HomeMy WebLinkAboutAuthorizing the Mayor to submit a grant application for funding of the "Runaway Shelter" for the year 1980Attest:
RESOLUTION
NO. 767 -80
Passed by the Common Council of the City of South Bend, Indiana,
March 24
19 80
Clerk
Attest: President of Common Council.
Presented by me to the Mayor of the City of South Bend, Indi
March 25, 19 80
-Q A / ! City Clerk
Approved and signed by me b 19
i
Mayor
RESOLUTION NO. 7(, ,2- ,fL-)
A RESOLUTION OF THE COMMON COUNCIL OF
SOUTH BEND, INDIANA, AUTHORIZING THE MAYOR
TO SUBMIT A GRANT APPLICATION FOR FUNDING
OF THE "RUNAWAY SHELTER" FOR THE YEAR 1980
WHEREAS, the Mayor of the City of South Bend is
the Chief Executive Officer of the City, and, therefore, is
the Applicant for a Grant for "The Runaway Shelter ".
NOW, THEREFORE, BE IT RESOLVED that the Common
Council of the City of South Bend, Indiana:
SECTION I. Hereby established the authority of
the Mayor of the City of South Bend to submit an application
for operation funds in the amount of $52,500.00.
SECTION II. The Director of Youth Service Bureau
will be designated the Administrative Agent for this project.
For every category established under this Resolution, Director
of the Youth Service Bureau shall submit to the Common Council
a line item budget prior to the expenditures of any grant money
received upon approval of this application.
SECTION III. This resolution shall be in full force
and effect from and after its adoption by the Common Council
and approval by the Mayor.
Member of the Common Council
PRESENTED r� 117AR Z 1 1080
NOT APPROVED
ADOPTED
CITY of SOUTH BEND
YOUTH SERVICE BUREAU
ROGER 0. PARENT, Mayor
Bonnie Strycker
Executive Director
Michele Dobski
Assistant Director
To: South Bend Common Council
From: Bonnie C. Strycker, Y.S.B.`C %`" -�.
Re: H.E.W. Grant Application
Date: March 17, 1980
121 South Michigan Street
South Bend, Indiana 46601
219!284 -9231
* Attached is an application for federal assistance through the Youth Develop-
ment Bureau of the Department of Health, Education, and Welfare. This application
is for continuation funding of the Youth Service Bureau Runaway Shelter. The
federal request is $52,500. No cash match is required. The Youth Service Bureau
receives match in the form of consultation time from a number of agencies in St.
Joseph County. The in -kind contribution amounts to $13,020.
If you have any questions regarding this grant application, please call me
at 284 -9231.
BCS /j mr
* Application is on file in the City Clerk's office
OMB Approval No. 29 -RO218
STANDARD FORM 424 PARE 1 (10 -75)
Prescribed by GSA, Federal Management Circular 74-7
FEDERAL ASSISTANCE
2. APPLI-
a. NUMBER
3. STATE
a. NUMBER
APPLJCA-
7804180271
CANTS
APPLI-
-
TION
IDENTI•
-
1. TYPE REAPPLICATION
❑
b. DATE
- -
b. DATE Year month day
OF
ACTION APPLICATION
CATION
1' car month day
19 �Q 1
FIER
ASSIGNED 19 78 7
(Mark ap. ❑ NOTIFICATION OF INTENT (OPL)
Leave
propriate
box) ❑ REPORT OF FEDERAL ACTION
Blank
4. LEGAL APPLICANT /RECIPIENT
5. FEDERAL EMPLOYER IDENTIFICATION NO.
a. Applicant Name : City of South Bend Youth Service Bure
1-35-600-1201-Al
b. Organization Unit
c. Street /P.O. Box 121 South Michigan Street
PRO-
a. NUMBER 11131 as 6 12 13 1
b. TITLE
d. city South Bend, .. County : St. Joseph
GRAM
I. stag Indiana 46601
g. ZIP Code:
(From
Federal
h. Contact Person (Name Bonnie C. Strycker
catalag)
Runaway Youth Projects
& telephone No.) -
7. TITLE AND DESCRIPTION OF APPLICANTS PROJECT
8. TYPE OF APPLICANT /RECIPIENT
Runaway Youth Project - Youth Service Bureau Runa-
A-State H- Community Action Agency
B- Inters tate
96
w Shelter is a temporar shelter facility for
way Y Y
1- Higher Educational Institution
G-subeat. J- Indian Spe
Di :erlee K -Ocher (Specify)
youth with provision for short and long term indi-
ECity'
vidual and fan-Lily counseling, e � to Y ent etc.,
F- School District
secl.i
G- Parpase
D trict Enter letter
through direct service or referral.
appropriate {
9. TYPE OF ASSISTANCE
A -Basic Grant D- Insurance
p
B-Supplemental Grant E -Other Enter appro-
153
C-Loan priate letter(&)
i3r
10. AREA OF PROJECT IMPACT (Names of cities, counties.
11. ESTIMATED NUM-
12. TYPE OF APPLICATION
States, etc.)
