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Home My WebLink About9965-09 Appropriating additional funds for certain capital expenditures in 2009 including $1,265,000ORDINANCE No. ssssos Passed by the Common Council of the City of South Bend, Indiana September 28, Attest: Attest: Presented by me to the Mayor of the City of South Bend, Indiana September 29, 20 09 City Clerk President of Common Council Approved and signed by me September 3 0 , 20 09 20 ~ 9 City Clerk ~~~~L~ ORDINANCE NO. ~~ ~S ~~, AN ORDINANCE OF THE COMMON COUNCIL OF THE CITY OF SOUTH BEND, INDIANA, APPROPRIATING ADDITIONAL FUNDS FOR CERTAIN CAPITAL EXPENDITURES IN 2009 INCLUDING $ 1,265,000 FROM LOCAL ROAD AND STREETS FUND (#251) AND $ 300,000 FROM THE MOTOR VEHICLE HIGHWAY FUND(#202) STATEMENT OF PURPOSE AND INTENT The City of South Bend, Indiana, appropriated through the 2009 budget certain expenditures including some capital. It is now necessary to appropriate additional funds for certain expenditures of a capital nature relating to road improvements that will improve safety and condition of pavement while correcting legacy pavement drainage issues. Accordingly appropriating and expending funds to improve the streets is in the best interest of the health, safety and welfare of the City and its residents. NOW, THEREFORE, BE IT ORDAINED by the Common Council of the City of South Bend, Indiana, as follows: SECTION I. The following sum of money is hereby appropriated in the fiscal year 2009 -- and ordered set apart from and within the Local Road and Streets Fund (#251) and the Motor Vehicle Highway Fund (#202) for the capital expenses as follows: Fund Number Description Amount 251 Local Road and Streets Fund $ 1,265,000.00 202 Motor Vehicle Highway Fund $ 300,000.00 Total $ 1,565,000.00 SECTION II. This Ordinance shall be in full force and effect from and after its passage by the Common Council and approval by the Mayor. Member of the Common Council Attest: Ci Cler Presented by me to the Mayor of the City of South Bend, Indiana, on the ~-~ day of 2009, at '~~ o'clock ~o . m. ~- City Clerk Approved and signed by me on the ~ day of ~ , 2009, at ~_ o'clock ~ . m. ~ ~ Mayor, City Sou Bend, Indiana 1 st READING ~ "~ ~ ~~ 1 PUBLIC HEARING q_Z~'-c7~ 3 rd READING C~ ~ Z-~ p~ NOT APPROVED REFERRED PASSED q~,-j,~~c` Fit d nt Clert~'~ Offtce SEP - 9 2009 JOY~N VOORDE CITY CLERK, ESN. Additional Appropriations 2009 Capital Projects Engineering Federal match money for Miami Improvements (20°Io) $ 958,000.00 Ewing Avenue Design Restart $ 80,000.00 McKinley Ironwood Intersection* $ 227,000.00 Total Local Road and Street Fund $1,265,000.00 Street Concrete Pavement Repairs $ 300,000.00 Total Motor Vehicle Highway $ 300,000.00 Total Additional Appropriations $ 1,565,000.00 * The majority of this project was funded with a $ 2 million state grant on jurisdiction transfer of the intersection to the City for context sensitive design and construction of improvements. E ~ ~.~.......- SEP - `~ Z0~9 .~,C7!'Pi VOA ~~t C~Tf G! cnv, 50.6~.hD, ITS. TO THE COMMON COUNCIL OF THE CITY OF SOUTH BEND: Your Committee of the Whole, to whom was referred: BILL NO. 75-09 A BILL OF THE COMMON COUNCIL OF THE CITY OF SOUTH BEND, INDIANA, APPROPRIATING ADDITIONAL FUNDS FOR CERTAIN CAPITAL EXPENDITURES IN 2009 INCLUDING $1,265,000 FROM LOCAL ROAD AND STREETS FUND (#251) AND $300,000 FROM THE MOTOR VEHICLE HIGHWAY FUND (#202) Respectfully report that they have examined the matter and that in their opinion, this bill is being recommended to the full Council with a favorable recommendation. Ann Puzzello Chairperson, Committee of the Whole COUNTY-CITY BUILDING 227 W:JEFFERSON BOULEVARD SOUTH BEND,IN 46601 PEACE CITY OF SOUTH BEND STEPHEN J. LUECKE, MAYOR OFFICE OF ADMINISTRATION & FINANCE GREGG D. ZIENTARA, CITY CONTROLLER September 8, 2009 Mr. Derek Dieter President, South Bend Common Council 4th Floor, County City Building South Bend, IN 46601 Subject: Ordinance for 2009 Capital Appropriations Dear Mr. Dieter: PHONE 574-235-5887 FAx 574-235-9928 TDD 574-235-5567 Please find attached an ordinance which provides for appropriations of a capital nature from the Local Road and Street Fund (# 251) and the Motor Vehicle Highway Fund (#202). I will be joined by Gary Gilot, Public Works Director in explaining the project needs. Gary has supplied this initial explanation to me included herein and he will be prepared to go into more detail at the Council Committee meeting and public hearing. We will both be available to answer any questions you may have. Project Explanations: 1.) Federal Match for Miami Street Improvements from Jackson to Kern is $ 958,000 requested from LRSA. This project has been in our Transportation Improvement Plan for several years moving through the necessary steps to be ready for letting. We have invested locally in the design and right of way acquisition. Legal and CED helped us to avoid nearly $ 250,000 in consultant land acquisition fees. Our engineer estimates the construction cost at $4,788,000 and our match at $958,000 so we leverage our local funds quite a lot. 2.) Ewing design was started some time ago. We depleted resources and have not gone beyond preliminary conceptual design. We request $ 80,000 from LRSA to get going again on this multi- phase multi-year project to reconstruct Ewing from Main to Prairie using federal funds for 80 % of the project. 3.) Completion of McKinley Ironwood will require $ 227,000 from LRSA. We had a $ 2 million jurisdiction transfer grant that covered most of the project. We did a local context sensitive design approach that was much less expensive than the state highway $ 3.5 million dollar solution and much more accepted by the neighborhood design committee who wanted the safety improvements done with consideration for the residential character of the area. It was a successful project we need resources to close out soon. 4.) Concrete Pavement Repairs of $ 300,000 from MHV include: a. Resurfacing of Ironwood Dr. from south of Ireland Rd. to north of Ireland Dr. and will include the concrete surface east and west of Ironwood Dr. on Ireland Rd. b. Repair of Michigan Street in the Downtown Plaza area from Washington Street to Jefferson Blvd. and thru to Wayne Street c. Asphalt coverings to street segments where damage is beyond the level of spot concrete repairs covering the following locations: i. Klinger Street ii. Barbie Street iii. Addison Street iv. Tasher Street v. -Scenic Drive vi. Mayfair Place vii. Sunnyfield Place St. Joseph Ave. to Michigan St. Fellows St. to Michigan St. Chippewa Ave. to Jennings St. Jennings Ave. to Michigan St. Ford St. to Mayflower Rd. Clearview PI. Summit PI. Clearview PI. Ford St. d. The total cost expenditure will be managed to remain within the $300,000 appropriation. Please contact Gary Gilot or myself concerning matters regarding this request for ordinance. Gregg 'ZiE Control) Cc: Mayor Stephen J. Luecke Gary Gilot ~i{~d nn il~rk'~ ~~~~~e SEP - 9 2~~9 ~a~;r~ ~o aEUa,;rt. c;rr c~e~~~, .