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HomeMy WebLinkAbout2. Mintues 10/23/09 MeetingSOUTH BEND REDEVELOPMENT COMMISSION RESCHEDULED REGULAR MEETING October 23, 2009 10:00 a.m. 227 West Jefferson Boulevard Presiding: Marcia I. Jones, President South Bend, Indiana 1. ROLL CALL Members Present: Members Absent: Legal Counsel: Ms. Marcia Jones, President Ms. Nancy King, Secretary Mr. Greg Downes Mr. Donald Alford Ms. Stephanie Spivey Dr. David Varner, Vice President Mr. Charles S. Leone, Esq. Mr. Lawrence Meteiver, Esq. Redevelopment Staff: Mr. Robert Mathia, Economic Development Specialist Mrs. Cheryl Phipps, Recording Secretaly Mr. Bill Schalliol, Economic Development Specialist Mr. David Relos, Economic Development Specialist Others Present: Mayor Stephen Luecke Mr. Tom Price, Mayors Office Mr. Jeff Gibney, Executive Director Comm & Econ Dev Ms. Geri Hathaway, Hathaway 2 Mr. Richard Nussbaum II Ms. Rita Kopala Ms. GlendaRae Hernandez Mr. Dale Devon Mr. Jeff Vitton, Planner Ms. Amber Zebell, Prism Science Mr. Sean Dunaj Ms. Kerry Wallace 2. APPROVAL OF MINUTES A. Approval of Minutes of the Regular Meeting of Friday, October 2, 2009. Upon a nlOtlOn by Mr. DOWneS, Seconded by Mr. COMMISSION APPROVED THE MINUTES OF THE Alford and ullanllnOUSly CarI•led, the Con1InISSIOn REGULAR MEETING OF FRIDAY, OCTOBER 2, approved the Minutes of the Regular Meeting of 2009 Friday, October 2, 2009. South Bend Redevelopment Commission Rescheduled Regular Meeting -October 23, 2009 3. APPROVAL OF CLAIMS Redevelopment Commission Claims submitted October 23, 2009 for approval. 305 FUND SBCDA BOND Indiana & Michigan Power Co 389.97 LaSalle Hotel Electric Gibson-Lewis, LLC 51,098.58 Island Park improvements Holladay Construction Group LLC 24,892.52 WNIT Fagade Renovation The Troyer Group 6,785.85 WNIT Interiors 324 AIRPORT AEDA C&E Excavating INC 48,252.72 Demo Future Transpo Site - PH B R&R Excavating Inc 151,730.00 Demolition of Future Transpo Site Ph A TCU 686,000.00 Lease Termination & Settlement pymt Indiana Michigan Power 334.38 Electric 237 N Michgan / 420 S William Abonmarche 16,406.00 Mayflower Sanitary Sewer/US 31 & Adam Blue Waters Group 39,397.39 Professional Services Render Abonmarche 156.00 US 31/Adam Rd Interchange Studies Owners Association at Blackthorn 15,729.09 Landscape/Irrigation Maintenance R.E. McCloskey & Associates 1,500.00 New Hope Missionary Church 313 E Ohio SBD Reprographics 174.04 Prints /Binding Tri County News 60.10 Waste Management South Bend Tribune 90.72 Waste Management The Troyer Group 5,855.25 WNIT NIPSCO 1,868.22 Damage Vicinity 1319 S. Lafayette Meridian Title Corp 97,292.00 Acq of Manor 118S Williams South Bend Tribune 125.83 Blackthorn Spec 420 FUND TIF DISTRICT-SBCDA GENERAL Acorn Landscaping, LLC 1,670.00 Finish & Install Sign & Landscaping CB Richard 2,500.00 Marketing LaSalle Hotel DTSB 20,737.50 Beautification Program Streetscape Meridian Title 248,075.60 Purchase of 501 W Western The Troyer Group 2,610.00 George Rickey Kinetic Sculptures 454 FUND AIRPORT URBAN ENT. ZONE Project Impact 51,924.00 619 BLACKTHORN GOLF COURSE OPERATIONS Meadowbrook Golf Group, Inc. 8,000.00 $ 1,483,655.76 Upon a motion by Mr. Downes, seconded by Ms. King and unanimously can•ied, the Commission approved the Claims submitted October 23, 2009, and ordered checks to be released. Job Training Services Management Fee COMMISSION APPROVED THE CLAIMS SUBMITTED OCTOBER ~3. 2009, .AND ORDERED THE CHECKS TO BE RELEASED South Bend Redevelopment Commission Rescheduled Regular Meeting -October 23, 2009 4. COMMUNICATIONS There were no Communications. 5. OLD BUSINESS There was no Old Business. 