BER OF PERSONS
A-New C- Revision E- Augmentation
BENEFITING
B- Renewal D- Continuation
Primarily St. Joseph County
500
Enter appropriate letter
13. PROPOSED FUNDING 14. CONGRESSIONAL DISTRICTS OF:
15. TYPE OF CHANGE (For Igo or zte)
A- increase Dollars F -Other (specify):
B- Decrease Dollars
a. FEDERAL
S 2 00. .00
a. APPLICANT
b. PROJECT
C-Incresse Duration
b. APPLICANT
.00
3
3
D- Decrease Duration
E- Cancellation
c. STATE
17,988. 00
16. PROJECT START
17. PROJECT
DATE Y qr mom y
�U d
DURATION
Enter appro-
�1
p
d. LOCAL
7,098. . .00
19
12 Months
priate letter(e)
e. OTHER
(]20. .00
18. ESTIMATED DATE TO Year month day
19. EXISTING FEDERAL IDENTIFICATION NUMBER
BE SUBMITTED TO
FEDERAL AGENCY ► 19 80 4 1
YD- IN -Q ^- 6-
I. TOTAL
1402,076. .00
20. FEDERAL AGENCY TO RECEIVE REQUEST (Name, City, State, Z/P code)
21. REMARKS ADDED
OS Region on V Chic Illinois 60606
E2 Yes 0 No
22.
a. To the best of my knowledge and belief,
b. If required by OMB Circular A-95 this application was submitted, pursuant to in- No re- Response
4
data in this preapplication /application are
structions therein, to appropriate clearinghouses and all responses are attached: spouse attached
THE
true and correct, the document has been
APPLICANT
duly authorized by the governing body of
❑ 1:1
CERTIFIES
the applicant and the applicant will comply
(1)
THAT ►
with the attached assurances if the assist-
(2) ❑ ❑
11
ancT(Y2approved.
(3) ❑ ❑
23.
a. TYPED NAME AND TITLE
b. SIGNATURE
c. DATE SIGNED
G
INCA
Bonnie C. Strycker
r month day
RE RE-
SENTATIVE
Executive Director
G �^ ->��
_- 17
24. AGENCY NAME
PPLIC/1 Year month day
TION
RECEIVED 19
26. ORGANIZATIONAL UNIT
27. ADMINISTRATIVE OFFICE
28 FEDERAL APPLICATION
it
IDENTIFICATION
0
29. ADDRESS
30. GRAN
DENT FI
31. ACTION TAKEN
32. FUNDING
Year month day
34. Year month day
STARTING
❑ a. AWARDED
a. FEDERAL
j .00
33. ACTION DATE ► 19
DATE 19
b. REJECTED
b. APPLICANT
,00
35. CONTACT FOR ADDITIONAL INFORMA•
36. Year ruonth day
TION (Name and telephone number)
ENDING
E] c. RETURNED FOR
c. STATE
.00
DATE 19
d. LOCAL
.00
37. REMARKS ADDED
AMENDMENT
C
d. DEFERRED
e. OTHER
.00
I. TOTAL
i .00
e. WITHDRAWN
Yes ONo
38.
a. In taking above action, any comments received from clearinghouses were con.
b. FEDERAL AGENCY A-95 OFFICIAL
sidered. If agency response is due under provisions of Part 1, OMB Circular A-95,
(Name and telephone no.)
FEDERAL AGENCY
it has been or is being made.
A-95 ACTION
STANDARD FORM 424 PARE 1 (10 -75)
Prescribed by GSA, Federal Management Circular 74-7
SECTION IV— REMARKS (Please reference the proper item number from Sections I, II or III, if applicable)
Section I, Item 13
State funding in the amount of $17,988.00 represents funds applied for through
Title XX for contract year 1980 -81.
Local funding represents funds received for provision of shelter care for wards
of the Department of Public Welfare. Since the shelter is a licensed group home a
per diem of $14.00 is charged.
Other funds represent a proposed L.E.A.A. grant, a portion or $11,470.00 of
which will be used to support one counselor. The remainder represents the in -kind
contributions to the shelter program.
STANDARD FORM 424 PAGE 2
PART II OMB NO.80 -RO 186
PROJECT APPROVAL INFORMATION
Item 1.
Does this assistance request require State, local, Name of Governing Body
regional, or other priority rating? Priority Rating
Yes X No
Item 2.
Does this assistance request require State, or local Name of Agency or
advisory, educational or health clearances? Board
Yes_ X No (Attach Documentation)
Item 3.
Does this assistance request.require clearinghouse (Attach Comments)
review in accordance with OMB Circular A.95?
Yes x No
Item 4.
Does this assistance request require State, local, Name of Approving Agency
regional or other planning approval? Date
Yes X No
Item 5.
Is the proposed project covered by an approved compre- Check one: State ❑
hensive plan? Local ❑
Regional ❑
Yes X No Location of Plan
Item 6.
