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Home My WebLink About11/23/09 Board of Public WorksBOARD OF PUBLIC WORKS MEETING November 23, 2009 – 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 1.REVIEW OF MINUTES A.Agenda Session: November 5, 2009 B.Regular Meeting: November 9, 2009 C.Claims Review: November 16, 2009 D.New and Amended Minutes of October 26, 2009 2.OPENING OF BIDS A.Demolition of 1202 South Lafayette Boulevard (Former International Harvester Building) – Project No. 109-086B 1.Funding: AEDA/TIF (324.1050.460.39.82) B.Two (2) More or Less, 2009 or Newer Full Size ¾ Ton Cargo Vans 1.Funding: WWTP Capital (642.0630.415.43.02) C.Two (2) More or Less, Heavy Duty Dump Body & Hoist Mounted on a Tandem Axle Chassis 1.Funding: Sewer Capital (642.0621.415.43.02) 3.AWARD BIDS AND APPROVE CONSTRUCTION CONTRACTS A.Dewatering Building Ventilation Upgrade - Project No. 109-079 1.Company: E.J. White, Inc. 2.Amount: $194,756.00 (Base Bid Plus Alternate 1) 3.Funding: Wastewater Capital (642.0630.413.43.66) B.2009 CSO Backwater Gate Replacement - Project No. 109-056 1.Company: JCI Bridge Group, Inc. 2.Amount: $294,315.00 3.Funding: Wastewater Capital (642.0630.415.43.66) 4.AWARD QUOTATIONS A.Abandonment of Rum Village Wells Nos. 1 & 2 – Project No. 109-097 1.Company: National Water Services 2.Amount: $13,950.00 3.Funding: Water Works Operating Fund (620.0640.602.31.06) B.North Station Desiccant Wheel Replacement – Project No. 109-098 1.Company: Centerline Mechanical Contractors 2.Amount: $20,067.00 3.Funding: Water Works Operating Fund (620.0640.661.46.07) 5.CHANGE ORDERS AND PROJECT COMPLETION AFFIDAVITS A.Douglas Road Added Travel Lanes – Project No. 108-080 1.Company: Selge Construction Co., Inc. 2.Change Order No.: 2 (Final) 3.Decrease Amount: ($72,998.02) BOARD OF PUBLIC WORKS MEETING November 23, 2009 – 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 4.Percent of Decrease: (2.91%) 5.Total Percent of Decrease: (2.1%) 6.New Contract Amount: $2,433,668.71 7.Funding: Douglas Rd. TIF (435.1050.460.42.03) and 2007 Sewer Bond (651.0621.665.66.11) B.Washington Street/Burbank Ave. Sewer Separation - Project No. 107-041 1.Company: Northern Construction Services Corp. 2.Change Order No.: 2 (Final) 3.Increase Amount: $31,779.50 4.Percent of Increase: 6.75% 5.Total Percent of Increase: 7.89% 6.New Contract Amount: $502,258.65 7.Funding: 2007 Sewer Bond (651.0621.665.66.11) 6.PROJECT COMPLETION AFFIDAVIT A.Century Center Island Park Renovation – Project No.109-014 1.Company: Gibson-Lewis, LLC 2.Final Contract Amount: $592,290.24 3.Funding: Century Center Bond (Escrow Acct.) 7.REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS A.2010 Trucking of Belt Pressed Wastewater Sludge for Land Application 1.Funding: Wastewater O&M (641.0630.793.63.35) B.Abandoned Vehicles 8.RESOLUTION A.No. 59-2009 - A Resolution of the South Bend Board of Public Works on Disposal of Unfit and/or Obsolete Property 1.Community and Economic Development Office Metal Rails, 10 Chairs, 3 Desks, 4 Metal Cabinets, 8 Printer Tables, 1 Desktop Cabinet, 1 Metal Shelf, 2 Metal Cabinets, & 4 Erase Boards 9.AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A.Professional Services Proposal – Christopher Burke Engineering 1.Service: Storm Water and MS4 Program Support - Project No. 109-100 2.Amount: $35,000.00 3.Funding: Wastewater Engineering (641.0630.793.31.02) B.Professional Services Proposal - Wightman Petrie 1.Service: Environmental Site Assessments at Future Transpo Site - Project No. 109-046 2.Amount: NTE $15,000.00 BOARD OF PUBLIC WORKS MEETING November 23, 2009 – 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 3.Funding: AEDA (324.1050.460.39.82) C.Professional Services Proposal - Danch, Harner & Associates, Inc. 1.Service: Provide Permit Services and Design Coordination with INDOT to Obtain Approvals for Connectivity to South Bend Avenue for the Eddy Knolls Project and the Napoleon/Burkhart Parcel. 