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Home My WebLink About01102017 Board of Public Works AgendaREGULAR MEETING JANUARY 10 2017 The Regular Meeting of the Board of Public Works was convened at 9:30 a.m. on Januaryl0, 2017, by Board President Gary A. Gilot, with Board Members Elizabeth Maradik, Suzanna. Fritzberg, and Therese Doran present. Board Member James Mueller was absent. Also present was Attorney Benjamin Dougherty. APPROVE. MINUTES OF PREVIOUS MEETING Upon a motion made by Ms. Maradik, seconded by Ms. Fritzberg and carried, the Minutes of the Regular Meeting and Claims Review Meeting of the Board held on December 22, 2016 and .January 3, 2017 were approved. OPENING AND AWARD OF BIDS—NEWMAN CENTER MASONRY REPAIR —PROJECT' NO. 116-132 (REDA Tl This was the date set for receiving and openhig of sealed bids for the above referenced project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri- County News, which were found to be sufficient. The following bids were opened and publicly read: C&S MASONRY RESTORATION LLC 3825 N Foundation Court, Suite AB South Bend, IN 46628 Bid was signed by: Steve Fields Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Five percent (5%) Bid Bond was submitted BID:$183,000 Base Bid: $162,000 Alternate No. 1: $8,200 Alternate No. 2: $12.800 ZIOLKOWSKI CONSTRUCTION INC. 4050 Ralph Jones Drive South Bend, IN 46628 Bid was signed by: Bill Favors Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United StatesSteel Products or Foundry Products was submitted. Five percent (5%) Bid Bond was submitted BID: $187,488 Base Bid: $158,450 Alternate No. 1: $2,488 AlternateNo.2: $26,550 BORN OR RESTORATION INC. 525 Fillet' St. Lansing, MI 48906 Bid was signed by: Brian Regan Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Five percent (5%) Bid Bond was submitted BID: $277,597* Base Bid:$277,597 Alternate No. 1: $14,983 Alternate No. 2: $26,875 *Correct Amount: $319,455 REGULAR MEETING JANUARY 10 2017 Upon a motion made by Ms. Maradik, seconded by Ms. Fritzberg and carried, the above bids were referred to Engineering and Community Investment for review and recommendation. After reviewing those bids, Mr. Rich Estes, Community Investment, recommended that the Board award the contract to the lowest responsive and responsible bidder C&S Masonry Restoration LLC, in the amount of $183,000 for the Base Bid and all Alternates. Mr. Estes noted in his memo to the Board that the total shown on the bid from Romer Restoration, Inc. was incorrect. He stated using the line item amounts shown in their bid, their total, including the Base Bid and all Alternates, came to $319,455. Therefore, Ms. Maradik made a motion that the recommendation be accepted and the bid be awarded and the contract approved as outlined — above. Ms. Fritzberg seconded the motion, which carried. OPENING OF BIDS — EQUIPMENT PURCHASE FOR NELLO CORPORATION. PHASF. XIII—PROJECTNO 116-134 (RWDATIF) This was the date set for receiving and opening of sealed bids for the above referenced project. The Clerk tendered proofs of publication of Notice in the South Bend. Tribune and the Tri- County News, which were found to be sufficient. The following bid was opened and publicly read: BSCO. INC. 2934 S E Loop 820 Fort Worth, TX 76140 Bid was signed by: W.H. Shelton Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Ten percent (10%) Bid Security Check was submitted. BID: $53,500 Upon a motion made by Ms. Marral k, seconded by Ms. Fritzberg and carried, the above bid was referred to Engineering and Community Investment for review and recommendation. OPENING OF BIDS — EQUIPMENT PURCHASE FOR NELLO CORPORATION PHASE XIV —PROJECT NO 116-135 (RWDA TIF) This was the date set for receiving and opening of sealed bids for the above referenced project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri- County News, which were found to be sufficient. The following bid was opened and publicly read: SHERWIN WH,LIAMS 1220 S Main St. South Bend, IN 46601 Bid was signed by: Michael Usterbowski Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Ten percent (10%) Bid Bond was submitted. BID:$104,879 Upon a motion made by Ms. Maradik, seconded by Ms. Fritzberg and carried, the above bid was referred to Engineering and Community Investment for