Will the assistance requested serve a Federal Name of Federal Installation
installation? Yes X No Federal Population benefiting from Project
Item 7.
Will the ossistancs requested be on Federal land or Name of Federal Installation
installation? Location of Federal Land
Yes Y_No Percent of Project
Item 8.
Will the assistance requested have an impact or effect See instructions for additional information to be
on the environment? provided.
Yes X No
Item 9.
Number of:
Will the assistance requested cause the displacement
Individuals
of individuals, families, businesses, or farms?
Families
Businesses
Yes X No
Forms
Item 10.
Is there other related assistance on this project previous,
See instructions for additional information to be
pending, or anticipated?
provided.
Yes_ No
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PART V
ASSURANCES
The Applicant hereby assures and certifies that he will comply with the regulations, policies, guidelines, and requirements
including OMB Circulars Nos. A -87, A•95, and A -102, as they relate to the application, acceptance and use of Federal funds
for this Federally assisted project. Also the Applicant assures and certifies with respect to the grant that:
It possesses legal authority to apply for the grant; that a
resolution, motion or similar action has been duly
adopted or passed as an official act of the applicant's
governing body, authorizing the filing of tha application,
including all understandings and assurances contained
therein, and directing and authorizing the person identi-
fied as the official representative of the applicant to act
in connection with the application and to provide such
additional information as may be required.
2. It will comply with Title VI of the Civil Rights Act of
1964 (P.L. 88.352) and in accordance with Title VI of
that Act, no person 'n the United States shall, on the
ground of race, color, or national origin, be excluded
from participation in, be denied the benefits of, or be
otherwise subjected to discrimination under any pro-
gram or activity for which the applicant receives Federal
financial assistance and will immediately take any mea-
sures necessary to effectuate this agreement.
3. It will comply with Title VI of the Civil Rights Act of
1964 (42 USC 2000d) prohibiting employment discrimi-
nation where (1) the primsry purpose of a grant is to
provide employment or (2) discriminatory employment
practices will result in unequal treatment of persons who
are or should be benefiting from the grant -aided activity.
Bonnie C. Strycker
Title: Executive Director
Youth Service Bureau
4. ,It will comply with requirements of the provisions
of the Uniform Relocation Assistance and Real Property
Acquisitions Act of 1970 (P.L. 91.646) which provides
for fair and equitable treatment of persons displaced as a
result of Federal and federally assisted programs.
5. It will comply with the provisions of the Hatch Act
which limit the political activity of employees.
6. It will comply with the minimum wage and maximum
hours provisions of the Federal Fair Labor Standards
Act, as they apply to hospital and educational institu-
tion employees of State and local governments.
7. It will establish safeguards to prohibit employees from
using their positions for a purpose that is or gives the
appearance of being motivated by a desire for private
gain for themselves or others, particularly those with
whom they have family, business, or other ties.
8. It will give the grantor agency or the Comptroller Gen-
eral through any authorized representative the access to
and the right to examine all records, books, papers, or
documents related to the grant.
9. It will comply with all requirements imposed by the
Federal grantor agency concerning special requirements
of law, program requirements, and other administrative
requirements approved in accordance with Office of
Management and Budget Circular No. A -102.
ASSURANCE OF COMPLIANCE WITH THE DEPARTMENT OF
HEALTH, EDUCATION, AND WELFARE REGULATION UNDER
TITLE VI OF THE CIVIL RIGHTS ACT OF 1964
South Bend Youth Seryi pe Rureau (hereinafter called the "Applicant ")
'— (Name of Applicant)
HEREBY AGREES THAT it will comply w i c h title VI of the Civil Rights Act of 1964
(P.L. 88 -352) and all requirements imposed by or pursuant to the Regulation of the Department
of Health, Education, and Welfare (45 CFR Pan 80) issued pursuant co char title, to the end chat,
in accordance with title VI of chat Acc and the Regulation, no person in the United Scaces shall,
on the ground of race, color, or national origin, be excluded from participation in, be denied the
benefits of, or be otherwise subjected to discrimination under any program or activity for which
the Applicant receives Federal financial assistance from the Department; and HEREBY GIVES
ASSURANCE THAT is will immediately cake any measures necessary to effectuate this agree-
ment.
If any real property or structure thereon is provided or improved with the aid of Federal financial
assistance extended co the Applicant by the Department, this assurance shall obligate the
Applicant, or in the case of any transfer of such property, any transferee, for the period during
which the real property or structure is used for a purpose for which the Federal financial assist-
ance is extended or for another purpose involving the provision of similar services or benefits.
If any personal property is so provided, this assurance shall obligate the Applicant for the
period during which is retains ownership or possession of the property. In all ocher cases, this
assurance shall obligate the Applicant for the period during which the Federal financial assist-
ance is extended to it by the Department.
