national origin, ancestry, age, gender expression, gender identity, sexual orientation or disability that does not affect that person's ability to perform the work. In awarding contracts for the purchase of work, labor, services, supplies, equipment, materials, or any combination of the foregoing including, but not limited to, public works contracts awarded under public bidding laws or other contracts in which public bids are not required by law, the City, its agencies, hoards, or conunissions may consider the Contractor's good faith efforts to obtain participation by those Contractors certified by the State of Indiana as a Minority Business ("MBE") or as a Women's Business Enterprise ("WBE") as a factor in determining the lowest, responsible, responsive bidder. In no event shall persons or entities seeking the award of a City contract be required to award a subcontract to an MBE/WBE; however, it may not unlawfully discriminate against said WBE/MBE. A funding of a discriminatory practice by the City's MBE/WBE Utilization Board shall prohibit that person or entity from being awarded a City contract for a period of one (1) year from the date of such determination, and such determination may also be grounds for terminating the contact for which the discriminatory practice or noncompliance pertains. 7. The undersigned contractor agrees that the following nondiscrimination commitment shall be made a part of -,my contract which it may henceforth enter into with the City of South Bend, Indiana or any of its agencies, boards or commissions. Nan -Collusion Non-llebannent A[ idavil Non Iran Form Contractor agrees not to discriminate against or intimidate any employee or applicant for employment in the performance of this contract with privileges of employment, or any matter directly or indirectly related to employment, because of race, religion, color, sex, gender expression, gender identity, sexual orientation, handicap, national origin or ancestry. Breach of this provision may be regarded as material breach of contract. I, the undersigned bidder or agent as contractor on a public works project, understand my statutory obligations to the use of steel products or foundry products made in the United States (I.C. 5-16-8-1). I hereby certify that I and all subcontractors employed by me for this project will use steel products or foundry products on this project if awarded. I understand that violations hereunder may result in forfeiture of contractual payments. I hereby affirm under the penalties of perjury that the facts and information contained in the foregoing bid for public works are true and correct. Dated this day of 19- afu+l 2017 z TI/ Contractor/Bidder Firn) rgna r ontraetor/Bidder or Its Agent ac {,FrTv Printed Maine and Title Subscribed and sworn to before me this _ day of 20 My Commission Expires ate, a D �-?- L-Notaryl`ubli- y X V- County of Residence =MORRISONON JR.LICNAUO.20, 2023 Non -Collusion Non -Debarment Affidavit Non Iran Form Date Name BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM 2/1/17 Jen Hockenhull Department A/F BPW Date 2/14/17 Phone Extension 9822 Required Prior to Submittal to Board Legal ® Attorney Name Michael Schmidt Controller ® Controller review is required for all Contracts $5,000.00 or more and greater than one year in length per the City Purchasing Policy Purchasing LJ Agreement U Contract LJ Proposal LJ Addendum ® Professional Services ❑ Resolution ❑ Bid Opening ❑ Bid Award ❑ Req. to Advertise ❑ Title Sheet ❑ Quote Opening ❑ Quote Award ❑ Change Order No. ❑ C/O & PCA No. ❑ PCA ❑ Ease/Encroach. ❑ Traffic Control Other: Company or Vendor Name Peters Municipal G New Vendor ® Yes ❑ No MBE/WBE Contractor ❑ MBE ❑ WBE MBE/WBE Contractor Requested ❑ No ❑ Yes Project Name Financial Consult Project Number Funding Source Account No. Amount Terms of Contract Purpose/Description If Yes, Approved by Purchasing Name of Company General Fund 101-0401-415-31-06 $ 8,000 NTE Upon Completion Review proiected tax revenues ® Required Contractor's Certification Form Attached (Non - Collusion. Non -Discrimination. Non -Debarment. E-Verifv. Iran. etc.) Amount of ❑ Increase ❑ Decrease Previous Amount Current Percent of Change: % New Amount $ Total Percent of Change: % Dispersal After Approval Copy Original John