6. NEW BUSINESS A. Tax Abatements (1) Resolution No. 2608 approving an application for real property tax deduction for property located at 1015 North Frances Street in the Northeast Neighborhood Development Area. (Peter and Nancy Kilpatrick) Mr. Mathia gave the staff report on the project. The Kilpatricks intend to construct an approximate 3,500 square foot, two-story, single-family home. It will have eight rooms and a finished basement. The project is part of the Notre Dame Avenue Housing Program. The cost of the home will be approximately $615,000. Total taxes to be abated during the five-year abatement period are estimated at $2,216. Total taxes to be paid during the five-year abatement period are estimated at $33,746. The property is properly zoned for the proposed use. The property is located in the Northeast Neighborhood Development Area, which is a Tax Incremental Allocation Area; therefore, approval of the tax abatement petition by the South Bend Redevelopment Co~ilmission is required. The property is not located within the Northeast Neighborhood's residential TIF area. THERE WERE NO COMMUNICATIONS THERE WAS NO OLD BUSINESS South Bend Redevelopment Commission Rescheduled Regular Meeting -October 23, 2009 Upon a lllotion by Mr. Downes, seconded by Mr. Alford and unanimously carried, the Commission approved Resolution No. 2608 approving an application for real property tax deduction for property located at 1015 North Frances Street in the Northeast Neighborhood Development Area. (Peter and Nancy Kilpatrick) B. South Bend Central Development Area (1) Lease with Spark Design Studio, LLC (117-131 Michigan Street) Mr. Meteiver noted Spark Design took possession in September. They completed their renovation and are open for business. The teen of the lease is three years, with two three-year options with rent increases in those additional years capped at $1.00 per option. The additional rent will be $11.26 per sft for the first year, including %5.26 for CAM. Rent is set to begin 90 days after taking possession (September). There will be a personal guarantee, signed by the owner, equal to the first year's lease amount. He asked for the Commission"s approval pending legal review of the final Version. Spark Design's attorney has made his comments. The changes are not expected to be substantive, as there was not any objection to the terms in the Letter of Intent. COMMISSION APPROVED RESOLUTION NO. 2608 APPROVING AN APPLICATION FOR REAL PROPERTY TAx DEDUCTION FOR PROPERTY LOCATED AT ~ ~ I S NORTH FRANCES STREET IN THE NORTHEAST NEIGHBORHOOD DEVELOPMENT AREA. (PETER AND NANCY KILPATRICK~ Upon a I710tlOn by Mr. DOWneS, SeCOnded by COMMISSION APPROVED THE LEASE WITH SPARK MS. Klllg and UnanlmOUSly Can•led, the DESIGN STUDIO, LLC FOR 11~-131 IVIICHICAN COII11111SSlOn apprOVed the Lease Wlth Spai'k STREET. SUBJECT TO FINAL LEGAL REVIEW Design Studio, LLC for 1 17-131 Michigan Street, subject to final legal review. C. Airport Economic Development Area (1) Resolution No. 2609 related to acquisition 4 South Bend Redevelopment Commission Rescheduled Regular Meeting -October 23, 2009 of property in the Airport Economic Development Area. (1508 S. Taylor) Mr. Relos noted that 1508 S. Taylor was added to the Airport Economic Development Area Acquisition List by Resolution No. 2596 on August 26, 2009. It was added in an effort to clean and clear the southern boundary of Ignition Park, and to help stabilize the Rum Village neighborhood to the south. The Rum Village Neighborhood Association sh•ongly supports the redevelopment of this area on the north side of Indiana Avenue. This particular property is a one story, two bedroom rental house owned by J&W Properties. The property owner would like to participate in the goals of the Commission in its efforts to clean and clear this area, and contacted staff with his interest in selling this property. Resolution No. 2609 sets the acquisition value of the property at $35,750 -this being the average value as determined by two independent appraisals. Upon a motion by Ms. King, seconded by Mr. Downes and unanimously carried, the Commission approved Resolution No. 2609 related to acquisition of property in the Airport Economic Development Area. (1508 S. Taylor) (2) Resolution No. 2610 approving and accepting a counter offer for the acquisition of property in the Airport Economic Development Area. (1508 S. Taylor) COMMISSION APPROVED RESOLUTION NO. 2609 RELATED TO ACQLUSITION OF PROPERTY IN THE AIRPORT ECONOMIC' DEVELOPMENT