THIS ASSURANCE is given in consideration of and for the purpose of obtaining any and all
Federal grants, loans, contracts, property, discounts or ocher Federal financial assistance
extended after the dace hereof co the Applicant by the Department, including installment pay-
ments after such date on account of applications for Federal financial assistance which were
approved before such date. The Applicant recognizes and agrees chat such Federal financial
assistance will be extended in reliance on the representations and agreements made in this
assurance, and chat the United States shall have the right co seek judicial enforcement of this
assurance. This assurance is binding on the Applicant, its successors, transferees, and assign-
ees, and the person or persons whose signatures appear below are authorized to sign this assur-
ance on behalf of the Applicant.
Dated March 17, 1980
121 South Michigan Street
South Bend, Indiana 46601
(Applies -.:'s mailing address)
MEW -441
(12 -64)
South Bend Youth Servic_
(Applicant)
By
(President, Chairman of Board, or compare
authorized official)
DEPARTMENT OF HEALTH, EDUCATION, AND WELFARE
ASSURANCE OF COMPLIANCE WITH SECTION 504 OF THE
REHABILITATION ACT OF 1973, AS AMENDED
The undersigned (hereinafter called the "recipient ") HEREBY AGREES THAT it will comply with section 504 of the
Rehabilitation Act of 1973, as amended (29 U.S.C. 794), all requirements imposed by the applicable HEW regulation
(45 C.F.R. Part 84), and all guidelines and interpretations issued pursuant thereto.
Pursuant to § 84.5(a) of the regulation 145 C.F.R. 84.5(a)j, the recipient gives this Assurance in consideration of and for
the purpose of obtaining any and all federal grants, loans, contracts (except procurement contracts and contracts of
insurance or guaranty), property, discounts, or other federal financial assistance extended by the Department of Health,
Education, and Welfare after the date of this Assurance, including payments or other assistance made after such date on
applications for federal financial assistance that were approved before such date. The recipient recognizes and agrees that
such federal financial assistance will be extended in reliance on the representations and agreements made in this Assurance
and drat the United States will have the right to enforce this Assurance through lawfni means. This Assurance is
binding on the recipient, its successors, transferees, and assignees, and the person or persons whose signatures appear below
are authorized to sign this Assurance on behalf of the recipient.
This Assurance obligates the recipient fur the period during which federal financial assistance is extended to it by the
Department of Health, Education, and Welfare or, where the assistance is in the form of real or personal property, for
the period provided for in § 84.5(b) of the regulation 145 C.F.R. 84.5(b)J.
The recipient: [Check (a) or (b)J
a. ( ) employs fewer than fifteen persons.
A73
b. ( X) employs fifteen or more persons and, pursuant to § 84.7(a) of the regulation 145 C.F.R. 84.7(a)], has
A74 designated the following persun(s) to coordinate its efforts to comply with the HEW regulation:
Ma32y F. Poczik
Name of Ucsignee(s) - Type or Print
C12 C42
South Bend Youth_ Service Bureau 121.-65outh Michi= Street
Name of Recipient -- Type or Print Street Address or 1. 0. Box
Al_' A41 A42 A71
1 -35 -600- 1201 -A1 South Bend
(IRS) Employer identification Number City
At All B12 B41
BI Bit Indiana 46601
Cl C I l State Zip
B42 B71
I certify that the above information is complete and correct to the best of my knowledge.
go U. • •��
B72 B77
Signature and Title of Authorized
B78
If there has been a change in name or ownership within the last year, please PRINT the former name below:
NOTE: The 'A', V, and 'C' followed by numbers are for computer use. Please disregard.
PLEASE RETURN ORIGINAL TO: Office for Civil Rights, HEW, P. 0. Box 8222, Washington, D.C. 20024.
HEW -641 (5/77)
H.E.W. GRANT
BUDGET JUSTIFICATION
1980 - 81
Personnel $34,138.00
Shelter Supervisor
Mary E. Poczik
100%
$12,969.00
$12,969.00
Counselor II
Lee Ann Smith
100%
$10,856.00
$10,856.00
Counselor II
Margaret Miholick
100%
$10,313.00
$10,313.00
Fringe Benefits $ 5,470.00
Fringe benefits include social security,
Public hb ployees retirement Fund, and
life and health insurance.
Supplies $ 300.00
Represents purchase of office supplies,
i.e., paper, pens, pencils, etc.
Other $12,592.00
Uds category includes:
Telephone @ approximately $120.00 per
month or $3,000.00
Food and household needs such as soap,
sponges, paper products, etc. $4,552.00
Rent $ 3,600.00
Rent of facility @ $300.00 monthly
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IN -KIND CON]'RIBUTIONS
City of South Bend
Department of Administration & Finance
12th Floor, County -City Building
South Bend, Indiana 46601
St. Joseph County Juvenile Probation
1921 Northside Blvd.
South Bend, Indiana 46615
Y.W.C.A. of St. Joseph County
802 North Lafayette Blvd.
South Bend, Indiana 46601
Family & Children Center
1411 Lincolnway West
Mishawaka, Indiana 46544
Mental Health Center of St. Joseph County
403 East Madison Street
South Bend, Indiana 46617
Legal Services Program of Northern Indiana
115 North William Street
South Bend, Indiana 46601
$6,146.00
$2,794.00
$ 240.00
$ 720.00
$1,200.00
$1,920.00
CITY of SOUTH BEND
ROGER O. PARENT, Mayor
COUNTY -CITY BUILDING SOUTH BEND, INDIANA 46601
Joseph E. Kernan 219/284 -9483
Director, Administration and
Finance
Michael L. Vance
Chief Deputy Controller
TO: Bonnie C. Strycker, Director, Youth Service Bureau r,.,II
FROM: Michael L. Vance, Chief Deputy Controller `�` ( �C"
SUBJECT: In Kind Financial Support
DATE: March 14, 1980
I am writing to formalize the ideas and thoughts we verbally discussed
several weeks ago in reference to the cost or value that would be placed
on my services and those of the staff of the Chief Deputy Controller's
Office during the course of any particular working year.
As I hope you're aware, because of my interest in the activities of the
Bureau and its projects and programs, I've always tried to assist you by
being available for consultation when ever the need arises. In addition,
my office handles your accounts payable and payroll on a continual basis.
The following is an attempt by myself to place a value on that assistance.
I. Chief Deputy Controller
2.5 hours per week @ $11.42 per hr. = $1,485 annually
2. Staff Time
3 hours per week @ $26.44 per hr. = $4,661 annually
Total $6,146
Please note this represents approximately 13.7% of our time. I do not
believe this to be unrealistic based on the time we spend processing
checks, and purchase orders, processing payroll, accounting to the deposit
and expense of your funds, and my services in budget preparation and
expense, ordinance preparation, and general financial advice.
I hope this will fulfill your needs; if you would like a more detailed
expense report, I would be glad to accomplish that at a later date.
bz
THOMAS N. FREDERICK
CHIEF PROBATION OFFICER
ST. JOSEPH COUNTY JUVENILE DEPARTMENT
HAROLD E.SRUESEKE
REFEREE
ST. JOSEPH PROBATE COURT
Ms. Bonnie Strycker
Executive Director
Youth Services Bureau
121 South Michigan Street
South Bend, Indiana 46601
Dear Ms. Strycker:
OFFICE OF
FRANK X. KOPINSKI
JUDGE
ST. JOSEPH PROBATE COURT
JUVENILE DIVISION
ADDRESS REPLY TO:
1821 NORTHSIDE BLVD.
SOUTH BEND. INDIANA 46615
PHONE 204 -8500
March 13, 1980
C. `- JANL511I SKI
I U PL R I NTLN U I. NI
PA14KVIEW DLTLNTION HOML
The Juvenile Probation Department is again pleased to be affiliated with the Runaway
Shelter operated by your agency. This is particularly true in light of the new Juvenile
Code. It is our position that we will continue to make the following contribution in
terms of time and service to the shelter.
Consultation:
Chief Probation Officer 4 hours per month at $10.00 per hour $ 480.00 yearly
Direct Client Contact:
Line Staff P.O.'s 24 hours per month at $5.75 per hour $1,656.00 yearly
Night and Weekend P.O.'s 8 hours per month at $6.30 per hour $ 658.00 yearly
TO'T'AL $2,794.00
Again I would like to state that the Runaway Shelter has been a great asset to the
community. Its continued operation is an integral part of the delivery of services
to youth in our community.
Sincerely-,�
Thomas N. �Frederick
Chief Probation Officer
St. Joseph Probate Court
Juvenile Division
TNF:dk
802 north lafayette boulevard
south bend, indiana 46601
(219) 233 -9491
Ok
A Y,
young women's christian association of st. joseph county March 13, 1980
Ms. Bonnie Strycker
Executive Director
Youth Services Bureau
121 South Michigan St.
South Bend, Indiana 46601
Dear Bonnie:
Be assured of-the continued support of the YWCA of St.
Joseph County for the programs and services of the Youth Services
Bureau. The work that you do in the prevention of juvenile
delinquency is vital to the well being of this community. The
Runaway Shelter is essential to provide shelter and counseling
for those young people who leave home with a great deal of
stress.
The YWCA will continue to provide an in -kind contribution
to the Youth Service Bureau in the form of one hours consultation
per month. The value of this contribution is $240.
Sincerely,
Theresa C. Tyler,
Executive Director
TCT /cc
Family and
Children's
Center, Inc. AA1
14 1 1 LINCOLN WAY WLS I / MISIIAWAKA, INDIANA 46544 / 'I LLEPI IONL. (219) 259 -5666
FAMILY 8 MARITAL COUNSELING / RESIDENTIAL THEATMENT PROGRAM / HOMEMAKER SERVICE / SERVICE TO
SINGLE PARENTS / DAY CARE FOR CHILDREN / ADOPTIONS / TRAVELERS AID REPRESENTATIVE / GROUP HOMES
March 11, 1980
Ms. Bonnie Strycker, Executive Director
Youth Services Bureau
121 South Michigan St.
South Bend, IN 46601
Dear Bonnie:
This is a letter to confirm my in -kind contribution of two(2)
hours per month consultation to the Youth Service Bureau's
Shelter Program at the rate of $30.00 per hour or $720.00
for the coming year.
