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Home My WebLink About11/09/09 Board of Public Works Meeting3LIC AGENDA SESSION NOVEMBER 59 2009 367 Clerk was instructed to post the agenda and notify the media and other persons who have rested notice of the meeting agenda. No other business came before the Board. The meeting Bumed at 11:29 a. m, Gar A. Gilc")t, President 7 ko�nald AtElnks, Member Carl P. Littrell, Member Im li'v la M. Martin, Clerk iULAR MEETING NOVEMBER 9, 2009 regular meeting of the Board of Public Works was convened at 9:35 on Monday, November 309, by Board President Gary A. Gilot, with Board Member Donald E. Inks present, Board riber Carl P. Littrell was absent. Also present was Board Attorney Cheryl Greene. )ITIONS TO THE AGENDA Gilot noted the addition of a request to advertise and Title Sheet for bids for the Primary ification Scum and Grease Removal Modifications, an acceptance of a gift to the City, and 'elease of a bond. 'ROVE MINUTES OF PREVIOUS MEETING n a motion made by Mr. Inks, seconded by Mr. Gilot and carried, the minutes of the Agenda ion, Regular Meeting and Claims Meeting of the Board held on October 22, 2009, October !009 and November 2, 2009, were approved. NING OF BIDS — DEWATERING BUILDING HVAC REPLACEMENT — PROJECT NO. 079 (WWTP CAPITAL) was the date set for receiving and opening of sealed bids for the above referred to project. Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri- -ity News, which were found to be sufficient. The following bids were opened and publicly EDWARD J. WHITEINC. 0' South Michigan Street South Bend, Indiana 46601 Bid was signed by: Mr. Joe White Non-Colhiqinn Affirlqvit ivnc: ;n nr(](-r Non-Discrimination commitment form was completed Five percent (5%) Bid Bond was submitted 1008 Lincoln Way East South Bend, Indiana 46601 Bid was signed by: Mr. Stephen Meyer Non-Collusion Affidavit was in order Non-Discrimination commitment form was completed Five percent (5%) Bid Bond was submitted 110395MVE1111 Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the above bids referred to Environmental Services for review and recommendation. um iii 4 LaPorte, Indiana 46352 Bid was signed by: Mr. Carl Tungate Non-Collusion Affidavit was in order Non-Discrimination commitment form was completed Five percent (5%) Bid Bond was submitted FIR, 0 1104 0 Ki M11 HASKINS UNDERGROUND, IN 8111 9B Road Plymouth, Indiana 46563 Bid was signed by: Mr. Mark Haskins, Jr. 0 Non-Collusion Affidavit was in order Non-Discrimination commitment form was completed Five percent (5%) Bid Bond was submitted BID: $372,444,00 maf Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the above bids were referred to Engineering and Environmental Services for review and recommendation. wff�� REGULAR MEETING 2 Extended Warranty Variable Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the above bids were referred to Central Services, Purchasing, and Water Works for review and recommendation. 239 Melton Road Burns Harbor, Indiana 46304 04 Bid was signed by: Mr. Paul Pumroy Non-Collusion Affidavit was in order Non-Discrimination commitment form was completed Ten percent (10%) Bid Bond was submitted BID: Year Make/Model Unit Price Standard Drive Train 2009 Pontiac G6 GT Sedans V6 $15,600.00 Year 27,000 to 33,000 Miles $13,500.00 each Year Make/Model Unit Price 2008 Hybrid Drive Train $17,800.00 Option # Not Available Total Option # Description Total 1 4 Comer Strobe Light System $525.00 BID: Year Make/Model Unit Price Standard Drive Train 2008 Ford Fusion $15,600.00 Year Make/Model Unit Price Hybrid Drive Train 2008 Toyota Prins $17,800.00 Option # Description Total 1 4 Comer Strobe Light System $399.00 ?QULAR MEETING 113"N' Year Make/Model Unit Price $22,581 .73 )tion # — Description Standard Drive Train 1 Unit Price 2009 Chevrolet Malibu FWD ---I Engine is 4 Cyl/Seats are Bucket $14,500.00 Exception: Mileages are 30,000 to 35,000 ALTERNATE: Year Make/Model Unit Price -2-009 Drive Train Chevrolet HHR Fwd Engine is 4 Cyl/Seats are Bucket $133,600.00 —# Exception: Mileages are under 18,000 Fp—tion Description Total i— 4 Corner Strobe Light System — $470.00] ird Attorney, Cheryl Greene informed the Board that Lake Shore included a letter of 'ification with their bid that should be incorporated into their bid. Upon a motion made by Gilot seconded by Mr. Inks and carried, the above bids were referred to Central Services. chasing, and Water Works for review and recommendation. no Year Z010 Make/Model Chevrolet Express 3500 Cargo Van Unit Price $22,581 .73 )tion # — Description Total 1 All wheel drive – 2010 Chevrolet 1500 Cargo Van $22,298.01 BID: Year Make/Model Year Make/Model *$20,600, Unit Price 2010 GMC Savanna 3500 Cargo Total $231,985 Option # Description Total I All Wheel Drive — Quigley 4WD $11,000 BID: Year Make/Model Unit Price 2010 Ford E350 Extended Econoline Cargo Van with 6.8 *$20,600, Liter V10 Engine **$23,471, Option # Description �- Total r l�All Wheel Drive Not Availa' Pricing if Ordered 11/13/09 or before ** Pricing if Ordered after 11/13/09 (Ford's Concession Changes) Board Attorney, Cheryl Greene, noted that Whiteside Chevrolet crossed out the make and mo and changed it on their bid. She stated the change was not initialed so their bid shs clarified. Ms. Greene informed the Board that Lake Shore included a letter of clarification ) REGULAR MEETING NOVEMBER 9, 2009 373 their bid that should be incorporated into their bid. Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the above bids were referred to Central Services, Purchasing, and Water Works for review and recommendation. no Not Available State of Indiana Governnent Price Concession expires November 27,2009on this u nitO r d ers must be in prior to this date. We Year Make/Model Unit Price Standard Drive Train 2_010 Chevrolet /4Ton 2WD Pick-Up $21,894.00 REGULAR MEETING Year Make/Model Unit Price I Hybrid Drive Train I Upon a motion made • Mr. Gilot, seconded by Mr. Inks and carried, the above bids were referred to Central Services, Purchasing, and Water Works for review and recommendation. BID: Year Make Model Unit Price 2009/2010 Case 590SM-111 $76,154.00 'Trade-In 1993 Case Loader, Serial #JJG0207154 $7,500.00 Total Cost Less $68,654.00 Trade Option # Description Total I Extended warranty on full machine- Variable 2 Two year service contract Variable Alternate Bid: Year Make Model Unit Price 2009/2010 Case 580SM + SER 111 $73,521.00 Trade-In 1993 Case Loader, Serial #JJG0207154 $7,500.00 T I otal Cost Less $66,021.003 Trade Option 4 Description Total I Extended warranty on full machine Variable 2 Two year service contract Variable Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the above bids were referred to Environmental Services, Central Services, and Purchasing for review and recommendation. OPENING OF QUOTATIONS — ABANDONMENT OF RUM VILLAGE WELLS #1 & #2 - PROJECT NO, 109-097 (WATER WORKS OPERATIONS) Mr. Grilot advised that this was the date set for the receiving and opening of sealed Quotations for the above referenced project. The following Quotations were opened and read: NATIONAL WATER SER VICES, LLC Post Office Box 230 524 NE Third Street Paoli, Indiana 47454 Quotation was submitted by Mr. Russell Wendt QUOTATION: $13,950.00 PEERLESS-MIDWEST,INC. 558•0 Russell Industrial Parkway Mishawaka, Indiana 46545 Quotation was submitted by Mr. James Williams Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the above Quotations were referred to Water Works