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Home My WebLink About11/05/09 Board of Public Works Agenda SessionBOARD OF PUBLIC WORKS PUBLIC AGENDA SESSION Thursday, November 5, 2009 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 1.REVIEW OF MINUTES A.Agenda Session: October 22, 2009 and Regular Meeting: October 26, 2009 B.Claims Review: November 2, 2009 2.OPENING OF BIDS A.Dewatering Building HVAC Replacement – Project No. 109-079 1.Funding: WWTP Capital (642.0630.415.43.66) B.2009 CSO Backwater Gates Replacement - Project No. 109-056 1.Sewer Bond (641.0630.793.31.02) C.One (1) or More, 2009 or Newer Four Door Hybrid Utility Vehicles 1.Funding: Water Works Capital (622.0640.415.43.02) D.Five (5) More or Less, Pre-Owned 2008 or Newer Mid-Size Four-Door Sedan Automobiles with Standard & Hybrid Drive Trains 1.Funding: Water Works Capital (622.0640.415.43.02) E.One (1) or More, 2009 or Newer Full Size One Ton Cargo Vans 1.Funding: Water Works Capital (622.0640.415.43.02) F.One (1) or More, 2009 or Newer ¾ Ton Two-Wheel Drive Pick-Up Trucks with Standard & Hybrid Drive Trains 1.Funding: Water Works Capital (622.0640.415.43.02) G.One (1) or More, 2009 or Newer 1.0 Cubic Yard Loaders/Backhoes 1.Funding: Sewer Capital (642.0621.415.43.10) 3.OPENING OF QUOTATIONS A.Abandonment of Rum Village Wells #1 & #2 – Project No. 109-097 1.Funding: Water Operations (620.0640.602.31.06) B.North Station Desiccant Wheel Replacement - Project No. 109-098 1.Funding: Water Works Capital (622.0640.661.46.07) C.Demolition of 1202 S. Lafayette (Former International Harvester Bldg.) - Project No. 109-086A 1.Funding: AEDA TIF (324.1050.460.39.82) 2.Award 4.AWARD QUOTATION A.Traffic Signal Equipment Supplies 1.Company: Traffic Control Corporation 2.Amount: $50,892.00 3.Funding: Traffic & Lighting Operations (101.0607.431.22.40) 4.Comments: Sole Source Provider. 5.CHANGE ORDERS A.Oliver Plow Basin Expansion, Phase I – Project No. 109-012 BOARD OF PUBLIC WORKS PUBLIC AGENDA SESSION Thursday, November 5, 2009 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 1.Company: R&R Excavating, Inc. 2.Change Order No.: 1 3.Increase Amount: $2,400.00 4.Percent of Increase: .44% 5.New Contract Amount: $543,149.49 6.Funding: 2007B Sewer Bond (651.0630.415.42.06) B.Century Center Convention Hall C Renovation – Project No. 109-051 1.Company: Ziolkowski Construction, Inc. 2.Change Order No.: 3 3.Increase Amount: $65,444.00 4.Percent of Increase: 10.17% 5.New Contract Amount: $708,694.00 6.Funding: Bond & Capital C.Fairfax Estates Drainage Improvements – Project No. 108-014 1.Company: HRP Construction Company, Inc. 2.Change Order No.: 2 3.Increase Amount: $5,760.00 4.Percent of Increase: .72% 5.New Contract Amount: $802,666.00 6.Funding: Sewer Bond (651.0621.415.42.05) D.Edison Park Sewer Separation - Phase II – Project No. 108-012 1.Company: C&E Excavating, Inc. 2.Change Order No.: 2 3.Increase Amount: $104,983.95 4.Percent of Increase: 2.62% 5.New Contract Amount: $4,118,714.70 6.Funding: Sewer Bond (647.0621.665.66.11) E.Douglas Road Added Travel Lanes - Project No. 108-080 1.Company: Selge Construction Co., Inc. 2.Change Order No.: 1 3.Increase Amount: $123,072.90 4.Percent of Increase: 5.16% 5.New Contract Amount: $2,506,666.73 6.Funding: Sewer Bond & TIF (412.0607.431.42.01; 651.0621.665.66.11; 435.1050.460.42.03) 6.CHANGE ORDERS AND PROJECT COMPLETION AFFIDAVITS A.West Washington Storm Drainage Improvements – Project No. 107-063 1.Company: Brooks Construction Company 2.Change Order No.: 5 (Final) 3.Decrease Amount: ( $168,096.14) BOARD OF PUBLIC WORKS PUBLIC AGENDA SESSION Thursday, November 5, 2009 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 4.Percent of Decrease: (13.17%) 5.Total Percent of Change: 12.20% 6.New Contract Amount: $1,210,552.21 7.Funding: Sewer Bond (651.0621.665.66.11) B.Main & Western Streetscape Improvements - Project No. 109-040A 1.Company: Selge Construction Company, Inc. 2.Change Order No.: 1 (Final) 3.Decrease Amount: ( $4,100.96) 4.Percent of Decrease: (6.03%) 5.Total Percent of Change: (6.03%) 6.New Contract Amount: $63,822.54 7.Funding: SBCDA TIF (420.1050.460.42.01) C.Main & Western Streetscape Improvements – Project No. 109-040B 1.Company: Selge Construction Company, Inc. 2.Change Order No.: 1 (Final) 3.Increase Amount: $1,149.70 4.Percent of Increase: 4.98% 5.Total Percent of Change: $4.98% 6.New Contract Amount: $24,234.70 7.Funding: SBCDA TIF (420.1050.460.42.01) D.Main & Stull Streetscape Improvements – Project No. 109-042 1.Company: Selge Construction Company, Inc. 2.Change Order No.: 1 (Final) 3.Decrease Amount($6,048.35) 4.Percent of Decrease: (11.80%) 5.Total Percent of Change: (11.80%) 6.New Contract Amount: $45,189.15 7.Funding: SBCDA TIF (324.1050.460.42.01) E.Eddy Street Commons, Phase II – Project No. 108-004 1.Company: F.A. Wilhelm Construction Co., Inc. 2.Change Order No.: 7 (Final) 3.Increase Amount: $8,143.00 4.Percent of Increase: .005% 5.Final Contract Amount: $17,180,787.00 6.Funding: TIF; Escrow Account 7.PROJECT COMPLETION AFFIDAVIT A.Century Center Restroom Remodel – Project No. 109-007 1.Company: Schrock Commercial 2.Final Contract Amount: $733,763.00 3.Funding: Century Center Bond; Escrow Account BOARD OF PUBLIC WORKS PUBLIC AGENDA SESSION Thursday, November 5, 2009 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 8.CERTIFICATE OF SUBSTANTIAL COMPLETION A.Century Center Chiller Replacement – Project No. 108-085 1.Company: Herrman & Goetz, Inc. 2.Funding: Century Center Bond; Escrow Account 9.REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS/TITLE SHEET A.Blowers Nos. 1A and 1B Replacement - Project No. 109-074 1.Funding: Sewer Bond 10.RESOLUTIONS A.No. 55-2009 - A Resolution of the South Bend Board of Public Works on Disposal of Unfit and/or Obsolete Property 1.Central Services Bar Code Scanner B.No. 56-2009 - A Resolution of the South Bend Board of Public Works on Disposal of Unfit and/or Obsolete Property 1.Information Technologies Computers, Monitors, and Misc. Equipment 11.AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A.Deed of Dedication – Alex & Pamela Regnery 1.Service: Acceptance of Property at 1840 Kessler Boulevard by City for Public Right-of-Way 2.Amount: $1.00 B.Contract Extension - Underground Pipe and Valve 1.Service: Extend the 2009 Ductile Iron Pipe Bid Using the Escalator Clause Set Out in Contract and Based on Philadelphia Scrap Price as of November 13, 2009 2.Amount: Unit Prices, NTE $150,000.00 3.Funding: Water Works Capital (622.0640.661.46.04) C.Professional Services Agreement - Service One 1.Service: Program CSO 22 Service Area Real Time Control & Bowman Creek Flow Monitoring. Sole Source Provider. 2.Amount: $12,136.00 3.Funding: 2006 Sewer Bond (645) D.Professional Services Agreement Addendum No. 2 - Abonmarche Consultants 1.Service: Additional Curb Design and Surveying Services on the Edison Park Sewer Separation Phase II - Project No. 108-012 2.Amount: $4,161.50 3.Funding: Sewer Bond (651.0621.415.31.02) E.Utility Easement - Indiana and Michigan Power Company BOARD OF PUBLIC WORKS PUBLIC AGENDA SESSION Thursday, November 5, 2009 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 1.Service: Indiana and Michigan Power Company Easement #IN091178, AEP Pole Easement North of Concrete Pad at Water Works SR 23 Booster Station. F.Contract - Department of Code Enforcement and Community and Economic Development 1.Service: Demolition of Dilapidated Structures in Census Tracts as Designated by the Neighborhood Stabilization Program 2.Amount: $563,891.00 3.Funding: Neighborhood Stabilization Program (212.1035.460.81.14) G.Professional Services Agreement - Christopher B. Burke, Ltd. 1.Service: MS4 Assessment 2.Amount: 3.Funding: 12.RECOMMENDATIONS A.Procession – St. Nick 6K Run & 3K Walk 1.Sponsor: St. Joseph