Sincerely,
Jerry R. Ri gle
Director of Residential Programs
JRR /bp
Y
MEMBER AGENCY FAMILY SERVICE ASSOCIATION AND CHILD WELFARE LEAGUE OF AMERICA
rn.uniawww
MENTAL HEALTH CENTER
OF ST. JOSEPH COUNTY, INC.
403 EAST MADISON
SOUTH BEND, INDIANA 46617
PHONE 234 -0061
13 March 1980
Ms. Bonnie C. Strycker
Executive Director
Youth Service Bureau
121 South Michigan St.
South Bend, IN 46601
Dear Bonnie:
In response to your letter of March 6, 1980.
I understand that you are in the process of
constituting a community group for the purpose of
enhancing the treatment of YSB Runaway Shelter clients.
This group, once constituted, will meet for approximately
two hours per month.
Until such time as a Consultation & Education Service
Agreement is executed, this letter is to assure you
that the Center will make every attempt to provide
a representative to that group.
As in the past, we would consider the time spent by
this representative to be an in -kind contribution at
the rate of $50.00 /hour.
Sincerely,
Robert J. Wolosin, Ph. D.
Consultation & Education
Program Developer
RJW /ds
LEGAL SERVICES PROGRAM OF NORTHERN INDIANA, INC.
ADMINISTRATIVE AND SUPPORT OFFICE
115 NORTII WILLIAM STREET
SOUTH BEND, INDIANA 46601
(219) 234 -8121
Richard L. Hill
Executive Director March 12, 1980
Lawrence 1. Clifford
Deputy Director
Ivan E. Bodensteiner Ms. Bonnie C. Strycker
Director of Litigation Youth Service Bureau 121 South Michigan St.
Colleen Rosenfeld South Bend, IN 46601
Program Administrator
Sylvia A. Primer Dear Bonnie:
Fiscal Control Officer
I have your letter of March 6, 1980 requesting this
Program's assistance in providing consultation ser-
vices to the shelter. As in the past, we will be
pleased to continue providing consultation services
to the shelter. As you are aware, our Program has
been active in working with youth projects for some-
time, and we look forward to a long a prosperous
relationship with your very excellent shelter program.
I would estimate that four (4) hours per month would
be a reasonable amount of consultation to be provided
to the shelter program. This service would be valued
on the basis of $40.00 per hour for a total in -kind
contribution of $1,920 per year.
I look forward to continuing to work with you in my
new position, and we wish you success in your efforts
to continue the operation of the runaway shelter.
LJC /mai
Offices
Sincerely,
, INC.
ce P Y Clifford
ive Director
Elkhart Office. Kokomo Office: Lafayette Office;
422 West High Street 11rmstrong Lando); Building 136 North Third Street
Elkhart, Indiana 46514 .Suite 310 Lafayette. Indiana 47901
1 -800- 552 -7572 105 West Sycamore Street 14800- 382 -7581
Kokomo, Indiana 46901
1 -800 -382 -88M
OF
Michigan City Office;
Warren Building
723 Franklin Square
Michigan City. Indiana 46360
(219) 872 -wk
South Bend Office;
115 North William Street
South Bend, Indiana 46601
(219) 234 -8121
a
YOLnH DEVELOT' ZIr BUREAU
RUNAWAY YOLTH PROGRAM
. i t , a,aU
Name of Applicant Agency South Bend YoUth Service Bureau
........................... ...............................
The following instructions should be adhered to by all applicants for
continuation Ru uzvay Youth Grants. The completion of this narrative state-
ment by all current grantees in their continuation application will serve
as the required annual progress report.
I. FUNDING SOURCES
The Runaway-Youth Act mandates a priority for funding those programs that
request grants less than $100,000 and those applicants whose total program
budgets for services to runaway or otherwise homeless youth and their families
are less than $150,000.
A. Total Budget for Runaway Youth Program Grant
• Grant awarded for current program year: $-6z. q7n - nn
B. Other Funding Source(s)
• List all other sources of funding currently supporting the Runaway Youth
component during the current program year and the amount provided by
each source.
• Per Diems
$ 7,000.00
• Title XX $ 9481.00
• L.E.A.A. $ 9.000.00
• In —Kind Contributions $ 6,975.00
o $
TOTAL PROGRAM $ 100,029.00
C. Grant requested for next program year: $ 52,'-)00_ 00
D. List all other anticipated sources of funding which will support the
Runaway Youth component during the next program year and the amount
to be provided by each source.
o Per Diems $_ 7,0
o Title XX $ 17488.00
o L.E.A.A. $_11-4t, 00
o In -Kind Contributions $ 13.020.00
o $
TOTAL PROGRAM $102,076.00
II. INSTITUTIONAL AUDIT
A. Has your agency submitted a copy of an Institutional Audit Report to
the Regional'Grants Management Budget Office?
