HomeMy WebLinkAbout12-2016 Departmental Financial ReportPeriod Ending:
Issued By:
City of South Bend
Monthly Departmental Financial Report
Page Contents
2 Narrative
3 Summaries
7 General Fund
22 Special Revenue Funds
59 Debt Service/Capital Project Funds
71 Enterprise Funds
97 Internal Service Funds
104 Trust Funds
107 Redevelopmemt Commission Funds
Distribution
Mayor Pete Buttigieg
Chief of Staff James Mueller
Deputy Chief of Staff Suzanna Fritzberg
South Bend Common Council
Controller John Murphy
Deputy City Controller Jennifer Hockenhull
Director of Treasury Rahman Johnson
Senior Budget Analyst Amy O'Connor
Department Heads
Fiscal Officers
December 31, 2016
Administration/Finance
December 2016
The Monthly Departmental Financial Report
The City of South Bend has developed the attached Monthly Departmental Financial Report to provide current year
financial information for each City fund, as well as individual departments within the General Fund, in a condensed format.
Information is provided for revenue, expenditures, encumbrances, cash balances and staffing levels. Also included in
this report are text boxes that allow departmental fiscal officers to provide an explanation of significant expenditure and
staffing variances and spending on major capital projects. Departmental fiscal officers are asked to complete the monthly
financial reports (“blue sheets”) for their funds and General Fund departments no later than the 18th of the month
following the reporting period. The staff of the Department of Administration & Finance then summarizes the data and
publishes this consolidated report no later than 30 days after the end of the reporting period.
The Monthly Departmental Financial Report supplements—but does not replace—other financial reports that the City
prepares such as the Monthly Financial Report, Controller’s Cash Report, the Department of Local Government Finance’s
Annual Financial Report (AFR), or the Comprehensive Annual Financial Report (CAFR).
Summary Trends & Observations
As of December 31, 2016, total revenue for the year was $293,245,789, 96% of estimated revenue. As of
December 31, 2015, total revenue received was $280,940,870 within the same funds. Property tax revenues were higher
than budgeted. The City received property taxes totaling $76,708,415 for 2016, up significantly compared to $70,914,835
in 2015. The Morris Performing Arts Center had an extremely profitable year, thanks in part to the 16 performances of
the highly popular musical Wicked. Local income tax (LOIT, COIT and EDIT) receipts totaled $25.8 million in 2016
compared to $24.3 million in 2015.
As of December 31, 2016, total expenditures were $287,353,456 and outstanding encumbrances were $33,694,763,
a total of $321,048,219, which represents 86% of the 2016 amended expenditure budget. Encumbrances are either
holdovers from previous years or obligations for the remainder of the year. If encumbrances were excluded,
expenditures were 77% of the amended expenditure budget at the end of the period. Total expenditures, including
encumbrances, were $342,539,876 as of December 31, 2015, which represented 89% of the 2015 amended expenditure
budget.
New for 2016, the 311 Call Center has now been placed in its own internal service fund, (Fund 279) and now appears as
its own line item within the Internal Service sections of the summary reports. Starting in 2017, the Innovation &
Technology Department will be included in Fund 279 as well.
In May the City received a one‐time special distribution from the state for local option income tax (LOIT) totaling
$5.6 million dollars. The state stipulated that 75% was to be used for infrastructure improvements and 25% could be
used for any governmental purpose. The state also instructed that cities set up Fund 257 – LOIT Special Distribution to
account for the funds. The City has done so and Fund 257 was seeded with $4,217,549 in May. The expenditure budget
for this fund was set in July.
We hope that you find this Monthly Departmental Financial Report useful in better understanding the finances of the
City of South Bend. If you have any questions regarding this report, please contact John Murphy, City Controller
(574) 235‐7678, or Jennifer Hockenhull, Deputy City Controller (574) 235‐9822.
2
City of South Bend
Monthly Department Financial Report
REVENUE SUMMARY
December 31, 2016
Values
Fund
Type Dept Name
Current Amended
Budget Current Month Actual Current YTD Actual Prior YTD Actual
Budget
Balance Percent of Budget
City Funds
General Fund 56,484,084 20,653,600 56,474,519 53,719,612 138,364 100%
Special Revenue
102 Rainy Day 1,475,850 8,116 1,492,266 49,919 (16,416) 101%
103 Excess Levy 20 - 7 18 13 37%
201 Parks & Recreation 11,641,025 4,082,175 11,350,277 11,031,941 290,748 98%
202 Motor Vehicle Highway 9,841,002 297,129 9,663,578 9,895,948 177,424 98%
203 Recreation Nonreverting 1,448,565 82,070 943,402 1,008,138 505,163 65%
209 Studebaker-Oliver Reverting Grants 593,500 41,378 282,902 134,906 310,598 48%
210 Economic Development State Grants 2,719,053 54,252 1,895,885 1,013,084 823,168 70%
211 Department of Community Investment (DCI)2,634,925 11,876 2,623,877 2,493,340 11,048 100%
212 Dept of Community Investment Grants 7,447,400 344,770 3,143,055 2,674,985 4,304,345 42%
216 Police State Seizures 36,636 1,986 33,978 15,422 2,658 93%
217 Gift, Donation, Bequest 360,800 11,057 148,900 9,378 211,900 41%
218 Police Curfew Violations 1,000 10 325 232 675 33%
219 Unsafe Building 1,231,140 24,936 1,139,974 - 91,166 93%
220 Law Enforcement Continuing Education 236,825 17,775 273,931 290,315 (37,106) 116%
221 Landlord Registration 500 1,115 1,225 - (725) 245%
227 Loss Recovery 7,660 780 8,952 54,051 (1,292) 117%
244 Emergency Phone System - - - 19 - 0%
249 Public Safety LOIT 6,797,160 566,747 6,798,149 6,471,577 (989) 100%
251 Local Roads & Streets 1,930,100 95,057 1,642,147 1,507,055 287,953 85%
252 Excess Welfare Distribution - - - 0 - 0%
257 LOIT Special Distribution 4,998,549 - 4,347,943 - 650,607 87%
258 Human Rights Federal Grant 218,105 17,359 240,357 103,705 (22,252) 110%
271 Eastrace Waterway 30 1 12 21 18 41%
273 Morris PAC / Palais Royale Marketing 20,956 2,384 20,947 11,179 9 100%
280 Police Block Grants 20 3 35 22 (15) 176%
281 Economic Develop. Commission-Revenue Bonds 150 22 250 157 (100) 167%
289 HAZMAT 10,320 3,429 3,674 13,975 6,646 36%
291 Indiana River Rescue 111,978 135 111,922 54,443 56 100%
292 Police Grants - - - 56,947 - 0%
294 Regional Police Academy 22,500 3,110 22,393 23,026 107 100%
295 COPS MORE Grant 101,544 60,819 309,225 75,494 (207,681) 305%
299 Police Federal Drug Enforcement 162,000 126 26,720 71,288 135,280 16%
404 County Option Income Tax 10,371,010 916,059 10,431,000 9,915,529 (59,990) 101%
408 Economic Development Income Tax 10,197,096 807,685 10,195,116 9,593,082 1,980 100%
410 Urban Development Action Grant 201,627 453 200,249 1,040,938 1,378 99%
655 Project Releaf 448,628 37,546 448,466 444,358 162 100%
705 Police K-9 Unit 2,020 2 33 1,520 1,987 2%
Special Revenue Total 75,269,694 7,490,362 67,801,172 58,056,013 7,468,522 90%
City Debt Service
313 Football Hall of Fame Debt Service 1,544,724 663,010 1,544,126 1,201,076 598 100%
City Debt Service Total 1,544,724 663,010 1,544,126 1,201,076 598 100%
Capital Project
377 Professional Sports Development 811,908 69,771 807,955 686,885 3,953 100%
401 Coveleski Stadium Capital 15,500 76 41,455 42,103 (25,955) 267%
403 Zoo Endowment 359 40 453 284 (94) 126%
405 Park Nonreverting Capital 162,500 301 8,514 14,372 153,986 5%
406 Cumulative Capital Development 534,624 224,169 535,091 521,373 (467) 100%
407 Cumulative Capital Improvement 437,352 136,401 435,264 429,623 2,088 100%
412 Major Moves Construction 1,491,633 2,235 1,376,900 805,256 114,734 92%
416 Morris Performing Arts Center Capital 106,746 15,652 106,637 64,133 109 100%
434 Community Revitalization Enhancement District 690 - 635 360 55 92%
450 Palais Royale Historic Preservation 17,761 1,803 16,496 13,252 1,265 93%
677 Football Hall of Fame Capital 53,809 398 53,316 3,112 493 99%
Capital Project Total 3,632,882 450,847 3,382,716 2,580,753 250,166 93%
Enterprise
287 Emergency Medical Services Capital 3,258,518 2,956 2,490,504 2,872,979 768,014 76%
288 Emergency Medical Services Operating 5,713,524 370,211 5,640,043 5,294,240 73,481 99%
600 Consolidated Building Fund 3,977,035 196,891 3,945,272 4,571,871 31,763 99%
601 Parking Garages 1,075,483 66,856 1,000,594 975,147 74,889 93%
610 Solid Waste Operations 5,863,990 443,452 5,565,056 5,367,035 298,934 95%
611 Solid Waste Capital 1,226,547 262,030 1,226,149 659,713 398 100%
620 Water Works Operations 15,367,616 1,120,230 15,183,041 14,418,676 184,575 99%
622 Water Works Capital 28,000 2,064 25,424 17,400 2,576 91%
623 Water Works Bond Capital - - - 544 - 0%
624 Water Works Customer Deposit 15,000 1,229 13,911 8,595 1,089 93%
625 Water Works Sinking 2,053,681 171,985 2,053,350 2,049,802 331 100%
626 Water Works Bond Reserve 346,000 331,339 344,781 6,166 1,219 100%
629 Water Works Reserve Operations & Maintenance 250,461 1,966 249,373 162,931 1,088 100%
640 Sewer Repair Insurance 624,151 54,777 642,503 615,288 (18,352) 103%
641 Sewage Works Operations 38,979,833 3,207,710 38,570,116 36,072,162 409,717 99%
642 Sewage Works Capital 2,559,500 6,111 2,558,137 8,034,993 1,363 100%
643 Sewage Works Reserve Operations & Maint.998,325 3,701 997,459 276,955 866 100%
649 Sewage Sinking 9,316,341 767,982 9,179,437 9,300,518 136,904 99%
653 Sewage Debt Service Reserve 5,280 1,357 6,009 3 (729) 114%
659 Sewer Bond 2011 2,000 60 1,952 4,801 48 98%
661 Sewer Bond 2012 96,700 3,540 96,136 92,797 564 99%
664 2013A Cost of Issuance Fund 40 - 32 26 8 79%
666 2015 Sewer Bond Issuance 130 - 114 188,156 16 88%
670 Century Center 4,004,984 672,685 4,248,517 3,810,730 (243,533) 106%
671 Century Center Capital 932 74 932 809 (0) 100%
672 Century Center Energy Conservation Debt Svc 237,418 55,821 243,264 50,032 (5,846) 102%
Enterprise Total 96,001,489 7,745,027 94,282,105 94,852,369 1,719,384 98%
3
City of South Bend
Monthly Department Financial Report
REVENUE SUMMARY
December 31, 2016
Values
Fund
Type Dept Name
Current Amended
Budget Current Month Actual Current YTD Actual Prior YTD Actual
Budget
Balance Percent of Budget
Internal Service
222 Central Services 8,312,971 736,347 7,466,928 7,380,273 846,043 90%
224 Central Services Capital 131,453 34 131,432 271,929 21 100%
226 Liability Insurance 2,289,383 187,073 2,277,829 1,347,166 11,554 99%
278 Take Home Vehicle Police 112,400 13,066 118,465 126,547 (6,065) 105%
279 311 Call Center 499,358 50,321 487,897 - 11,461 98%
711 Self-Funded Employee Benefits 18,043,130 1,464,856 18,192,207 14,379,514 (149,077) 101%
713 Unemployment Compensation 107,282 536 91,706 103,077 15,576 85%
Internal Service Total 29,495,977 2,452,233 28,766,463 23,608,505 729,514 98%
Trust & Agency
701 Firefighters Pension 4,877,051 2,525 4,875,408 5,044,353 1,643 100%
702 Police Pension 6,011,450 1,609 6,012,927 6,382,756 (1,477) 100%
730 City Cemetery 150 23 261 164 (111) 174%
Trust & Agency Total 10,888,651 4,156 10,888,597 11,427,273 54 100%
City Funds Total 273,317,501 39,459,235 263,139,697 245,445,601 10,306,602 96%
Redevelopment Commission Controlled Funds
Tax Increment Financing
324 River West Development Area (Airport TIF)20,225,222 8,439,926 19,972,184 24,903,369 253,038 99%
422 TIF - West Washington 469,003 172,089 468,316 409,852 687 100%
425 Redevelopment Retail & Leighton Plaza 172,703 12,078 135,467 166,751 37,236 78%
429 River East Development Area (NE Dev TIF)2,912,501 1,183,063 2,487,851 3,906,426 424,650 85%
430 TIF - Southside Development #1 2,453,252 1,152,476 2,451,409 2,232,540 1,843 100%
432 TIF - Southside Development #3 52,700 3,872 45,372 50,737 7,328 86%
435 TIF - Douglas Road 346,612 113,986 346,356 271,422 256 100%
436 River East Residential (NE Res TIF)4,146,448 1,871,103 4,145,613 3,340,143 835 100%
Tax Increment Financing Total 30,778,441 12,948,592 30,052,567 35,281,241 725,874 98%
Redevelopment
433 Redevelopment General 152 7 80 59 72 52%
439 Certified Technology Park 23,037 1,714 20,029 73,581 3,008 87%
454 Airport Urban Enterprise Zone 3,900 305 3,474 2,180 426 89%
619 Blackthorn Operations - - - 119,297 - 0%
Redevelopment Total 27,089 2,026 23,582 195,116 3,507 87%
Debt Service
315 Redevelopment Bond - Airport Taxable 14,000 829 9,471 5,989 4,529 68%
317 Coveleski Debt Service Reserve 5,300 408 4,647 2,916 653 88%
328 Redevelopment Bond - Palais Royale 15,000 1,385 15,824 10,007 (824) 105%
Debt Service Total 34,300 2,623 29,942 18,912 4,358 87%
Redevelopment Commission Controlled Funds Total 30,839,830 12,953,241 30,106,091 35,495,269 733,739 98%
Grand Total 304,157,331 52,412,477 293,245,789 280,940,870 11,040,341 96%
4
Values
Fund
Type Department Name
Current Amended
Budget Current Month Actual Current YTD Actual Prior YTD Actual
Current
Encumbrances Budget Balance
Percent of
Budget
City Funds
General Fund
101-0101 Mayor's Office 749,883 86,523 679,425 735,185 119 70,340 91%
101-0104 311 Call Center 5,933 - 3,810 464,072 - 2,123 64%
101-0201 City Clerk 443,475 38,723 375,008 367,924 30,030 38,437 91%
101-0301 Common Council 531,035 50,403 481,079 443,552 42,484 7,471 99%
101-0302 WNIT Contract 43,000 - 43,000 43,000 - - 100%
101-0401 Administration & Finance 2,227,488 236,239 1,988,017 1,813,200 60,590 178,881 92%
101-0404 Morris Performing Arts Center 1,129,897 82,811 993,019 1,005,105 28,862 108,016 90%
101-0405 Palais Royale 498,438 28,447 427,467 432,524 23,983 46,988 91%
101-0501 Legal Department 1,036,772 108,277 976,457 944,504 46,567 13,748 99%
101-0602 Engineering 1,225,137 69,687 1,015,088 936,641 75,650 134,399 89%
101-0801 Police Department 26,399,474 2,999,390 24,901,730 25,106,273 963,148 534,596 98%
101-0802 Communications Center 1,479,012 - 1,479,012 1,681,568 - - 100%
101-0901 Fire Department 18,775,089 2,118,824 18,567,503 17,642,924 108,603 98,982 99%
101-1008 Human Rights 371,226 35,459 349,156 371,743 - 22,070 94%
101-1201 Code Enforcement 202,104 400 202,504 - - (400) 100%
General Fund Total 55,117,963 5,855,184 52,482,276 51,988,215 1,380,036 1,255,651 98%
Special Revenue
102 Rainy Day - - - - - - 0%
103 Excess Levy 3,688 - 3,673 - - 15 100%
201 Parks & Recreation 11,363,459 893,474 10,778,878 10,613,131 76,858 507,723 96%
202 Motor Vehicle Highway 10,977,409 976,771 8,671,204 8,630,944 821,398 1,484,808 86%
203 Recreation Nonreverting 1,459,754 76,931 954,996 1,000,343 13,080 491,679 66%
209 Studebaker-Oliver Reverting Grants 1,683,250 38,325 535,017 114,170 439,393 708,840 58%
210 Economic Development State Grants 2,522,519 18,003 1,705,246 1,182,161 437,745 379,528 85%
211 Department of Community Investment (DCI)2,687,313 237,949 2,383,619 2,445,266 54,442 249,252 91%
212 Dept of Community Investment Grants 7,357,463 424,795 3,454,687 2,912,529 2,201,839 1,700,937 77%
216 Police State Seizures 36,000 - 16,110 3,116 - 19,890 45%
217 Gift, Donation, Bequest 362,500 - 97,000 82,443 - 265,500 27%
218 Police Curfew Violations 1,000 - - - - 1,000 0%
219 Unsafe Building 951,497 75,017 770,740 - 7,989 172,769 82%
220 Law Enforcement Continuing Education 743,508 50,733 371,885 361,330 54,922 316,702 57%
227 Loss Recovery 480,311 6,467 31,636 4,924,694 98,675 350,000 27%
249 Public Safety LOIT 6,600,626 774,355 6,499,635 7,122,874 - 100,991 98%
251 Local Roads & Streets 2,267,944 62,178 1,539,488 1,224,128 596,544 131,913 94%
257 LOIT Special Distribution 1,000,000 4,037 322,876 - 627,457 49,667 95%
258 Human Rights Federal Grant 221,838 16,524 185,689 208,561 6,377 29,772 87%
271 Eastrace Waterway - - - 3,998 - - 0%
273 Morris PAC / Palais Royale Marketing 18,878 - 4,212 7,541 3,675 10,992 42%
289 HAZMAT 10,000 - 8,962 21,542 431 1,038 94%
291 Indiana River Rescue 105,300 20,346 65,346 64,398 1,049 38,905 63%
292 Police Grants 55,373 - 44,568 31,159 10,805 1 100%
294 Regional Police Academy 22,500 290 16,536 21,091 - 5,964 73%
295 COPS MORE Grant 314,787 4,158 193,358 60,171 63,467 57,962 82%
299 Police Federal Drug Enforcement 168,965 - 53,413 164,078 34,337 81,215 52%
404 County Option Income Tax 15,841,448 806,626 13,603,511 12,781,976 1,241,186 996,751 94%
408 Economic Development Income Tax 10,560,181 147,676 8,914,375 9,889,262 503,462 1,142,343 89%
410 Urban Development Action Grant 238,173 - 238,173 438,203 - 0 100%
655 Project Releaf 528,358 17,473 497,194 502,888 - 31,164 94%
705 Police K-9 Unit 2,020 - 1,044 970 - 976 52%
Special Revenue Total 78,586,062 4,652,129 61,963,068 64,812,968 7,295,131 9,328,294 88%
City Debt Service
313 Football Hall of Fame Debt Service 1,271,000 - 1,271,000 1,272,000 - - 100%
City Debt Service Total 1,271,000 - 1,271,000 1,272,000 - - 100%
Capital Project
377 Professional Sports Development 838,052 - 838,051 855,603 - 1 100%
401 Coveleski Stadium Capital 36,000 - 33,475 - - 2,525 93%
405 Park Nonreverting Capital 483,095 17,853 167,529 65,812 83,024 232,543 52%
406 Cumulative Capital Development 526,737 - 526,737 530,663 - - 100%
407 Cumulative Capital Improvement 368,250 - 368,250 367,875 - - 100%
412 Major Moves Construction 2,448,588 - 1,169,799 2,289,929 970,707 308,082 87%
416 Morris Performing Arts Center Capital 78,923 - 33,530 62,828 8,644 36,749 53%
434 Community Revitalization Enhancement District 3,200 63 3,039 7,794 - 161 95%
677 Football Hall of Fame Capital 84,801 1,601 60,752 59,456 1,090 22,958 73%
Capital Project Total 4,867,646 19,517 3,201,162 4,239,960 1,063,465 603,019 88%
City of South Bend
Monthly Department Financial Report
EXPENDITURE SUMMARY
December 31, 2016
5
Values
Fund
Type Department Name
Current Amended
Budget Current Month Actual Current YTD Actual Prior YTD Actual
Current
Encumbrances Budget Balance
Percent of
Budget
City of South Bend
Monthly Department Financial Report
EXPENDITURE SUMMARY
December 31, 2016
Enterprise
287 Emergency Medical Services Capital 3,180,386 5,452 1,433,210 300,738 1,458,321 288,855 91%
288 Emergency Medical Services Operating 6,140,643 880,360 6,036,567 5,963,383 17,411 86,665 99%
600 Consolidated Building Fund 3,744,477 315,429 3,225,899 3,412,627 27,460 491,118 87%
601 Parking Garages 1,393,471 6,107 670,990 1,408,159 252,384 470,096 66%
610 Solid Waste Operations 5,867,412 667,865 5,649,709 5,470,212 34,951 182,752 97%
611 Solid Waste Capital 925,197 218 890,145 694,470 - 35,053 96%
620 Water Works Operations 17,047,657 1,356,274 15,457,295 14,856,072 626,113 964,249 94%
622 Water Works Capital 821,797 - 318,317 262,273 422,466 81,014 90%
623 Water Works Bond Capital - - - 183,082 - - 0%
624 Water Works Customer Deposit 13,400 1,514 12,228 9,709 - 1,172 91%
625 Water Works Sinking 2,053,681 1,654,780 2,007,598 2,050,053 - 46,083 98%
626 Water Works Bond Reserve 564,948 550,448 556,979 13,281 - 7,969 99%
629 Water Works Reserve Operations & Maintenance 21,000 2,420 19,461 14,406 - 1,539 93%
640 Sewer Repair Insurance 594,413 72,658 535,716 470,776 5,645 53,052 91%
641 Sewage Works Operations 40,097,438 2,919,149 33,853,444 36,055,914 4,102,307 2,141,687 95%
642 Sewage Works Capital 7,631,946 92,232 4,077,475 3,050,364 3,198,455 356,016 95%
643 Sewage Works Reserve Operations & Maint.38,000 4,556 35,808 23,677 - 2,192 94%
649 Sewage Sinking 9,274,298 500 9,168,515 9,286,114 - 105,783 99%
653 Sewage Debt Service Reserve - - - 3,181,211 - - 0%
659 Sewer Bond 2011 232,689 - 182,169 1,372,292 11,617 38,903 83%
661 Sewer Bond 2012 20,187,062 945,916 11,119,822 3,002,019 2,010,364 7,056,876 65%
664 2013A Cost of Issuance Fund 4,550 - 4,538 - - 12 100%
666 2015 Sewer Bond Issuance 9,205 - 9,205 179,066 - 0 100%
670 Century Center 4,318,944 434,534 4,223,406 4,019,601 - 95,538 98%
671 Century Center Capital 188,621 6,471 137,018 417,400 - 51,603 73%
672 Century Center Energy Conservation Debt Svc 237,132 111 236,243 - - 889 100%
Enterprise Total 124,588,367 9,916,994 99,861,755 95,696,898 12,167,495 12,559,117 90%
Internal Service
222 Central Services 8,306,979 687,606 7,388,697 7,603,685 42,223 876,058 89%
224 Central Services Capital 305,584 - 206,190 85,010 39,325 60,069 80%
226 Liability Insurance 3,120,348 330,972 2,195,740 2,502,034 29,995 894,614 71%
278 Take Home Vehicle Police 10,000 - 7,086 1,086 - 2,914 71%
279 311 Call Center 499,357 50,321 487,897 - 7,603 3,857 99%
711 Self-Funded Employee Benefits 17,378,890 1,099,214 15,830,459 14,067,433 7,350 1,541,082 91%
713 Unemployment Compensation 113,882 14,093 74,436 74,966 15,400 24,046 79%
Internal Service Total 29,735,040 2,182,206 26,190,504 24,334,214 141,896 3,402,640 89%
Trust & Agency
701 Firefighters Pension 5,464,843 433,500 5,180,140 5,211,353 - 284,703 95%
702 Police Pension 6,797,398 512,702 6,377,793 6,336,107 - 419,605 94%
730 City Cemetery 20,000 - - - - 20,000 0%
Trust & Agency Total 12,282,241 946,202 11,557,933 11,547,460 - 724,308 94%
City Funds Total 306,448,319 23,572,232 256,527,698 253,891,715 22,048,022 27,873,030 91%
Redevelopment Commission Controlled Funds
Tax Increment Financing
324 River West Development Area (Airport TIF)44,502,077 2,612,650 20,190,461 23,507,071 7,618,884 16,692,733 62%
420 Tax Incremental Financing (TIF) - Downtown - - - 4,088,473 - - 0%
422 TIF - West Washington 1,403,366 - 14,082 98,777 303,292 1,085,992 23%
425 Redevelopment Retail & Leighton Plaza 170,406 18,494 157,473 130,461 - 12,933 92%
426 TIF - Central Medical Service Area - - - 2,294,533 - - 0%
429 River East Development Area (NE Dev TIF)8,335,159 306,061 2,173,333 901,774 2,802,695 3,359,132 60%
430 TIF - Southside Development #1 7,411,815 134,297 3,924,900 1,094,452 917,424 2,569,491 65%
432 TIF - Southside Development #3 490,503 - 489,503 690,104 - 1,001 100%
435 TIF - Douglas Road 354,200 - 341,288 341,187 4,216 8,696 98%
436 River East Residential (NE Res TIF)3,430,000 - 3,369,278 3,425,628 231 60,491 98%
Tax Increment Financing Total 66,097,526 3,071,503 30,660,317 36,572,460 11,646,741 23,790,468 64%
Redevelopment
433 Redevelopment General 4,500 - 329 1,447 - 4,171 7%
439 Certified Technology Park 2,692,913 - 142,913 2,820,835 - 2,550,000 5%
454 Airport Urban Enterprise Zone 50,000 - - - - 50,000 0%
619 Blackthorn Operations - - - 201,228 - - 0%
Redevelopment Total 2,747,413 - 143,241 3,023,509 - 2,604,172 5%
Debt Service
315 Redevelopment Bond - Airport Taxable 14,000 1,021 8,312 6,740 - 5,688 59%
328 Redevelopment Bond - Palais Royale 15,000 1,706 13,888 11,262 - 1,112 93%
Debt Service Total 29,000 2,727 22,199 18,002 - 6,801 77%
Redevelopment Commission Controlled Funds Total 68,873,939 3,074,229 30,825,758 39,613,971 11,646,741 26,401,441 62%
Grand Total 375,322,258 26,646,461 287,353,456 293,505,686 33,694,763 54,274,470 86%
6
Fund/Department Name Month December
Fund/Department Number 101-0101 Date Updated 1/23/2017
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Property Taxes/Non-Dept Revenue 748,793 86,523 678,815 735,007 - 69,978 91%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Charges for Services - - - - - - 0%
Interest Earnings - - - - - - 0%
Bond Proceeds - - - - - - 0%
Donations - - - 65 - - 0%
Other Income 1,090 - 610 113 - 480 56%
Transfers In - - - - - - 0%
Total Revenue 749,883 86,523 679,425 735,185 - 70,458 91%
Personnel 685,492 84,204 627,628 682,066 - 57,864 92%
Supplies 3,662 - 1,045 11,666 119 2,498 32%
Services 60,139 2,320 50,311 39,758 - 9,828 84%
Debt Service 590 - 441 1,695 - 149 75%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
749,883 86,523 679,425 735,185 119 70,340 91%
Net - - - - (119) 119
Cash Balance - -
Full Time 7.00 7.00
Part-Time /Seasonal/Temporary 2.00 1.00
Total 9.00 8.00
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
2016 City of South Bend
Monthly Financial Report
Mayor's Office
There are no capital projects budgeted for 2016.