for review and recommendation. OPENING OF QUOTATIONS - NORTH STATION DESICCANT WHEEL REPLACEMEN 'M - PROJECT NO. 109-098 (WATER WORKS CAPITAL) Mr. Gilot advised that this was the date set for the receiving and opening of sealed Quotations f I g the above referenced project, The following Quotations were opened and read: 1606 Chestnut Street Mishawaka, Indiana 46545 Quotation was submitted by Mr. Kevin Conery QJS BUILDING SERVICES.,INC. 1008 Lincoln Way East South Bend, Indiana 46601 Quotation was submitted by Mr. Stephen Meyer 1717 North Commerce Drive South Bend, Indiana 46628 Quotation was submitted by Mr. Timothy Rizzo Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the above Quotations were referred to Water Works for review and recommendation. OPENING AND AWARD OF QUOTATIONS - DEMOLITION OF 1202 S. LAFAYETTE (FORMER INTERNATIONAL HARVESTER BUILDING) - PROJECT NO 109-086A (AEDA TIF) Mr. Gilot advised that this was the date set for the receiving and opening of sealed Quotations for the above referenced project. The following Quotations were opened and read: JACKSON TRUCKING & EXCAVATING 9067 West I OON Kewanna, Indiana 46939 Quotation was submitted by Mr. Harvey Jackson, III R&R EXCAVATING, INC. 2010 Went Avenue Mishawaka, Indiana 46545 Quotation was submitted by Mr. William Loudin 1411KIS-IF-Iffiffffiliffifilm, TIMMO., R RE GULAR MEETING C&E EXCAVATING, INC. 53767 CR 9 Elkhart, Indiana 46514 Quotation was submitted by Mr. Al Johnson MZ ENTERPRISES LLC 26545 CIS 52 Quotation was submitted by Mr. Mark Zeltwanger RITSCHARD BROS._, INC, 1204 West Sample Street South Bend, Indiana 46619 Quotation was submitted by Mr. Donald Ritschard, Jr. GULAR MEETING NOVEMBER 9 200 377 I-Jilot advised that Mr. Tov Villa- Fnoineerincy hqz QiihmittPCI NT- I maae by Mr. seconded by Mr. iilot and carried, Change Order No. 7 (Final) an( Project Completion Affidavit were approved. ADQ1*T RESOLUTION NO. 55-2009 - A RESOLUTION OF THE SOUTH BEND BCO QFPUBLIC WORKS ON DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the following Resoll was adopted by the Board of Public Works: RESOLUTION NO. 55-2009 A RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS ON DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY REGULAR MEETING NOVEMBER 9 2OQ9 379 WHEREAS, it has been determined by the Board of Public Works that the following property is unfit for the purpose for which it was intended and is no longer needed by the City of South Bend Department of Central Services: Symbol 3805 Bar Code Scanner Data Terminal Serial .t' System Serial #F63102 WHEREAS, Indiana Code 5-22-22 permits and establishes procedure for disposal of personal property which is unfit for the purpose for which it was intended and which is no longer needed by the City. NOW, THEREFORE., BE IT RESOLVED by the Board of Public Works of the City of South Bend that the items listed above are no longer needed by the City; are unfit for the purpose for which they were intended and have an estimated value of less than one thousand dollars ($1,000,00). BE IT FURTHER RESOLVED that said items may be transferred or sold at public auction or private sale, without advertising. However, if the property is deemed worthless, such may be demolished or junked. ATTEST: s/Linda M Martin, Clerk ADOPT RESOLUTION NO. 56-2009 - A RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS ON DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY Upon a motion made by Mr. Inks, seconded by Mr. Gilot and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO. 56-2009 A RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS ON DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY WHEREAS, it has been determined by the Board of Public Works that the following