2.Amount: Eddy Commons $4,827.00 ; Eddy Knolls $8,723.00: Total $13,550.00 3.Funding: Major Moves D.Addendum to Professional Services Agreement - The Troyer Group 1.Service: Additional Scope of Work to Design Western/Walnut Intersection Improvements - Project No. 107-074 2.Amount: $38,310.00 3.Funding: LRSA 10.RECOMMENDATIONS A.Procession – 25th Annual Erskine Boulevard Candlelight Walk 1.Sponsor: Erskine Boulevard Association 2.Location: Both Sides of Erskine Boulevard from Ewing Avenue to Donmoyer Avenue 3.Date/Time: December 12, 2009 from 6:00 p.m. to 9:00 p.m. 4.Favorable Recommendations 11.CONSENT TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE A.17730 Bulla Road – Water 12.MONTHLY REPORTS - DEPARTMENT OF PUBLIC WORKS A.Central Services B.Environmental Services 13.SAFETY REPORTS - DEPARTMENT OF PUBLIC WORKS A.Central Services 14.IRREVOCABLE LETTER OF CREDIT A.Southfield Lake Subdivision 1.Release Original Letter of Credit - Amount: $605,126.00 2.Approve New Letter of Credit - Amount: $57,610.00 15.TRAFFIC CONTROL DEVICES A.Removal - Handicapped Accessible Parking Space Signs BOARD OF PUBLIC WORKS MEETING November 23, 2009 – 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 1005 Emerson 1706 N. O’Brien 1508 S. Taylor 1126 E. Fox 1646 N. Olive 1625 S. Taylor 446 S. Harris 527 Parry 1705 S. Taylor 2011 W. Linden 934 Sancome 1815 S. Taylor 419 W. Madison 814 Sancome 417 Warren 1910 Marine 425 S. Scott 3617 W. Washington 114 Meade 501 S. Scott 729 S. Webster 1422 N. Meade 722 N. Scott 419 S. Wellington 1123 E. Miner 1705 S. Scott 1805 Werwinski 1254 Miner 1720 S. Scott 1822 Werwinski 1208 Napier 1015 Sherman 1425 Wilber 1832 Nash 611 Southmore 1801 S. William th 108 S. Notre Dame 822 N. St Peter 613 S. 28 Street th 3518 Northside 1913 Swygart 923 S. 30 Street th 1514 O’Brien 511 S. Taylor 915 S. 34 Street 16.RATIFY BONDS A.Contractor Bonds 1.HGR Consulting, Inc. – Approved November 15, 2009 Pursuant to Resolution 100-2000 2.Kemp Construction, Inc. – Approved November 16, 2009 Pursuant to Resolution 100-2000 B.Bonds for Release Name Type Release Date D & R Miller Concrete Inc. Contractor 7/20/09 Drain Surgeon Excavation 2/10/08 Dreambuilders Contractor 6/12/06 Ebright Corp Contractor 12/26/09 Gardetto Construction Excavation 9/14/05 James McCune Excavation 11/9/05 John Boettcher Sewer & Excavating Excavation 12/12/08 Larson Danielson Construction Co. Contractor 8/23/09 Paul Rakestraw Contractor 9/29/06 Phend & Brown Inc. Excavation 3/30/08 Portage Construction Corp. Occupancy 1/21/06 Portage Construction Corp. Contractor 11/21/06 Q & T Builders (Mark Truex) Contractor 4/19/05 R.V.P. Fiber Company Excavation 3/12/07 Ready Concrete Contractor 5/6/06 Reif-Beachy Construction, Inc. Contractor 10/14/06 Reif-Beachy Construction, Inc. Contractor 10/15/05 BOARD OF PUBLIC WORKS MEETING November 23, 2009 – 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 Ritschard Bros., Inc. Excavation 6/21/05 Rochester Building Service, Inc. Contractor 12/5/2009 William F. Alford Co., Inc. Contractor 6/12/07 17.CLAIMS 18.PRIVILEGE OF THE FLOOR 19.ADJOURNMENT