Expenditures
Revenue
Total Expenditures
Staffing
Expenditures are in line with budgeted expectations for 2016.
Form 3
7
Fund/Department Name Month December
Fund/Department Number 101-0104 Date Updated 2/2/2017
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Property Taxes/Non-Dept Revenue 2,123 - 0 - - 2,123 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Charges for Services - - - - - - 0%
Interest Earnings - - - - - - 0%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 3,810 - 3,810 464,072 - - 100%
Transfers In - - - - - - 0%
Total Revenue 5,933 - 3,810 464,072 - 2,123 64%
Personnel - - - 426,767 - - 0%
Supplies 2,350 - 1,629 3,446 - 721 69%
Services 3,583 - 2,181 33,859 - 1,402 61%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
5,933 - 3,810 464,072 - 2,123 64%
Net - - - - - -
Cash Balance - -
Full Time - -
Part-Time /Seasonal/Temporary - -
Total - -
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
2016 City of South Bend
Monthly Financial Report
311 Call Center
Expenditures
Revenue
Total Expenditures
Staffing
As of January 1, 2016, the 311 Call Center is now in its own internal service fund, Fund 279. The only budgeted items are remaining
encumbrances from 2015--purchase orders that haven't been invoiced by the vendors yet.
Form 3
8
Fund/Department Name Month December
Fund/Department Number 101-0201 Date Updated 1/27/2017
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Property Taxes/Non-Dept Revenue 443,475 38,723 375,008 367,924 - 68,467 85%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Charges for Services - - - - - - 0%
Interest Earnings - - - - - - 0%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 443,475 38,723 375,008 367,924 - 68,467 85%
Personnel 332,855 31,791 298,242 313,773 - 34,613 90%
Supplies 7,582 346 6,702 9,907 - 880 88%
Services 103,038 6,587 70,064 44,244 30,030 2,944 97%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
443,475 38,723 375,008 367,924 30,030 38,437 91%
Net - - - - (30,030) 30,030
Cash Balance - -
Full Time 5.00 5.00
Part-Time /Seasonal/Temporary - -
Total 5.00 5.00
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
2016 City of South Bend
Monthly Financial Report
City Clerk
This year, no capital projects have been budgeted.
Expenditures
Revenue
Total Expenditures
Staffing
Expenditures are consistent with normal operating costs.
Form 3
9
Fund/Department Name Month December
Fund/Department Number 101-0301 Date Updated 1/27/2017
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Property Taxes/Non-Dept Revenue 530,785 50,403 481,079 442,973 - 49,706 91%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Charges for Services - - - - - - 0%
Interest Earnings - - - - - - 0%
Bond Proceeds - - - - - - 0%
Donations 250 - - 379 - 250 0%
Other Income - - - 200 - - 0%
Transfers In - - - - - - 0%
Total Revenue 531,035 50,403 481,079 443,552 - 49,956 91%
Personnel 287,971 29,944 287,401 222,191 481 89 100%
Supplies 8,936 216 6,756 2,609 3 2,177 76%
Services 234,128 20,243 186,923 218,752 42,000 5,205 98%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
531,035 50,403 481,079 443,552 42,484 7,471 99%
Net - - - - (42,484) 42,484
Cash Balance - -
Full Time 9.00 9.00
Part-Time /Seasonal/Temporary - -
Total 9.00 9.00
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
2016 City of South Bend
Monthly Financial Report
Common Council
Expenditures
Revenue
Total Expenditures
Staffing
There are nine (9) Council Members. Last year, expenditures higher than normal in the services category due to unforseen legal expenses.
Form 3
10
Fund/Department Name Month December
Fund/Department Number 101-0302 Date Updated 2/2/2017
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Property Taxes/Non-Dept Revenue 43,000 - 43,000 43,000 - - 100%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Charges for Services - - - - - - 0%
Interest Earnings - - - - - - 0%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 43,000 - 43,000 43,000 - - 100%
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services 43,000 - 43,000 43,000 - - 100%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
43,000 - 43,000 43,000 - - 100%
Net - - - - - -
Cash Balance - -
Full Time - -
Part-Time /Seasonal/Temporary - -
Total - -
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
2016 City of South Bend
Monthly Financial Report
WNIT Contract
Expenditures
Revenue
Total Expenditures
Staffing
This annual expenditure was previously paid from the Council department (101-0301) but was segregated upon the Council's request. The invoice
was received and paid in April.
Form 3
11
Fund/Department Name Month December
Fund/Department Number 101-0401 Date Updated 2/2/2017
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Property Taxes/Non-Dept Revenue 2,213,890 235,703 1,971,317 1,812,033 - 242,573 89%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Charges for Services - - - - - - 0%
Interest Earnings - - - - - - 0%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 13,598 536 16,700 1,168 - (3,102) 123%
Transfers In - - - - - - 0%
Total Revenue 2,227,488 236,239 1,988,017 1,813,200 - 239,471 89%
Personnel 1,938,924 207,882 1,785,786 1,645,092 - 153,138 92%
Supplies 42,034 2,813 22,195 32,486 1,658 18,181 57%
Services 239,258 25,335 173,568 131,451 58,933 6,758 97%
Debt Service 7,272 209 6,468 4,171 - 804 89%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
2,227,488 236,239 1,988,017 1,813,200 60,590 178,881 92%
Net - - - - (60,590) 60,590
Cash Balance - -
Full Time 23.00 23.00
Part-Time /Seasonal/Temporary - 1.00
Total 23.00 24.00
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
2016 City of South Bend
Monthly Financial Report
Administration & Finance
None
Expenditures
Revenue
Total Expenditures
Staffing
Transferred Chief Technology Officer to COIT for 2015 budget and added new HR Generalist position. Overall spending appears consistent with
expectations. Full time excludes 4 IT/Innovation employees who are paid from COIT. Encumbrances relate to an outstanding contract for diversity
consulting.
Form 3
12
Fund/Department Name Month December
Fund/Department Number 101-0404 Date Updated 1/26/2017
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Property Taxes/Non-Dept Revenue (295,748) (178,086) (432,622) 225,918 - 136,874 146%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Charges for Services 1,418,021 260,063 1,418,018 773,975 - 3 100%
Interest Earnings - - - - - - 0%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 7,624 834 7,623 5,213 - 1 100%
Transfers In - - - - - - 0%
Total Revenue 1,129,897 82,811 993,019 1,005,105 - 136,878 88%
Personnel 797,212 64,665 720,763 727,372 - 76,449 90%
Supplies 22,698 1,502 13,869 21,332 4,097 4,732 79%
Services 309,987 16,645 258,386 256,402 24,765 26,836 91%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
1,129,897 82,811 993,019 1,005,105 28,862 108,016 90%
Net - - - - (28,862) 28,862
Cash Balance - -
Full Time 12.00 10.00
Part-Time /Seasonal/Temporary 4.00 4.00
Total 16.00 14.00
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
Total Expenditures
Staffing
Executive Director Retired in August.
Executive Secretary Position is open.
This was a stelar year with a multitude of events that generated revenues beyond anyones' expectations; just to mention a few, Broadway's The
Book of Mormon (with 8 performances) and Wicked (with 16 performances) topped the charts this amazing year.
There are no Capital Expenses budgeted for this year. This is an Operating Budget. By Ordinance, Fund 416 is used to support renovating,
remodeling, or, otherwise improving the facilities and / or service to the patrons at the Morris Performing Arts Center. There are no Capital
Expenses / Projects budgeted this year.
2016 City of South Bend
Monthly Financial Report
Morris Performing Arts Center
Revenue
Expenditures
Form 3
13
Fund/Department Name Month December
Fund/Department Number 101-0405 Date Updated 1/26/2017
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Property Taxes/Non-Dept Revenue 171,263 1,129 100,783 127,602 - 46,497 59%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Charges for Services 307,088 25,094 306,597 286,390 - 491 100%
Interest Earnings - - - - - - 0%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 20,087 2,224 20,087 18,532 - - 100%
Transfers In - - - - - - 0%
Total Revenue 498,438 28,447 427,467 432,524 - 46,988 86%
Personnel 255,007 18,944 241,500 237,606 - 13,507 95%
Supplies 22,855 937 12,570 14,686 1,798 8,487 63%
Services 220,576 8,567 173,397 168,160 22,185 24,994 89%
Debt Service - - - - - - 0%
Capital - - - 12,072 - - 0%
Transfers Out - - - - - - 0%
498,438 28,447 427,467 432,524 23,983 46,988 91%
Net - - - - (23,983) -
Cash Balance - -
Full Time 2.00 1.00
Part-Time /Seasonal/Temporary 1.00 1.00
Total 3.00 2.00
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
2016 City of South Bend
Monthly Financial Report
Palais Royale
No Capital expenditures budgeted for 2016.
Expenditures
Revenue
Total Expenditures
Staffing
One Part-Time / Seasonal / Temporary position was eliminated and a full time employee was added (needed for the day to day operations).
One full time position is open.
One employee in a Full Time position is in FMLA.
A temporary part time employee was hired to help with the day to day operations and event set up, tear down
Form 3
14
Fund/Department Name Month December
Fund/Department Number 101-0501 Date Updated 2/2/2017
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Property Taxes/Non-Dept Revenue 986,772 108,255 899,971 886,416 - 86,801 91%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Charges for Services - - - - - - 0%
Interest Earnings - - - - - - 0%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 50,000 22 76,486 58,088 - (26,486) 153%
Transfers In - - - - - - 0%
Total Revenue 1,036,772 108,277 976,457 944,504 - 60,315 94%
Personnel 948,130 103,739 937,857 891,667 - 10,273 99%
Supplies 3,712 176 1,184 5,734 2,527 1 100%
Services 83,658 4,361 36,145 45,832 44,040 3,473 96%
Debt Service 1,272 - 1,271 1,271 - 1 100%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
1,036,772 108,277 976,457 944,504 46,567 13,748 99%
Net - - - - (46,567) 46,567
Cash Balance - -
Full Time 11.60 11.60
Part-Time /Seasonal/Temporary - -
Total 11.60 11.60
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
2016 City of South Bend
Monthly Financial Report
Legal Department
Expenditures
Revenue
Total Expenditures
Staffing
The Other Income of $50,000 is reimbursement for legal expenses from TIF funds which was received in November 2015. Spending appears to be
on track with budgeted figures. Encumbrances are related to the office remodel project to be completed early 2017.
Form 3
15
Fund/Department Name Month December
Fund/Department Number 101-0602 Date Updated 1/26/2017
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Property Taxes/Non-Dept Revenue 1,049,688 56,679 937,249 929,783 - 112,439 89%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Charges for Services 41,000 11,758 38,583 - - 2,417 94%
Interest Earnings - - - - - 0%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 134,449 1,250 39,256 6,858 - 95,193 29%
Transfers In - - - - - - 0%
Total Revenue 1,225,137 69,687 1,015,088 936,641 - 210,049 83%
Personnel 767,939 62,485 663,874 675,353 260 103,805 86%
Supplies 66,447 613 53,808 25,595 2,313 10,326 84%
Services 368,613 6,589 278,581 223,910 73,077 16,954 95%
Debt Service 22,138 - 18,825 11,783 - 3,313 85%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
1,225,137 69,687 1,015,088 936,641 75,650 134,399 89%
Net - - - - (75,650) 75,650
Cash Balance - -
Full Time 7.93 6.99
Part-Time /Seasonal/Temporary 1.41 0.47
Total 9.34 7.46
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
2016 City of South Bend
Monthly Financial Report
Engineering
Expenditures
Revenue
Total Expenditures
Staffing
The Engineering Department oversees the design and execution of the City's construction projects.
$50K in encumbrance for Services include $10K for updating the City construction standards and $39K for water system evaluation. Other income
includes reimbursement from the River West TIF for 100% of the salary of an engineer.
Form 3
16
Fund/Department Name Month December
Fund/Department Number 101-0801 Date Updated 1/25/2017
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Property Taxes/Non-Dept Revenue 25,988,558 2,995,590 24,546,432 24,790,938 - 1,442,126 94%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Charges for Services - - - 759 - - 0%
Interest Earnings - - - - - - 0%
Bond Proceeds - - - - - - 0%
Donations 7,500 - - - - 7,500 0%
Other Income 403,416 3,800 355,298 314,576 - 48,118 88%
Transfers In - - - - - - 0%
Total Revenue 26,399,474 2,999,390 24,901,730 25,106,273 - 1,497,744 94%
Personnel 22,663,968 2,742,120 22,356,817 22,405,853 - 307,151 99%
Supplies 1,256,456 20,461 238,367 394,461 958,549 59,540 95%
Services 2,471,050 236,557 2,301,052 2,299,649 4,599 165,399 93%
Debt Service 8,000 251 5,495 6,310 - 2,505 69%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
26,399,474 2,999,390 24,901,730 25,106,273 963,148 534,596 98%
Net - - - - (963,148) 963,148
Cash Balance - -
Full Time 268.00 253.00
Part-Time /Seasonal/Temporary 60.00 27.00
Total 328.00 280.00
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
2016 City of South Bend
Monthly Financial Report
Police Department
Expenditures
Revenue
Total Expenditures
Staffing
This fund includes the expenditures for 222 of the 260 budgeted Police officers and 46 full time civilian staff. Fund 249 contains the funding for 38
of the 260 Police officers that are funded by the LOIT. The 2016 Personnel Expenditures are less the prior year amount due to the the fact that
there were twenty six payrolls paid through December 2016 compared to twenty seven through December 2015. This decrease was offset by
increases in Police salaries and transfer of five officer's salaries from the LOIT to the General Fund. The $958,549 encumberance amount for
Supplies is the cost of replacing video cameras for patrol vehicles.
Form 3
17
Fund/Department Name Month December
Fund/Department Number 101-0802 Date Updated 1/25/2017
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Property Taxes/Non-Dept Revenue 1,479,012 - 1,479,012 1,681,568 - - 100%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Charges for Services - - - - - - 0%
Interest Earnings - - - - - - 0%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 1,479,012 - 1,479,012 1,681,568 - - 100%
Personnel - - - 138,008 - - 0%
Supplies - - - - - - 0%
Services 1,479,012 - 1,479,012 1,543,560 - - 100%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
1,479,012 - 1,479,012 1,681,568 - - 100%
Net - - - - - -
Cash Balance - -
Full Time - -
Part-Time /Seasonal/Temporary - -
Total - -
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
2016 City of South Bend
Monthly Financial Report
Communications Center
Expenditures
Revenue
Total Expenditures
Staffing
Prior to December 31, 2014, this fund captured the cost of 35 of the 38 civilians and equipment to maintain the 911 communication center.
Effective January 1, 2015 the County PSAP has consolidated the 911 call centers and SBPD no longer maintains a call center. The 2015
Personnel costs are the 2014 salary costs for the Communications staff paid in 2015. There are no additional salaries to be paid. The Services
budget is the annual amount that the County will charge SBPD as a participant in using the PSAP.
Form 3
18
Fund/Department Name Month December
Fund/Department Number 101-0901 Date Updated 1/25/2017
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Property Taxes/Non-Dept Revenue 18,748,820 2,118,759 18,548,046 17,633,103 200,774 99%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Charges for Services 6,000 64 239 722 - 5,761 4%
Interest Earnings - - - - - - 0%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 20,269 - 19,219 9,099 - 1,051 95%
Transfers In - - - - - - 0%
Total Revenue 18,775,089 2,118,824 18,567,503 17,642,924 - 207,586 99%
Personnel 16,684,938 1,769,197 16,654,292 16,139,096 26,104 4,542 100%
Supplies 512,643 109,042 365,402 216,821 56,025 91,216 82%
Services 1,577,508 240,585 1,547,809 1,287,008 26,474 3,225 100%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
18,775,089 2,118,824 18,567,503 17,642,924 108,603 98,982 99%
Net - - - - (108,603) 108,603
Cash Balance - -
Full Time 175.00 180.00
Part-Time /Seasonal/Temporary - -
Total 175.00 180.00
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
2016 City of South Bend
Monthly Financial Report
Fire Department
The Fire Department uses EMS Operating Fund 288 to capture revenue gererated by ambulance calls. All capital projects relating to the Fire
Department operations are run through Fund 287. For that reason, you will not see expenses related to purchasing fire apparatus, or capital
improvements to buildings in the General Fund.