Yes X No
B. If yes, date report was submitted. _October, 1979
C. If no, when does your agency plan to submit an audit report?
III. STATISTICAL REPORTING AND PROGRAM ADMINISTRATION
A. Services Provided Previous Current Future
Program Year. Program Year Program Year
(Actual) (Estimate) (Estimate)
• number of runaway,
homeless, and other
youth served; 193 215 220
• of those served, the
number sheltered; 193 215 220
o of those served, the
number positively
placed; and 133 168
175
• number of youth non -
sheltered but pro-
vided other services* 1,600 1,600.00 1,600
* Provided services by the other Youth Service Bureau corrponents.
• number of youth pro-
vided services on a
one time (by phone
or drop -in) basis 122 1 -74 200
-2-
B. Differences of Actual and Projected Services
If the actual services provided under Runaway Youth Act funding
differed substantially from what was projected in the last year's
application, please explain.
N/A
IV. HISTORY, GOALS, AND FUTURE DIRECTIONS OF PROGRAM
A. Attach a brief, three page summary of the history, goals, and future
directions for this program. Include information regarding the extent
to which grantee has utilized YDB Program Performance Standards. Also
specify whether the goals and services for the program have changed
substantially during the reporting period.
B. List other community —based organization(s) grantee /applicant has
utilized or will utilize to provide shelter, outreach, counseling,
and aftercare services.
St. Joseph County Men 1 1 -1P ,11 tr entPr r njj l�r ,ncj Chi 1 drPn 1.q Center„
St. Joseph County Welfare Department, Parkview Juvenile Probation Dept.,
Planned Parenthood, S -C. Joseph County Alcoholism Council.
C. Please provide a current organizational and staff chart.
D. Has your agency complied with all State and local licensing
requirements?
Yes X No
E. If no, provide explanation and plan for compliance.
3
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N. A. History, Goals, and Future Directions Of Program
The Youth Service Bureau Runaway Shelter is in the process of com-
pleting its fourth year of existence. During these four years the Shelter
program has undergone a number of changes in pro [Tam policies and pro-
cedures. We have also developed a practicing philosophy using family
systems theory as a base.
Initially, the Shelter program was in a state of constant change
and growth. Policies and procedures were continually being altered as
the need for more structure and a clearer understanding of our purpose
and goals developed. With this growth the decision emerged that the
Shelter was a treatment facility as opposed to a temporary holding place
for adolescents in crisis. Once this decision was established and ac-
cepted by the program staff, the focus shifted to searching for an appro-
priate philosophical base to other shelter care facilities, experience
in operation, numerous meetings, discussions and consultations with parents,
youth and experts in the field, family systems theory developed as our
basic operating philosophy.
As a result of a clear definition of purpose and direction in which
to grow, the Shelter program was able to examine existing policies and
procedures and seek additional training in order to continue development
of a systems based program. A training proposal was written to address
this issue. A major goal for the Shelter program is to seek funding for
our family systems training proposal. The proposal has been submitted
to various funding organizations during the past year. While these or-
ganizations have supported our proposal in theory they have not been able
to provide us with any funding. She staff have continued to seek funding
and currently the likelihood of funding is bright. A major goal for the
new grant period, once the money is secured, is to begin the training
and implement the family systems based theory throughout all facets of
the Shelter program.
During the four years of operation, emphasis was also placed on
meeting the Youth Development Bureau program performance guidelines.
After our initial validation visit the need for meeting state licensing
requirements for group homes was brought to our attention as was the
need for obtaining parental permission and having this documented in
the client files. Procedures for admittance to the Shelter and coun-
seling policies were revised and as stated earlier it became clear that
more structure was needed in the daily schedule and operation of the
Shelter.
Currently the Shelter is in compliance with all of the program per-
formance guidelines. Some, however, to a minimal degree. One of the
goals for the new grant period is to strengthen our program in order to
corrPletely meet the guidelines. This would result in having a clearly
defined and implemented operation including stated procedures, instruc-
tions, and follow through, from the initial intake to termination of
services.
A brief history of the Youth Service Bureau Runaway Shelter would
not be complete if attention wasn't given to the physical. move of the
Shelter program. For three year;; the Shelter was located at 520 North
Lafayette. For two years staff searched, negotiated, consulted with
relatives, neighbors, and other agency personnel in hopes of finding a
new home for our Shelter program. Finally in the spring of 1979 final
negotiations were in progress for a facility at 1322 Lincolnway East.
After numerous discussions and meetings regarding licensing requirements,
fire regulations and health department stipulations, renovation work
began in the fall of 1979. Special attention was also paid to addressing
future needs and goals of the Shelter program. Offices - counseling
areas and the installation of a two -way mirror for supervision of family
therapy sessions were planned to meet present needs and in anticipation
of funding for the training proposal. The Shelter program began operating
in the new facility in January of 1980.
