HomeMy WebLinkAboutInformation and Technology Committee Annual Report'FACE
Tim Scott
I ST District Council Member
Common Council President
To: South Bend Common Council
KAREEMAH FOWLER
CITYGh.UMC. SOUTH BEND, IN
The Office of the City Clerk
From: Council Member Tim Scott, Information & Technology (IT) Committee Chairperson
Date: December 27, 2016
2016 Annual Report of the Information & Technology Committee
Pursuant to Section 2 -10 of the South Bend Municipal Code, the following annual Report to the
Information and Technology Committee is filed which briefly highlights some of the activities and
projects which took place this calendar year.
Duties: The Informational and Technology Committee is charged with "overseeing the various
activities of the City's information technologies so that all computer systems, websites, and related
technologies are maintained and upgraded so as to remain competitive and up -to -date with currently
industry standards" pursuant to Section 2 -10 of the South Bend Municipal Code.
Committee Members: There were four (4) members on this Committee this year: Council
President Tim Scott served as the Chair; Gavin Ferlic served as Vice - Chair; Dr. Dave Varner and
Karen White served as members. We did not have any citizen members on this Committee, in 2016.
Meetings and Activities: To date there have been three (3) committee meetings held. Some of the
topics addressed included:
The March 14th meeting was the Organizational meeting to discuss future plans of the IT
committee; which included ideas for legal electronic signatures for council members; and legally
filing of bills and resolutions. Also discussed was iPad training for all council members. The
committee also discussed looking at other second class cities use of technology for better
transparency.
The April 11th IT committee meeting discussed the reasoning for repealing Bill No 18 -16 -
Addressing Social Media and Networking Policy for Council Members. In light of council member
changes, there did not seem to be a reason for the ordinance and also to avoid a continuing law suit.
All agreed. The Committee sent the repeal to the full council favorably; there was no comment for
or against. The repeal passed later that night at full Council.
The April 15th IT Committee meeting was iPad training for council members Dr. Dave Varner and
Jo Broden were in attendance. The items covered were: iPad basics, device updates, how to use
iAnnotate App, iPad Mail; iPad Drop Box; Apple TV; Wireless Connections and all other questions.
227 W. Jefferson Blvd. Rm. 441 Office: (574) 235 -5983 FAX: (574) 235 -5575
County -City Building South Bend, IN Voicemail: (574) 235 -5980 TDD: (574) 235 -5567
46601-1830 Cell: (574) 538 -1936 Email:.TSCOTT @SOUTHBENDIN.GOV
Tim Scott
1sT District Council Member
Common Council President
During the budget hearings there was much discussion of re- allocation of funds from various
departments to properly fund the City IT department. The new budget gives better details to how
and where the funding sources are as well as line -item details of what is expected per department of
IT services.
Also, my hope for 2017 is to have a bill for legal electronic filing of bills and resolutions. I also hope
for more training with council members and more collaboration with City IT for better use of
technology and availability of information to our citizens of South Bend.
Per the City Budget hearings Council member Karen L. White and I discussed ways the city can use
technology to better inform citizens of the City's budget or other information. I envision computers
or kiosks at public spaces for citizens to tap into the information of the City.
I hope in 2017 I will remain IT Chairman to see these ideas through.
Thank you.
R ectfully submi
Tim Scott, Chairperson
Information & Technology Committee
South Bend Common Council
227 W. Jefferson Blvd. Rm. 441 Office: (574) 235 -5983 FAX: (574) 235 -5575
County -City Building South Bend, IN Voicemail: (574) 235 -5980 TDD: (574) 235 -5567
46601-1830 Cell: (574) 538 -1936 Email:.TSCOTT@SOUTHBENDIN.GOV