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Home My WebLink About020917 Agenda Review SessionCITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION FEBRUARY 9, 2017 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK THERESE J. DORAU JAMES A. MUELLER Page 1 1. REVIEW OF MINUTES A. Agenda Review, Regular Meeting, and Claims Review Meeting of January 19, January 24, January 31, and February 7, 2017 2. OPENING OF BIDS A. Michiana Brick Site Demolition – Project No. 116-138 1. Award Bid 2. Funding: REDA TIF (429.1050.460.36.01) B. Equipment Purchase for Nello Corporation, Phase XVII – Project No. 116-144 1. Funding: RWDA TIF (324.1050.460.42.07) C. 2017 Trucking of Belt-Pressed Biosolids for Land Application 1. Funding: Organic Resources Contractual Services (641.0631.793.63.35) 3. AWARD BIDS AND APPROVE CONTRACTS A. Five-Thousand (5,000), More or Less, Universal/Nestable Refuse Containers – Spec A 1. Company: Pyramid Equipment Inc. 2. Amount: Unit Prices, Not to Exceed $243,625 3. Funding: 2017 Solid Waste Capital Lease Principal & Interest (611.0610.415.37.11/.12) B. One (1) or More, 2017 or Newer Single Axle Lightning Loader – Spec B 1. Company: Pyramid Equipment Inc. 2. Amount: $190,402; Base Bid plus Alternate No. 1 3. Funding: 2017 Solid Waste Capital Lease Principal & Interest (611.0610.415.37.11/.12) C. Various Refuse Roll Off Containers – Spec C 1. Company: Superior Equipment LLC 2. Amount: Unit Prices not to Exceed $39,880 3. Funding: 2017 Solid Waste Capital Lease Principal & Interest (611.0610.415.37.11/.12) D. 2016 Manhole and Sewer Lining – Project No. 116-026 1. Company: Insituform Technologies 2. Amount: Unit Prices NTE $1,442,754.30 for Alternates I-O 3. Funding: Utility Contractual Services (641.0621.792.63.35) 4. AWARD QUOTATIONS A. Corby Boulevard Sidewalk Improvements, Division C – Project No. 116-087 1. Company: Rieth-Riley Construction Co., Inc. 2. Amount: Unit Prices NTE $42,925 3. Funding: MVH (202.0619.431.31.06) CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION FEBRUARY 9, 2017 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK THERESE J. DORAU JAMES A. MUELLER Page 2 5. CHANGE ORDERS A. Olive Road Lighting Over the Indiana Toll Road – Project No. 115-124 1. Company: Michiana Contracting, Inc. 2. Change Order No.: 1 3. Increase Amount: $4,119 4. Percent of Increase: 14.66% 5. Revised Contract Amount: $32,211 6. Funding: COIT (404.0602.431.31.06) B. Randolph Street Basin Emergency Repairs – Project No. 116-083D 1. Company: HRP Construction Co., Inc. 2. Change Order No.: 1 3. Increase Amount: Time Extension of Thirty (30) Days 4. Revised Contract Completion Date: May 1, 2017 5. Funding: COIT (404.0602.431.31.06) 6. CHANGE ORDER AND PROJECT COMPLETION AFFIDAVIT A. Potawatomi Zoo Parking Lot Expansion – Project No. 115-129A 1. Company: Ritschard Bros., Inc. 2. Change Order No.: 2 (Final) 3. Decrease Amount: ($3,214.40) 4. Percent of Decrease: (2.83%) 5. Total Percent of Change: 5.92% 6. Revised Contract Amount: $110,407.60 7. Funding: Parks Capital B. Wastewater Treatment Plant Belt Filter Press No. 3 Rehabilitation – Project No. 116-051 1. Company: Alfa Laval Inc. 2. Change Order No.: 1 (Final) 3. Decrease Amount: ($5,000) 4. Percent of Decrease: (2.60%) 5. Revised Contract Amount: $187,665.00 6. Funding: Utilities, Wastewater, Other Equipment (641.0630.793.36.05) C. Chet Waggoner Court – Project No. 116-005 1. Company: HRP Construction Inc 2. Change Order No.: 2 (Final) 3. Decrease Amount: ($11,579.04) 4. Percent of Decrease: (1.82%) 5. Total Percent of Change: 0.95% 6. Revised Contract Amount: $625,856.95 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION FEBRUARY 9, 2017 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK THERESE J. DORAU JAMES A. MUELLER Page 3 7. PROJECT COMPLETION AFFIDAVITS A. Martin Luther King Jr. Center HVAC Revisions – Project No. 116-064 1. Company: Herrman & Goetz, Inc. 2. Final