AREA. (1SO8 S. TAYLOR Mr. Relos noted that the owner of 1508 S. South Bend Redevelopment Commission Rescheduled Regular Meeting -October 23, 2009 Taylor has submitted a counter offer in the amount of $41,000. This is the amount they paid for the property in 2002 (verified by staft~. The owner feels with the improvements and upkeep to the property they have made over the years, that that would be a fair price. Staff recommends approval. In addition, staff requests approval to pay the cul-I-ent tenant $950 in relocation assistance. This amount was arrived at based on the Indiana residential fixed payment schedule, which offers a one time reimbursement to the tenant based on the number of rooms in the residence. Upon a motion by Ms. King, seconded by Mr. Downes and unanimously can•ied, the Commission approved Resolution No. 2610 approving and accepting a counter offer for the acquisition of property in the Airport Economic Development Area. (1508 S. Taylor) Upon a motion by Ms. King, seconded by Mr. Downes and unanimously carried, the COInmisslon appI.OVed tenant relOCatlOn assistance in the amount of $950 for the tenant in the building. (3) Resolution No. 2611 related to acquisition of property in the Airport Economic Development Area. (1007 N. Bendix) Mr. Vitton noted that 1007 N. Bendix was added to the Airport Economic Development Area Acquisition List by Resolution No. 2450. The property was recently operated as a restaurant known as Fernando's, but is cun•ently vacant. The property is noI-th of the entrance to the COMMISSION APPROVED RESOLUTION NO. 2610 APPROVING AND ACCEPTING A COUNTER OFFER FOR THE ACQUISITION OF PROPERTY IN THE AIRPORT ECONOMIC DEVELOPMENT AREA. (1508 S. TAYLOR) COMMISSION APPROVED TENTANT RELOCATION ASSISTANCE IN THE AMOUNT OF $950 FOR THE TENANT IN THE BUILDING 6 South Bend Redevelopment Commission Rescheduled Regular Meeting -October 23, 2009 LaSalle Square shopping center, and is south of a vacant lot currently being used as the Urban Garden Market. The LaSalle Square Area redevelopment plan calls for the subject property and properties to the north of the site along Bendix to be redeveloped for commercial uses. Staff wishes to acquire it while it is vacant. Resolution No. 261 1 sets the acquisition offering price at $137,000, the average of two independent appraisals. Staff recommends approval. Mr. Downes asked what the plan is for the property when acquired. Mr. Vitton responded that the building would be demolished and the property included with others on that corner when made available for commercial redevelopment. Ms. Jones asked if there are other properties that we would like to acquire for the same commercial development Mr. Gibney responded that there is one other. Upon a motion by Mr. Downes, seconded by Mr. Alford and unanimously cai-~-ied, the Commission approved Resolution no. 2611 related to acquisition of property in the Airport Economic Development Area. (1007 N. Bendix) (4) Proposal for professional services in the Airport Economic Development Area. (Survey to update legal description) Mr. Schalliol noted that staff requested a proposal fi-om The Abomnarche Group for the rewriting of the legal description for the Airport Economic Development Area. The proposal is in the amount of $4,400. When COMMISSION APPROVED RESOLUTION NO. 261 1 RELATED TO ACQUISITION OF PROPERTY IN THE AIRPORT ECONOMIC DEVELOPMENT AREA. (1007 N. BENDIx) South Bend Redevelopment Commission Rescheduled Regular Meeting -0ctober 23, 2009 the Airport Economic Development Area was merged with the Sample-Ewing Development Area, the two legal descriptions were never independently verified. We believe there are a couple of en•ors that need to be corrected. Also, the cun•ent legal description includes about ten separate legal descriptions that added individual properties. We would like one complete, accurate legal description of the area. Staff recommends approval. Upon a motion by Mr. Downes, seconded by Ms. King and unanimously can-ied, the Commission accepted the proposal fi•om The Abonmarche Group to prepare