NOZE: Regarding a community needs assessment - To our knowledge there is no re-
cent community needs assessment of the South Bend area. However, members
Of various agencies within the community meet regularly to discuss problems,
issues, and concerns affecting community youth. Areas of need identified
do not directly relate to the Shelter program and thus the project will not
attempt to address these issues at this time.
Objective Area
Activity
Due Date
1.
Temporary Shelter
Provide shelter to approxi-
On -Going
mately 17 youth per month.
2.
Staff Development
Secure funding for our family
August, 1980
systems training proposal.
3.
Services To Residents
Increase evening educational
On -Going
programming for shelter re-
sidents.
4.
Resident Education
Establish educational daytime
September, 1980
program for youth not in school.
5.
Aftercare
Establish group counseling
October, 1980
sessions for former shelter
residents.
6.
Outreach
Increase outreach to youth by
March, 1981
making presentations in each
middle school in South Bend.
7.
Counseling
Provide family counseling for
On -Going
all youth and families willing
to accept it.
F. If applicable, give the reasons why shelter services beyond the 15 -day
temporary shelter limitation are provided or wuuld be provided.
The Shelter firmly enforces the 15 day Shelter limit Ocenion,)Ily
an extension is granted if an appropriate disposition can not be ae-
complished within the I-) clay limit- 9-his, usually y ,off vPS wnrcls nr
the Department of Public Welfare who are applying; for alternative
living arrangements in foster homes, group homes and institutions.
V. PROGRAM NEEDS, PROBLEMS, AND ISSUES
A. Please describe areas of your program which are particularly innovative
in carrying out the goals of the Runaway Youth Act.
See Attached!
B. List major operational and programmatic issues, problems, and unmet
needs within your community.
See Attached!
C. Please provide information as to how YDB may improve its Technical
Assistance and Training programs to assist your agency in reducing
or resolving program problems and issues.
See-Attached!
-4-
V. A. Youth Participation - The Youth Service Bureau Youth Advisory Board. The
Youth Advisory Board has been in operation for appriximately three years.
Initially the board was geared toward the Shelter only. In the past year
the focus of the Board was changed to include the Bureau as a whole. With
a goal of ten - twelve members representing various high schools and composed
of a mixture of male /female, minorities and cleent /non - client members, the
Board gives the Youth Service Bureau the opportunity for youth input in
Program planning and evaluation. The Board has also participated in out-
reach by conducting a film presentation and discussion of runaways in the
area middle schools.
Family Counseling - With family systems as a philosophical base, the Shel-
ter is able to provide counseling to the families of youth needing terry
porary shelter. With the expectation from the point of intake that both
the youth and his/her family will participate in counseling sessions the
stage is set for both the parents and youth taking responsibility toward
working on the problems at home and towards reuniting the family. Since
family counseling is expected and encouraged to continue once the youth
has left the Shelter, aftercare services can be firmly established.
Resident Pro ama ng - The Shelter has established a schedule of educa-
tional progranming. Since residents have a multitude of problems and
issues to deal with besides those related to specific family problems,
the Shelter attempts to address some of these needs. For example,
Planned Parenthood, the Alcoholism Council and a student intern provides
a weekly presentation /discussion on birth control, the disease of alcoho-
lism, and career decisions, respectfully.
B. 1. Lack of housing available for youth near the age of majority wishing
to live independently.
2. Lack of separate state licensing requirements for shelter care facili-
ties and group homes.
3• Neverending conflict with the Department of Public Welfare regarding
the 15 day length of stay.
4. High rate of truancy from school and the communities inability to deal
effectively with this issue.
5• Dealing with police agencies frustrations in response to limitations
imposed by new Juvenile Code.
C. Technical Assistance & Training is a valuable resource of Y.D.B. However,
for the Youth Service Bureau, the time frames in which the events must be
scheduled conflect with the busiest time of the year for the Bureau as a
whole. This forces the sessions to be scheduled back to back thus resulting
in being over saturated at one time. Also, the amount of money available
prohibits obtaining the best and most desirable consultants. As a result,
often less important problems and issues are addressed as consultants and
trainers for these problems are available for the lesser amounts of money.
Thus, a more flexible calendar for scheduling training and technical as-
sistance events and more money would greatly improve the effectiveness of
training and technical assistance.
In the past multi - regional workshops have been invaluable. They have been
an ideal way of learning what agencies around the country are doing and
how they respond to problems. It is also a good way to lessen the feeling;
Of isolation seemingly inherent in alternative youth services.
D. List any suggestions concerning the form and content of the YDB
ICARE Form.
I. Question 10.5 - Youth freQ uently receive ser«tces from film projec,
and by referred while a rpsi dent, of tha p-nje ^t There is no w,43_
to deliniate this.
2. Using carbon sets so that time wouldn't -be spent fill;np- out two
separate forms with the same information.
3. Question 4 - Explanation of the difference between 4.1.5 and 4.1.6
4. Printed larger and more room to write in, dates, names and explana-
tions when requested.
Mis