Expenditures
Revenue
Total Expenditures
Staffing
The South Bend Fire Department is budgeted to have 244 sworn firefighters, 8 recruits and 7 civilian full time employees. 32 firefighters are paid
directly through the Public Safety LOIT. 47 Sworn and 4 civilian employees' costs are allocated to Fund 288 EMS Operations. We hold a lengthy
recruitment process every 2 years and hire individuals in groups of 6-10 as needed while that list is in effect. We also employ civilian administrative
staff that handle payroll, purchasing and billing for our ambulance service.
Form 3
19
Fund/Department Name Month December
Fund/Department Number 101-1008 Date Updated 1/23/2017
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Property Taxes/Non-Dept Revenue 371,226 35,459 349,156 371,743 - 22,070 94%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Charges for Services - - - - - - 0%
Interest Earnings - - - - - - 0%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 371,226 35,459 349,156 371,743 - 22,070 94%
Personnel 298,643 29,100 283,311 292,814 - 15,332 95%
Supplies 1,546 133 1,199 955 - 347 78%
Services 71,037 6,227 64,647 67,567 - 6,391 91%
Debt Service - - - - - - 0%
Capital - - - 10,407 - - 0%
Transfers Out - - - - - - 0%
371,226 35,459 349,156 371,743 - 22,070 94%
Net - - - - - -
Cash Balance - -
Full Time 4.00 4.00
Part-Time /Seasonal/Temporary - -
Total 4.00 4.00
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
2016 City of South Bend
Monthly Financial Report
Human Rights
Expenditures
Revenue
Total Expenditures
Staffing
Expenditures are consistent with normal operating costs.
Form 3
20
Fund/Department Name Month December
Fund/Department Number 101-1201 Date Updated 2/2/2017
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Property Taxes/Non-Dept Revenue 202,104 400 202,504 - - (400) 100%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Charges for Services - - - - - - 0%
Interest Earnings - - - - - - 0%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 202,104 400 202,504 - - (400) 100%
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out 202,104 400 202,504 - - (400) 100%
202,104 400 202,504 - - (400) 100%
Net - - - - - -
Cash Balance - -
Full Time - -
Part-Time /Seasonal/Temporary - -
Total - -
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
2016 City of South Bend
Monthly Financial Report
Code Enforcement
Expenditures
Revenue
Total Expenditures
Staffing
This department is being used solely to track the General Fund transfer to the Unsafe Building fund (219).
Form 3
21
Fund/Department Name Month December
Fund/Department Number 102 Date Updated 1/23/2017
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Property Taxes - - - - - - 0%
Local Income Taxes 1,405,850 - 1,405,850 - - - 100%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Charges for Services - - - - - - 0%
Interest Earnings 70,000 8,116 86,416 49,919 - (16,416) 123%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 1,475,850 8,116 1,492,266 49,919 - (16,416) 101%
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
- - - - - - 0%
Net 1,475,850 8,116 1,492,266 49,919 - (16,416)
Cash Balance 10,166,491 8,678,882
Full Time - -
Part-Time /Seasonal/Temporary - -
Total - -
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
2016 City of South Bend
Monthly Financial Report
Rainy Day
N/A
Expenditures
Revenue
Total Expenditures
Staffing
In May 2016, the City received a one-time special distribution in the amount of $1,405,580 per SEA 67. This refers to a county's trust account
maintained under the former local income tax laws. Per the new section, the State Budget Agency will make a one-time special distribution to each
county having a positive balance in the county's trust account as of December 31, 2014. No expenditures are budgeted in this fund. The
establishment of a Rainy Day Fund is looked upon favorably by bond rating agencies and is one of the factors resulting in South Bend's good AA
bond rating with Standard & Poor's.
Form 3
22
Fund/Department Name Month December
Fund/Department Number 103 Date Updated 1/23/2017
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Charges for Services - - - - - - 0%
Interest Earnings 20 - 7 18 - 13 37%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 20 - 7 18 - 13 37%
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out 3,688 - 3,673 - - 15 100%
3,688 - 3,673 - - 15 100%
Net (3,668) - (3,665) 18 - (3)
Cash Balance - 3,660
Full Time - -
Part-Time /Seasonal/Temporary - -
Total - -
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
2016 City of South Bend
Monthly Financial Report
Excess Levy
N/A
Expenditures
Revenue
Total Expenditures
Staffing
A small excess of property tax was received in December 2014. The balance was rolled into the General Fund in August.
Form 3
23
Fund/Department Name Month December
Fund/Department Number 201 Date Updated 1/24/2017
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Property Taxes 7,902,995 3,590,369 7,902,995 7,487,554 - - 100%
Local Income Taxes - - - - - - 0%
Other Taxes 1,581,265 421,165 1,593,574 1,551,060 - (12,309) 101%
Grants/Intergovernmental - - - - - - 0%
Charges for Services 1,971,540 64,838 1,685,695 1,764,444 - 285,845 86%
Interest Earnings 18,700 687 23,779 8,547 - (5,079) 127%
Bond Proceeds - - - - - - 0%
Donations - 1,000 1,650 - - (1,650) 0%
Other Income 166,525 4,115 142,584 220,336 - 23,941 86%
Transfers In - - - - - - 0%
Total Revenue 11,641,025 4,082,175 11,350,277 11,031,941 - 290,748 98%
Personnel 7,276,810 718,040 7,120,793 6,875,781 - 156,017 98%
Supplies 1,094,754 45,438 893,775 982,762 55,365 145,614 87%
Services 2,711,722 129,807 2,546,484 2,454,731 21,493 143,745 95%
Debt Service 195,972 190 195,066 299,858 - 906 100%
Capital 27,312 - 22,760 - - 4,552 83%
Transfers Out 56,889 - - - - 56,889 0%
11,363,459 893,474 10,778,878 10,613,131 76,858 507,723 96%
Net 277,566 3,188,700 571,398 418,809 (76,858) (216,975)
Cash Balance 4,490,441 3,913,925
Full Time 90.00 90.00
Part-Time /Seasonal/Temporary na 60.00
Total 90.00 150.00
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
2016 City of South Bend
Monthly Financial Report
Parks & Recreation
Because of decreasing property tax revenues, there is nominal capital budget in fund 201. A $5.6 million bond has been approved and funding was
received in the second quarter of 2015 and will largely be spent throughout 2016. Capital expenditure was for 2 tankers for tree maintenance.
Expenditures
Revenue
Total Expenditures
Staffing
Fund 201 accounts for the annual operation of the Parks and Recreation Department. There are six divisions within the department: Administration,
Maintenance, Golf, Recreation, Greenhouse, and Graffiti. Part time staffing is individuals, not FTEs. Property tax and other tax revenues are
received in June and December of the year. Transfers Out were budgeted to go to Fund 405 - Park Nonreverting Capital, but they were never
processed.
Form 3
24
Fund/Department Name Month December
Fund/Department Number 202 Date Updated 1/26/2017
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes 5,690,562 258,614 5,647,108 5,814,812 - 43,454 99%
Grants/Intergovernmental - - - - - - 0%
Charges for Services 366,433 32,328 233,597 326,231 - 132,836 64%
Interest Earnings 56,153 5,820 55,019 27,508 - 1,134 98%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 24,854 367 24,853 24,398 - 1 100%
Transfers In 3,703,000 - 3,703,000 3,703,000 - - 100%
Total Revenue 9,841,002 297,129 9,663,578 9,895,948 - 177,424 98%
Personnel 4,411,058 522,860 3,859,791 3,665,647 - 551,267 88%
Supplies 2,628,660 71,728 1,615,606 2,674,736 427,809 585,244 78%
Services 3,170,906 381,865 2,647,471 1,872,051 393,588 129,847 96%
Debt Service 677,327 318 508,878 379,053 - 168,449 75%
Capital 89,458 - 39,458 39,458 - 50,000 44%
Transfers Out - - - - - - 0%
10,977,409 976,771 8,671,204 8,630,944 821,398 1,484,808 86%
Net (1,136,407) (679,641) 992,374 1,265,004 (821,398) (1,307,383)
Cash Balance 6,122,507 5,210,952
Full Time 52.91 49.91
Part-Time /Seasonal/Temporary 3.14 3.14
Total 56.05 53.05
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
2016 City of South Bend
Monthly Financial Report
Motor Vehicle Highway
Expenditures
Revenue
Total Expenditures
Staffing
This fund includes the following departments: Streets, Traffic & Lighting, and Curb & Sidewalk.
The major encumbrances were $303k for curb & sidewalk, $225k for road salt, $39k for Corby Blvd Project design services, and $16k for County-
City Building van accessible parking.
Form 3
25
Fund/Department Name Month December
Fund/Department Number 203 Date Updated 1/24/2017
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Charges for Services 1,432,565 80,807 934,733 944,718 - 497,832 65%
Interest Earnings 6,000 747 8,093 5,004 - (2,093) 135%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 10,000 516 576 58,416 - 9,424 6%
Transfers In - - - - - - 0%
Total Revenue 1,448,565 82,070 943,402 1,008,138 - 505,163 65%
Personnel 655,619 34,636 383,854 506,540 - 271,765 59%
Supplies 284,568 17,593 164,695 241,911 4,652 115,221 60%
Services 497,067 24,702 365,148 248,342 8,427 123,491 75%
Debt Service - - - - - - 0%
Capital 22,500 - 41,299 - - (18,799) 184%
Transfers Out - - - 3,550 - - 0%
1,459,754 76,931 954,996 1,000,343 13,080 491,679 66%
Net (11,189) 5,138 (11,593) 7,795 (13,080) 13,484
Cash Balance 808,692 821,640
Full Time 1.00 1.00
Part-Time /Seasonal/Temporary -32.00
Total 1.00 33.00
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
2016 City of South Bend
Monthly Financial Report
Recreation Nonreverting
2016 Capital Expenditures for 2 concession trailers.
Expenditures
Revenue
Total Expenditures
Staffing
This fund accounts for Parks and Recreation programs and events that are self funded through user fees. Registration for spring program, classes
and softball leagues began in February. Part time employees are individuals, not FTEs.
Form 3
26
Fund/Department Name Month December
Fund/Department Number 209 Date Updated 1/27/2017
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental 483,250 40,687 172,817 128,597 - 310,433 36%
Charges for Services - - - - - - 0%
Interest Earnings 10,250 691 10,085 6,309 - 165 98%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 100,000 - 100,000 - - - 100%
Transfers In - - - - - - 0%
Total Revenue 593,500 41,378 282,902 134,906 - 310,598 48%
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services 1,683,250 38,325 535,017 114,170 439,393 708,840 58%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
1,683,250 38,325 535,017 114,170 439,393 708,840 58%
Net (1,089,750) 3,053 (252,116) 20,736 (439,393) (398,241)
Cash Balance 853,584 1,105,516
Full Time - -
Part-Time /Seasonal/Temporary - -
Total - -
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
2016 City of South Bend
Monthly Financial Report
Studebaker-Oliver Reverting Grants
Expenditures
Revenue
Total Expenditures
Staffing
Brownfield Assessment Grant awarded by EPA for use in South Bend, Mishawaka and St. Joseph County covers the outstanding encumbrance.
Consultant work proceeding.
Form 3
27
Fund/Department Name Month December
Fund/Department Number 210 Date Updated 1/27/2017
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental 2,624,161 - 1,801,482 956,299 - 822,679 69%
Charges for Services - - - - - - 0%
Interest Earnings 14,568 7,740 14,079 11,230 - 489 97%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 80,324 46,512 80,324 45,555 - - 100%
Transfers In - - - - - - 0%
Total Revenue 2,719,053 54,252 1,895,885 1,013,084 - 823,168 70%
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services 1,250,508 - 685,860 310,151 185,120 379,528 70%
Debt Service 72,011 18,003 72,010 72,010 - 1 100%
Capital 1,200,000 - 947,375 800,000 252,625 - 100%
Transfers Out - - - - - - 0%
2,522,519 18,003 1,705,246 1,182,161 437,745 379,528 85%
Net 196,534 36,249 190,639 (169,077) (437,745) 443,640
Cash Balance 350,379 160,350
Full Time - -
Part-Time /Seasonal/Temporary - -
Total - -
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
2016 City of South Bend
Monthly Financial Report
Economic Development State Grants
Capital expenditures shown here are for the ND Turbo Project.
Expenditures
Revenue
Total Expenditures
Staffing
We received a grant from the State for BEP for the Vacant & Abondoned Initiative $1,600,000 of this grant remains. An additional $2,000,000 state
grant has been awarded for the ND Turbo Project. We must spend money and then seek reimbursement from the State. Reimbursement requests
have been submitted---$944K received in early August. The State review process is long and arduous and due to staff changs at the State level
they are taking even longer.
Form 3
28
Fund/Department Name Month December
Fund/Department Number 211 Date Updated 1/27/2017
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes 309,000 10,519 303,136 258,381 - 5,864 98%
Grants/Intergovernmental 499,287 - 497,592 257,933 - 1,695 100%
Charges for Services 2,000 - 165 430 - 1,835 8%
Interest Earnings 13,500 1,358 12,242 6,477 - 1,258 91%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 3,000 - 2,604 2,481 - 396 87%
Transfers In 1,808,138 - 1,808,138 1,967,638 - - 100%
Total Revenue 2,634,925 11,876 2,623,877 2,493,340 - 11,048 100%
Personnel 2,113,461 204,952 1,902,605 1,979,897 - 210,856 90%
Supplies 25,318 1,217 13,580 26,059 1,664 10,074 60%
Services 511,534 31,779 432,278 439,310 52,778 26,478 95%
Debt Service - - - - - - 0%
Capital 37,000 - 35,157 - - 1,843 95%
Transfers Out - - - - - - 0%
2,687,313 237,949 2,383,619 2,445,266 54,442 249,252 91%
Net (52,388) (226,073) 240,258 48,074 (54,442) (238,203)
Cash Balance 1,360,157 1,120,584
Full Time 25.00 23.00
Part-Time /Seasonal/Temporary - -
Total 25.00 23.00
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
2016 City of South Bend
Monthly Financial Report
Department of Community Investment (DCI)
Purchased a new van for property inspection work.
Expenditures
Revenue
Total Expenditures
Staffing
Fund covers operations of the Department of Community Investment. Transfers In come from EDIT on a quarterly basis. One position filled at the
end of May, a second one in July. Search continues for the Executive Director and one Analyst position also vacant @ 12/31/16.
Form 3
29
Fund/Department Name Month December
Fund/Department Number 212 Date Updated 1/27/2017
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental 6,528,252 343,677 3,117,168 2,338,715 - 3,411,084 48%
Charges for Services 1,000 10 224 504 - 776 22%
Interest Earnings 2,000 92 1,424 1,252 - 576 71%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 916,148 992 24,239 334,514 - 891,909 3%
Transfers In - - - - - - 0%
Total Revenue 7,447,400 344,770 3,143,055 2,674,985 - 4,304,345 42%
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service - - - 180,000 - - 0%
Capital - - - - - - 0%
Grants 7,356,963 424,795 3,454,187 2,732,529 2,201,839 1,700,937 77%
Transfers Out 500 - 500 - - - 100%
7,357,463 424,795 3,454,687 2,912,529 2,201,839 1,700,937 77%
Net 89,937 (80,025) (311,632) (237,544) (2,201,839) 2,603,408
Cash Balance 241,313 552,313
Full Time - -
Part-Time /Seasonal/Temporary - -
Total - -
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
2016 City of South Bend
Monthly Financial Report
Dept of Community Investment Grants
Expenditures
Revenue
Total Expenditures
Staffing
This fund covers multiple federal grants--Community Development Block Grant; Emergency Solutions Grant; Shelter Plus Care; Neighborhood
Stabilization Project, etc. There will likely be little predictable trend in revenue and expenditure from year to year because not all grants are on-
going and the timing of funding varies widely. We can only draw revenue in response to funds expended so revenues will come in as funds are
spent. The federal government does not allow us to hold too much cash. Expenditures in 2016, as in previous years, will be made by outside not-
for-profits for eligible activities such as: Homeownership Assistance; Housing Acquisition/Rehab/Resale; Owner-Occupied Housing Rehab; Spot
Blight Clearance; Technical Assistance; Public Services; Public Facility Improvements; Emergency Shelter Operations; Rapid Re-housing; Shelter
Plus Supportive Services; and New Housing Construction. All services must either assist low/moderate income households or eliminate slum &
blight and/or other requirements specific to the particular grants. The not-for-profits can generally apply for funding for 2017 in the summer of 2016.
Form 3
30
Fund/Department Name Month December
Fund/Department Number 216 Date Updated 1/27/2017
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental 35,000 1,762 31,946 14,314 - 3,054 91%
Charges for Services - - - - - - 0%
Interest Earnings 1,636 184 1,992 1,108 - (356) 122%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - 40 40 - - (40) 0%
Transfers In - - - - - - 0%
Total Revenue 36,636 1,986 33,978 15,422 - 2,658 93%
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services 36,000 - 16,110 3,116 - 19,890 45%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
36,000 - 16,110 3,116 - 19,890 45%
Net 636 1,986 17,868 12,306 - (17,232)
Cash Balance 217,224 199,434
Full Time -
Part-Time /Seasonal/Temporary - -
Total - -
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
2016 City of South Bend
Monthly Financial Report
Police State Seizures
Expenditures
Revenue
Total Expenditures
Staffing
This fund's revenue stream is not a steady flow. It is dependent upon the processing and release of funds from the State for seized assets in drug
activities. Expenditures are to be used to support the Police Departments effort to combat drug activity.
Form 3
31
Fund/Department Name Month December
Fund/Department Number 217 Date Updated 1/27/2017
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Charges for Services - - - - - - 0%
Interest Earnings 800 82 703 508 - 97 88%
Bond Proceeds - - - - - - 0%
Donations 360,000 10,975 148,197 8,870 - 211,803 41%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 360,800 11,057 148,900 9,378 - 211,900 41%
Personnel - - - - - - 0%
Supplies 12,500 - - 1,349 - 12,500 0%
Services 350,000 - 97,000 81,093 - 253,000 28%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
362,500 - 97,000 82,443 - 265,500 27%
Net (1,700) 11,057 51,900 (73,065) - (53,600)
Cash Balance 116,569 64,775
Full Time - -
Part-Time /Seasonal/Temporary - -
Total - -
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
2016 City of South Bend
Monthly Financial Report
Gift, Donation, Bequest
None
Expenditures
Revenue
Total Expenditures
Staffing
$350,000 has been budgeted from this fund to help fund public art projects throughout the City. The City wishes to serve as a conduit for this
activity and hopes to receive $185,000 in private donations to help fund these projects.
This fund is being used to pay for the new sculpture of Dr. Martin Luther King Jr and Father Theodore Hesburgh. The sculpture will be located in
Leighton Plaza in downtown South Bend.
Form 3
32
Fund/Department Name Month December
Fund/Department Number 218 Date Updated 1/27/2017
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Charges for Services 900 - 212 162 - 688 24%
Interest Earnings 100 10 113 70 - (13) 113%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 1,000 10 325 232 - 675 33%
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services 1,000 - - - - 1,000 0%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
1,000 - - - - 1,000 0%
Net - 10 325 232 - (325)
Cash Balance 12,541 12,219
Full Time -
Part-Time /Seasonal/Temporary - -
Total - -
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
2016 City of South Bend
Monthly Financial Report
Police Curfew Violations
Expenditures
Revenue
Total Expenditures
Staffing
This fund was established to collect curfew and prostitution fines. Expenditures are used for Police activities and training.
Form 3
33
Fund/Department Name Month December
Fund/Department Number 219 Date Updated 1/25/2017
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Charges for Services 475,900 24,936 384,794 - - 91,106 81%
Interest Earnings - - - - - - 0%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In 755,240 755,180 - - 60 100%
Total Revenue 1,231,140 24,936 1,139,974 - - 91,166 93%
Personnel 260,769 28,065 258,264 - - 2,505 99%
Supplies 41,149 1,658 16,548 - 24,601 40%
Services 649,579 45,295 495,928 - 7,989 145,663 78%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
951,497 75,017 770,740 - 7,989 172,769 82%
Net 279,643 (50,081) 369,235 - (7,989) (81,603)
Cash Balance 371,735 -
Full Time 4.00 4.00
Part-Time /Seasonal/Temporary - -
Total 4.00 4.00
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
2016 City of South Bend
Monthly Financial Report
Unsafe Building
Expenditures
Revenue
Total Expenditures
Staffing
The Unsafe Building fund is a new fund established in 2016 to receive fines and fees related to Indiana's Unsafe Building law. The costs and
expenses incurred in board-ups and other related services are recorded here. This is a non-reverting fund.
Form 3
34
Fund/Department Name Month December
Fund/Department Number 220 Date Updated 1/27/2017
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - 49,119 - - 0%
Charges for Services 201,225 17,106 232,333 217,953 - (31,108) 115%
Interest Earnings 5,000 668 7,984 5,530 - (2,984) 160%
Bond Proceeds - - - - - - 0%
Donations 2,000 - 325 1,245 - 1,675 16%
Other Income 28,600 2 33,289 16,469 - (4,689) 116%
Transfers In - - - - - - 0%
Total Revenue 236,825 17,775 273,931 290,315 - (37,106) 116%
Personnel - - - - - - 0%
Supplies 285,508 46,202 188,661 144,117 42,832 54,015 81%
Services 458,000 4,530 183,223 217,213 12,090 262,687 43%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
743,508 50,732 371,884 361,330 54,922 316,702 57%
Net (506,683) (32,957) (97,953) (71,015) (54,922) (353,808)
Cash Balance 836,136 909,540
Full Time -
Part-Time /Seasonal/Temporary - -
Total - -
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
2016 City of South Bend
Monthly Financial Report
Law Enforcement Continuing Education
Expenditures
Revenue
Total Expenditures
Staffing
This fund was established for the continuing education and supplies for police and is funded by fees from accident reports, gun permits, false alarm
and loud noise fines.
Form 3
35
Fund/Department Name Month December
Fund/Department Number 221 Date Updated 1/25/2017
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Charges for Services 500 1,115 1,225 - - (725) 245%
Interest Earnings - - - - - - 0%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 500 1,115 1,225 - - (725) 245%
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
- - - - - - 0%
Net 500 1,115 1,225 - - (725)
Cash Balance 1,225 -
Full Time - -
Part-Time /Seasonal/Temporary - -
Total - -
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
2016 City of South Bend
Monthly Financial Report
Landlord Registration
Expenditures
Revenue
Total Expenditures
Staffing
This fund was established to track revenues and expenditures related to the Landlord Registration program.