Contract Amount: $379,708 3. Funding: Park Bond B. Marriott Hotel Site Development at Hall of Fame, Phase I – Project No. 116-021 1. Company: Majority Builders, Inc. 2. Final Contract Amount: $820,196.87 3. Funding: RWDA TIF (324.1050.460.31.02) C. Emergency Sewer Lining - Notre Dame Avenue – Project No. 116-139 1. Company: Insituform Technologies USA, LLC 2. Final Contact Amount: $25,310.30 3. Funding: Contractual Services (641.0621.792.63.35) 8. REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS A. Newman Center Window and Door Repair – Project No. 117-001 1. Title Sheet 2. Funding: REDA TIF (429.1050.460.42.02) B. Granular Activated Carbon Re-Activation and Virgin Replacement 1. Funding: Loss Recovery Fund (227.0640.601.39.55) C. Sale of City Property 1. Location: 1721 Prairie Avenue D. One (1) or More, 2016 or Newer, 28 Cubic Yard Single Arm, Side Loading Refuse Trucks – Spec D 1. Funding: 2017 Solid Waste Capital Lease Principal & Interest (611.0610.415.37.11/.12) E. 2016-2017 Water Treatment Chemical Bid 1. Funding: Various Operational Budgets F. Leeper Park Tennis Court Recoloring 1. Funding: Parks Capital G. City of South Bend Recycling Services 1. Funding: TBD 9. RESOLUTIONS A. No. 05-2017 – A Resolution of the Board of Public Works of the City of South Bend Accepting the Transfer of Real Property from the South Bend Public Transportation Corporation, Authorizing a Member to Execute Subdivision Documents, and Approving the Transfer of Real Property to the South Bend Redevelopment Commission 1. Description: Leighton Parking Garage Property CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION FEBRUARY 9, 2017 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK THERESE J. DORAU JAMES A. MUELLER Page 4 10. AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A. Contract – Neighborhood Resources & Technical Services Corporation 1. Description: Neighborhood Leadership Academy and Neighborhood Technical Assistance 2. Amount: $16,265 3. Funding: CDBG (212.1001.460.39.30) B. Second Amendment to Local Government Service Exchange Agreement – City of Mishawaka, St. Joseph County, and Michiana Public Broadcasting Corporation 1. Description: Revise First Amendment from Three (3) Year, to One (1) Year Agreement for County, and Opt-Out Option after One (1) Year for Cities of South Bend and Mishawaka C. First Amendment to the Master Agreement - St. Joseph County 1. Description: Renew Regional Water and Sewer District Master Agreement 2. Amount: Ten (10) Years D. Contract – Habitat for Humanity of St. Joseph County Co., Inc. 1. Description: Acquisition and Rehabilitation of 1024 DeMaude Avenue 2. Amount: $106,360 3. Funding: CDBG (212.1001.460.39.30) E. Contract – Habitat for Humanity of St. Joseph County Co., Inc. 1. Description: Acquisition and Rehabilitation of 1019 Thomas Street 2. Amount: $103,000 3. Funding: CDBG (212.1001.460.39.30) F. Professional Services Agreement – American Structurepoint, Inc. 1. Description: Additional Downtown Road, Traffic, and Signal Improvements 2. Amount: NTE $50,000 3. Funding: TIF Bond G. Professional Services Agreement – Diane Villa 1. Description: ADSI (Computer Aided Dispatch and Records Management) System Training with IT and Police Department 2. Amount: $3,500; $87.50/hr. for Forty (40) Hours 3. Funding: IT Professional Services (279.0672.415.31.06) H. Amended Basement Valve Program 1. Description: Changes to the Eligibility Criteria to Eliminate the Requirement that the Property be Located within the City Limits; and to add the Word “Primary” Residence to the Requirement that the Property is the Residence of the Property Owner I. Deed of Dedication 1. Description: Acceptance of Right-of-Way Dedication for Chet Waggoner Court J. Professional Services Agreement – DLZ Indiana, LLC CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION FEBRUARY 9, 2017 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK THERESE J. DORAU