HomeMy WebLinkAboutProcession - Olivet AME Church1316 CouNrY-CrrY Bu¢.DiNG
227 W. JEFFERsoN BouLEVARD
SOUTH BEND. INDIANA 46601-1830
CITY OF SOUTH BEND PETE BUTTIGIEG, MAYOR
BOARD OF PUBLIC WORKS
February 14, 2017
Alma Powell
Olivet AME Church
719 N Notre Dame Avenue
South Bend, IN 46617
RE: Event: 5K Peace Run
Date: April 22, 2017
Dear Ms. Powell:
PHONE 574/235-9251
FAx 574/235-9171
The Board of Public Works, at its meeting held on February 14, 2017, approved your request
to conduct the above referenced event on April 22, 2017, from 7:00 a.m. to 10:00 a.m., on the
designated route as submitted. Enclosed please find copy of your approved permit.
The Police Department asks that runners may use the road, and all walkers must use the
sidewalks. Further, the Police Department recommends that the walk start fifteen minutes after the
run so the two can be differentiated for security purposes. All participants should obey all traffic
laws. Police and volunteers will furnish an escort and traffic control.
If I can be of any further assistance to you in this matter, please call me at (574) 235-9251.
Sincerely,
Lda M. Martin, Clerk
Enclosure
c: Gene Eyster, Police Department
Ed Gleckler, Traffic & Lighting
Federico Rodriguez, Fire Department
Marcia Qualls, Engineering
GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK JAMEs A. MUELLER THERESE J. DoRAu
INTER -OFFICE MEMORANDUM
BOARD OF PUBLIC WORKS
DATE SENT: 1/18/2017
TO: m/Ed Gleckler, Traffic & Lighting
.Federico Rodriguez, Fire Department
%Matt Longfellow, Engineering
aula Garis, Park Department
t. Gene Eyster, Police Department
Jill Sciccitano, Downtown South Bend
Marcia Qualls, Engineering
Legal Department
FROM: Linda M. Martin, Clerk
SUBJECT: PROCESSION RECOMMENDATION
SPONSOR: Olivet AME Church
DATE OF EVENT: April 22, 2017
DATE DUE: February 7, 2017
FAX OR E-MAIL TO: 235-9171 1 Imartin(a)southbendin.uov
RECOMMENDATIONS AND COMMENTS:
By Date
APPLICATION FOR USE OF
PUBLIC RIGHT-OF-WAY POR PROCESSIONS
The Board of Public Works must have FOUR (4) weeks prior notice of the
Sponsor: i 1L1 i( Submitted By: cA )U c j 1
Address:
City:
State: CAI Zip: / I '7 Phone:
Sponsor may use the public right-of-way described as (describe route and attach map)
PLEASE NOTE: THE SOUTH BEND POLICE DEPARTMENT RESERVES THE RIGHT TO
CHANGE YOUR ROUTE FOR SAFETY PURPOSES
Event name: t�[�uC 11Y1
[] The Board of Pub is orks must have TOUR (4) weeks prior notice before event occurs
❑ All certificates of insurance, pre -paid costs, maps, and any other applicable information requested
or required by the Board of Public Works have been provided with this application
❑ The event shall be held on 1-1 2013_ and no other date
✓❑ Registration time for the event starts at
Starting time of the procession is __ 8 a.m'�/p.m.
[� Estimated completion time is —[aLa. p.m.
This event involves the use of the following roadways
dThis event involves City streets
❑ This event involves County roads
❑ This event involves State highways
El This event involves use of a park (Must obtain permission from Park Board)
I understand that I must arrange a meeting with all affected governmental agencies to
organize the above event (Call Marcia Qualls, Customer Service Manager, 233-5939
to organize meeting)
❑ This event involves the use of the sidewalk
❑ Participants must stay on the sidewalk and obey all traffic laws.
This event is io O regional/national event (Please circle the appropriate event type)
[ This event will be coordinated with the property owner/business where staging will take place
Updated 4/06/1 G
PERNIIT/AGREENE, NT
FOR A PROCESSION
1. Sponsor shall reimburse the Board for the actual cost to the City fox the event, if deemed
necessary.
2. Sponsor shall provide to the Board a Certificate of Insurance showing a liability policy in
fill force and effect with limits of $300,000.00 per occurrence and $5,000,000.00
aggregate and the City of South Bend listed as an additional named insured for this event.
3. Sponsor shall provide to the Board all additional licenses, permits and documentation
required for the event.
4. Sponsor agrees to abide by all terms and conditions of the Board's policy governing
walks, nuns, parades or other similar event adopted by the Board on March 3, I985.
5. in order to ensure public safety during the event, the Board agrees to fin -Ash traffic
planning, materials, equipment and personnel as deemed necessary by the Police
Department Traffic Bureau, the Bureau of Traffic and Lighting, and, where applicable,
the Board of Park Commissioners.
6. Sponsor acknowledges that the Police Department reserves the right to change this route
for safety purposes.
7. In consideration for approval by the Board and the use of the sidewalks for the purposes
set out above, the undersigned agrees and undertakes to hold the Civil City of South
Bend, Indiana, free and harmless from any liability loss, costs, costs, damages or
expenses, including attorney fees, which the Civil City of South Bend may suffer or
incur, as a result of any claims or actions which may be made by any person, including a
participant h1 said activity, arising out of the approval of the request to use the sidewalks
indicated in the City of South Bend. The undersigned certifies that he/she is authorized to
bind the above mentioned sponsor to the terms hereof.
8. Noli9codon of approralldealal of this request will be issued by return of this form, upon
signed authorka(loe by the Board of Public Works
I understand the above rules and regulations and that this application may be denied based on
any false or incomplete information.
Sponsor Signature
Printed Name
Title
Member
or
Moffiber
Member Date
BE97/nrr r+onM To. -
Board of Public Werh
1316 County -City Building
227 Wort 3ofrerson Boulevard
South Bend, IN 46601
Phone: (574) 235-9251 a Pax: (574) 235.9171 o B-Mail; publicsAKE)souibbendhilav
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