Form 3
36
Fund/Department Name Month December
Fund/Department Number 227 Date Updated 1/27/2017
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Charges for Services - - - - - - 0%
Interest Earnings 7,660 780 8,952 23,551 - (1,292) 117%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - 30,500 - - 0%
Transfers In - - - - - - 0%
Total Revenue 7,660 780 8,952 54,051 - (1,292) 117%
Personnel - - - - - - 0%
Supplies - - - 72,461 - - 0%
Services 422,302 - 21,969 3,021,134 50,333 350,000 17%
Debt Service - - - - - - 0%
Capital 58,009 6,467 9,667 1,831,099 48,342 - 100%
Transfers Out - - - - - - 0%
480,311 6,467 31,636 4,924,694 98,675 350,000 27%
Net (472,651) (5,687) (22,684) (4,870,644) (98,675) (351,292)
Cash Balance 968,861 991,738
Full Time - -
Part-Time /Seasonal/Temporary - -
Total - -
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
2016 City of South Bend
Monthly Financial Report
Loss Recovery
The capital encumbrances are for the Lincolnway West Corridors project, carried over from 2015.
Expenditures
Revenue
Total Expenditures
Staffing
Services include $350,000 budgeted for Ignition Park land remediation and $70,000 for vacant & abandoned housing. The $50K encumbrance in
Services is for the continuation of the vacant & abandoned housing program.
Form 3
37
Fund/Department Name Month December
Fund/Department Number 244 Date Updated 2/2/2017
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Charges for Services - - - - - - 0%
Interest Earnings - - - 19 - - 0%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue - - - 19 - - 0%
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
- - - - - - 0%
Net - - - 19 - -
Cash Balance 33,671 33,671
Full Time - -
Part-Time /Seasonal/Temporary - -
Total - -
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
2016 City of South Bend
Monthly Financial Report
Emergency Phone System
Expenditures
Revenue
Total Expenditures
Staffing
This fund was closed in 2015 with the advent of the county-wide PSAP system. The remaining funds will be used to pay for the county-wide PSAP
system in 2017.
Form 3
38
Fund/Department Name Month December
Fund/Department Number 249 Date Updated 2/2/2017
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Property Taxes - - - - - - 0%
Local Income Taxes 6,791,160 565,930 6,791,160 6,466,190 - - 100%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Charges for Services - - - - - - 0%
Interest Earnings 6,000 817 6,989 5,373 - (989) 116%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - 13 - - 0%
Transfers In - - - - - - 0%
Total Revenue 6,797,160 566,747 6,798,149 6,471,577 - (989) 100%
Personnel 6,600,626 774,355 6,499,635 7,122,874 - 100,991 98%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
6,600,626 774,355 6,499,635 7,122,874 - 100,991 98%
Net 196,534 (207,608) 298,514 (651,297) - (101,980)
Cash Balance 938,797 640,958
Full Time 70.00 70.00
Part-Time /Seasonal/Temporary - -
Total 70.00 70.00
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
2016 City of South Bend
Monthly Financial Report
Public Safety LOIT
None. No capital equipment is purchased from this fund.
Expenditures
Revenue
Total Expenditures
Staffing
This fund covered the costs of salaries and fringe benefits for 38 police officers and 32 firefighters in 2016.
Form 3
39
Fund/Department Name Month December
Fund/Department Number 251 Date Updated 1/25/2017
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes 1,068,000 92,526 1,046,446 1,045,516 - 21,554 98%
Grants/Intergovernmental 245,600 - 162,655 - - 82,945 66%
Charges for Services - - - - - - 0%
Interest Earnings 27,900 2,531 27,338 15,179 - 562 98%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 588,600 - 405,709 446,361 - 182,891 69%
Transfers In - - - - - - 0%
Total Revenue 1,930,100 95,057 1,642,147 1,507,055 - 287,953 85%
Personnel - - - - - - 0%
Supplies 469,668 - 469,122 357,704 378 168 100%
Services 437,369 56,738 322,740 11,000 74,905 39,724 91%
Debt Service - - - - - - 0%
Capital 1,360,907 5,440 747,625 855,424 521,261 92,021 93%
Transfers Out - - - - - - 0%
2,267,944 62,178 1,539,488 1,224,128 596,544 131,913 94%
Net (337,844) 32,879 102,659 282,927 (596,544) 156,041
Cash Balance 2,825,065 2,723,225
Full Time - -
Part-Time /Seasonal/Temporary - -
Total - -
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
2016 City of South Bend
Monthly Financial Report
Local Roads & Streets
Projects in 2016 include the Safe Routes to School initiative for Coquillard and Harrison schools, Bendix Drive, and the Boland bicycle trail. The
$293K in encumbrance includes $56K for Bendix Dr. (Lathrop to Toll Road), $43K for the Boland Trail, $68K for Safe Routes to School (Coquillard,
Harrison, Perley and Lincoln schools), and $127K for Olive St. at Sample design and construction.
Expenditures
Revenue
Total Expenditures
Staffing
This fund receives most of its revenue through the gas tax, budgeted at $1.068 million for 2016. Other Income is reimbursement from the Indiana
Department of Transportation (INDOT) as they pay the City back for their share of certain construction projects. An adjustment to the revenue
budget will be made in April to cover the shortfall illustrated here. The fund is used predominantly for street capital projects but $469,668 is used for
material for street repairs and other maintenance items.
Form 3
40
Fund/Department Name Month December
Fund/Department Number 252 Date Updated 1/23/2017
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Charges for Services - - - - - - 0%
Interest Earnings - - - 0.35 - - 0%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue - - - 0.35 - - 0%
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
- - - - - - 0%
Net - - - 0.35 - -
Cash Balance 8.07 8.07
Full Time - -
Part-Time /Seasonal/Temporary - -
Total - -
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
2016 City of South Bend
Monthly Financial Report
Excess Welfare Distribution
Expenditures
Revenue
Total Expenditures
Staffing
In 2009, the City received a one-time $2.9 million distribution for this fund. In 2012, the City spent approximately $2.1 million for portable radios for
both the Police and Fire departments. Money in this fund may only be used for public safety purposes. This fund will be closed in 2017.
Form 3
41
Fund/Department Name Month December
Fund/Department Number 257 Date Updated 1/25/2017
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Property Taxes - - - - - - 0%
Local Income Taxes 4,217,549 - 4,217,549 - - - 100%
Other Taxes - - - - - - 0%
Grants/Intergovernmental 650,000 - - - - 650,000 0%
Charges for Services - - - - - - 0%
Interest Earnings - - - - - - 0%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 131,000 - 130,394 - - 607 100%
Transfers In - - - - - - 0%
Total Revenue 4,998,549 - 4,347,943 - - 650,607 87%
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services 150,000 - - - 138,100 11,900 92%
Debt Service - - - - - - 0%
Capital 850,000 4,037 322,876 - 489,357 37,767 96%
Transfers Out - - - - - - 0%
1,000,000 4,037 322,876 - 627,457 49,667 95%
Net 3,998,549 (4,037) 4,025,066 - (627,457) 600,940
Cash Balance 4,025,066 -
Full Time - -
Part-Time /Seasonal/Temporary - -
Total - -
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
2016 City of South Bend
Monthly Financial Report
LOIT Special Distribution
The capital budget was established in July and is $850,000 for 2016, comprised of 3 projects: 2 Safe Routes to School projects (LaSalle/Marquette
and Monroe/Studebaker) and initial planning for the Ironwood/Corby/Rockne intersection. The $627K encumbered is comprised of $22K for Safe
Routes - Monroe/Studebaker, $78K for Safe Routes - Marquette/LaSalle, $138K for Edison/Ironwood Design, and $389K for design work on the
Ironwood/Corby/Rockne intersection.
Expenditures
Revenue
Total Expenditures
Staffing
This fund was created in April, 2016 from instructions received by the State Board of Accounts (SBOA) to receive a one-time payment from the
State for the purpose of infrastructure expenditures. Per the state statute, a minimum of 75% must be spent on infrastructure projects; the
remainder may be spent as the City so chooses. A total of $4,217,549, representing 75% of the total distribution, was deposited in May, comprised
of $4,160,901 distributed to the City and $56,648 distributed to the Redevelopment Authority.
Form 3
42
Fund/Department Name Month December
Fund/Department Number 258 Date Updated 1/23/2017
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental 196,000 16,667 209,350 77,117 - (13,350) 107%
Charges for Services - - - - - - 0%
Interest Earnings 2,000 651 4,075 2,506 - (2,075) 204%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 20,105 42 26,933 24,082 - (6,828) 134%
Transfers In - - - - - - 0%
Total Revenue 218,105 17,359 240,357 103,705 - (22,252) 110%
Personnel 122,817 13,371 120,507 118,886 - 2,310 98%
Supplies 7,500 80 1,264 1,818 5,630 606 92%
Services 91,521 3,073 63,918 87,858 747 26,856 71%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
221,838 16,524 185,689 208,561 6,377 29,772 87%
Net (3,733) 835 54,668 (104,856) (6,377) (52,024)
Cash Balance 479,360 424,866
Full Time 2.00 2.00
Part-Time /Seasonal/Temporary 2.00 -
Total 4.00 2.00
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
2016 City of South Bend
Monthly Financial Report
Human Rights Federal Grant
No capital projects have been budgeted for this year.
Expenditures
Revenue
Total Expenditures
Staffing
The Human Rights Federal Grant Fund contains separate departments for EEOC and HUD grants. The Human Rights mission is to educate and
promote fair housing as well as ensure that all citizens receive equal employment opportunity. Revenues higher at this time versus last year due to
timing of receipt for grants.
Form 3
43
Fund/Department Name Month December
Fund/Department Number 271 Date Updated 1/24/2017
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Charges for Services - - - - - - 0%
Interest Earnings 30 1 12 21 - 18 41%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 30 1 12 21 - 18 41%
Personnel - - - - - - 0%
Supplies - - - 3,998 - - 0%
Services - - - - - - 0%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
- - - 3,998 - - 0%
Net 30 1 12 (3,977) - 18
Cash Balance 1,345 1,333
Full Time - -
Part-Time /Seasonal/Temporary - -
Total - -
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
2016 City of South Bend
Monthly Financial Report
Eastrace Waterway
Expenditures
Revenue
Total Expenditures
Staffing
This fund was originally dedicated to accounting for revenues and expenses from East Race Waterway events and races. In recent years, there
have been no races.
Form 3
44
Fund/Department Name Month December
Fund/Department Number 273 Date Updated 1/26/2017
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Charges for Services 20,624 2,350 20,624 11,021 - - 100%
Interest Earnings 332 34 323 158 - 9 97%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 20,956 2,384 20,947 11,179 - 9 100%
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services 18,878 - 4,212 7,541 3,675 10,992 42%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
18,878 - 4,212 7,541 3,675 10,992 42%
Net 2,078 2,384 16,736 3,638 (3,675) (10,983)
Cash Balance 47,005 30,306
Full Time - -
Part-Time /Seasonal/Temporary - -
Total - -
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
2016 City of South Bend
Monthly Financial Report
Morris PAC / Palais Royale Marketing
No Capital spending in this fund
Expenditures
Revenue
Total Expenditures
Staffing
The Morris Performing Arts Center and Palais Royale Marketing Fund was established as a separate non-reverting fund to receive monies from
solicitation of funds for commercial promotion sponsorships such as commercial ads on ticket envelopes and Morris Marqee sponsorships; and to
accept donations to The Morris Performing Arts Center and Palais Royale. All sums so collected and deposited in this fund are to be used for the
sole purpose of assisting with continued promotions of and within both the Morris Performing Arts Center and Palais Royale. The funds in this
account at the end of the fiscal year shall not revert to the general fund.
Form 3
45
Fund/Department Name Month December
Fund/Department Number 280 Date Updated 2/2/2017
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Charges for Services - - - - - - 0%
Interest Earnings 20 3 35 22 - (15) 176%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 20 3 35 22 - (15) 176%
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
- - - - - - 0%
Net 20 3 35 22 - (15)
Cash Balance 3,879 3,844
Full Time - -
Part-Time /Seasonal/Temporary - -
Total - -
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
2016 City of South Bend
Monthly Financial Report
Police Block Grants
Expenditures
Revenue
Total Expenditures
Staffing
Justice Assistance Grant 2009-SB-B9-1280 was essentially completed in 2014.
Form 3
46
Fund/Department Name Month December
Fund/Department Number 281 Date Updated 1/27/2017
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Charges for Services - - - - - - 0%
Interest Earnings 150 22 250 157 - (100) 167%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 150 22 250 157 - (100) 167%
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
- - - - - - 0%
Net 150 22 250 157 - (100)
Cash Balance 27,564 27,320
Full Time - -
Part-Time /Seasonal/Temporary - -
Total - -
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
2016 City of South Bend
Monthly Financial Report
Economic Develop. Commission-Revenue Bonds
Expenditures
Revenue
Total Expenditures
Staffing
Fund to be used only for the expenses of EDC revenue bonds. These bonds have been paid off. Fund to be closed during 2016.
Form 3
47
Fund/Department Name Month December
Fund/Department Number 289 Date Updated 1/24/2017
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Charges for Services 10,000 3,410 3,410 13,787 - 6,590 34%
Interest Earnings 320 19 264 189 - 56 82%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 10,320 3,429 3,674 13,975 - 6,646 36%
Personnel - - - - - - 0%
Supplies 10,000 - 8,962 21,542 431 607 94%
Services - - - - - - 0%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
10,000 - 8,962 21,542 431 607 94%
Net 320 3,429 (5,288) (7,567) (431) 6,039
Cash Balance 26,727 32,014
Full Time - -
Part-Time /Seasonal/Temporary - -
Total - -
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
2016 City of South Bend
Monthly Financial Report
HAZMAT
No major capital expenditures are planned through this fund. Major purchases are funded through the Fire Department and EMS Capital and the
minimal fees collected in this fund are used to replace equipment and gear used in responses.
Expenditures
Revenue
Total Expenditures
Staffing
Charges for Service for HAZ-MAT responses. By ordinance the South Bend Fire Department charges businesses for Hazardous Materials
Response. This typically happens once or twice a year. There are no employees associated with this fund, responses are made by firefighters of
the South Bend Fire Department.
Form 3
48
Fund/Department Name Month December
Fund/Department Number 291 Date Updated 1/24/2017
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Charges for Services 110,700 - 110,700 53,950 - - 100%
Interest Earnings 1,278 135 1,222 493 - 56 96%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 111,978 135 111,922 54,443 - 56 100%
Personnel 25,500 20,346 23,000 3,512 - 2,500 90%
Supplies 10,800 - 6,181 2,259 1,049 3,569 67%
Services 69,000 - 36,165 37,630 - 32,835 52%
Debt Service - - - - - - 0%
Capital - - - 20,997 - - 0%
Transfers Out - - - - - - 0%
105,300 20,346 65,346 64,398 1,049 38,905 63%
Net 6,678 (20,211) 46,576 (9,955) (1,049) (38,848)
Cash Balance 141,771 95,300
Full Time - -
Part-Time /Seasonal/Temporary - -
Total - -
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
2016 City of South Bend
Monthly Financial Report
Indiana River Rescue
Expenditures
Revenue
Total Expenditures
Staffing
No staffing associated with this fund. The fund collects tuition fees for students attending the Indiana River Rescue School. There are typically 2-4
schools a year, each a week in duration. Expenditures are for the maintenance and repair of rescue equipment.
Form 3
49
Fund/Department Name Month December
Fund/Department Number 292 Date Updated 1/27/2017
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - 56,891 - - 0%
Charges for Services - - - - - - 0%
Interest Earnings - - - 55 - - 0%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue - - - 56,946 - - 0%
Personnel - - - - - - 0%
Supplies - - - 14,186 - - 0%
Services 55,373 - 44,568 16,973 10,805 1 100%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
55,373 - 44,568 31,159 10,805 1 100%
Net (55,373) - (44,568) 25,787 (10,805) (1)
Cash Balance 76,628 121,196
Full Time - -
Part-Time /Seasonal/Temporary - -
Total - -
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
2016 City of South Bend
Monthly Financial Report
Police Grants
Expenditures
Revenue
Total Expenditures
Staffing
This Fund was set up to track the revenue and expenditures related to specific Federal Grants. Expenditures have been outlined in the grant.
Form 3
50
Fund/Department Name Month December
Fund/Department Number 294 Date Updated 1/27/2017
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Charges for Services 20,000 3,050 21,650 22,638 - (1,650) 108%
Interest Earnings 500 60 743 389 - (243) 149%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 2,000 - - - - 2,000 0%
Transfers In - - - - - - 0%
Total Revenue 22,500 3,110 22,393 23,026 - 107 100%
Personnel - - - - - - 0%
Supplies 1,500 - - 1,295 - 1,500 0%
Services 21,000 290 16,536 19,796 - 4,464 79%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
22,500 290 16,536 21,091 - 5,964 73%
Net - 2,820 5,857 1,935 - (5,857)
Cash Balance 75,941 70,112
Full Time - -
Part-Time /Seasonal/Temporary - -
Total - -
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
2016 City of South Bend
Monthly Financial Report
Regional Police Academy
Expenditures
Revenue
Total Expenditures
Staffing
This fund was established to fund the cost of course material and instructors at the South Bend Police Academy. The enforcement courses are
offered to other police departments who pay a fee to attend the training.
Form 3
51
Fund/Department Name Month December
Fund/Department Number 295 Date Updated 1/17/2017
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental 61,069 - 174,506 34,019 - (113,437) 286%
Charges for Services - - - - - - 0%
Interest Earnings 895 78 1,168 620 - (273) 130%
Bond Proceeds - - - - - - 0%
Donations 3,250 - - 300 - 3,250 0%
Other Income 36,330 60,741 133,551 19,590 - (97,221) 368%
Transfers In - - - 20,965 - - 0%
Total Revenue 101,544 60,819 309,225 75,494 - (207,681) 305%
Personnel - - - - - - 0%
Supplies 269,787 3,078 153,529 34,265 63,467 52,790 80%
Services 45,000 1,080 39,829 25,906 - 5,171 89%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
314,787 4,158 193,358 60,171 63,467 57,962 82%
Net (213,243) 56,661 115,867 15,324 (63,467) (265,643)
Cash Balance 237,007 121,372
Full Time - -
Part-Time /Seasonal/Temporary - -
Total - -
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
2016 City of South Bend
Monthly Financial Report
COPS MORE Grant
Expenditures
Revenue
Total Expenditures
Staffing
This fund was established to track Federal Grants received for specific purposes outlined in each grant. The cash balance results from funds
received from the grants along with impound towing fees. The reimbusement from the grant was received in November.
Form 3
52
Fund/Department Name Month December
Fund/Department Number 299 Date Updated 1/27/2017
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental 160,000 - 10,786 66,449 - 149,214 7%
Charges for Services - - - - - - 0%
Interest Earnings 1,000 126 1,397 975 - (397) 140%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 1,000 - 14,536 3,864 - (13,536) 1454%
Transfers In - - - - - - 0%
Total Revenue 162,000 126 26,719 71,288 - 135,281 16%
Personnel - - - - - - 0%
Supplies 61,965 - 21,336 60,827 34,337 6,292 90%
Services 62,000 - 1,290 23,541 - 60,710 2%
Debt Service - - - - - - 0%
Capital 45,000 - 30,787 79,711 - 14,213 68%
Transfers Out - - - - - - 0%
168,965 - 53,413 164,078 34,337 81,215 52%
Net (6,965) 126 (26,694) (92,790) (34,337) 54,066
Cash Balance 226,058 252,751
Full Time - -
Part-Time /Seasonal/Temporary - -
Total - -
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
2016 City of South Bend
Monthly Financial Report
Police Federal Drug Enforcement
Expenditures
Revenue
Total Expenditures
Staffing
This fund was established to receive the Police Department share of money acquired in drug enforcement activity. Expenditures are to be used to
fund drug enforcement and training.
Form 3
53
Fund/Department Name Month December
Fund/Department Number 404 Date Updated 1/23/2017
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Property Taxes - - - - - - 0%
Local Income Taxes 9,454,023 787,835 9,454,023 8,859,912 - - 100%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Charges for Services - - - - - - 0%
Interest Earnings 95,000 7,385 97,589 84,868 - (2,589) 103%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 821,987 120,776 876,349 970,750 - (54,362) 107%
Transfers In - 63 3,039 - - (3,039) 0%
Total Revenue 10,371,010 916,059 10,431,000 9,915,529 - (59,990) 101%
Personnel 419,439 38,751 403,690 326,158 - 15,749 96%
Supplies 1,251,271 54,037 770,006 793,013 168,756 312,508 75%
Services 9,430,398 708,838 8,130,298 6,907,266 982,800 317,300 97%
Debt Service 2,660,970 5,001 2,562,542 2,446,999 - 98,428 96%
Capital 579,370 - 236,974 808,540 89,629 252,767 56%
Transfers Out 1,500,000 - 1,500,000 1,500,000 - - 100%
15,841,448 806,626 13,603,511 12,781,976 1,241,186 996,751 94%
Net (5,470,438) 109,432 (3,172,510) (2,866,446) (1,241,186) (1,056,742)
Cash Balance 8,935,608 12,066,548
Full Time 4.00 4.00
Part-Time /Seasonal/Temporary - -
Total 4.00 4.00
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
2016 City of South Bend
Monthly Financial Report
County Option Income Tax
This year, $39,000 has been budgeted for IT laserfische replacement. Other budgeted capital projects include facade grants of $200,000, bus
shelters of $180,000, and the LWW Ambassador program for $150,000.
Expenditures
Revenue
Total Expenditures
Staffing
Overall decrease in spending in 2016 over 2015 due to the end of the Vacant & Abandoned Housing Program in 2015. This decreased
expenditures by approximately $2.0 million. Also, 2015 includeded equipment expenses of approximately $900,000 which is not required in the
2016 budget. Other income in 2016 includes $238,172 in loan repayments from the UDAG Fund 410 for the 1st Source/Marriott loan based on
BDC collections as well as charges to City departments for computer services. The curb and sidewalk program remains at the 2015 level of
$1,500,000.