a new legal description for the Airport Economic Development Area and the fee proposed. (5) Agreement for Services with City of South Bend and Hathaway 2, Inc. Mr. Gibney noted that this Agreement covers services to prepare a Strategic Plan for Ignition Park development, including a business plan and roadmap for development, budgeting and investment for 2010 and 201 l by the City of South Bend in Ignition Park. The deliverables of this contract are a collective work by Geri Hathaway, the Mayor, Ann Kolata, Gary Gilot, David Brenner (Innovation Park), and Mr. Gibney, guaranteeing that all the necessary components for a practical roadmap for the development of the park is well understood and phased into action. Many of these tasks are short tei•~n, making them appropriate for a consulting atTangement. A full list of the services is included in Exhibit A to the Agn•eement. COh1MISSION ACCEPTED THE PROPOSAL FROM THE ABONMARCHE GROUP TO PREPARE A NEW LEGAL DESCRIPTION FOR THE AIRPORT ECONOMIC DEVELOPMENT AREA AND THE FEE PROPOSED This is a 1 year agreement, ending 10/31/10. South Bend Redevelopment Commission Rescheduled Regular Meeting -October 23, 2009 As we complete demolition of existing buildings in early 20I 1, it is necessary to know and be preparing to take the next steps. Some of these steps may have long lead times. We want to avoid having demolition complete and be waiting several months or a year for any design, spec writing, bidding or RFP processes. If we can identify the next steps early then we can overlap lead time requirements with demolition. Once demolition is done, we can immediately proceed with development activities. Hathaway 2 has the experience and skills to lead this project and ensure completion of these services. The not-to-exceed $120,000 contract is all-inclusive, including travel and out-of-pocket expenses, as well as any consulting fees Hathaway 2 may sub-contract for, and $750 per month for rent of office space. The payment schedule for the contract is not to exceed $10,000 per month. Jim Eifert is expected to be the primary consultant to be hired by Hathaway 2. Mr. Gibney noted that after consultation with Mr. Leone of the city's legal department. the contract will have some minor changes, mainly clarifications to the deliverables, so approval should be made subject to those changes. Mayor Luecke noted that we are all eager for things to take off in Ignition Park. We have always believed that good planning makes for good development. This contract will address «~ho will manage Ignition Park, how the city should begin investing dollars effectively to assist in connnercialization of ideas. etc. Ms. Hathaway's office will be at Innovation Park in order to keep close contact as companies are entering into and 9 South Bend Redevelopment Commission Rescheduled Regular Meeting -October 23, 2009 establishing their roots and moving out so that we're able to grab them right away, and pick up on contacts that aren't a fit for Innovation Park but might be for Ignition Park.. Ms. Hathaway noted that slie has lived in South Bend since 1966. She thanked the Mayor and Mr. Gibney for the opportunity to work on this exciting project. She looks forward to working with city staff, Notre Dame, Innovation Park and Blue Waters Group to build a stable foundation for success. Ms. Jones asked Ms. Hathaway for periodic updates on her activities. Ms. Hathaway assured her she would provide that. Mr. Downes stressed the need to provide good communication with the community at large also. Mr. Price gave an update on progress in communication lately. There is an IgnitionPark.com website featuring downloadable links to all the print materials we've had available as hard copies, afly- through video of the schematic of Ignition Park with a nar7•ation from the Mayor, a video of a driving tour with the Mayor through South Bend, highlighting recent development. We are in the final days of completing an e-mail newsletter focused on economic and technology news in South Bend. It is expected out in the next week. The economic