review and recommendation. OPENING OF BIDS —EQUIPMENT PURCHASE FOR NELLO CORPORATION PHASE XV — PROJF,CT NO 116-136 (RWDA TIF) This was the date set for receiving and opening of sealed bids for the above referenced project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri- REGULAR MEETING JANUARY 10, 2017 County News, which were found to be sufficient. The following bid was opened and publicly read: SIIERWIN WILLIAMS 1220 S Main St. South Bend, IN 46601 Bid was signed by: Michael Usterbowski Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Ten percent (10%) Bid Bond was submitted. BID: $40,221 Upon a motion made by Ms. Maradik, seconded by Ms. Fritzberg and carried, the above bid was referred to Engineering and Community Investment for review and recommendation. OPENING OF BIDS — EQUIPMENT PURCHASE FOR NELLO CORPORATION PHASE XVI—PROJECI NO 116-137 (RWDA 11F) This was the date set for receiving and opening of sealed bids for the above referenced project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri- County News, which were found to be sufficient. The following bid was opened and publicly read: !III LINCOL N ELECTRIC COMPANY 3749 Broadmoor Ave, SE, Suite B Grand Rapids, MI 49512 Bid was signed by: John Steinmetz Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Bid Bond was not submitted BID: $427,812.23 Upon a motion made by Ms. Maradik, seconded by Ms. Fritzberg and carried, the above bid was referred to Engineering and Community Investment for review and recommendation. OPENING OF BIDS — FIVE -THOUSAND 5,000 MORE OR LESS UNIVERSAUNESTABLE REFUSE CONTAINERS SPEC A LSQLID WASTE CAPITAL LEASE PRINCIPAL & INTERES] i This was the date set for receiving and opening of sealed bids for the above referenced project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri- County News, which were found to be sufficient. The following bids were opened and publicly read: PYRAMID EQUIPMENT INC 211 S Prairie Rolling Prairie, W 46371 Bid was signed by: Greg Dadlow Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Ten percent (10%) Bid Bond was submitted. BID: REGULAR MEETING JANUARY 10, 2017 Item No. Est. Qty. Item Unit Price Total I 5,000 96 Gallon Universal/Nestable Refuse $45.25 $226,250 Container Complete Manufacturer: 2 500 35 Gallon UniversaVNestable Refuse $34.75 $17,375 Container of Same Quality & Material as 96 gallon Estimated Number of Days for Delivery from Award Date: Late March, Early April 2017 BEST EQUIPMENT CO., INC. 5550 Poindexter Dr. Indianapolis, IN 46235 Bid was signed by: Maria Dahlman Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Ten percent (10%) Bid Bond was submitted. ma Item No. Est. Qty. Item Unit Price Total 1 5,000 96 Gallon Universal/Nestable Refuse S50.92 $254,600 Container Com lore 2 500 35 Gallon Universal/Nestable Refuse $39.08 $19,540 Container of Same Quality & Material as 96 gallon Estimated Number of Days for Delivery from Award Date: 60-75 days ARO Upon a motion made by Ms. Maradik, seconded by Ms. Fritzberg and carried, the above bids were referred to Solid Waste and Central Services for review and recommendation. OPENING OF BIDS — ONE (1) OR MORE, 2017 OR NEWER, SINGLE AXLE LIGHTNING LOADER, SPEC B (SOLID WASTE CAPITAL LEASE PRINCIPAL & INTEREST) 'This was the date set for receiving and opening of sealed bids for the above referenced project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri- County News, which were found to be sufficient. The following bids were opened and publicly read: BEST EQUIPMENT CO., INC. 5550 Poindexter Dr. Indianapolis, IN 46235 Bid was signed by: Maria Dahlman Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Ten percent (10%) Bid Bond was submitted. BID: Description Year/Ivlake/Model Unit Price Single Axle Lightning Loader 2018 Petersen TL3-1828/Freightliner $178,388 114 Alternate it Description I Cost Total ... CNG Fuel System $38941 $38,741 ui Mays ror vcuvery rrom Award Date: 225-250 days ARO PYRAMID EQUIPMENT INC 211 S Prairie REGULAR MEETING JANUARY 10.2017 Rolling Prairie, IN 46371 Bid was signed by: Greg Dadlow Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Tran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Ten percent (10%) Bid Bond was submitted. M"t Alternate Description Cost 'Total 4 ; 1 CNG Fuel System $41 759 $41 759 F t i t NT h r n �• .,.. Y .. lUuvery aouL AWara uate: Approx. 