HomeMy WebLinkAboutAuthorizing the expenditure of $12,990 by the Division of Communtiy Development for the purchases of a mapping, update and expansion packageRESOLUTION
NO. 745 -79
Passed by the Common Council of the City of South Bend,
Attest:
December 17 Iq7_
City Clerk
of Common Council
Presented by me to the Mayor of the City of South Berm, I
December 18 19 79
l�
City Clerk
Approved and signed by me 6--c &-° j / !j , 19-2-L
n
yor
RESOLUTION NO. 7 t(5-- )
A RESOLUTION OF THE COMMON COUNCIL OF THE CITY OF
SOUTH BEND, INDIANA AUTHORIZING THE EXPENDITURE OF
$12,990.00 BY THE DIVISION OF COMMUNITY DEVELOPMENT
FOR THE PURCHASE OF A MAPPING, UPDATE AND EXPANSION,
PACKAGE.
WHEREAS, the Division of Community Development is required to
receive authorization from the Common Council prior to entering into any
contractual arrangement exceeding an expenditure of $7,500.00; and,
WHEREAS, the Division of Community Development is charged with
the preparation of the Community Development Block Grant Application, in-
cluding annual and three year Community Development plans, a housing assist-
ance plan, and related program and project developments, which require
certain mapping, land use, housing, and related data; and,
WHEREAS, the Division of Community Development undertakes general
planning, research and analysis, and program development activities, eligible
under the Housing and Community Development Act of 1977, which require
certain mapping, land use, housing, and related data; and,
WHEREAS, the Division of Community Development undertakes addi-
tional grantsmanship activities, which support and enhance the City's
Community Development Block Grant Program, which require certain mapping,
land use, housing, and related data; and,
WHEREAS, the mapping, update and expansion, package prepared by
the Sanborn Map Company, Inc. will provide certain required mapping, land use,
housing and related data; and,
WHEREAS, Sanborn Map Company, Inc. has previously completed mapping
packages for portions of the City,
NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City
of South Bend, as follows:
SECTION 1. That the Division of Community Development is
authorized to enter into a contract with Sanborn Map Company, Inc. for the
purchase of a mapping, update and expansion, package at the cost of $12,990.00.
SECTION 2. This resolution shall be in full force and effect from
and after its adoptions by the Common Council and approval by the Mayor.
PRESENTED. la-1
NOT APPROVED
ADOPTED / _ -/ 7 - 715�
6LA�
MembFf of the Common Council
FILED IN F I EFFICE
DEC 12 1979
Irene Ganiilnon
CITY CIHK, Sribih ¢ }r Di ', G "D.
CITY of SOUTH BEND
PETER J. NEMETH, Mayor
COUNTY -CITY BUILDING SOUTH BEND, INDIANA 46601
COMMUNITY DEVELOPMENT PROGRAM
Jon R. Hunt
Director
V. LaMar Wilson
Deputy Director
December 12, 1979
TO: MEMBERS OF THE COMMON COUNCIL
FROM: MARZY BAUER, DEPUTY DIRECTOR
COMMUNITY DEVELOPMENT PROGRAM
J�\�� • D F p
• II I o
s 2
y
V80 0,66
1440 County -City Building
South Bend, Indiana 46601
219/284 -9335
SUBJECT: RESOLUTION AUTHORIZING THE PURCHASE OF "SANBORN MAPPING"
The Division of Community Development is submitting for your consideration
a resolution authorizing the expenditure of $12,990.00 for contractural services.
The funds will be used to purchase the updating of existing Sanborn Maps Volume I
and Volume II and the expansion of these volumes to allow for total coverage of our
Neighborhood Strategy Areas. It should be noted that this is a contractual service
which the Council previously approved as a part of our 1979 C.D. Budget.
The "Sanborn Mapping" include; block outlines and street configurations,
major building with construction date and company name, housing units with street
addresses, building use, construction materials, used open areas such as parking
or auto sales, vacant or partially vacant structures, and fire hydrants. When
the maps are completed, updated and expanded, they will cover an area bounded
by Angela /Elwood on the north, Bendix on the west, Ewing on the south, and
Greenlawn on the east.
The "Sanborn Mapping" is a valuable planning tool and document not only
for the preparation of the Community Development application and plan, but also
for general planning and grantsmanship activities conducted by the Division of
Community Development.
In addition the "Sanborn Mapping" will be useful to Police and Fire
Departments, Building Department, Substandard Buildings, Redevelopment, etc.
and will serve as an invaluable planning resource when working with neighborhood
planning groups.