development portion of the city's Web site has been updated also. Ms. King noted that the Ignition Park is not simply a funnel for companies that start in Innovation Park, but Ms. Hathaway will also 10 South Bend Redevelopment Commission Rescheduled Regular Meeting -October 23, 2009 be attempting to attract tech companies unrelated to Innovation Park. Upon a motion by Mr. Downes, seconded by Ms. King and unanimously cai-~•ied, the Commission approved the Agreement for Services with Hathaway 2, Inc. and the City of South Bend, subject to final legal review. D. West Washington-Chapin Development Area There was no business in the West Washington- Chapin Development Area. E. South Side Development Area There was no business in the South Side Development Area. F. Northeast Neighborhood Development Area There was no business in the Northeast Neighborhood Development Area. G. Douglas Road Economic Development Area (1) Proposal for professional services in the Douglas Road Development Area. (Side~~~alk plan for Douglas Road) Mr. Schalliol noted that staff solicited a proposal fi•om The Abonmarche Group to prepare specifications for sections of sidewalk along Douglas Road east of State Road 23. The city recently completed the construction of improvements on Douglas Road, including sidewalks, but there were several properties not within the city limits. We intend to provide design specifications to those property owners as they develop those properties, including sidewalks, so the sidewalks will be consistent with those COMMISSION APPROVED THE AGREEMENT FOR SERVICES WITH HATHAWAI'?, INC. AND THE CITY OF SOUTH BEND, SUB.IECT TO FINAL LEGAL REVIEW South Bend Redevelopment Commission Rescheduled Regular Meeting -October 23, 2009 already built. The proposal is in the amount of $1,900. Staff recommends approval. Upon a motion by Mi°. Downes, seconded by Mr. Alford and unanimously carried, the Commission accepted the proposal from The Abonmarche Group to prepare design specifications for sidewalk improvements along Douglas Road. H. Other (1) Ratification of Letter of Support signed by Marcia Jones for St. Joseph County, Health Department grant application. Upon a motion by Ms. King, seconded by Mr. Downes and unanimously can•ied, the Commission ratified the Letter of Support signed by Marcia Jones for St. Joseph County Health Department grant application. (2) Proposal for aerial photography (Multiple projects) Mr. Schalliol noted that staff solicited a proposal ti-om AeroVision Photography to provide aerial photography of several of our project sites: Coveleski Park, Oliver Industrial Park, Ignition Park, Eddy Street Commons and the Douglas Road improvements. The cost of the photography is $1,000. Staff recommends accepting the proposal. Upon a motion by Mr. Downes, seconded by Mr. Alford and unanimously can-ied, the Commission accepted the proposal from AeroVision for aerial photography of the designated projects. COMMISSION ACCEPTED THE PROPOSAL FROM THE ABONMARCHE GROUP TO PREPARE DESIGN SPECIFICATIONS FOR SIDEWALK IMPROVEMENTS ALONG DOUGLAS ROAD COMMISSION RATIFIED THE LETTER OF SUPPORT SIGNED BY MARCIA JONES FOR ST. JOSEPH COUNTY HEALTH DEPARTMENT GRANT APPLICATION COMMISSION ACCEPTED THE PROPOSAL FROM AEROVISION FOR AERIAL PHOTOGRAPHY OF THE DESIGNATED PROTECTS 12 South Bend Redevelopment Commission Rescheduled Regular Meeting -October 23, 2009 Ratification of Contracts for Services Property Description commission Role in Transaction Contractor Service Provided Contract Amount Staff Member 525 W Indiana 525 W Indiana Acquisition Acquisition Witt Appraisals Michaels Appraisals Appraisal Appraisal $350 $350 Relos Relos 7. PROGRESS REPORTS There was no report. 8. NEXT COMMISSION MEETING The next meeting of the Redevelopment Commission is scheduled for Friday, November 6, 2009 at 10:00 a.m. 9. ADJOLRNMENT There being no further business to come before the Redevelopment Commission, the meeting was adjourned at 10:33 a.m. Donald E. Inks, Director PROGRESS REPORTS NEXT COMMISSION MEETING AD.IOURNMENT Marcia I. Jones, President 13