Form 3
54
Fund/Department Name Month December
Fund/Department Number 408 Date Updated 2/2/2017
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Property Taxes - - - - - - 0%
Local Income Taxes 9,594,602 799,550 9,594,602 9,031,709 - - 100%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Charges for Services 504,660 - 504,660 504,660 - - 100%
Interest Earnings 94,800 8,134 92,820 56,631 - 1,980 98%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 3,034 - 3,034 82 - - 100%
Transfers In - - - - - - 0%
Total Revenue 10,197,096 807,685 10,195,116 9,593,082 - 1,980 100%
Personnel - - - - - - 0%
Supplies 2,250 - 1,718 - 83 449 80%
Services 2,691,988 147,676 1,317,308 1,578,880 503,380 871,300 68%
Debt Service 1,274,661 - 1,271,568 1,823,401 - 3,093 100%
Capital 267,500 - - 3,200 - 267,500 0%
Transfers Out 6,323,782 - 6,323,782 6,483,782 - - 100%
10,560,181 147,676 8,914,375 9,889,262 503,462 1,142,343 89%
Net (363,085) 660,008 1,280,741 (296,180) (503,462) (1,140,363)
Cash Balance 11,135,200 9,859,022
Full Time - -
Part-Time /Seasonal/Temporary - -
Total - -
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
2016 City of South Bend
Monthly Financial Report
Economic Development Income Tax
$197,500 has been budgeted for property acquisitions as necessitated by the City's various infrastructure projects.
Expenditures
Revenue
Total Expenditures
Staffing
This fund is used to subsidize many operations throughout the City via transfers to those operations' various funds. Transfers out relate to:
Community Investment ($1,967,638), Streets ($1,853,000), Code Enforcement ($2,033,776) and Animal Care & Control ($629,368). Services
include DTSB management costs, Chamber grants, and others.
Form 3
55
Fund/Department Name Month December
Fund/Department Number 410 Date Updated 1/27/2017
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Charges for Services - - - - - - 0%
Interest Earnings 6,110 453 4,759 1,485 - 1,351 78%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 195,517 - 195,491 1,039,452 - 26 100%
Transfers In - - - - - - 0%
Total Revenue 201,627 453 200,249 1,040,938 - 1,378 99%
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service 238,173 - 238,173 438,203 - - 100%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
238,173 - 238,173 438,203 - - 100%
Net (36,546) 453 (37,924) 602,735 - 1,378
Cash Balance 591,437 629,441
Full Time - -
Part-Time /Seasonal/Temporary - -
Total - -
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
2016 City of South Bend
Monthly Financial Report
Urban Development Action Grant
Expenditures
Revenue
Total Expenditures
Staffing
This budget usually includes payments to the COIT Fund. These payments will not be made unless revenue generated in the fund (primarily from
BDC collections) is actually received.
Form 3
56
Fund/Department Name Month December
Fund/Department Number 655 Date Updated 1/26/2017
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Charges for Services 440,650 36,878 440,649 438,225 - 1 100%
Interest Earnings 7,978 667 7,817 6,133 - 161 98%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 448,628 37,546 448,466 444,358 - 162 100%
Personnel 56,649 14,879 27,791 38,899 - 28,858 49%
Supplies 3,145 - 1,754 847 - 1,391 56%
Services 46,344 2,595 45,430 40,924 - 914 98%
Debt Service 72,220 - 72,218 72,218 - 2 100%
Capital - - - - - - 0%
Transfers Out 350,000 - 350,000 350,000 - - 100%
528,358 17,473 497,194 502,888 - 31,164 94%
Net (79,730) 20,072 (48,728) (58,530) - (31,002)
Cash Balance 871,573 920,836
Full Time - -
Part-Time /Seasonal/Temporary 2.60 2.60
Total 2.60 2.60
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
2016 City of South Bend
Monthly Financial Report
Project Releaf
Expenditures
Revenue
Total Expenditures
Staffing
2016 Fall ReLeaf began as scheduled on October 24th.
Form 3
57
Fund/Department Name Month December
Fund/Department Number 705 Date Updated 1/27/2017
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Charges for Services - - - - - - 0%
Interest Earnings 20 2 33 20 - (13) 165%
Bond Proceeds - - - - - - 0%
Donations 2,000 - - 1,500 - 2,000 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 2,020 2 33 1,520 - 1,987 2%
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services 2,020 - 1,044 970 - 976 52%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
2,020 - 1,044 970 - 976 52%
Net - 2 (1,011) 550 - 1,011
Cash Balance 2,853 3,863
Full Time - -
Part-Time /Seasonal/Temporary - -
Total - -
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
2016 City of South Bend
Monthly Financial Report
Police K-9 Unit
Expenditures
Revenue
Total Expenditures
Staffing
This fund was set up to receive donations for the Police K9 unit and track expenditures of those funds.
Form 3
58
Fund/Department Name Month December
Fund/Department Number 313 Date Updated 1/27/2017
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Property Taxes 1,361,512 617,282 1,361,512 906,263 - - 100%
Local Income Taxes - - - - - - 0%
Other Taxes 183,112 45,779 182,664 294,772 - 448 100%
Grants/Intergovernmental - - - - - - 0%
Charges for Services - - - - - - 0%
Interest Earnings 100 (50) (50) 41 - 150 -50%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 1,544,724 663,010 1,544,126 1,201,076 - 598 100%
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service 1,271,000 - 1,271,000 1,272,000 - - 100%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
1,271,000 - 1,271,000 1,272,000 - - 100%
Net 273,724 663,010 273,126 (70,924) - 598
Cash Balance 289,227 11,396
Full Time - -
Part-Time /Seasonal/Temporary - -
Total - -
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
2016 City of South Bend
Monthly Financial Report
Football Hall of Fame Debt Service
None
Expenditures
Revenue
Total Expenditures
Staffing
This fund is used to collect a separate property tax levy (distributions received in June and December) and is used to pay debt service on the former
College Football Hall of Fame building (payments due in February and July). Because of the timing of revenue and expenditures this fund will
typically have a negative cash balance until the property tax distributions are received. PILOT taxes paid by the utilities are received monthly in this
fund. The Hall of Fame bond was refunded during 2011 resulting in lower debt service payments. The final payment is due February 1, 2018.
On 15 April 2015 the Mayor announced a possible sale of the Hall of Fame to a private company. If the sale proceeds as planned, this fund will
receive $240,000 per year for the next 5 years that will be used to offset debt service costs.
Form 3
59
Fund/Department Name Month December
Fund/Department Number 377 Date Updated 2/2/2017
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes 760,390 69,537 760,390 628,261 - - 100%
Grants/Intergovernmental - - - - - - 0%
Charges for Services - - - - - - 0%
Interest Earnings 3,255 234 2,584 2,391 - 671 79%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 48,263 - 44,981 56,233 - 3,282 93%
Transfers In - - - - - - 0%
Total Revenue 811,908 69,771 807,955 686,885 - 3,953 100%
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service 838,052 - 838,051 855,603 - 1 100%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
838,052 - 838,051 855,603 - 1 100%
Net (26,144) 69,771 (30,096) (168,718) - 3,952
Cash Balance 396,580 426,724
Full Time - -
Part-Time /Seasonal/Temporary - -
Total - -
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
2016 City of South Bend
Monthly Financial Report
Professional Sports Development
Expenditures
Revenue
Total Expenditures
Staffing
Effective January 1, 2013, this fund no longer collects hotel/motel tax allocations from St. Joseph County for payment to the Hall of Fame, but still
receives funding from the State for PSCDA on a monthly basis. The PSDA area includes Four Winds Field, Century Center, MPAC and Studebaker
National Museum. This fund is currenty used for debt service. Four Winds Field generates the majority of PSDA revenue. The January debt service
payment has been made for 2016. The final debt service payment on the 2010 Coveleski Stadium bonds (Four Winds Field) will be paid January
15, 2018.
Form 3
60
Fund/Department Name Month December
Fund/Department Number 401 Date Updated 1/24/2017
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Charges for Services 15,000 - 40,789 41,853 - (25,789) 272%
Interest Earnings 500 76 666 250 - (166) 133%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 15,500 76 41,455 42,103 - (25,955) 267%
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services 36,000 - 33,475 - - 2,525 93%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
36,000 - 33,475 - - 2,525 93%
Net (20,500) 76 7,981 42,103 - (28,481)
Cash Balance 90,376 82,428
Full Time - -
Part-Time /Seasonal/Temporary - -
Total - -
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
2016 City of South Bend
Monthly Financial Report
Coveleski Stadium Capital
Expenditures
Revenue
Total Expenditures
Staffing
Fund 401 accounts for capital spending on Coveleski Stadium. Due to recent lease agreements, no capital revenues have been collected for this
fund, limiting its budget.
Form 3
61
Fund/Department Name Month December
Fund/Department Number 403 Date Updated 1/24/2017
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Charges for Services - - - - - - 0%
Interest Earnings 359 40 453 284 - (94) 126%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 359 40 453 284 - (94) 126%
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
- - - - - - 0%
Net 359 40 453 284 - (94)
Cash Balance 49,811 49,370
Full Time - -
Part-Time /Seasonal/Temporary - -
Total - -
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
2016 City of South Bend
Monthly Financial Report
Zoo Endowment
Expenditures
Revenue
Total Expenditures
Staffing
This fund was established to account for donations dedicated to Potawatomi Zoo. In the past few years, several endowments that were funding this
fund were liquidated resulting in a drop in revenues to this fund.
Form 3
62
Fund/Department Name Month December
Fund/Department Number 405 Date Updated 1/24/2017
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Charges for Services 34,000 72 5,167 7,614 - 28,833 15%
Interest Earnings 4,000 229 3,347 2,508 - 653 84%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 24,000 - - 4,250 - 24,000 0%
Transfers In 100,500 - - - - 100,500 0%
Total Revenue 162,500 301 8,514 14,372 - 153,986 5%
Personnel - - - - - - 0%
Supplies 96,546 9,212 62,966 33,541 16,326 17,254 82%
Services 162,487 8,641 81,382 9,772 9,289 71,816 56%
Debt Service - - - - - - 0%
Capital 224,062 - 23,181 22,499 57,410 143,472 36%
Transfers Out - - - - - - 0%
483,095 17,853 167,529 65,812 83,024 232,543 52%
Net (320,595) (17,552) (159,015) (51,440) (83,024) (78,557)
Cash Balance 310,163 469,009
Full Time - -
Part-Time /Seasonal/Temporary - -
Total - -
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
2016 City of South Bend
Monthly Financial Report
Park Nonreverting Capital
This fund is for expending nonreverting revenue collected from the Zoo, golf courses, East Race Waterway, picnic sites and forestry revenue.
Expenditures
Revenue
Total Expenditures
Staffing
This is a nonreverting capital fund that accounts for revenues collected and expenses for specific purposes or locations. These locations are
Potawatomi and Rum Village Picnic Areas, the East Race, Golf Courses, Forestry, and Howard Park Ice Rink. The cash balance includes $60,300
that is restricted to expenditures in Voorde Park.
Form 3
63
Fund/Department Name Month December
Fund/Department Number 406 Date Updated 2/2/2017
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Property Taxes 440,887 200,297 440,887 428,727 - - 100%
Local Income Taxes - - - - - - 0%
Other Taxes 90,737 23,610 90,267 90,339 - 470 99%
Grants/Intergovernmental - - - - - - 0%
Charges for Services - - - - - - 0%
Interest Earnings 3,000 262 3,937 2,307 - (937) 131%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 534,624 224,169 535,091 521,373 - (467) 100%
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service 526,737 - 526,737 530,663 - - 100%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
526,737 - 526,737 530,663 - - 100%
Net 7,887 224,169 8,354 (9,290) - (467)
Cash Balance 579,295 571,090
Full Time - -
Part-Time /Seasonal/Temporary - -
Total - -
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
2016 City of South Bend
Monthly Financial Report
Cumulative Capital Development
Expenditures
Revenue
Total Expenditures
Staffing
This fund receives revenue from a property tax levy and distributions are received from St. Joseph County in June and December. Expenditures are
for debt service payments on capital leases and the due dates vary per lease. The fund is used to finance police vehicles and related equipment.
The fund also receives PILOT payments from the Water Works and Wastewater utilities on a monthly basis.
Form 3
64
Fund/Department Name Month December
Fund/Department Number 407 Date Updated 2/2/2017
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes 410,000 136,233 407,727 403,987 - 2,273 99%
Grants/Intergovernmental - - - - - - 0%
Charges for Services - - - - - - 0%
Interest Earnings 2,352 168 2,537 637 - (185) 108%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 25,000 - 25,000 25,000 - - 100%
Transfers In - - - - - - 0%
Total Revenue 437,352 136,401 435,264 429,623 - 2,088 100%
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service 368,250 - 368,250 367,875 - - 100%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
368,250 - 368,250 367,875 - - 100%
Net 69,102 136,401 67,014 61,748 - 2,088
Cash Balance 377,581 310,758
Full Time - -
Part-Time /Seasonal/Temporary - -
Total - -
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
2016 City of South Bend
Monthly Financial Report
Cumulative Capital Improvement
None
Expenditures
Revenue
Total Expenditures
Staffing
Revenue in this fund includes $150,000 in hotel/motel taxes and $247,000 in cigarette taxes from other units of government. The hotel/motel tax
distribution is usually received in July or August and the cigarette tax allocation is usually received in June and December. In 2016, this fund is used
to pay 75% of the 2011 Century Center Refunding bonds. Payments on the Century Center bond are due in February and July. Because of timing of
revenue and expenditures, this fund will often have a negative cash balance during the year.
Form 3
65
Fund/Department Name Month December
Fund/Department Number 412 Date Updated 1/25/2017
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Charges for Services - - - - - - 0%
Interest Earnings 25,000 2,235 21,524 19,069 - 3,476 86%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 1,466,633 - 1,355,375 786,187 - 111,258 92%
Transfers In - - - - - - 0%
Total Revenue 1,491,633 2,235 1,376,900 805,256 - 114,734 92%
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services 750,000 - 31,191 - 718,808 1 100%
Debt Service - - - - - - 0%
Capital 1,698,588 - 1,138,607 2,289,929 251,900 308,081 82%
Transfers Out - - - - - - 0%
2,448,588 - 1,169,799 2,289,929 970,707 308,082 87%
Net (956,955) 2,235 207,101 (1,484,674) (970,707) (193,349)
Cash Balance 2,359,939 2,153,707
Full Time - -
Part-Time /Seasonal/Temporary - -
Total - -
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
2016 City of South Bend
Monthly Financial Report
Major Moves Construction
The 2016 budget continues funding for the Smart Streets initiative and includes $592K for Smart Streets, $250K for the Boland Trail and $80K for
Bendix Drive (both projects moved from the LRSA Fund 251). The $265K encumbered comprises $68K for the downtown portion of the 2-way
conversion of Main and Michigan/St. Joseph streets from Chippewa to LaSalle (the former IN-933), $1K for the Olive-Sample overpass. There
remains a $173K encumbrance for utility relocation for the US 31 construction on the south side of town; this encumbrance may be closed out soon.
Due to an error recording a change order, this fund paid $65K in error toward the 2-way conversion. This amount was recovered from the TIF Bond
in May.
Expenditures
Revenue
Total Expenditures
Staffing
Initial funding for the Major Moves fund in the amount of $12,823,151 was received from the State of Indiana on September 15, 2006, derived from
the State lease of the I-80 toll road to a private company. This fund has been used in the past to provide seed money for economic development
projects at Douglas Road, Eddy Street Commons, and the Triangle Development near Notre Dame. The amounts advanced for these projects are
being repaid by the respective tax increment financing (TIF) funds as per formal amortization schedules. In August the fund received the second of
two semi-annual payments on these loans, totaling $418,156 in principal and interest. Balances due as of Jun 30 are $509,857 from Fund 435
(Douglas Rd.) and $4,075,057 from Fund 436 (River East Residential). In 2016, the fund will expend up to $750,000 on repairs for the City's
parking garages. The amount will be repaid by the Parking Garage Fund (601) over the next few years. The same process will also take place in
2017.
Form 3
66
Fund/Department Name Month December
Fund/Department Number 416 Date Updated 1/26/2017
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Charges for Services 101,781 15,203 101,781 61,164 - - 100%
Interest Earnings 4,965 449 4,856 2,969 - 109 98%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 106,746 15,652 106,637 64,133 - 109 100%
Personnel - - - - - - 0%
Supplies 30,000 - 9,534 30,025 958 19,508 35%
Services 48,923 - 23,996 32,803 7,686 17,241 65%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
78,923 - 33,530 62,828 8,644 36,749 53%
Net 27,823 15,652 73,107 1,305 (8,644) (36,640)
Cash Balance 588,797 515,940
Full Time - -
Part-Time /Seasonal/Temporary - -
Total - -
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
2016 City of South Bend
Monthly Financial Report
Morris Performing Arts Center Capital
There are no Capital projects budgeted for this year.
Expenditures
Revenue
Total Expenditures
Staffing
This fund was established for the purpose of renovating, remodeling, or, otherwise improving the facilities and / or service to the patrons of the
Morris Performing Arts Center. There is no staffing for this fund. Funds in this account are received from a per ticket surcharge included on every
sold ticket.
Form 3
67
Fund/Department Name Month December
Fund/Department Number 434 Date Updated 1/27/2017
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Charges for Services - - - - - - 0%
Interest Earnings 690 - 635 360 - 55 92%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 690 - 635 360 - 55 92%
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service - - - 7,794 - - 0%
Capital - - - - - - 0%
Transfers Out 3,200 63 3,039 - - 161 95%
3,200 63 3,039 7,794 - 161 95%
Net (2,510) (63) (2,404) (7,434) - (106)
Cash Balance - 2,404
Full Time - -
Part-Time /Seasonal/Temporary - -
Total - -
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
2016 City of South Bend
Monthly Financial Report
Community Revitalization Enhancement District
Expenditures
Revenue
Total Expenditures
Staffing
CRED is derived from State sale taxes generated within the CRED district (within Studebaker/Oliver area) up to a maximum $1M annually through
2015.The distribution is made once a year in October and amount fluctuates significantly (note historical revenues). Fund did not have sufficient
revenue last few years to make full debt payment so COIT had to make a portion of the payments. Transferred remaining cash to COIT will work
with Controller to close this fund.
Form 3
68
Fund/Department Name Month December
Fund/Department Number 450 Date Updated 1/26/2017
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Charges for Services 17,000 1,733 15,753 12,864 - 1,247 93%
Interest Earnings 761 70 743 388 - 18 98%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 17,761 1,804 16,497 13,252 - 1,264 93%
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
- - - - - - 0%
Net 17,761 1,804 16,497 13,252 - 1,264
Cash Balance 92,747 76,297
Full Time - -
Part-Time /Seasonal/Temporary - -
Total - -
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
2016 City of South Bend
Monthly Financial Report
Palais Royale Historic Preservation
No Capital spending in this fund.
Expenditures
Revenue
Total Expenditures
Staffing
This fund is established to help maintain the Palais Royale. Funding is through a portion of revenues received from functions held at the Palais.
Form 3
69
Fund/Department Name Month December
Fund/Department Number 677 Date Updated 1/27/2017
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Charges for Services - - - - - - 0%
Interest Earnings 5,100 398 4,607 3,112 - 493 90%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 48,709 - 48,709 - - 1 100%
Transfers In - - - - - - 0%
Total Revenue 53,809 398 53,316 3,112 - 493 99%
Personnel - - - - - - 0%
Supplies 1,000 - - - - 1,000 0%
Services 83,801 1,601 60,752 59,456 1,090 21,958 74%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
84,801 1,601 60,752 59,456 1,090 22,958 73%
Net (30,992) (1,203) (7,437) (56,343) (1,090) (22,465)
Cash Balance 494,570 502,111
Full Time - -
Part-Time /Seasonal/Temporary - -
Total - -
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
2016 City of South Bend
Monthly Financial Report
Football Hall of Fame Capital
Expenditures
Revenue
Total Expenditures
Staffing
The Hall of Fame Capital fund covers maintenance and utilities expense on the building incurred by the City, including costs of the building after the
Hall of Fame ceased operations in South Bend at the end of 2012. Deal struck to sell building in 2015---to close in 2016. Our expenses are utilities
until August and a contingency for furnace units during first couple years under new ownership.
Under the terms of a lease of the former Hall of Fame to a private developer, money will be received into this fund beginning in 2016 through 2020.
Any cash balance remaining in the fund will then revert to the General Fund (101) to cover a portion of a $1.75 million inter-fund loan.
Form 3
70
Fund/Department Name Month December
Fund/Department Number 287 Date Updated 1/24/2017
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Charges for Services 3,228,018 - 2,460,775 2,869,467 - 767,243 76%
Interest Earnings 30,500 2,956 29,729 3,511 - 771 97%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 3,258,518 2,956 2,490,504 2,872,979 - 768,014 76%
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services 703,776 - 428,228 - 184,010 91,538 87%
Debt Service 121,999 - 121,746 - - 253 100%
Capital 2,354,611 5,452 883,236 300,738 1,274,311 197,064 92%
Transfers Out - - - - - - 0%
3,180,386 5,452 1,433,210 300,738 1,458,321 288,855 91%
Net 78,132 (2,496) 1,057,294 2,572,240 (1,458,321) 479,159
Cash Balance 3,629,534 2,572,240
Full Time - -
Part-Time /Seasonal/Temporary - -
Total - -
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
2016 City of South Bend
Monthly Financial Report
Emergency Medical Services Capital
Planned purchase of ambulance, replacement cardiac monitors, fleet vehicle.
Expenditures
Revenue
Total Expenditures
Staffing
The revenues in this account are generated through user fees for the South Bend Fire Department EMS division. These funds are used for capital
purchases such as fire apparatus, ambulances and major construction projects. There are no employees associated with this fund.
