HomeMy WebLinkAboutQuotation Award - 2017 Downspout Disconnect Program Proj No 116-114 - Acorn Landscaping LLC1316 COUNTY -CITY BUILDING
227 W. JEFFERSON BOULEVARD
SOUTH BEND. INDIANA 46601-1830
CITY OF SOUTH BEND PETE BUTTIGIEG, MAYOR
BOARD OF PUBLIC WORKS
January 24, 2017
Jeff Ritschard
Acorn Landscaping LLC
3680 W Sample Street
South Bend, IN 46619
RE: Quotation Award — 2017 Downspout Disconnect Program
Project No. 116-114
Dear Mr. Ritschard:
PHONE 574/235-9251
FAX 574/235-9171
The Board of Public Works at its meeting held on January 24, 2017, awarded the above
referenced quotation to you in the amount of $49,995.00.
Please forward the following documents in one submittal by February 7. 2017 to my
attention for Board of Public Works approval:
1) One (1) original of the Contract (enclosed); and
2) Certificate of Insurance naming the City of South Bend as an additional insured.
If you have any further questions regarding this matter, please call this office at (574) 235-
9251.
Sincerely,
Linda M. Martin, Clerk
c: Hana Parkhill, Engineering
GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK JAMES A. MUELLER THERESE J. DORAU
BOARD OF PUBLIC WORKS
CITY OF SOUTH BEND, INDIANA
PUBLIC WORKS CONTRACT
THIS AGREEMENT, made and entered into this 24th Day of January, 2017, by and between,
Acorn Landscaping LLC, 3680 W Sample Street, South Bend, IN 46619, HEREINAFTER called
the Contractor, and the Board of Public Works herein called the 'Board".
WITNESSETH: That the Contractor covenants and agrees to make the following improvement,
as fully set out in the Request for Quotations, Standard Specifications, Special Provisions, Plans,
and Bid Proposals, all of which are set forth as a part of this Contract, for:
PROJECT NO. 116-114
DESCRIPTION: 2017 DOWNSPOUT DISCONNECT PROGRAM
COMPLETION DATE: SEE SPECIFICATIONS
AMOUNT: $49,995
FUNDING: WASTEWATER O&M
The unit prices for this improvement were those prices as received and accepted by the Board on
the 13th Day of December, 2016.
The Contractor further agrees to notify the Engineer when this improvement is completed. This
notification shall be in the form of a Completion Affidavit, signed by the Contractor. Upon final
acceptance of the improvement by the Engineer, the Contractors final estimate will be presented
to the Board for final Payment with one (1) copy of the Completion Affidavit and one (1) copy of
a Waiver of Lien.
BOARD OF PUBLIC WORKS
Gary A. Gilot, Presi ent Elizabeth A. Maradik, Member
Suiann Fritzb rg, Ja es A. Mueller, Member
Me b I
Li �
Therese J. Dora , Member 'Attest: Linda M. Martin,
Clerk
ACORN LANDSCAPING LLC
Printed Name
Signature
CERTIFICATION (To be completed if Contractor is a Corporation)
I, certify that I am Secretary of the Corporation named as
Contractor herein; that who signed this Agreement on behalf of the Contractor
was then of said Corporation; that said agreement was duly signed for and in
behalf of said Corporation by authority of its governing body, and is within the scope of its
corporate powers.
Secretary
Corporate
Sea]
CITY OF SOUTH BEND, INDIANA
CONTRACTOR'S QUOTE FOR PUBLIC WORK
PROJECT NAME: 2017 Downspout Disconnect
PROJECT NO. 116-114
QUOTES DUE December 13. 2016
Date:
Address:
City/State/Zip:rf
(Must be completed for all quotes. Please type or print)
Telephone Number: ("O-Mop-l"Xra
Agent of Bidder (if Applicable): I
Pursuant to notices given, the undersigned offers to furnish labor and/or material necessary to complete the
public works project of:
2017 Downspout Disconnect Program
the City of South Bend, Indiana, in accordance with plans and specifications prepared by:
The City of South Bend, Department of Public Works
and dated J/ ] for the sum of (enter the Total Quote as shown on the Proposal)
�v e ry-r�ryE >yodv�r�o testis �v�ae �:�ti�Ty-� tv�, o ($ �9 9,4ts )
(Enter Sum of Total uote plus Alternates shown on Proposal) (Numerical)
If alternative quotes apply, the undersigned submits a proposal for each in accordance with the notice. Any
addendums attached will be specifically referenced at the applicable page.
If additional units of material included in the contract are
in the original contract if accepted by the City of South
itemization of the units shall be shown on a separate atb
The above quote is accepted this
Subject to the following conditions:
BOARD OF PUBLIC WORKS
Gary A. Gilot,1FPresi ent
¢ab A. Mradik, Member
Jame A. Mueller, Member
By
the cost of units must be the same as that shown
ithe.quotp is to be Awarded on a unit basis, the
ACCEPTANCE
`7 day of
200 / 7
Version 10/1/2015 Page - 7 Public Works Quote
Date
Name
BOARD OF PUBLIC WORKS
AGENDA ITEM REVIEW REQUEST FORM
01/10/2017
Hanako Parkhill
Department Public Works
BPW Date 01/24/2017 Phone Extension 5961
Required Prior to Submittal to Board
Legal ® Attorney Name Michael Schmidt
Controller review is required for all Contracts $5,000.00 or more
Controller ❑ and greater than one year in length per the City Purchasing
Policy
Purchasing ❑
Check the Appropriate Item Type — Required for All Submissions
❑ Agreement ❑ Contract ❑ Proposal ❑ Addendum
❑ Professional Services
❑ Bid Opening ❑ Bid Award ❑ Req. to Advertise ❑ Title Sheet
❑ Quote Opening ® Quote Award
❑ Chg Order No. ❑ C/O & PCA No. ❑ PCA
❑ Ease./Encroach. ❑ Traffic Control ❑ Resolution
❑ Other: ❑ Claim
Required Information
Company or Vendor Name
New Vendor
MBE/WBE Contractor
Project Name
Project Number
Funding Source
Account No.
Amount
Terms of Contract
Purpose/Description
Amount of
Acorn LE
❑ Yes
® No
❑ MBE
1 WBE
;LLC
If Yes,
Completed E-Verify Form Attached ❑ Yes
❑ No
2017 Downspout Disconnect Program
116-114
Wastewater O&M
641-0630-793-6335
Completion date of 360 calendar days
Award quote for the 2017 Downspout Disconnect Program at the
Regular meeting.
Increase
Previous Amount
Current Percent of Change:
New Amount
Total Percent of Change:
PO No.
Copy
Original
®
❑
®
❑
Orders
U�0
Dispersal After
Hanako Parkhill
Toy Villa
Carol Kurzhal