120 days ARO ALTERNATE BID Alternate Description Cost. Total 1 CNG Fuel System F,r;matedN b fD Numb er o ays for Delivery from Award Date: In Stock Upon a motion made by Ms. Maradik, seconded by Ms. Fritzberg and carried, the above bids were referred to Solid Waste and Central Services for review and recommendation. OPENING OF BIDS — VARIOUS REFUSE ROLL -OFF CONTAINERS, SPEC C SOLID WASTE CAPITAL LEASE PRINCIPAL &INTEREST) This was the date set for receiving and opening of sealed bids for the above referenced project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri- County News, which were found to be sufficient. The following bids were opened and publicly read: LINK ENVIRONMENTAL EQUIPMENT INC PO Box 158, 918 North US Highway 35 Winamac, IN 46996 Bid was signed by: Terry O'Brien Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding .Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Ten percent (10%) Bid Bond was submitted. BID: Descri tion Cost Each 10 Yazd Refuse Roll-OfY'Containers $4,275 20 Yard Refuse Roll -Off Contamers _ $5 07g 30 Yard Refuse Roll -Off Containers $5,475 40 Yard Refuse Roll-0ff Conta Hers $6.275 Mti,,,ArPd N b f D um er o ays for Delivery from Award Date: 35-50 PYRAMID EQUIPMENT INC 211 S Prairie Rolling Prairie, IN 46371 REGULAR MEETING JANUARY 10 2017 Bid was signed by: Greg Dadlow Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Ten percent (10%) Bid Bond was submitted. 00 Description Cost Each 10 Yard Refuse Roll -Off Containers 16 ft. or 20 ft. container $3,610 20 Yard Refuse Roll -Off Containers 20 ft. container $4,830 _ 30 Yard Refuse Roll -Off Containers 20 ft. container $5,461 40 Yard Refuse Roll -Off Containers 20 ft. container $6,265 ' Estimated Number of Days tar Delivery from Award Date: Approx 5 week ARO *For 2211. containers please add $122.00 per unit. Freight included based on number of containers bid. SUPERIOR EOUIPMF,NT LLC 1000 W Beardsley Avenue Elkhart, IN 46514 Bid was signed by: Michael Douglas Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Ten percent (10%) Bid Security Check was submitted. _ me Description Cost Each 10 Yard Refuse Roll -Off Containers $3,100 20 Yard Refuse Roll -Off Containers $5,180 30 Yard Refuse Roll Off Containers $5,520 40 Yard Refuse Roll -Off Containers $6,140 IN umoer or mays for Delivery from Award Date: 45 Upon amotion made by Ms. Maradik, seconded by Ms. Fritzberg and carried, the above bids were referred to Solid Waste and Central Services for review and recommendation. OPENING OF PROPOSALS - ELEVATOR PREVENTATIVE MAINTENANCE & SERVICF PLAN (VPA EQUIPMENT MAINTENANCED Mr. Gilot advised that this was the date set for the receiving and opening of sealed proposals for the above referenced project. The Clerk of the Board stated there were no proposals received. Mr. George King, Purchasing, stated there arc other options available to contract this service and he would work with Mr. John Martinez, Venues, Parks, and Arts, on what steps to take next. Mr. Martinez stated he would contact the three (3) vendors to try to determine why they didn't submit any proposals. APPROVE CHANGE ORDFR NO 1 (FINAL) AND PROJECT COMPLETION AFFIDAVIT - 2016 COLD MILLING - PROJEC 1' NO 116-030 (MVH) Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted Change Order No. I (Final) on behalf of J.L. Milling, Inc., 15262 Industrial Drive, Schoolcraft, Michigan indicating the contract amount be decreased by $17,865.94 for a new contract sum, including this Change Order, of $30,284.06. Additionally submitted was the Project Completion Affidavit indicating this new final cost of $30,284.06. Upon a motion made by Ms. Maradik, seconded by Ms. Fritzberg and carried, Change Order No. 1 (Final) and the Project Completion Affidavit were approved. APPROVE PROJECT COMPLETION AFFIDAVIT - 2016 CURB AND SIDEWALK CONSTRUCTION - PROJECT NO 116-029 (MVH) REGULAR MEETING JANUARY 10.2017 Mr. Gilot advised that Mr. Toy Villa, Engineering, hassubmittedthe Project Completion Affidavit on behalf of Premium Concrete, 712 Richmond St., Elkhart, Indiana for the above referenced project, ideating a final cost of $404,298.70. Upon a motion made by Ms. Maradik, seconded by Ms. Fritzberg and carried, the