property is unfit for the purpose for which it was intended and is no longer needed by the Information Technology Department of the City of South Bend: VARIOUS COMPUTERS, MONITORS, PRINTERS AND MISCELLANEOUS EQUIPMENT (See Attached List) WHEREAS, Indiana Code 5-22-22 permits and establishes procedure for disposal of personal property which is unfit for the purpose for which it was intended and which is no longer needed by the City. NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend that the items listed above are no longer needed by the City; are unfit for the purpose for which they were intended and have an estimated value of less than one thousand dollars ($1,000.00). BE IT FURTHER RESOLVED that said items may be transferred or sold at public auction or private sale, without advertising. However, if the property is deemed worthless, such may be demolished or junked, 10-111m, REGULAR MEETING NOVEMB ER 9, 2009 380 s/Gary A. Gilot, President s/Donald E. Inks, Member ATTEST: s/Linda M Martin, Clerk APPROVAL OF AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA The following Agreements/Contracts/Proposals/Addenda were submitted to the Board for approval: Type z usiness Description Amount Motion/Second Deed of Alex & Acceptance of Property by $1.00 Inks/Gilot Dedication Pamela City at 1840 Kessler Blvd. Regnery for Public Right-of-Way Professional Service One Program CSO 22 Service $12,136.00 Inks/Gilot Services Area Real Time Control & (2006 Sewer Agreement Bowman Creek Flow Bond) Amendment Monitoring. Sole Source Provider Professional Abonmarche Additional Curb Design $4,161.50 Inks-/Gilot Services Consultants and Surveying Services on (Sewer Bond) Agreement the Edison Park Sewer Amendment Separation Phase 11 - No. 2 Project No. 108-012 utility Indiana and Indiana and Michigan N/A Inks-/Gilot Easement Michigan Power Company Easement Power 91N091178, AEP Pole Company Easement North of Concrete Pad at Water Works SR 23 Booster Station. Contract Department Demolition of Dilapidated -$563,891.00 Inks/Gilot of Code Structures in Census Tracts (Neighborhood Enforcement as Designated by the Stabilization and Neighborhood Program) Community Stabilization Program and Economic Development Item loo® Item 2009 2010* Price/Ft Price/Ft 1A 6" x 18' Ductile Iron Pipe $5.98 $9.60 1 8" x 18' Ductile Iron Pipe $8.29 $13.31 1C 10" x 18' Ductile Iron $10.95 $17.57 611 __$12.87 Pipe $14.22 Yff I 1. 17 ID 12" x 18' Ductile Iron Pipe $14.00 $22.47 1 16" x 18' Ductile Iron Pipe $21.24 $34.09 1P 20" x 18' Ductile Iron $27.99 $44,92 Hill Street, North on Pipe Walk 1G 24" x 18' Ductile Iron Pipe $36.49 $58.57 IH 30" x 18' Ductile Iron $50.15 $80.49 Pipe I I 933, Across Angela St, Pipe Size HD Supply/ Clow Utility Service/ EJP/Griffin Location Motion US Pipe 611 __$12.87 $14.22 Yff I 1. 17 8" __$17.53 December 5, $19.38 $1521 10" $22.95 $25.36 $19.91 12" $28.95 $31.96 $25.09 i ne tollowing street closures and processions were presented for approval: Sponsor Description Date/Time Location Motion Carried St. Joseph Parish Procession - December 5, Start at St. Joseph Inks/Gilot St. Nick 6K 2009 - 8:00 a.m. Church and School on Run & 3K to 11:' )0 a.m. Hill Street, North on Walk Niles Avenue to the Bike Bridge Across State Rd. 933, Across Angela St, through the St. Joseph High School Campus and North to a Turn-Around at a Parking Lot in Holy Cross Village at Holy Cross College, and Back. REGULAR MEETING NOVEMBER 9 200 382 APPROVE TRAFFIC CONTROL DEVICES Upon a motion made by Mr. Inks, seconded by Mr. Gilot and carried, the following traffic control devices were approved: NEW INSTALLATION: Handicap Accessible Parking Space Sign LOCATION: 1226 North Huey Street REMARKS: All criteria has been met NEW INSTALLATION: Handicap Accessible Parking Space Sign LOCATION: 813 Sherman Avenue REMARKS: All criteria has been met NEW INSTALLATION: Handicap Accessible Parking Space Sign LOCATION: 505 E. Irvington Ave. REMARKS: All criteria has been met NEW INSTALLATION: Handicap Accessible Parking Space Sign LOCATION: 1725 S. Taylor St. REMARKS: All criteria has been met REGULAR MEETING NOVEMBER 9, 2009 383 FILING OF MONTHLY AND PERFORMANCE MEASURE REPORTS – DEPARTMENT OF PUBLIC WORDS The Division of Water Works submitted their Monthly and Performance Reports for the month of October 2009. There being no further discussion, upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the monthly reports were accepted and filed. FILING OF CERTIFICATE OF INSURANCE Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the Certificate of Insurance for BFS Plumbing of South Bend, Indiana was accepted for filing: RATIFY APPROVAL/RELEASE OF CONTRACTOR AND EXCAVATION BONDS Mr. Anthony Molnar, Division • Engineering, recommends that the following Contractor and Excavation Bonds be ratified pursuant • Resolution 100-2000 as follows: Business Contractor Bond Type Approved/ Released Effective Date Schwartz Construction, Inc. C.S. Drilling, Inc, Contractor Approved 10/26/09 Charles D. Weeden Contractor Approved 10/27/09 Bass Excavating & Trucking, Inc. 5/31/05 Excavation Approved 10/26/09 Brent Smith DBA BFS Plumbing 92900876 Excavation Approved 10/27/09 Turnkey Network Solutions —Excavation -Approved 12/20/08 lawamrQ9.0WRITIMns I �- �4- a Cement-Techs Contractor Date RSB4052550 — 06/11/09 11/09/0 C.S. Drilling, Inc, Excavation —11/E/09,11/04/09, RSB4095954 10/09/09 Custom Construction Contractor --04-92596 5/31/05 Fishel Company Excavation 92900876 2/09/07 Hernandez, Miguel Contractor Q935770130 Indiana Earth Excavation 42187001 6/18/08 Kreager Brothers Excavating Excavation 5942912 Replaced by –j—/12/08— 88883939 Laidig Concrete, Inc. — Contractor 880322057 10/29/05 Liberty Excavating, Inc. Excavation 473632 9/03/07 Magic Construction Contractor 501527 1/09/08 Majority Builders, Inc. Occupancy 880848434 5/07/07 Ortiz Concrete Contractor HLI- 1179713 10/16/07 Ortiz Construction Contractor 94GJ98397F 9/16/05 Ortiz Construction Contractor 94GK24203 10/18/07 Paluszewski, Pam Contractor 70367231 8/28/08 Ram Construction Contractor 499836 11/07/06 Ratkay Concrete Contractor 42487587 5/01/04 Residential Building & Contractor 682963 10/02/08 _Concrete Specialists River Valley Concrete Contractor 94GJ96494F 3/12/08 Contractors T.J. Ready Concrete Excavation 932769 5/12/07 Tschumakow, Jenia Contractor 8179006684-9-2- 12/17/08 Turrell Concrete Contractor 7900306501 10/24/07 US Signal Company, LLC Excavation 81BSBEK3977 11/09/09 Mr. Inks made a motion that the Bonds approval and/or release as outlined above be ratified. Mr. Gilot seconded the motion, which carried. APPROVE CLAIMS Mr. Inks stated that a request to pay the following claims in the amounts indicated has been received by the Board; each claim is fully supported by an invoice; the person receiving the goods or services has approved the claims; and the claims have been filed with the City Fiscal Officer and certified for accur2ev Name Amount of Claim Date City of South Bend $1,300,208.30 11/09/0 City of South Bend $362,013.59 —11/E/09,11/04/09, Name Amount of Claim Date 11/06/09 Eddy Street Commons- $351,595.88 11/06/09 Therefore, Mr. Inks made a motion that after review of the expenditures, the claims be approved as submitted. Mr. Gilot seconded the motion, which carried. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the meeting adjourned at 10:45 a.m. Gary A. Gilot, President Donald E./Inks, Nfember " ' V -4, Carl P. Littrell, Member ATTEST: 12 �, Vi da M. Martin, Clerk,