Parish 2.Location: Start at St. Joseph Church and School on Hill Street, North on Niles Avenue to the Bike Bridge Across State Rd. 933, Across Angela St. through the St. Joseph High School Campus and North to a Turn-Around at a Parking Lot in Holy Cross Village at Holy Cross College, and Back. 3.Date/Time: December 5, 2009; 8:00 a.m. to 11:30 a.m. 4.Favorable Recommendations B.Alley Vacation 1.Applicant: Community & Economic Development 2.Location: The First East/West Alley from William Street to the North/South Alley that Runs from Washington Street to Jefferson Boulevard 3.Purpose: Part of Economic Development Plan 4.Favorable Recommendations C.Street Vacation 1.Applicant: Community & Economic Development 2.Location: The West Portion of Kalorama Street from Hill Street South of Corby Boulevard and North of Crescent Street 3.Purpose: Part of Economic Development Plan 4.Favorable Recommendations 13.TRAFFIC CONTROL DEVICES A.New Installation - Handicapped Accessible Parking Space Sign 1.1226 North Huey Street 2.All Criteria Met B.New Installation - Handicapped Accessible Parking Space Sign 1.813 Sherman Ave. BOARD OF PUBLIC WORKS PUBLIC AGENDA SESSION Thursday, November 5, 2009 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 2.All Criteria Met C.New Installation - Handicapped Accessible Parking Space Sign 1.505 E. Irvington Ave. 2.All Criteria Met D.New Installation - Handicapped Accessible Parking Space Sign 1.1725 S. Taylor 2.All Criteria Met 14.CLARIFICATION OF 2010 EMPLOYEE HOLIDAY SCHEDULE A.Nine Holidays, Plus One (1) Floating, Plus 2011 New Year's Day 15.MONTHLY REPORTS - DEPARTMENT OF PUBLIC WORKS A.Water Works 16.SAFETY REPORTS - DEPARTMENT OF PUBLIC WORKS A.Streets, Sewers, and Traffic and Lighting B.Water Works 17.CERTIFICATE OF INSURANCE A.BFS Plumbing – South Bend, Indiana 18.RATIFY BONDS A.Contractor Bonds 1.Schwartz Construction, Inc. , October 26, 2009, Pursuant to Resolution No. 100-2000 2.Charles D. Weeden, October 27, 2009, Pursuant to Resolution No. 100-2000 3.Jose Quijada, For Release, Effective July 8, 2009 B.Excavation Bonds 1.Bass Excavating & Trucking, Inc., October 26, 2009, Pursuant to Resolution No. 100-2000 2.Brent Smith DBA: BFS Plumbing, October 27, 2009, Pursuant to Resolution 100-2000 3.Turnkey Network Solutions, December 20, 2008, Pursuant to Resolution No. 100-2000 C.Bonds For Release: Effective Release Name Type Date July 8, 2009 Jose Quijada Contractor Horvath & Associates Excavation December 19 ,2008 BOARD OF PUBLIC WORKS PUBLIC AGENDA SESSION Thursday, November 5, 2009 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 Cement-Techs Contractor June 11, 2009 Joanna Shaw Excavation March 12, 2008 Turrell Concrete Contractor October 24, 2007 Jenia Tschumakow Contractor September 9, 2009 T.J. Ready Concrete Excavation May 12, 2007 Pam Paluszewski Contractor August 29, 2008 River Valley Concrete Contractor March 12, 2008 Contractors Residential Building Contractor October 2, 2008 & Concrete Specialists Ram Construction Inc. Contractor November 7, 2006 David A. Ratkay Contractor May 31, 1997 Ortiz Construction Contractor October 18, 2007 Ortiz Construction Contractor September 16, 2005 Cs Drilling, Inc. Excavation October 9, 2009 Custom Construction Contractor May 31, 2006 William Fewell Contractor September 9, 2005 The Fisel Company Excavation February 9, 2007 Kreager Brothers Excavation March 12, 2008 Excavating Laidig Concrete, Inc. Contractor October 29, 2005 Indiana Earth, Inc. Excavation June 18, 2008 Miguel A. Hernandez Contractor September 7, 2008 Ortiz Concrete Contractor October 16, 2007 Majority Builders Occupancy May 7, 2007 Liberty Excavating Excavation November 29, 2007 Magic Construction Contractor January 9, 2008 BOARD OF PUBLIC WORKS PUBLIC AGENDA SESSION Thursday, November 5, 2009 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 19.CLAIMS 20.PRIVILEGE OF THE FLOOR 21.ADJOURNMENT