JAMES A. MUELLER Page 5 1. Description: Survey of Approximately 400’ of the Northern Side of Sample Street at the Intersection of Sheridan, and 50’ of Sheridan North of Sample 2. Amount: NTE $3,950 3. Funding: RWDA TIF (324.1050.460.42.03) K. Professional Services Agreement – Donohue & Associates, Inc. 1. Description: Study for the Wastewater Treatment Plant Influent Structures to Automate Gates Upstream of the Headworks Facility, and at the Influent Flow Meter Structure 2. Amount: NTE $15,300 3. Funding: Utilities, Wastewater Engineering (641.0630.793.31.02) L. Professional Services Agreement – American Structurepoint 1. Description: Leeper Park CSO Tank Design 2. Amount: $48,860 3. Funding: Wastewater (641.0630.793.31.02) M. Downspout Disconnect Exemption – Brian Beck 1. Description: Special Exemption for 237 North Michigan Street, a Registered Historical Structure with Internal Downspouts connected to Underground Drainage. Disconnection meets the Financial Hardship Criteria. N. QPA Proposal – GameTime 1. Description: Remove Old Damaged Rubber Surface and Install New GT- Impex Play Surface at Potawatomi Park Playground 2. Amount: $141,350.50 3. Funding: Park Bond O. Professional Services Agreement – Memorial Hospital of South Bend 1. Description: Five (5) Year Ambulance Staffing Agreement 2. Amount: $24,950/month paid to South Bend Fire Department for 2017 P. Special Purchase – 5 Alarm Fire and Safety Equipment, LLC 1. Description: Compatible, Sole Source Purchase of Hurst Extrication Equipment 2. Amount: $75,000 3. Funding: EMS Capital (287.0902.422.43.10) Q. Professional Services Agreement – H.J. Umbaugh & Associates 1. Description: Financial Assurance Test for Closed Landfill to Meet IDEM Requirements 2. Amount: $5,000 3. Funding: General Fund (101.0401.415.31.06) R. Professional Services Contract – Linkedin 1. Description: Recruiting Contract 2. Amount: $19,805.50 3. Funding: COIT (404.0617.431.31.06) S. Professional Services Agreement – Peters Municipal Consultants, LTD CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION FEBRUARY 9, 2017 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK THERESE J. DORAU JAMES A. MUELLER Page 6 1. Description: Review Projected Tax Revenues 2. Amount: NTE $8,000 3. Funding: General Fund (101.0401.415.31.06) T. Special Rate Agreement – Arcelormittal Tek, Inc. 1. Description: Wastewater Rates for I/N Tek I/N Kote 11. LICENSES AND PERMITS A. Processions 1. Applicant: National MS Society a) Event: Walk MS: Michiana 2017 b) Date/Time: May 6, 2017; 8:00 a.m. to 12:00 p.m. c) Favorable Recommendations 2. Applicant: Olivet AME Church a) Event: 5k Peace Run b) Date/Time: April 22, 2017; 7:00 a.m. to 10:00 a.m. c) Favorable Recommendations 3. Applicant: American Legion Riders a) Event: Fallen Heroes Ride b) Date/Time: May 21, 2017; 11:00 a.m. to 1:30 p.m. c) Favorable Recommendations 4. Applicant: Pediatric Brain Tumor Foundation a) Event: Ride for Kids Northern Indiana b) Date/Time: June 24, 2017; 9:00 a.m. to 1:00 p.m. c) Favorable Recommendations 5. Applicant: River Park Business Association a) Event: River Park Day Parade b) Date/Time: May 20, 2017; 8:00 a.m. to 11:00 a.m. c) Police cannot assist due to Notre Dame’s Graduation B. Licenses 1. Type: Transient Merchant a) Applicant: St. Joseph County 4-H Fair, Inc. b) Event: St. Joseph County 4-H Fair c) Location: 5117 South Ironwood Drive d) Date/Time: June 30, 2017 – July 8, 2017; 8:00 a.m. to 11:00 p.m. e) Favorable Recommendations 2. Type: Transient Merchant a) Applicant: JDL Corporation b) Event: Shipshewana on the Road c) Location: Century Center Convention Hall and Discovery Ballroom d) Date/Time: February 11, 2017: 9:00 a.m. to 6:00 p.m. and February 12, 2017: 10:00 a.m. to 5:00 p.m. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION FEBRUARY 9, 2017 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK THERESE J. DORAU JAMES A. MUELLER Page 7 e) Favorable Recommendations 3. Type: Public Parking Facility a) Applicant: Episcopal Cathedral of St. James b) Location: 117 N Lafayette Boulevard c) Favorable Recommendations C. Encroachments/ Revocable Permits 1. Applicant: Gabrielle Robinson a) Location: 1702 N. Elmer Street b) Description: Indiana Historical Marker recognizing the Better Homes of South Bend Cooperative organized by Studebaker Employees to build Homes for African American Employees in All-White Neighborhoods c) Favorable Recommendations subject to not blocking Site Areas and not overhanging the Curb or Sidewalk D. Long Term Occupancy Permit 1. Applicant: East Bank South Bend Development LLC 2. Location: Sycamore Street between LaSalle Ave. and Colfax Ave. 3. Dates/Times: 7:00 a.m. to 4:00 p.m., February 15, 2017 to June 30, 2017. Full Closure for Two Weeks for Placement of Crane 12. VACATIONS A. Applicant: Andrew Pich 1. Location: 1st North/South Alley West of High Street, North of East Indiana Avenue, East of Marietta Street 2. Purpose: Consolidate Petitioner’s Two (2) Properties 3. Engineering and Area Plan state Records show the Properties are Owned by Two (2) Separate People; Engineering and Fire Departments state the Vacation would make Access to the Lands of the Aggrieved Person by Means of Public Way Difficult or Inconvenient; One (1) Property has Garage Access on the Alley B. Applicant: Kite Realty Group 1. Locations: a) North/South Alley making up former Eddy Street, South of Howard Street and North of Corby Blvd. including all Right-of-Way to South Bend Avenue and former South Bend Avenue b) North/South Alley South of St. Vincent Street, East of Eddy Street including Two (2) East/West Alleys North of Howard Street, South of St. Vincent Street and Non-Vacated Right-of-Way West of SR 23 at South End of former Georgiana Street c) Eastern 170+ Feet of the East/West Alley West of Eddy Street between St. Vincent Street and Howard Street CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION FEBRUARY 9, 2017 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK THERESE J. DORAU JAMES A. MUELLER Page 8 d) Northwest Corner of Howard Street and Eddy Street including Excess Right-of-Way from Former Howard Street Alignment 2. Purpose: Retail Development for a) and d); Residential and Mixed-Use Development for b) and c). 3. All favorable Recommendations subject to Utility Easements for Existing Water and Sewer Mains 13. TRAFFIC CONTROL DEVICES A. New Installations 1. No Parking Here to Corner a) Location: 1409 Miami Street b) All criteria has been met 2. Handicapped Parking Sign a) Location: 201 S William Street in Front of Quality Care Pharmacy b) All criteria has been met 3. Speed Limit Sign – 25 mph a) Locations: (1) Scott Street from Ewing Avenue to Indiana Avenue (2) Lafayette Falls Subdivision b) All criteria has been met B. Removal 1. Speed Limit Sign – 30 mph a) Location: Liberty Street from Sample to Western b) All criteria has been met 14. RATIFY BONDS A. Excavation Bonds 1. Amir Basic, Approved Effective January 24, 2017 2. HRP Construction, Inc., Approved Effective December 7, 2016 B. Occupancy Bonds 1. Moving Smiles Inc d/b/a Two Men and a Truck, Approved Effective December 5, 2016 15. AMENDED IRREVOCABLE STANDBY LETTER OF CREDIT A. Company: Mutual Bank on behalf of Cleveland Woods Development Co., LLC 1. Subdivision Name: Fernwood, Phase III 2. Letter of Credit No.: 2544726682 3. Amount: $61,870 4. Improvements: Extend Letter of Credit to January 31, 2018 to complete Sanitary Sewer and Municipal Water Systems CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION FEBRUARY 9, 2017 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK THERESE J. DORAU JAMES A. MUELLER Page 9 16. CLAIMS 17. PRIVILEGE OF THE FLOOR 18. ADJOURNMENT NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS Auxiliary Aid or Other Services are Available upon Request at No Charge. Please Give Reasonable Advance Request when Possible.