Form 3
71
Fund/Department Name Month December
Fund/Department Number 288 Date Updated 1/24/2017
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - 135,288 - - 0%
Charges for Services 5,522,212 364,103 5,518,994 5,088,370 - 3,218 100%
Interest Earnings 21,115 1,725 19,696 19,490 - 1,419 93%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 170,197 4,383 101,353 51,091 - 68,844 60%
Transfers In - - - - - - 0%
Total Revenue 5,713,524 370,211 5,640,043 5,294,240 - 73,481 99%
Personnel 4,983,238 800,576 4,982,395 4,740,168 - 843 100%
Supplies 276,861 18,222 253,433 266,488 12,485 10,943 96%
Services 427,051 61,563 349,302 354,787 3,833 73,917 83%
Debt Service 453,493 - 451,437 452,937 1,093 963 100%
Capital - - - 149,003 - - 0%
Transfers Out - - - - - - 0%
6,140,643 880,360 6,036,567 5,963,383 17,411 86,665 99%
Net (427,119) (510,149) (396,524) (669,143) (17,411) (13,184)
Cash Balance 1,755,548 2,210,747
Full Time 51.00 51.00
Part-Time /Seasonal/Temporary - -
Total 51.00 51.00
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
2016 City of South Bend
Monthly Financial Report
Emergency Medical Services Operating
None
Expenditures
Revenue
Total Expenditures
Staffing
The revenues in this account are generated through user fees for the South Bend Fire Department EMS division, Training Bureau, and Inspections.
This Fund captures personnel and operating expenses primarily for Emergency Medical Services division and reflects a portion of the cost
associated with operating ambulances.
Form 3
72
Fund/Department Name Month December
Fund/Department Number 600 Date Updated 1/25/2017
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Charges for Services 1,800,501 193,722 1,788,129 1,864,406 - 12,372 99%
Interest Earnings 20,000 2,219 19,491 6,892 - 509 97%
Bond Proceeds - - - - - - 0%
Donations - - - 52 - - 0%
Other Income 46,466 549 27,184 37,377 - 19,282 59%
Transfers In 2,110,068 400 2,110,468 2,663,144 - (400) 100%
Total Revenue 3,977,035 196,891 3,945,272 4,571,871 - 31,763 99%
Personnel 2,597,450 265,618 2,366,613 2,244,995 - 230,837 91%
Supplies 120,530 9,142 75,490 115,406 4,511 40,528 66%
Services 909,639 40,500 680,069 1,030,773 22,892 206,678 77%
Debt Service 46,573 169 33,442 21,452 57 13,075 72%
Capital 70,285 - 70,285 - - - 100%
Transfers Out - - - - - - 0%
3,744,477 315,429 3,225,899 3,412,627 27,460 491,118 87%
Net 232,558 (118,538) 719,373 1,159,244 (27,460) (459,355)
Cash Balance 2,613,789 1,891,132
Full Time 37.00 37.00
Part-Time /Seasonal/Temporary 2.00 2.00
Total 39.00 39.00
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
2016 City of South Bend
Monthly Financial Report
Consolidated Building Fund
Expenditures
Revenue
Total Expenditures
Staffing
This fund now comprises the Consolidated Building Department, Code Enforcement and Animal Control. Code and Animal Control are managed
together but are run separately from the Building Department per Council's wishes. The $2.6 million transfer is from the EDIT Fund to cover Code
and Animal Control activities which, unlike the Consolidated Building Department, are not enterprises by nature.
Form 3
73
Fund/Department Name Month December
Fund/Department Number 601 Date Updated 1/26/2017
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Charges for Services 1,066,976 66,132 993,696 968,418 - 73,280 93%
Interest Earnings 8,500 724 6,786 6,709 - 1,714 80%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 7 - 113 20 - (106) 1614%
Transfers In - - - - - - 0%
Total Revenue 1,075,483 66,856 1,000,594 975,147 - 74,889 93%
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services 1,106,183 6,107 670,990 1,345,792 213,348 221,845 80%
Debt Service 248,250 - - - - 248,250 0%
Capital 39,038 - - 62,367 39,036 2 100%
Transfers Out - - - - - - 0%
1,393,471 6,107 670,990 1,408,159 252,384 470,096 66%
Net (317,988) 60,749 329,604 (433,012) (252,384) (395,208)
Cash Balance 968,528 639,642
Full Time - -
Part-Time /Seasonal/Temporary - -
Total - -
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
2016 City of South Bend
Monthly Financial Report
Parking Garages
Encumbrances cover study to determine improvements to be made $1,500,000 from Major Moves and additional $587,000 from TIF will be
available for necessary improvements in 2016 and 2017.
Expenditures
Revenue
Total Expenditures
Staffing
Operations under outside contract with Downtown South Bend, Inc. so all expenses except capital and debt service are shown under Services line.
Renovation held up as bids were over budget. Debt service will be postponed until 2018.
Form 3
74
Fund/Department Name Month December
Fund/Department Number 610 Date Updated 1/25/2017
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Charges for Services 5,808,249 442,933 5,511,281 5,003,801 - 296,968 95%
Interest Earnings 3,600 363 3,096 2,162 - 504 86%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 52,141 156 50,678 361,072 - 1,463 97%
Transfers In - - - - - - 0%
Total Revenue 5,863,990 443,452 5,565,056 5,367,035 - 298,934 95%
Personnel 1,566,895 180,273 1,529,342 1,656,182 - 37,553 98%
Supplies 334,261 18,686 309,670 283,986 23,033 1,558 100%
Services 3,021,659 206,905 2,875,997 2,821,444 2,219 143,444 95%
Debt Service 19,400 - 9,700 49,000 9,700 - 100%
Capital - - - - - - 0%
Transfers Out 925,197 262,000 925,000 659,600 - 197 100%
5,867,412 667,865 5,649,709 5,470,212 34,951 182,752 97%
Net (3,422) (224,413) (84,653) (103,177) (34,951) 116,182
Cash Balance 193,005 318,912
Full Time 26.20 24.20
Part-Time /Seasonal/Temporary 3.00 3.00
Total 29.20 27.20
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
2016 City of South Bend
Monthly Financial Report
Solid Waste Operations
Expenditures
Revenue
Total Expenditures
Staffing
This Enterprise Fund charges City residents a monthly fee to pick up and dispose of their trash at area landfills and recycling centers. The
operations of Solid Waste are funded by these user fees. Transfers out to Fund 611 are made to pay debt service obligations.
Form 3
75
Fund/Department Name Month December
Fund/Department Number 611 Date Updated 1/25/2017
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental 300,000 - 300,000 - - - 100%
Charges for Services - - - - - - 0%
Interest Earnings 1,350 30 1,149 113 - 201 85%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In 925,197 262,000 925,000 659,600 - 197 100%
Total Revenue 1,226,547 262,030 1,226,149 659,713 - 398 100%
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service 925,197 218 890,145 694,470 35,053 96%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
925,197 218 890,145 694,470 - 35,053 96%
Net 301,350 261,811 336,004 (34,757) - (34,654)
Cash Balance 335,856 442
Full Time - -
Part-Time /Seasonal/Temporary - -
Total - -
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
2016 City of South Bend
Monthly Financial Report
Solid Waste Capital
Expenditures
Revenue
Total Expenditures
Staffing
The purpose of this fund is to pay for capital items, such as trash trucks, used in the day to day operations of Solid Waste. Other than a small
amount of interest income, revenue for this fund typically comes from dollars transferred in from the Solid Waste Operations Fund #610 on an as
needed basis. A State grant for $300,000 was received in April to help defray the cost of the ongoing upgrade of trash trucks from diesel to
compressed natural gas fueled units.
Form 3
76
Fund/Department Name Month December
Fund/Department Number 620 Date Updated 1/24/2017
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Charges for Services 15,143,116 1,095,161 15,041,062 14,288,228 - 102,054 99%
Interest Earnings 35,000 2,643 30,590 24,939 - 4,410 87%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 136,000 17,001 65,875 61,847 - 70,125 48%
Transfers In 53,500 5,424 45,514 43,661 - 7,986 85%
Total Revenue 15,367,616 1,120,230 15,183,041 14,418,676 - 184,575 99%
Personnel 5,358,541 563,345 5,116,862 4,669,609 - 241,679 95%
Supplies 1,605,677 73,939 1,180,470 1,386,060 221,432 203,775 87%
Services 5,467,876 333,457 4,549,935 4,507,263 404,681 513,260 91%
Debt Service 123,282 1,349 121,104 8,124 - 2,178 98%
Capital - - - - - - 0%
Transfers Out 4,492,281 384,184 4,488,925 4,285,016 - 3,356 100%
17,047,657 1,356,274 15,457,295 14,856,072 626,113 964,249 94%
Net (1,680,041) (236,044) (274,254) (437,397) (626,113) (779,674)
Cash Balance 3,801,473 3,889,248
Full Time 72.30 69.80
Part-Time /Seasonal/Temporary 4.00 1.50
Total 76.30 71.30
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
2016 City of South Bend
Monthly Financial Report
Water Works Operations
Expenditures
Revenue
Total Expenditures
Staffing
The purpose of this fund is to account for all revenue and operational expense of the water utility. This fund provides the monies for debt service
obligations, reserve requirements and revenue funded capital improvements through transfer of monies to other funds within the utility operations.
The rise in the Charges For Services revenue compared to 2015 is attributed to 104.6 MG of additional water pumpage for the year. Including
sprinkler meters being billed six times per year versus the previous practice of 3 times annually. Less monies was received from Other Income
sources such as scrap metal sales and hydrant hit reimbursements than was budgeted for in "16".
Form 3
77
Fund/Department Name Month December
Fund/Department Number 622 Date Updated 1/24/2017
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Charges for Services - - - - - - 0%
Interest Earnings 28,000 2,064 25,424 17,400 - 2,576 91%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 28,000 2,064 25,424 17,400 - 2,576 91%
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service - - - - - - 0%
Capital 821,797 - 318,317 262,273 422,466 81,014 90%
Transfers Out - - - - - - 0%
821,797 - 318,317 262,273 422,466 81,014 90%
Net (793,797) 2,064 (292,893) (244,873) (422,466) (78,438)
Cash Balance 2,582,972 2,876,026
Full Time - -
Part-Time /Seasonal/Temporary - -
Total - -
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
2016 City of South Bend
Monthly Financial Report
Water Works Capital
Spent YTD: IVR System Upgrade $14,675 Mid-size car (4) - $93,336 Cargo Van (3) $65,697 3 1/2 Tn Utility Truck (1) $144,609
Encumb: Meter Reading Mobile Management Software (1) $18,188, Double Cab Truck (2) $88,840, Dump Truck (1) $177,777
1 Tn 2WD Dump Truck (1) $48,493 Concrete/Asphalt Saw (1) $23,098 Engineering Design Services-NS Well #1 Replacement Project
Expenditures
Revenue
Total Expenditures
Staffing
This fund is used for acquiring, constructing, and improving fixed assets.
Form 3
78
Fund/Department Name Month December
Fund/Department Number 623 Date Updated 1/24/2017
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Charges for Services - - - - - - 0%
Interest Earnings - - - 544 - - 0%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue - - - 544 - - 0%
Personnel - - - - - - 0%
Supplies - - - 86,470 - - 0%
Services - - - 36,843 - - 0%
Debt Service - - - - - - 0%
Capital - - - 59,529 - - 0%
Transfers Out - - - 240 - - 0%
- - - 183,082 - - 0%
Net - - - (182,538) - -
Cash Balance - -
Full Time - -
Part-Time /Seasonal/Temporary - -
Total - -
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
2016 City of South Bend
Monthly Financial Report
Water Works Bond Capital
Expenditures
Revenue
Total Expenditures
Staffing
The purpose of this fund is to segregate the use of bond proceeds that are applied to the acquisition, construction and installation of certain
additions, extension and improvements. Revenue bonds were issued in June 2012 with an aggregate principal of $8,300,000. The cash proceeds
were fully expended at July 14, 2015.
Form 3
79
Fund/Department Name Month December
Fund/Department Number 624 Date Updated 1/24/2017
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Charges for Services - - - - - - 0%
Interest Earnings 15,000 1,229 13,911 8,595 - 1,089 93%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 15,000 1,229 13,911 8,595 - 1,089 93%
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out 13,400 1,514 12,228 9,709 - 1,172 91%
13,400 1,514 12,228 9,709 - 1,172 91%
Net 1,600 (285) 1,683 (1,114) - (83)
Cash Balance 1,541,423 1,509,816
Full Time - -
Part-Time /Seasonal/Temporary - -
Total - -
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
2016 City of South Bend
Monthly Financial Report
Water Works Customer Deposit
Expenditures
Revenue
Total Expenditures
Staffing
The purpose of this fund is to retain security deposits collected from customers when establishing new service. Upon termination of service, these
deposits are released and credited against final bills.
Form 3
80
Fund/Department Name Month December
Fund/Department Number 625 Date Updated 1/24/2017
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Charges for Services - - - - - - 0%
Interest Earnings 7,600 1,480 7,290 6,262 - 310 96%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In 2,046,081 170,505 2,046,060 2,043,540 - 21 100%
Total Revenue 2,053,681 171,985 2,053,350 2,049,802 - 331 100%
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service 2,046,081 1,653,290 2,000,304 2,043,788 - 45,777 98%
Capital - - - - - - 0%
Transfers Out 7,600 1,490 7,294 6,265 - 306 96%
2,053,681 1,654,780 2,007,598 2,050,053 - 46,083 98%
Net - (1,482,794) 45,752 (250) - (45,752)
Cash Balance 50,069 4,398
Full Time - -
Part-Time /Seasonal/Temporary - -
Total - -
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
2016 City of South Bend
Monthly Financial Report
Water Works Sinking
Expenditures
Revenue
Total Expenditures
Staffing
The purpose of this fund is to disburse principal and interest payments on obligated debt to paying agent trustees. The source of monies for debt
repayment are transfers from the water utility operating fund 620. Biannual installments are disbursed at the end of June and December. June's
payment includes 50% of the annual interest and December's payment comprises the rest of the interest and all of the principal. Refunding Bonds
were issued in December for the outstanding amount due on the 2000 Bonds and the 2006 Bonds. The Par value of the Waterworks Refunding
Bonds of 2016 is $3,300,000.
Form 3
81
Fund/Department Name Month December
Fund/Department Number 626 Date Updated 1/24/2017
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Charges for Services - - - - - - 0%
Interest Earnings 16,000 1,339 14,781 6,166 - 1,219 92%
Bond Proceeds 330,000 330,000 330,000 - - - 100%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 346,000 331,339 344,781 6,166 - 1,219 100%
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service 550,448 550,448 550,448 - - - 100%
Capital - - - - - - 0%
Transfers Out 14,500 - 6,531 13,281 - 7,969 45%
564,948 550,448 556,979 13,281 - 7,969 99%
Net (218,948) (219,109) (212,198) (7,115) - (6,750)
Cash Balance 1,424,915 1,637,116
Full Time - -
Part-Time /Seasonal/Temporary - -
Total - -
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
2016 City of South Bend
Monthly Financial Report
Water Works Bond Reserve
Expenditures
Revenue
Total Expenditures
Staffing
The purpose of this fund is to ensure compliance with certain debt service bond covenants. Balance in fund is determined by debt service financing
arrangements at bond issuance. The 2016 annual maximum reserve requirement is satisfied. Waterworks Refunding Bonds of 2016 were issued
in December. A portion of the proceeds totaling $330,000 was used to fund the debt service requirement.
Form 3
82
Fund/Department Name Month December
Fund/Department Number 629 Date Updated 1/24/2017
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Charges for Services - - - - - - 0%
Interest Earnings 23,000 1,966 21,912 12,703 - 1,088 95%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In 227,461 - 227,461 150,228 - - 100%
Total Revenue 250,461 1,966 249,373 162,931 - 1,088 100%
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out 21,000 2,420 19,461 14,406 - 1,539 93%
21,000 2,420 19,461 14,406 - 1,539 93%
Net 229,461 (455) 229,912 148,525 - (451)
Cash Balance 2,457,950 2,228,964
Full Time - -
Part-Time /Seasonal/Temporary - -
Total - -
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
2016 City of South Bend
Monthly Financial Report
Water Works Reserve Operations & Maintenance
Expenditures
Revenue
Total Expenditures
Staffing
The purpose of this fund is to hold cash reserves to serve as fiscal protection against the risk of revenue shortfalls, emergencies and other
economic risks that may impact the Water Utility's ability to meet financial commitments. The Cash Balance of this fund is equivalent to two
months' worth of the amended annual operating expenditure budget in Fund 620, excluding transfers.
Form 3
83
Fund/Department Name Month December
Fund/Department Number 640 Date Updated 1/26/2017
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Charges for Services 608,145 53,338 626,821 606,291 - (18,676) 103%
Interest Earnings 16,006 1,439 15,682 8,996 - 324 98%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 624,151 54,777 642,503 615,288 - (18,352) 103%
Personnel 188,900 16,873 155,284 158,499 - 33,616 82%
Supplies 41,569 2,924 21,234 18,403 3,740 16,595 60%
Services 335,487 52,861 330,763 265,438 1,905 2,819 99%
Debt Service 28,457 - 28,436 28,436 - 21 100%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
594,413 72,658 535,716 470,776 5,645 53,052 91%
Net 29,738 (17,881) 106,787 144,512 (5,645) (71,403)
Cash Balance 1,752,931 1,647,834
Full Time 2.20 2.20
Part-Time /Seasonal/Temporary - -
Total 2.20 2.20
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
2016 City of South Bend
Monthly Financial Report
Sewer Repair Insurance
Expenditures
Revenue
Total Expenditures
Staffing
The Sewer Insurance program is funded by a monthly charge on city residents' sewer bills. The city is responsible for the main sewer line; from the
main line to the house is the homeowner's responsibility. This program helps residents who have an issue with their lateral that cannot be resolved
by a simple clean-out by a plumber, i.e., collapsed line, complete root infiltration, etc. that requires excavation work. The program is set up so that
the homeowner pays a maximum $500.00 deductible toward the cost of the repair and the city pays the rest. This program is fully staffed with the
hiring of a new Sewer Manager.
Form 3
84
Fund/Department Name Month December
Fund/Department Number 641 Date Updated 1/25/2017
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Charges for Services 38,705,245 3,188,143 38,347,604 35,907,391 - 357,641 99%
Interest Earnings 106,000 10,225 102,607 45,346 - 3,393 97%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 132,780 4,786 84,096 95,748 - 48,684 63%
Transfers In 35,808 4,556 35,808 23,677 - - 100%
Total Revenue 38,979,833 3,207,710 38,570,116 36,072,162 - 409,718 99%
Personnel 7,573,583 825,186 6,817,693 6,532,654 1,813 754,077 90%
Supplies 2,292,608 80,605 1,413,803 1,132,393 207,541 671,264 71%
Services 16,900,880 1,251,802 12,432,135 10,471,943 3,892,912 575,833 97%
Debt Service 679,685 663 614,376 393,046 41 65,268 90%
Capital - - - - - 0%
Transfers Out 12,650,682 760,893 12,575,437 17,525,877 - 75,245 99%
40,097,438 2,919,149 33,853,444 36,055,914 4,102,307 2,141,687 95%
Net (1,117,605) 288,561 4,716,671 16,248 (4,102,307) (1,731,969)
Cash Balance 13,289,872 8,996,120
Full Time 93.24 92.01
Part-Time /Seasonal/Temporary 11.44 8.67
Total 104.68 100.68
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
2016 City of South Bend
Monthly Financial Report
Sewage Works Operations
Capital spending for Sewage works is shown in Fund 642.
Expenditures
Revenue
Total Expenditures
Staffing
This enterprise fund utilizes monthly fees received from residents and businesses to properly treat, transport, and dispose of generated sewage.
Form 3
85
Fund/Department Name Month December
Fund/Department Number 642 Date Updated 1/25/2017
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Charges for Services - - - - - - 0%
Interest Earnings 72,500 6,111 71,137 34,993 - 1,363 98%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In 2,487,000 - 2,487,000 8,000,000 - - 100%
Total Revenue 2,559,500 6,111 2,558,137 8,034,993 - 1,363 100%
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - 37,895 - - 0%
Debt Service - - - - - - 0%
Capital 7,631,946 92,232 4,077,475 3,012,469 3,198,455 356,016 95%
Transfers Out - - - - - - 0%
7,631,946 92,232 4,077,475 3,050,364 3,198,455 356,016 95%
Net (5,072,446) (86,121) (1,519,338) 4,984,629 (3,198,455) (354,653)
Cash Balance 7,204,341 8,723,058
Full Time - -
Part-Time /Seasonal/Temporary - -
Total - -
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
2016 City of South Bend
Monthly Financial Report
Sewage Works Capital
Year to Date totals spent include: Final payment on completed Eastgate Lift Station replacement $34,647, Sewer maintenance equipment
$118,032 Wastewater vehicles and plant maintenance equipment $231,051, Wastewater Treatment Plant Primary Clarifier Rehab $609,608,
Wastewater Treatment Plant Grit/Screening Improvements $1,030,150, and Digesters #1 & #3 Clean and Rehab $1,791,162.
Expenditures
Revenue
Total Expenditures
Staffing
This fund is used to purchase capital equipment and fund major renovations/restorations for the Wastewater and Sewer Departments. The primary
source of income is from Sewage Works Operating Fund #641, which transfers funds here as needed.
Form 3
86
Fund/Department Name Month December
Fund/Department Number 643 Date Updated 1/25/2017
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Charges for Services - - - - - - 0%
Interest Earnings 40,600 3,701 39,734 20,869 - 866 98%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In 957,725 - 957,725 256,086 - - 100%
Total Revenue 998,325 3,701 997,459 276,955 - 866 100%
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out 38,000 4,556 35,808 23,677 - 2,192 94%
38,000 4,556 35,808 23,677 - 2,192 94%
Net 960,325 (856) 961,651 253,278 - (1,326)
Cash Balance 4,627,379 3,668,277
Full Time - -
Part-Time /Seasonal/Temporary - -
Total - -
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
2016 City of South Bend
Monthly Financial Report
Sewage Works Reserve Operations & Maint.
Expenditures
Revenue
Total Expenditures
Staffing
The purpose of this fund is to hold the equivalent of two month's of Sewage Works (Sewers & Wastewater) budgeted operating expenses in
reserve. Funds were transferred into this fund in February and again this month to adjust the balance to stay in compliance. Interest earned on the
fund balance is transferred to Sewage Works operating fund #641.