We believe that the "Sanborn Mapping" is a most useful resource and a
valuable planning tool, and therefore, request your favorable consideration of
this resolution. Should you have any questions or request additional information,
please contact Steven F. Compton of my staff.
MB /bsj
Attach.
cc: Jon R. Hunt
Cande Marin
Steven F. Compton
Patricia A. Osmon
AGREEMENT FOR PROFESSIONAL SERVICES BETWEEN THE
CITY OFSO.BEND AND SANBORN MAP COMPANY, INC.
THIS AGREEMENT made and entered into as of this day of
, 19 , by and between the CITY of SO. BEND , hereinafter re-
ferred to as the "CITY ", represented by its Mayor,
and the SANBORN MAP COMPANY, INC., hereinafter referred to as the "CON-
TRACTOR ", represented by G. Greeley Wells, President.
WITNESSETH
WHEREAS, the CITY has received grant funds from the United States
of America pursuant to the provisions of Title I of the Housing and
Community Development Act of 1974, such funds to be used for the development
of viable urban communities, to include decent housing, a suitable
living environment and the expansion of economic opportunities, principally
for persons of low and moderate income, and
WHEREAS, consistent with such needs it is necessary that the existing
SANBORN ATLASES of SO. BEND be updated and certain portions of the CITY
be mapped anew in order to complete the mapping of the CITY and
WHEREAS, accomplishment of the foregoing requires the engagement by
the CITY of a competent contractor and
WHEREAS, the SANBORN MAP COMPANY, INC. as evidenced by its experience
and close familiarity to the subject of this undertaking is such a
competent contractor.
NOW THEREFORE, the CITY and the CONTRACTOR for the considerations
and under the conditions set forth do agree as follows:
1. Scope of Services for Updating
A. The CONTRACTOR will update the existing SANBORN coverage of SO.
BEND , comprising 2 volumes that were last updated in 1/71 (V]), 10/66 (V2)
B. The updating of the existing SANBORN maps is accomplished by an
on- the -spot inspection from an automobile or "on foot" from the sidewalk
of all properties within the existing mapped area within the CITY limits.
This work is performed by the CONTRACTOR'S experienced, specialized
field survey personnel and will be in keeping with the standards as
established by the SANBORN MAP COMPANY, INC. over 100 years. All changes
affecting major buildings will be noted - i.e. building outline, construction,
number of stories, use by occupancy, and house number along with new
street changes. Garage inspection has been eliminated since 1963 and
will be omitted unless specifically requested. However, for the new
construction picked up at this time all garages will be included. This
work will be in keeping with the existing format less certain fire
insurance construction details and water pipes that are not required by
CITY Departments.
C. With relation to demolitions for proposed urban renewal and new
highway construction, the CONTRACTOR will indicate with an "X" the
buildings demolished and will follow this procedure until final plans
for the area have been consummated. All other demolitions shall be
removed or in very concentrated demolition areas we will use the "X"
until the areas have been stabilized. The CONTRACTOR will also indicate
Vacant Structures with a "V" and Partially Vacant with a "PV" which in-
formation has become so critical in this day and age.
D. Upon completion, all map sheets will be updated and redrafted
in ink on our base map. This will provide the CITY with up -to -date in-
formdtion of its building stock and street configuration within the
- 2 -
existing mapped area. It will also provide a Land Use analysis because
general use by occupancy is recorded.
E. The Contractor will totally reprint by offset the entire volumes
in our 11" x 14" size atlas per the existing volumes.
2. Scope of Services for New Mapping
A. All new mapping will be in keeping with the existing black and
white format per the enclosed legend, EXHIBIT "A ", indicating the features to
be shown on the new mapping. This estimate will include developed areas
to the city limits, excluding vacant land, parks, cemeteries, etc.
B. The CITY will provide the CONTRACTOR with 2 copies of the tax
map, preferably at 100' scale, or suitable mapping showing block and lot
lines, tax block numbers, street configurations and street names. The
CITY'S maps will be used as a base for the new map layout which will be
converted to a scale of 100' to the inch. They will be mosaiced and
totally redrafted in ink, showing only the block and lot outlines, tax
block numbers, streets, and street names. On this new base the CONTRACTOR
would superimpose all new improvements and items as specified in the legend,
EXHIBIT "A ". This will be accomplished by a personal, on- the -spot field
check from the sidewalk or street in front of the property, locating all
major buildings and recording house number, construction features, use by
occupancy, vacancies, etc. If aerial photography is available, the CITY
will supply copies for the new areas to be mapped in order to help with the
layout of the map sheets.