Project Completion Affidavit was approved. APPROVE. PROJECT COMPLETION AFFIDAVIT LEIGHTON PLAZA PARKING GARAGE VENT PAN REPLACEMENT - PROJECT NO. 116-091(PARKING GARAGE FUND) Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted the Project Completion Affidavit on behalf of Slatile Roofing, Inc., 1703 S. Ironwood Drive, South Bend, Indiana, for the above referenced project, indicating a final cost of $12.500. Upon a motion made by Ms. Maradik, seconded by Ms. Fritzberg and carried, the Project Completion Affidavit was approved. APPROVE PROJECT COMPLETION AFFIDAVIT — IRELAND ROAD STORM REPAIRS - PROJECT NO. 116-083G (COIT1 Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted the Project Completion Affidavit on behalf of Walsh & Kelly, Inc., 24358 State Road 23, South Bend, Indiana, for the above referenced project, indicating a final cost of $92,258,25. Upon a motion made by Ms. Maradik, seconded by Ms. Fritzberg and carried, the Project Completion Affidavit was approved. APPROVAL OF AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA The following Agreements/Contmcts/Proposals/Addenda were submitted to the Board for ap rovel: Type Business Description Amount/ Motion/ Professional ONB Benefits Three (3) Year Fundin $515000 Second Maradik/Fritzberg Services Administration, ! Worker's (2017);$52,000 Subject to Agreement LLC d/b/a J.W. Compensation Claims (2018); $53,000 Appropriation F. Specialty Administration & (2019) Company Reporting (2017 Liability Supplement 1NDOT Revise Schedule for Insurance Fund) N/A Mazadik/Pritzberg No. 1 to receiving Federal Funds Contract for the Boland Trail Project Master Crowe Horwath General Business and N/A Mazadik/Fri tzberg Services LLP Financial Consulting; Agreement Services to be set out in ement of Work Statement of Cmwe Horwath ZVSla't ast TIF Area NTE $20,000 Maradik/FritzbergWork LLP s (RF,DA TIF) APPROVAL OF PERMIT AND LICENSE APPLICATIONS The followm ermit and license licationswere rc t d f Applicant Description se n a Date/Pime c. a rovar: Location Motion St. Margaret's St. Margaret's February 19, 2017; 1:00 On route as Maz d IdFritdzberg House House Winter p.m. to 4:30 p.m. submitted Walk 2017 APPROVE TRAFFIC CONTROL DEVICE Upon a motion made by Ms. Maradik, seconded by Ms. Fritzberg and carried, the following traffic control devices were approved: NEW INSTALLATION: Four (4) Permanent Stop Signs; All -Way Placards; and Reflectorized Strips on Sign Posts LOCATION: Intersection of Lafayette Blvd. and Wayne St. REMARKS: All Criteria has been met REGULAR MEETING JANUARY 10.2017 10 RATIFY RELEASE OF CONTRACTOR BOA-D Ms. Donna Hanson, Division of Engineering, recommended that the following Contractor Bond be released pursuant to Resolution 100-2000 as follows - Business Bond Type A; provedl Released Effective Date Joseph D. Bowan d/b/a Flying Eagle Concrete I Contractor I Released October 10 2016 Ms. Maradik made amotion that the bonds release as outlined above be ratified. Ms. Fritzberg seconded the motion, which carried. APPROVE CT.ATMS Ms. Maradik stated that a request to pay the following claims in the amounts indicated has been received by the Board; each claim is fully supported by an invoice; the person receiving the goods or services has approved the claims; and the claims have been filed with the City Fiscal Officer and certified for accuracy. Name Amount of Claim Date City of South Bend $4,536,752.97 12/30/2016 City of South Bend $745,652.10 12/31/2016 City of South Bend $1,774,470.33 01/10/2017 Thieneman Construction, hic.; Partial Release of Retainage for Project No. 114-053, Secondary Treatment Improvements; Pay A No. 14 $1,477.13 01/03/2017 St. Joseph County Housing Consortium $7,945.24 O1/03/2017 U.S. Bank National Association; Smart Streets Bond; Payment Requisition No. 5 7 $964,847.66 01/06/2017 Therefore, Ms. Maradik made a motion that after review of the expenditures, the claims be approved as submitted. Ms. Fritzberg seconded the motion, which carried. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Gilot, _ seconded by Ms. Maradik and carried, the meeting adjourned at 10:14 a.m. BOARD OF PUBLIC WORKS Gary A. Gilot, President Elizabeth A. Maradik, Member Therese J. Doran, Member Jam A. Muelleer Suzarma-Vn 9be� , Membe ATTEST: a 41ida M. Martin, Clerk