Form 3
87
Fund/Department Name Month December
Fund/Department Number 649 Date Updated 1/25/2017
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Charges for Services - - - - - - 0%
Interest Earnings 37,700 7,089 37,483 30,727 - 217 99%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In 9,278,641 760,893 9,141,954 9,269,791 - 136,687 99%
Total Revenue 9,316,341 767,981 9,179,437 9,300,518 - 136,904 99%
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services 8,000 500 3,100 3,679 - 4,900 39%
Debt Service 9,266,298 - 9,165,415 9,282,435 - 100,883 99%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
9,274,298 500 9,168,515 9,286,114 - 105,783 99%
Net 42,043 767,481 10,921 14,404 - 31,122
Cash Balance 814,230 804,674
Full Time - -
Part-Time /Seasonal/Temporary - -
Total - -
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
2016 City of South Bend
Monthly Financial Report
Sewage Sinking
Expenditures
Revenue
Total Expenditures
Staffing
This fund is used to pay all debt service obligations for Wastewater and Sewers. Mandatory transfers in from Operating Fund 641 are done in
specified amounts each month to satisfy bond covenants.
Form 3
88
Fund/Department Name Month December
Fund/Department Number 653 Date Updated 1/25/2017
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Charges for Services - - - - - - 0%
Interest Earnings 5,280 1,357 6,009 3 - (729) 114%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 5,280 1,357 6,009 3 - (729) 114%
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service - - - 3,181,211 - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
- - - 3,181,211 - - 0%
Net 5,280 1,357 6,009 (3,181,208) - (729)
Cash Balance 4,111,633 4,105,624
Full Time - -
Part-Time /Seasonal/Temporary - -
Total - -
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
2016 City of South Bend
Monthly Financial Report
Sewage Debt Service Reserve
Expenditures
Revenue
Total Expenditures
Staffing
This Debt Reserve fund is held in a separate account at Bank of NY Mellon Trust. The account was fully funded for existing debt in 2013. Due to the
re-funding of three older Sewer Bonds in 2015, the required reserve now has a lower cash balance. A reconcilliation of this account is done
monthly.
Form 3
89
Fund/Department Name Month December
Fund/Department Number 659 Date Updated 1/25/2017
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Charges for Services - - - - - - 0%
Interest Earnings 2,000 60 1,952 4,801 - 48 98%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 2,000 60 1,952 4,801 - 48 98%
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services 9,606 - - 8,064 - 9,606 0%
Debt Service - - - - - - 0%
Capital 223,083 - 182,169 1,364,229 11,617 29,297 87%
Transfers Out - - - - - - 0%
232,689 - 182,169 1,372,292 11,617 38,903 83%
Net (230,689) 60 (180,217) (1,367,491) (11,617) (38,855)
Cash Balance 51,587 231,542
Full Time - -
Part-Time /Seasonal/Temporary - -
Total - -
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
2016 City of South Bend
Monthly Financial Report
Sewer Bond 2011
From issue late in 2011, this bond has funded numerous projects including Diamond Ave. Trunk Sewer, Phase II $3.7 million, East Bank Sewer
Separation, Phase II $2.8 million, East Bank Sewer Separation, Phase III $2.3 million, LaSalle School Area Sewer Separation, $1.7 million, East
Bank Sewer Separation, Phase III $545,000, Southwood Sewer Separation, $1,438,816, Diamond Ave. Trunk Sewer, Phase III $248,000, St.
Joseph River CSO Stabilization $217,831, Secondary Clarifier Upgrade $494,141, Wastewater Treatment Plant Digester Upgrade $5,945,471.
Expenditures
Revenue
Total Expenditures
Staffing
This Sewage Works Revenue Bond closed in October of 2011. The remaining cash balance has been nearly encumbered and is expected to be
spent in 2016. The significant projects this bond has funded are listed below.
Form 3
90
Fund/Department Name Month December
Fund/Department Number 661 Date Updated 1/25/2017
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Charges for Services - - - - - - 0%
Interest Earnings 96,700 3,540 96,136 92,792 - 564 99%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - 5 - - 0%
Total Revenue 96,700 3,540 96,136 92,797 - 564 99%
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services 850,000 - - 1,937 - 850,000 0%
Debt Service - - - - - - 0%
Capital 19,337,062 945,916 11,119,822 3,000,082 2,010,364 6,206,876 68%
Transfers Out - - - - - - 0%
20,187,062 945,916 11,119,822 3,002,019 2,010,364 7,056,876 65%
Net (20,090,362) (942,376) (11,023,686) (2,909,222) (2,010,364) (7,056,312)
Cash Balance 2,881,288 13,888,878
Full Time - -
Part-Time /Seasonal/Temporary - -
Total - -
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
2016 City of South Bend
Monthly Financial Report
Sewer Bond 2012
Since issue through December 2015, projects funded from this Bond include: East Bank Sewer Separation-Phase 4 $2.6 million, Diamond Ave.
Sewer Separation Phase 3, $2.6 million, Prairie Avenue Sewer Separation-Phase I $600,445, Southwood Sewer Separation $919,608, Fairfax
Sewer $70,022, East Bank Sewer Separation-Phase 5 $1,318,385, Sewer Sensory Control Network $193,609, Wastewater Treatment Plant
Grit/Screening Improvements $175,716, Secondary Clarifier Modifications $2,507,856, CSO LTCP re-look $1,714,206, and misc other $2,070.
Expenditures
Revenue
Total Expenditures
Staffing
Current year spending from this Bond has been for the CSO LTCP re-look $546,537, East Bank Sewer Separation-Phase 5 $694,063, WWTP
Secondary Clarifier Modifications $5,679,750, and WWTP Grit/Screening Improvements $57,054.
Form 3
91
Fund/Department Name Month December
Fund/Department Number 664 Date Updated 1/18/2017
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Charges for Services - - - - - - 0%
Interest Earnings 40 - 32 26 - 8 79%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 40 - 32 26 - 8 79%
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out 4,550 - 4,538 - - 12 100%
4,550 - 4,538 - - 12 100%
Net (4,510) - (4,506) 26 - (4)
Cash Balance - 4,499
Full Time - -
Part-Time /Seasonal/Temporary - -
Total - -
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
2016 City of South Bend
Monthly Financial Report
2013A Cost of Issuance Fund
Expenditures
Revenue
Total Expenditures
Staffing
This fund was set up to pay the issue costs related to the re-funding of the 2004 Sewer bond and 1998 SRF Loan. Those costs were paid in 2013.
The remaining cash balance was transferred to the debt service fund #649 to be used for loan payments.
Form 3
92
Fund/Department Name Month December
Fund/Department Number 666 Date Updated 1/18/2017
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Acutal Actual Encumbrances Balance Budget
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Charges for Services - - - - - - 0%
Interest Earnings 130 - 114 (76) - 16 88%
Bond Proceeds - - - 188,231 - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 130 - 114 188,156 - 16 88%
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services 2,500 - 2,500 179,066 - - 100%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out 6,705 - 6,705 - - - 100%
9,205 - 9,205 179,066 - - 100%
Net (9,075) - (9,090) 9,090 - 16
Cash Balance - 58,067
Full Time - -
Part-Time /Seasonal/Temporary - -
Total - -
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
2016 City of South Bend
Monthly Financial Report
2015 Sewer Bond Issuance
Expenditures
Revenue
Total Expenditures
Staffing
This fund was set up to pay the legal and financial accounrting costs associated with the refunding of the 2006, 2007, and 2007B Sewer bonds.
Most of those expenses were paid in December, 2015. The cash balance in this fund was transferred to debt service fund #649 to be used for loan
payments.
Form 3
93
Fund/Department Name Month December
Fund/Department Number 670 Date Updated 2/2/2017
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes 1,313,436 - 1,313,450 1,313,450 - (14) 100%
Grants/Intergovernmental - - - - - - 0%
Charges for Services 2,682,841 672,685 2,925,028 2,474,912 - (242,187) 109%
Interest Earnings - - - - - - 0%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 8,707 - 10,038 22,368 - (1,331) 115%
Transfers In - - - - - - 0%
Total Revenue 4,004,984 672,685 4,248,517 3,810,730 - (243,533) 106%
Personnel 2,316,849 251,207 2,232,918 2,094,960 - 83,931 96%
Supplies 641,267 65,717 663,721 593,542 - (22,454) 104%
Services 1,281,152 117,610 1,247,091 1,331,099 - 34,061 97%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out 79,676 - 79,676 - - - 100%
4,318,944 434,534 4,223,406 4,019,601 - 95,538 98%
Net (313,960) 238,151 25,111 (208,871) - (339,071)
Cash Balance 1,380,151 1,096,892
Full Time - -
Part-Time /Seasonal/Temporary - -
Total - -
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
2016 City of South Bend
Monthly Financial Report
Century Center
Expenditures
Revenue
Total Expenditures
Staffing
SMG has assumed management of Century Center effective July 1, 2013. One of their contractual duties is to reduce the operating deficit in the
fund. Covered by hotel/motel tax revenue which is received twice per year. The first installment was received in February 2015. Other income
includes charges to large conferences for electric costs.
Form 3
94
Fund/Department Name Month December
Fund/Department Number 671 Date Updated 2/2/2017
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Charges for Services - - - - - - 0%
Interest Earnings 932 74 932 809 - - 100%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 932 74 932 809 - - 100%
Personnel - - - - - - 0%
Supplies 12,200 3,407 9,181 41,156 - 3,019 75%
Services - - - 192,735 - - 0%
Debt Service - - - - - - 0%
Capital 176,421 3,064 127,837 133,509 - 48,584 72%
Transfers Out - - - 50,000 - - 0%
188,621 6,471 137,018 417,400 - 51,603 73%
Net (187,689) (6,397) (136,086) (416,591) - (51,603)
Cash Balance 865,986 1,002,072
Full Time - -
Part-Time /Seasonal/Temporary - -
Total - -
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
2016 City of South Bend
Monthly Financial Report
Century Center Capital
A Qualified Energy Conservation Bond was taken out in May 2015. Approximately $192,000 will be used as a down payment on the construction
contract, thus reducing the amount necessary to be funded by bond issuance. The actual bond payments will be made with hotel/motel funds
through a new fund, Century Center Energy Conservation Debt Service, that was seeded with a $50,000 transfer from this fund in May.
Expenditures
Revenue
Total Expenditures
Staffing
SMG contributed a one time amount of $575,000 to cover capital expenses in August 2013. The remainder of these funds have been appropriated
for spending during 2015. $25,000 was appropriated to help pay for the Wall of Fame in conjunction with the South Bend Alumni Association.
$50,000 was transferred out to the new fund 672 for bond payments on the Energy Savings Contract.
Form 3
95
Fund/Department Name Month December
Fund/Department Number 672 Date Updated 2/2/2017
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Charges for Services - - - - - - 0%
Interest Earnings 157,742 55,821 163,588 32 - (5,846) 104%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In 79,676 - 79,676 50,000 - - 100%
Total Revenue 237,418 55,821 243,264 50,032 - (5,846) 102%
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services 111 111 111 - - - 100%
Debt Service 237,021 - 236,132 - - 889 100%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
237,132 111 236,243 - - 889 100%
Net 286 55,710 7,021 50,032 - (6,735)
Cash Balance 57,152 50,032
Full Time - -
Part-Time /Seasonal/Temporary - -
Total - -
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
2016 City of South Bend
Monthly Financial Report
Century Center Energy Conservation Debt Svc
Expenditures
Revenue
Total Expenditures
Staffing
A Qualified Energy Conservation Bond was taken out in May 2015. The $50,000 was transferred from the capital fund to set up the fund for future
bond payments.
Form 3
96
Fund/Department Name Month December
Fund/Department Number 222 Date Updated 1/25/2017
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Charges for Services 8,244,147 723,745 7,401,609 7,269,498 - 842,538 90%
Interest Earnings 10,725 733 10,080 6,840 - 645 94%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 58,099 11,868 55,239 103,935 - 2,860 95%
Transfers In - - - - - - 0%
Total Revenue 8,312,971 736,347 7,466,928 7,380,273 - 846,043 90%
Personnel 3,113,175 287,912 2,607,932 2,674,471 840 504,403 84%
Supplies 190,636 51,899 118,783 168,999 17,871 53,982 72%
Services 4,855,909 346,960 4,518,236 4,342,543 23,512 314,161 94%
Debt Service 16,740 835 13,227 4,965 - 3,513 79%
Capital - - - 140,857 - - 0%
Transfers Out 130,519 - 130,519 271,850 - - 100%
8,306,979 687,606 7,388,697 7,603,685 42,223 876,058 89%
Net 5,992 48,740 78,231 (223,412) (42,223) (30,015)
Cash Balance 1,419,407 1,329,793
Full Time 42.00 39.00
Part-Time /Seasonal/Temporary 3.00 2.00
Total 45.00 41.00
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
2016 City of South Bend
Monthly Financial Report
Central Services
Expenditures
Revenue
Total Expenditures
Staffing
The Central Services Division consists of six cost centers that provide a variety of services to other city departments, along with several local
county, state and federal agencies. In December we had 1,481 vehicle repairs. Average Fuel prices for Dec. is $1.83 for Unleaded and $1.89 for
Diesel. Budgeted amount per gallon is $3.20. The Radio Shop's project was the AVL installation of all new radios without loss of service to all
departments. Equipment Services continues to purchase new vehicles with compressed natural gas or hybrids. The Sustainability Office had only
minor expenditures in December.
Form 3
97
Fund/Department Name Month December
Fund/Department Number 224 Date Updated 1/25/2017
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Charges for Services - - - - - - 0%
Interest Earnings 934 34 913 79 - 21 98%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In 130,519 - 130,519 271,850 - - 100%
Total Revenue 131,453 34 131,432 271,929 - 21 100%
Personnel - - - - - - 0%
Supplies 42,800 - 22,299 29,190 20,000 501 99%
Services 60,019 - 10,495 17,222 19,325 30,199 50%
Debt Service - - - - - - 0%
Capital 202,765 - 173,396 38,598 - 29,369 86%
Transfers Out - - - - - - 0%
305,584 - 206,190 85,010 39,325 60,069 80%
Net (174,131) 34 (74,758) 186,919 (39,325) (60,048)
Cash Balance 111,965 186,635
Full Time - -
Part-Time /Seasonal/Temporary - -
Total - -
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
2016 City of South Bend
Monthly Financial Report
Central Services Capital
Capital projects for 2015 including a roof replacement for the Equipment Services building ($150,433), & Scanner/software for Inventory/fleet
system for $24,632 encumbrances were carried over to 2016. The 2016 Capital projects are: Radio tower repairs, new overhead door for garage,
paving of lot, CNG compressor maintenance costs, inground hoists, new pressure washer.
Expenditures
Revenue
Total Expenditures
Staffing
Revenues are a transfer from Central Services fund 222., some expenses are carry overs from 2015.
Form 3
98
Fund/Department Name Month December
Fund/Department Number 226 Date Updated 2/2/2017
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Charges for Services 2,223,483 183,301 2,221,491 1,222,767 - 1,992 100%
Interest Earnings 42,600 3,772 42,151 29,150 - 449 99%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 23,300 - 14,187 95,248 - 9,113 61%
Transfers In - - - - - - 0%
Total Revenue 2,289,383 187,073 2,277,829 1,347,166 - 11,554 99%
Personnel 250,135 24,529 212,765 219,549 - 37,370 85%
Supplies 30,734 56 14,130 29,641 - 16,604 46%
Services 2,839,479 306,387 1,968,844 2,252,845 29,995 840,640 70%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
3,120,348 330,972 2,195,740 2,502,034 29,995 894,614 71%
Net (830,965) (143,899) 82,089 (1,154,869) (29,995) (883,060)
Cash Balance 4,599,205 4,519,282
Full Time 3.00 2.00
Part-Time /Seasonal/Temporary - 1.00
Total 3.00 3.00
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
2016 City of South Bend
Monthly Financial Report
Liability Insurance
No capital expenditures are budgeted in 2016.
Expenditures
Revenue
Total Expenditures
Staffing
This internal service fund handles operations relating to business insurance and claims--property, liability, workers compensation, etc.--and the
operation of the Safety and Risk Department. Revenues for this fund come from other City funds who pay a share proportionate to their expected
expense. Personnel expenditures are for 2 Safety and Risk personnel and an attorney who processes claims for the City. The City has budgeted
$1 million in 2016 for expected liability cliams, $530,000 for excess coverage premiums for property insurance, and $852,000 in expected workers
compensation activities.
Form 3
99
Fund/Department Name Month December
Fund/Department Number 278 Date Updated 1/27/2017
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Charges for Services 48,000 6,240 56,100 61,660 - (8,100) 117%
Interest Earnings 4,000 586 6,265 3,227 - (2,265) 157%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 60,400 6,240 56,100 61,660 - 4,300 93%
Transfers In - - - - - - 0%
Total Revenue 112,400 13,066 118,465 126,547 - (6,065) 105%
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services 10,000 - 7,086 1,086 - 2,914 71%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
10,000 - 7,086 1,086 - 2,914 71%
Net 102,400 13,066 111,379 125,461 - (8,979)
Cash Balance 751,530 640,497
Full Time - -
Part-Time /Seasonal/Temporary - -
Total - -
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
2016 City of South Bend
Monthly Financial Report
Take Home Vehicle Police
None
Expenditures
Revenue
Total Expenditures
Staffing
This fund charges police officers for liability insurance and gasoline costs for take home police vehicles. The cash reserve in this fund has
increased in recent years and is expected to increase during 2016. Claims have been minimal in this fund since it was created. This fund is
classified as an Internal Service Fund for financial reporting. Revenue for 2016 is less than 2015 due to the timing of biweekly payroll. The revenue
is the amount deducted from officer pay for the vehicle take home program. In 2015 there were twenty seven payrolls paid through the end of
December compared to twenty six in 2016.
Form 3
100
Fund/Department Name Month December
Fund/Department Number 279 Date Updated 2/2/2017
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Charges for Services - - - - - - 0%
Interest Earnings - - - - - - 0%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In 499,358 50,321 487,897 - - 11,461 98%
Total Revenue 499,358 50,321 487,897 - - 11,461 98%
Personnel 459,575 48,759 457,342 - - 2,233 100%
Supplies 5,300 - 2,657 - 2,491 152 97%
Services 34,482 1,562 27,898 - 5,112 1,472 96%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
499,357 50,321 487,897 - 7,603 3,857 99%
Net 1 - - - (7,603) 7,604
Cash Balance - -
Full Time 6.00 6.00
Part-Time /Seasonal/Temporary 2.00 2.00
Total 8.00 8.00
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
2016 City of South Bend
Monthly Financial Report
311 Call Center
No capital spending planned for 2016.
Expenditures
Revenue
Total Expenditures
Staffing
This internal service fund is new in 2016. Expenses in previous years were charged to the General Fund. The fund is used to track operational
revenues and expenditures of the 311 Call Center. Revenues are charges for services to the City departments that are served by the Call Center.
The Call Center is still growing, so revenues will increase as more departments are served. Expenditures are predominantly related to salaries and
benefits for the Call Center employees.
Form 3
101
Fund/Department Name Month December
Fund/Department Number 711 Date Updated 2/2/2017
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Charges for Services 17,151,500 1,386,667 16,552,451 14,235,582 - 599,049 97%
Interest Earnings 37,971 5,803 49,659 28,482 - (11,688) 131%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 853,659 72,386 1,590,096 115,449 - (736,437) 186%
Transfers In - - - - - - 0%
Total Revenue 18,043,130 1,464,856 18,192,207 14,379,514 - (149,077) 101%
Personnel 4,316 - - 10 - 4,316 0%
Supplies 79,875 5,263 61,086 14,540 1,060 17,729 78%
Services 1,512,949 12,658 1,370,067 732,080 6,290 136,592 91%
Insurance 15,781,750 1,081,293 14,399,306 13,320,804 - 1,382,445 91%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
17,378,890 1,099,214 15,830,459 14,067,433 7,350 1,541,082 91%
Net 664,240 365,642 2,361,748 312,081 (7,350) (1,690,158)
Cash Balance 6,719,046 4,362,460
Full Time - -
Part-Time /Seasonal/Temporary - -
Total - -
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
2016 City of South Bend
Monthly Financial Report
Self-Funded Employee Benefits
None
Expenditures
Revenue
Total Expenditures
Staffing
This fund handles expenses relating to insurance and claims relating to employees: medical, dental, life, flex spending, etc. For the last several
years expenses have significantly exceeded revenues (charges to City Departments and employees) so our cash balance has been eroding. This
is not sustainable in the long-term and we need to address this situation. For the 2015 Budget, we increased employer and employee contributions
significantly, which has been helping, although we are falling short of our revenue targets. Fortunately, claims costs have been lower than
expected. A new Employee Wellness Center was opened on January 18, 2016 which is set in place with the understanding that the City should see
a drop in claims expenses over time.
Form 3
102
Fund/Department Name Month December
Fund/Department Number 713 Date Updated 2/2/2017
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Charges for Services 105,682 294 89,142 101,681 - 16,540 84%
Interest Earnings 1,600 242 2,564 1,397 - (964) 160%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 107,282 536 91,706 103,077 - 15,576 85%
Personnel 80,000 13,486 56,152 54,970 - 23,848 70%
Supplies - - - - - - 0%
Services 33,882 607 18,284 19,996 15,400 198 99%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
113,882 14,093 74,436 74,966 15,400 24,046 79%
Net (6,600) (13,556) 17,270 28,112 (15,400) (8,470)
Cash Balance 286,049 268,873
Full Time - -
Part-Time /Seasonal/Temporary - -
Total - -
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
2016 City of South Bend
Monthly Financial Report
Unemployment Compensation
None
Expenditures
Revenue
Total Expenditures
Staffing
This fund charges an allocation of 0.25% of payroll to most departments to cover the cost of unemployment claims paid. For the 2015 budget, all
outplacement services will be paid through this account. These were paid through the General Fund in previous years, however, due to the nature
of outplacement claims, the Unemployment Fund is a more appropriate place from which to pay the costs. The Unemployment Compensation Fund
is classified as an Internal Service Fund for financial reporting. Claims continue to be lower than anticipated.
Beginning in November 2016, the charge of 0.25% of payroll costs will be suspended due to the high cash reserves in the fund.
Form 3
103
Fund/Department Name Month December
Fund/Department Number 701 Date Updated 2/2/2017
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes 4,866,271 - 4,866,271 5,039,025 - - 100%
Grants/Intergovernmental - - - - - - 0%
Charges for Services - - - - - - 0%
Interest Earnings 4,500 925 2,858 2,660 - 1,642 64%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 6,280 1,600 6,279 2,667 - 1 100%
Transfers In - - - - - - 0%
Total Revenue 4,877,051 2,525 4,875,408 5,044,353 - 1,643 100%
Personnel 5,457,693 433,474 5,175,989 5,207,389 - 281,704 95%
Supplies 200 - 27 - - 173 13%
Services 6,950 26 4,125 3,964 - 2,825 59%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
5,464,843 433,500 5,180,140 5,211,353 - 284,703 95%
Net (587,792) (430,976) (304,732) (167,000) - (283,060)
Cash Balance 167,278 471,586
Full Time - -
Part-Time /Seasonal/Temporary - -
Total - -
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
2016 City of South Bend
Monthly Financial Report
Firefighters Pension
No capital expenditures are purchased through this account.