C. The base map will be reduced to the standard 11" x 13" sheet size
map and will be published in black and white at the 200' to the inch scale
in a similar fashion as the existing maps.
- 3 -
3. Price Schedule
A. For updating Volumes 1 and 2 and supplying one set
of the large 22 x 26 volumes, including binders...
Volume 1 ..............$2,800.00
2 ............. 2,625.00
$5,425.00
B. For new map sheets, providing the large 22 x 26
sheet size copies to all those City Departments
subscribing to the service.
1. 8 new map sheets to cover all NSA areas..... 7,565.00
GRAND TOTAL $12,990.00
C. Additional volumes of the 22 x 26 size in binders would
be at the rate of $260.00 per set.
4. Payment Terms
Net 30 days upon satisfactory completion and submission of
the completed, updated maps and /or map sheets, billed monthly.
5. Completion Schedule
If authorization by signed contract, purchase order and base maps are
received by December 25th, the CONTRACTOR will complete the work by
June 30, 1980
IN WITNESS WHEREOF, the CITY of and the SANBORN MAP
COMPANY, INC. have executed this agreement as of the date first above
written.
BY
Mayor
BY
President - Sanborn Map Company, Inc.
BY
Department Head
BY
i y t orney
SANEORN VAP CO,ti1PANY, INC. EXHIBIT "A"
LEGEND FOR BLACK AND WHITE MAPS
All items are recorded as observed from sidewalk at the front of the property.
a.) Block outlines & street configurations
b.) Major buildings, constructi'fon date, large company names - when available
c.) House numbers will be indicated at the corners of the blocks and when in
consecutive sequence, every other number unless already mapped.
d.) Building use:
Single Family R
Multiple Family APT. (when readily available no. of units & date
of construction)
Utility U
Commercial C
Warehouse W
Public Buildings P - or identification - i.e. church, school, library, etc.
Transportation T
Manufacturing M
Parking Lots PKG.
e.) Building construction
Number of floors excluding basement (For Split level 1B or 2B)
Wood
(left blank)
Brick
BR
Brick Veneer
BV
Concrete
CONC.
Cement Block
CB
Marble or Stone
ST
Metal & Iron
MET
Glass
GL
f.) Open areas other to be identified as lumber yard, used auto sales, con -
than vacant - tractor's yard, parking
g.) Entirely vacant = Vac or V
Partially vacant = PV
h.) Fire hydrants •
i.) All building lines will be a uniform width.
The mapping will not include parks, golf courses, and cemeteries per se unless
in conjunction with the mapping of developed areas.
51578
F. P. Bu //f
> /GE BR FgfGO WA'G LS, CONE.
S Tj //f ON -� ><f / ✓O /STS .
Z 7
nn�o
o
ILA
z ° o tM
Lo
w I O 7
e
• �` o a � 0
Cn
tn
i
Y
Z fi %l�f
IM
V)
--i
m
.70
Z
I 0 0 I a ;, �•:� ��� O
< C
NONCOML� EE /LGS
I�
2
449 f38 43Z 426' 42Z �B
KEN7(/GKY `t00
•bti
V
.5U ovv
66
b�
O as L.
4.�6 450
.��_
=
•bti
V
d
o FIT2T�;
M
V
\
r•�
nTt
w
b b
Cdr
•ca
I..=1
7 43.6- 4�/ vi9 "�? nri
.�. �. 4;n a/6 11117
4
4
\
2 70
C
d•
b b •d, f
' � z
C z
.��_
=
•bti
V
d
'b
�
V
TiFF-
�b
o O
w
C
d•
b b •d, f
' � z
C z
•
.��_
=
•bti
'bti
LT
d
'b
'b
.�
• tN
n x
�b
o O
w
b b
Cdr
•ca
I..=1
o
a
�
cy
v
•
.��_
.bti
•bti
'bti
LT
Zb �
V
'b
'b
.�
• tN
n x
�b
b
w
b b
Cdr
•ca
I..=1
��
l
\
say sas
soi
ti
•
c
�
a
:►b
b
b
b b
Cdr
�b
b
��
l
W
l�J
L�.J
L•__
L- �
I
__
say sas
soi
ti
a-41- a43 43� ¢�S 4,' 4l1 n13 419 -41.5
c
6W
S/O 506
02
qs-?
'¢4 B X144 440 436 43 479 474 4Z0 41
l
W
A
b
V
b r- r� N w °•j
� f7 n
63, F
A
\
�w r \ 4
ti
V
c
6W
4
i
l
W