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HomeMy WebLinkAboutProcession - National MS Society1316 COUNTY -CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND. INDIANA 4660I-1830 CITY OF SOUTH BEND PETE BUTTIGIEG, MAYOR BOARD OF PUBLIC WORKS February 14, 2017 Jennifer Liddell National MS Society 3500 DePauw Blvd., Suite 1040 Indianapolis, IN 46268 RE: Event: Walk MS: Michiana 2017 Date: May 6, 2017 Dear Ms. Liddell: PHONE 5741235-9251 FAX 574/235-9171 The Board of Public Works, at its meeting held on February 14, 2017, approved your request to conduct the above referenced event on May 6, 2017, from 8:00 a.m. to 12:00 p.m. on the designated route as submitted. Enclosed please find copy of your approved permit. Please note that participants must stay on the sidewalks and obey all traffic laws. If I can be of any further assistance to you in this matter, please call me at (574) 235-9251. Sincerely, Linda M. Martin, Clerk Enclosure c: Gene Eyster, Police Department Ed Gleckler, Traffic & Lighting Federico Rodriguez, Fire Department Marcia Qualls, Engineering GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK JAMEs A. MUELLER THERESE J. DORAU INTER -OFFICE MEMORANDUM BOARD OF PUBLIC WORKS // DATE SENT: 1/18/2017 TO: VEd Gleckler, Traffic & Lighting Rodriguez, Fire Department �ederico att Longfellow, Engineering Paula Garis, Park Department JLt. Gene Eyster, Police Department ill Sciccitano, Downtown South Bend Marcia Qualls, Engineering FROM: Legal Department Linda M. Martin, Clerk( SUBJECT: PROCESSION RECOMMENDATION SPONSOR: National MS Society DATE OF EVENT: May 6, 2017 DATE DUE: February 7, 2017 FAX OR E-MAIL TO: 235-9171/lmartin(a)southbendin.gov RECOMMENDATIONS AND COMMENTS: By Date APPLICATION FOR USE OF PUBLIC RIGHT-OF-WAY FOR PROCESSIONS The Board of Public Works must have FOUR (4) weeks prior notice of the Sponsor: National MS Society Submitted By: Address: City: State: 3500 DePauw Blvd, Ste. 1040 Indianapolis IN Zip: Jennifer V. Liddell 46268 Phone: 317-870-2501 Sponsor may use the public right-of-way described as (describe route and attach map) PLEASE NOTE: THE SOUTH BEND POLICE DEPARTMENT RESERVES THE RIGHT TO CHANGE YOUR ROUTE FOR SAFETY PURPOSES Event name: Walk MS: Michiana 2017 ❑ The Board of Public Works must have FOUR (4) weeks prior notice before event occurs ❑ All certificates of insurance, pre -paid costs, maps, and any other applicable information requested or required by the Board of Public Works have been provided with this application ❑ The event shall be held on May 6 2017 and no other date ❑ Registration time for the event starts at 8 a.m. ❑ Starting time of the procession is 9 a.m. ❑ Estimated completion time is 12 p.m. This event involves the use of the following roadways X This event involves City streets ❑ This event involves County roads ❑ This event involves State highways ❑ This event involves use of a park (Must obtain permission from Park Board) X I understand that I must arrange a meeting with all affected governmental agencies to organize the above event (Call Marcia Qualls, Customer Service Manager, 235-5939 to organize meeting) X This event involves the use of the sidewalk X Participants most stay on the sidewalk and obey all traffic laws. ❑ This event is a local event (Please circle the appropriate event type) ❑ This event will be coordinated with the property owner/business where staging will take place Updated 4/06/16 PERMIT/AGREEMENT FOR A PROCESSION 1. Sponsor shall reimburse the Board for the actual cost to the City for the event, if deemed necessary. 2. Sponsor shall provide to the Board a Certificate of Insurance showing a liability policy in full force and effect with limits of $300,000.00 per occurrence and $5,000,000.00 aggregate and the City of South Bend listed as an additional named insured for this event. 3. Sponsor shall provide to the Board all additional licenses, permits and documentation required for the event. 4. Sponsor agrees to abide by all terms and conditions of the Board's policy governing walks, runs, parades or other similar event adopted by the Board on March 3, 1985. 5. In order to ensure public safety during the event, the Board agrees to furnish traffic planning, materials, equipment and personnel as deemed necessary by the Police Department Traffic Bureau, the Bureau of Traffic and Lighting, and, where applicable, the Board of Park Commissioners. 6. Sponsor acknowledges that the Police Department reserves the right to change this route for safety purposes. In consideration for approval by the Board and the use of the sidewalks for the purposes set out above, the undersigned agrees and undertakes to hold the Civil City of South Bend, Indiana, free and harmless from any liability loss, costs, costs, damages or expenses, including attorney fees, which the Civil City of South Bend may suffer or incur, as a result of any claims or actions which may be made by any person, including a participant in said activity, arising out of the approval of the request to use the sidewalks indicated in the City of South Bend. The undersigned certifies that he/she is authorized to bind the above mentioned sponsor to the terms hereof. 8. Not flcadon of appropaMenial of this request will he issued by return of this form, upon signed authorization by the Board of Public Works I understand the above rules and regulations and that this application may be denied based on any false or incomplete information. Sponsor Signature Printed Name Jennifer V. Liddell Title Special Events Manager ARD OF PU ALIC WORKS APPROVAL 61 "k ( 7-� President Member jMeber RETURN FORM TO: 2 Board of Public Works 1316 County -City Building 227 West Jefferson Boulevard South Bend, IN 46601 Phone: (574) 235-9251 • Fax: (514) 235-9111 • &Mail: publicwks@southbendin.gov Walk MS: Mkhiana Routes Indiana University South Bend One -mile Route: 2.5-mile Route; The one -mile route will take walkers on the Indiana University South Bend (IUSB) Pedestrian Bridge, then through student housing and back to campus. This route will be marked in green. The 2.5-mile route will take walkers on the IUSB Pedestrian Bridge, then along the St. Joseph River on East Northside Boulevard and will circle back to campus. This route will be marked in orange.