Expenditures
Revenue
Total Expenditures
Staffing
The Fire Pension fund receives State of Indiana pension relief payments in June and September to reimburse the City for actual pension costs paid
and reported in the previous year. For 2016, the total amount received was $4,866,271.32. The first payment was received in June in the amount of
$2,434,635.66. The second payment was received in September in the amount of $2,431,635.66.
Form 3
104
Fund/Department Name Month December
Fund/Department Number 702 Date Updated 1/26/2017
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes 5,991,750 - 5,991,750 6,378,359 - - 100%
Grants/Intergovernmental - - - - - - 0%
Charges for Services - - - - - - 0%
Interest Earnings 6,900 1,609 6,695 4,335 - 205 97%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 12,800 - 14,482 62 - (1,682) 113%
Transfers In - - - - - - 0%
Total Revenue 6,011,450 1,609 6,012,927 6,382,756 - (1,477) 100%
Personnel 6,789,198 512,702 6,373,654 6,332,115 - 415,544 94%
Supplies 800 - 67 - - 733 8%
Services 7,400 - 4,073 3,992 - 3,327 55%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
6,797,398 512,702 6,377,793 6,336,107 - 419,605 94%
Net (785,948) (511,092) (364,866) 46,649 - (421,082)
Cash Balance 791,162 1,155,658
Full Time - -
Part-Time /Seasonal/Temporary - -
Total - -
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
2016 City of South Bend
Monthly Financial Report
Police Pension
No capital expenditures are paid from this fund.
Expenditures
Revenue
Total Expenditures
Staffing
The Police Pension fund receives pension relief distributions from the State of Indiana to reimburse the City for pension costs paid and reported in
the previous fiscal year. For 2016, the total amount received was $5,991,750.09. The first payment was received in June in the amount of
$2,997,375.05. The second payment was received in September in the amount of $2,994,375.04.
Form 3
105
Fund/Department Name Month December
Fund/Department Number 730 Date Updated 1/24/2017
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Charges for Services - - - - - - 0%
Interest Earnings 150 23 261 164 - (111) 174%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 150 23 261 164 - (111) 174%
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services 20,000 - - - - 20,000 0%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
20,000 - - - - 20,000 0%
Net (19,850) 23 261 164 - (20,111)
Cash Balance 28,752 28,498
Full Time - -
Part-Time /Seasonal/Temporary - -
Total - -
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
2016 City of South Bend
Monthly Financial Report
City Cemetery
No funds were spent in 2016.
Expenditures
Revenue
Total Expenditures
Staffing
This fund is designated for expenses specifically for the City Cemetery. Revenues were originally derived from the sale of cemetery plots and burial
expenses.There are few sites available for sale and most plots are occupied, resulting in little burial activty.
Form 3
106
Fund/Department Name Month December
Fund/Department Number 324 Date Updated 1/27/2017
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Property Taxes 18,159,311 8,389,858 18,159,311 16,293,240 - - 100%
Local Income Taxes - - - - - - 0%
Other Taxes 396,000 - 396,000 492,000 - - 100%
Grants/Intergovernmental 101,220 - 101,185 - - 35 100%
Charges for Services - - - 14,061 - - 0%
Interest Earnings 413,706 21,622 278,753 212,580 - 134,953 67%
Bond Proceeds - - - 7 - - 0%
Donations - - - - - - 0%
Other Income 1,111,985 25,718 1,014,736 2,901,696 - 97,249 91%
Transfers In 43,000 2,727 22,199 4,989,785 - 20,801 52%
Total Revenue 20,225,222 8,439,926 19,972,184 24,903,369 - 253,038 99%
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services 6,963,052 116,575 902,746 3,352,581 2,583,732 3,476,574 50%
Debt Service 6,217,896 444,225 6,217,396 6,467,952 - 501 100%
Capital 31,321,129 2,051,850 13,070,319 13,686,537 5,035,152 13,215,658 58%
Transfers Out - - - - - - 0%
44,502,077 2,612,650 20,190,461 23,507,071 7,618,884 16,692,733 62%
Net (24,276,855) 5,827,276 (218,276) 1,396,298 (7,618,884) (16,439,695)
Cash Balance 32,453,040 32,678,602
Full Time - -
Part-Time /Seasonal/Temporary - -
Total - -
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
2016 City of South Bend
Monthly Financial Report
River West Development Area (Airport TIF)
In 2015, the major projects were: the Ameriplex lease, Bartlett Roundabout, Ignition Park infrastructure and Multi-tenant building, LaSalle Hotel,
ND/GE Turbo Project, Nello, Noble Energy, Western Avenue Improvements, Patel Hotel, and Studebaker Envionmental and Renaissance District.
Thus far in 2016, major expenditures (other than debt service) include: $1.88M for Ignition Park Infrastructure; $1.5M for LaSalle Hotel; $296K for
Safe Routes to School @ Harrison School; $830K for Advanced Center for Cancer Care; $225K for Lippert; $3.47M for Nello; $442K for Western
Restriping; $175K for Hoffman Hotel; $370K for Ignition Park Multi-Tenant Bldg; $138K Ignition Park Land Improvements; $130K for Bartlett
Roundabout; $229K for Coal Line Trail; $798K for Patel Hotel/Plaza; $294K Ameriplex Lease; $500K Chet Waggoner Drive; $1.5M Airport
Authority; $141K Ignition Park Signage.
Expenditures
Revenue
Total Expenditures
Staffing
Form 3
107
Fund/Department Name Month December
Fund/Department Number 420 Date Updated 2/2/2017
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Charges for Services - - - - - - 0%
Interest Earnings - - - - - - 0%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue - - - - - - 0%
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - 4,088,473 - - 0%
- - - 4,088,473 - - 0%
Net - - - (4,088,473) - -
Cash Balance - -
Full Time - -
Part-Time /Seasonal/Temporary - -
Total - -
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
2016 City of South Bend
Monthly Financial Report
Tax Incremental Financing (TIF) - Downtown
Expenditures
Revenue
Total Expenditures
Staffing
In 2015 SBCDA is eliminated and all funds were distributed between Fund 324 River West and Fund 429 River East. This is the result of the TIF
realignment.
Form 3
108
Fund/Department Name Month December
Fund/Department Number 422 Date Updated 1/27/2017
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Property Taxes 453,503 170,693 453,503 402,911 - - 100%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Charges for Services - - - - - - 0%
Interest Earnings 15,500 1,396 14,814 6,942 - 686 96%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 469,003 172,089 468,316 409,852 - 686 100%
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services 43,166 - 14,082 30,502 3,292 25,792 40%
Debt Service - - - - - - 0%
Capital 1,360,200 - - 68,276 300,000 1,060,200 22%
Transfers Out - - - - - - 0%
1,403,366 - 14,082 98,777 303,292 1,085,992 23%
Net (934,363) 172,089 454,234 311,075 (303,292) (1,085,306)
Cash Balance 1,957,615 1,504,532
Full Time - -
Part-Time /Seasonal/Temporary - -
Total - -
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
2016 City of South Bend
Monthly Financial Report
TIF - West Washington
Major projects committed thus far in 2016 are: City Cemetery Project. Other TIF eligible development projects for this TIF area will be determined
by department staff and the Mayor's office as the year progresses.
Expenditures
Revenue
Total Expenditures
Staffing
Major Projects committed thus far in 2016 are: City Cemetery Project.
Form 3
109
Fund/Department Name Month December
Fund/Department Number 425 Date Updated 1/27/2017
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Charges for Services - - - - - - 0%
Interest Earnings 1,706 133 1,511 857 - 195 89%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 170,997 11,945 133,956 165,894 - 37,041 78%
Transfers In - - - - - - 0%
Total Revenue 172,703 12,078 135,467 166,751 - 37,236 78%
Personnel - - - - - - 0%
Supplies 7,692 347 4,036 7,390 - 3,656 52%
Services 118,862 18,147 112,586 123,071 - 6,276 95%
Debt Service - - - - - - 0%
Capital 43,852 - 40,850 - - 3,002 93%
Transfers Out - - - - - - 0%
170,406 18,494 157,473 130,461 - 12,933 92%
Net 2,297 (6,416) (22,006) 36,290 - 24,303
Cash Balance 186,518 208,565
Full Time - -
Part-Time /Seasonal/Temporary - -
Total - -
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
2016 City of South Bend
Monthly Financial Report
Redevelopment Retail & Leighton Plaza
Replacing HVAC units and making improvements to space to house Linden Grill.
Expenditures
Revenue
Total Expenditures
Staffing
Operations under outside contract with Bradley Co.
Form 3
110
Fund/Department Name Month December
Fund/Department Number 426 Date Updated 1/27/2017
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Charges for Services - - - - - - 0%
Interest Earnings - - - - - - 0%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue - - - - - - 0%
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - 2,294,533 - - 0%
- - - 2,294,533 - - 0%
Net - - - (2,294,533) - -
Cash Balance - -
Full Time - -
Part-Time /Seasonal/Temporary - -
Total - -
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
2016 City of South Bend
Monthly Financial Report
TIF - Central Medical Service Area
Expenditures
Revenue
Total Expenditures
Staffing
In 2015 Central Medical Service Area is eliminated and all funds were distributed to Fund 324 River West. This is the result of the TIF realignment.
Form 3
111
Fund/Department Name Month December
Fund/Department Number 429 Date Updated 1/27/2017
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Property Taxes 2,750,000 1,177,629 2,348,608 2,421,308 - 401,392 85%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Charges for Services 3,500 - 1,400 - - 2,100 40%
Interest Earnings 87,000 5,434 69,442 34,796 - 17,558 80%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 72,001 - 68,401 19,357 - 3,600 95%
Transfers In - - - 1,430,965 - - 0%
Total Revenue 2,912,501 1,183,063 2,487,851 3,906,426 - 424,650 85%
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services 439,431 28,420 121,818 681,504 297,912 19,701 96%
Debt Service - - - - - - 0%
Capital 7,895,728 277,641 2,051,515 220,270 2,504,783 3,339,430 58%
Transfers Out - - - - - - 0%
8,335,159 306,061 2,173,333 901,774 2,802,695 3,359,132 60%
Net (5,422,658) 877,002 314,518 3,004,652 (2,802,695) (2,934,481)
Cash Balance 7,861,822 7,549,627
Full Time - -
Part-Time /Seasonal/Temporary - -
Total - -
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
2016 City of South Bend
Monthly Financial Report
River East Development Area (NE Dev TIF)
Projects committed to in 2016 include: East Bank Pase 5 CSO; NW Corner of Hill & Colfax; Perley School (Safe Routes to School). Expenditures
thus far: $1.58M East Bank CSO; $270K for NW Corner of Hill/Colfax; $210K Perley.
Expenditures
Revenue
Total Expenditures
Staffing
Due to changes in boundary, this area now includes a portion of South Bend Central Development Area (Fund 420).
Form 3
112
Fund/Department Name Month December
Fund/Department Number 430 Date Updated 1/27/2017
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Property Taxes 2,401,252 1,149,638 2,401,252 2,205,822 - - 100%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Charges for Services - - - - - - 0%
Interest Earnings 52,000 2,838 50,157 26,718 - 1,843 96%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 2,453,252 1,152,476 2,451,409 2,232,540 - 1,843 100%
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services 563,905 - 252,868 394,254 72,266 238,770 58%
Debt Service - - - - - - 0%
Capital 6,847,910 134,297 3,672,032 700,198 845,157 2,330,721 66%
Transfers Out - - - - - - 0%
7,411,815 134,297 3,924,900 1,094,452 917,424 2,569,491 65%
Net (4,958,563) 1,018,179 (1,473,491) 1,138,088 (917,424) (2,567,648)
Cash Balance 4,613,772 6,086,105
Full Time - -
Part-Time /Seasonal/Temporary - -
Total - -
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
2016 City of South Bend
Monthly Financial Report
TIF - Southside Development #1
Projects committed to in 2015 include: Chippewa Improvements, Fellows Street Corridor, Ireland & Miami Area Improvements, Ireland Road
Acquisition Services, Main-Lafayette Crossover Connector and Safe Routes to School (Perley). Major expenditures in 2016 are: $3.6M for
construction of the Chippewa Roundabout; $250K for Ireland & Miami Street Improvements
Expenditures
Revenue
Total Expenditures
Staffing
Form 3
113
Fund/Department Name Month December
Fund/Department Number 435 Date Updated 1/27/2017
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Property Taxes 345,262 113,973 345,262 270,758 - - 100%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Charges for Services - - - - - - 0%
Interest Earnings 1,350 13 1,094 408 - 256 81%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - 256 - - 0%
Transfers In - - - - - - 0%
Total Revenue 346,612 113,986 346,356 271,422 - 256 100%
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services 13,012 - 100 - 4,216 8,696 33%
Debt Service 341,188 - 341,188 341,187 - - 100%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
354,200 - 341,288 341,187 4,216 8,696 98%
Net (7,588) 113,986 5,068 (69,765) (4,216) (8,440)
Cash Balance 156,458 151,435
Full Time - -
Part-Time /Seasonal/Temporary - -
Total - -
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
2016 City of South Bend
Monthly Financial Report
TIF - Douglas Road
Expenditures
Revenue
Total Expenditures
Staffing
The Douglas Road TIF was established to develop the road and area near Brown Mackie College near the South Bend-Mishawaka border. The
fund borrowed money from the City of Mishawaka ($1,086,550) and Major Moves Fund 412 ($1,000,000) to finance initial construction. The fund
uses TIF tax revenue to repay the loans. During February 2015 the amounts due Mishawaka were paid in full and the amount due to Major Moves
was $787,402. Payments will now be accelerated on the Major Moves loan in order to pay it off early as well.
Form 3
114
Fund/Department Name Month December
Fund/Department Number 436 Date Updated 1/27/2017
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Property Taxes 3,932,948 1,871,545 3,932,947 3,129,681 - 1 100%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Charges for Services 211,000 - 210,999 210,999 - 1 100%
Interest Earnings 2,500 (442) 1,666 (537) - 834 67%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 4,146,448 1,871,103 4,145,613 3,340,143 - 836 100%
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services 33,832 - 1,100 - 231 32,501 4%
Debt Service 3,396,168 - 3,368,178 3,425,628 - 27,990 99%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
3,430,000 - 3,369,278 3,425,628 231 60,491 98%
Net 716,448 1,871,103 776,335 (85,485) (231) (59,655)
Cash Balance 2,392,145 1,617,553
Full Time - -
Part-Time /Seasonal/Temporary - -
Total - -
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
2016 City of South Bend
Monthly Financial Report
River East Residential (NE Res TIF)
Expenditures
Revenue
Total Expenditures
Staffing
Debt Service is related to the Eddy Street Commons Project--payment on the ESC Bonds and reimbursement to Major Moves fund for project costs.
Form 3
115
Fund/Department Name Month December
Fund/Department Number 433 Date Updated 1/27/2017
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Charges for Services - - - - - - 0%
Interest Earnings 152 7 80 59 - 72 52%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 152 7 80 59 - 72 52%
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services 4,500 - 329 1,447 - 4,171 7%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
4,500 - 329 1,447 - 4,171 7%
Net (4,348) 7 (249) (1,388) - (4,099)
Cash Balance 8,438 8,689
Full Time - -
Part-Time /Seasonal/Temporary - -
Total - -
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
2016 City of South Bend
Monthly Financial Report
Redevelopment General
Expenditures
Revenue
Total Expenditures
Staffing
This fund's sole expenditure is for general legal fees for DCI.
Form 3
116
Fund/Department Name Month December
Fund/Department Number 439 Date Updated 1/27/2017
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Charges for Services - - - - - - 0%
Interest Earnings 23,037 1,714 20,029 25,246 - 3,008 87%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - 48,335 - - 0%
Transfers In - - - - - - 0%
Total Revenue 23,037 1,714 20,029 73,581 - 3,008 87%
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service - - - - - - 0%
Capital 2,692,913 - 142,913 2,820,835 - 2,550,000 5%
Transfers Out - - - - - - 0%
2,692,913 - 142,913 2,820,835 - 2,550,000 5%
Net (2,669,876) 1,714 (122,884) (2,747,254) - (2,546,992)
Cash Balance 2,146,647 2,269,848
Full Time - -
Part-Time /Seasonal/Temporary - -
Total - -
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
2016 City of South Bend
Monthly Financial Report
Certified Technology Park
Capital funds are to be expended in Ignition Park and Innovation Park. Current expenditures relate to Ignition Park signage.
Expenditures
Revenue
Total Expenditures
Staffing
Form 3
117
Fund/Department Name Month December
Fund/Department Number 454 Date Updated 1/27/2017
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Charges for Services - - - - - - 0%
Interest Earnings 3,900 305 3,474 2,180 - 426 89%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 3,900 305 3,474 2,180 - 426 89%
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services 50,000 - - - - 50,000 0%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
50,000 - - - - 50,000 0%
Net (46,100) 305 3,474 2,180 - (49,574)
Cash Balance 382,423 379,043
Full Time - -
Part-Time /Seasonal/Temporary - -
Total - -
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
2016 City of South Bend
Monthly Financial Report
Airport Urban Enterprise Zone
Expenditures
Revenue
Total Expenditures
Staffing
No significant issues. Possible expenditure for job training in Urban Enterprise Zone.
Form 3
118
Fund/Department Name Month December
Fund/Department Number 619 Date Updated 2/2/2017
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Charges for Services - - - 119,297 - - 0%
Interest Earnings - - - - - - 0%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue - - - 119,297 - - 0%
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - 181,484 - - 0%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - 19,744 - - 0%
- - - 201,228 - - 0%
Net - - - (81,931) - -
Cash Balance - -
Full Time - -
Part-Time /Seasonal/Temporary - -
Total - -
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
2016 City of South Bend
Monthly Financial Report
Blackthorn Operations
Equipment payments
Expenditures
Revenue
Total Expenditures
Staffing
The course has been sold to a private owner. The sale was completed in February 2015.
Form 3
119
Fund/Department Name Month December
Fund/Department Number 315 Date Updated 1/27/2017
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Charges for Services - - - - - - 0%
Interest Earnings 14,000 829 9,471 5,989 - 4,529 68%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 14,000 829 9,471 5,989 - 4,529 68%
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out 14,000 1,021 8,312 6,740 - 5,688 59%
14,000 1,021 8,312 6,740 - 5,688 59%
Net - (192) 1,159 (751) - (1,159)
Cash Balance 1,036,888 1,035,975
Full Time - -
Part-Time /Seasonal/Temporary - -
Total - -
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
Total Expenditures
Staffing
This is a debt service fund which exists only to satisfy debt service reserve requirements of the outstanding bond. Only activity is interest income
which is promptly transferred out to the corresponding TIF fund (in this case fund 324). Any variance in the trend of interest income will be due to
changes in City prevailing interest rates City is able to secure.
2016 City of South Bend
Monthly Financial Report
Redevelopment Bond - Airport Taxable
Expenditures
Revenue
Form 3
120
Fund/Department Name Month December
Fund/Department Number 317 Date Updated 1/27/2017
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Charges for Services - - - - - - 0%
Interest Earnings 5,300 408 4,647 2,916 - 653 88%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 5,300 408 4,647 2,916 - 653 88%
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
- - - - - - 0%
Net 5,300 408 4,647 2,916 - 653
Cash Balance 511,567 507,047
Full Time - -
Part-Time /Seasonal/Temporary - -
Total - -
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
2016 City of South Bend
Monthly Financial Report
Coveleski Debt Service Reserve
Expenditures
Revenue
Total Expenditures
Staffing
Debt service reserve fund. The fund is at the proper level per the bond financial advisor, Crowe Horwath. No additional transfers-in are needed.
Any interest variations due to City policy on investments and increase in cash available to earn interest.
Form 3
121
Fund/Department Name Month December
Fund/Department Number 328 Date Updated 1/27/2017
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Charges for Services - - - - - - 0%
Interest Earnings 15,000 1,385 15,824 10,007 - (824) 105%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 15,000 1,385 15,824 10,007 - (824) 105%
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out 15,000 1,706 13,888 11,262 - 1,112 93%
15,000 1,706 13,888 11,262 - 1,112 93%
Net - (320) 1,936 (1,255) - (1,936)
Cash Balance 1,732,472 1,730,946
Full Time - -
Part-Time /Seasonal/Temporary - -
Total - -
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
Total Expenditures
Staffing
This is a debt service fund which exists only to satisfy debt service reserve requirements of the outstanding bond. Only activity is interest income
which is promptly transferred out to the corresponding TIF fund (324 - River West). Any variance in the trend of interest income will be due to
changes in City prevailing interest rates City is able to secure.
2016 City of South Bend
Monthly Financial Report
Redevelopment Bond - Palais Royale
Expenditures
Revenue
Form 3
122
Fund/Department Name Month December
Fund/Department Number 432 Date Updated 1/27/2017
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Property Taxes - - - 19,183 - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Charges for Services - - - - - - 0%
Interest Earnings 52,700 3,872 45,372 31,555 - 7,328 86%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 52,700 3,872 45,372 50,737 - 7,328 86%
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services 1,000 - - 201,724 - 1,000 0%
Debt Service 489,503 - 489,503 488,380 - 1 100%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
490,503 - 489,503 690,104 - 1,001 100%
Net (437,803) 3,872 (444,131) (639,367) - 6,328
Cash Balance 4,849,734 5,294,328
Full Time - -
Part-Time /Seasonal/Temporary - -
Total - -
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
2016 City of South Bend
Monthly Financial Report
TIF - Southside Development #3
Expenditures
Revenue
Total Expenditures
Staffing
The purpose of this fund is to pay debt service. We will not be requesting additional funds from the TIF. The first opportunity to pay off the bond will
be February 2017. The plan is to payoff the bond at that time along with the prepayment penalty. $201,724 payment in 2015 is return of prior year
taxes to St. Joseph County.
Form 3
123