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Home My WebLink About011917 Agenda Review SessionCITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION January 19, 2017 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK THERESE J. DORAU JAMES A. MUELLER Page 1 1. REVIEW OF MINUTES A. Agenda Review, Regular Meeting, and Claims Review Meeting of January 5, January 10, and January 17, 2017 2. OPENING OF BIDS A. JMS Façade Work – Project No. 116-048 1. Funding: RWDA TIF (324.1050.460.3102) 3. AWARD BIDS AND APPROVE CONTRACT A. Equipment Purchase for Nello Corporation, Phase XIII – Project No. 116-134 1. Company: BSCO, Inc. 2. Amount: $53,500 3. Funding: RWDA TIF (324.1050.460.42.07) B. Equipment Purchase for Nello Corporation, Phase XIV – Project No. 116-135 1. Company: Sherwin Williams 2. Amount: $104,879 3. Funding: RWDA TIF (324.1050.460.42.07) C. Equipment Purchase for Nello Corporation, Phase XV – Project No. 116-136 1. Company: Sherwin Williams 2. Amount: $40,221 3. Funding: RWDA TIF (324.1050.460.42.07) D. Equipment Purchase for Nello Corporation, Phase XVI – Project No. 116-137 1. Company: The Lincoln Electric Company 2. Amount: $427,812.23 3. Funding: RWDA TIF (324.1050.460.42.07) 4. AWARD QUOTATIONS AND APPROVE CONTRACT A. 2017 Downspout Disconnect Program – Project No. 116-114 1. Company: Acorn Landscaping LLC 2. Amount: $49,995 3. Funding: Wastewater O&M (641.0630.793.6335) 5. CHANGE ORDERS A. Century Center Service Court Improvements – Project No. 116-006 1. Company: Holladay Construction Group 2. Change Order No.: 2 3. Decrease Amount: ($5,000) 4. Percent of Decrease: (3.85%) 5. Total Percent of Change: 13.46% 6. Revised Contract Amount: $147,513 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION January 19, 2017 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK THERESE J. DORAU JAMES A. MUELLER Page 2 7. Funding: Hotel/Motel Tax (7304.42010.0000.0099) B. Century Center CEO Suites, Suite 17 Remodel – Project No. 116-010 1. Company: Holladay Construction Group 2. Change Order No.: 1 3. Decrease Amount: ($12,078); Additional Twenty-Eight (28) Calendar Days 4. Percent of Decrease: (5.86%) 5. Revised Contract Amount: $205,984; New Completion Date: January 23,2017 6. Funding: Hotel/Motel Tax (7304.42010.0000.0099) C. Potawatomi Zoo Parking Lot Striping – Project No. 115-129B 1. Company: DBL Services, Inc. 2. Change Order No.: 1 3. Increase Amount: Fifty-Nine (59) Calendar Days 4. Revised Completion Date: March 13, 2017 5. Funding: Parks Capital Improvements D. Berlin Place Site Development – Project No. 116-089 1. Company: HRP Construction Inc. 2. Change Order No.: 1 3. Increase Amount: $2,352 4. Percent of Increase: 0.48% 5. Revised Contract Amount: $492,852 6. Funding: RWDA TIF (324.1050.460.31.02) E. Wastewater Treatment Plant Secondary Treatment – Project No. 114-053 1. Company: Thieneman Construction, Inc. 2. Change Order No.: 7 3. Increase Amount: $46,330; Thirty (30) Days 4. Percent of Increase: 0.39% 5. Total Percent of Change: 7.62% 6. Revised Contract Amount: $12,790,965.87; Revised Completion Date November 12, 2017 7. Funding: 2011/2012 Sewer Bond, Wastewater Equipment, and Treatment & Disposal (659.0630.415.42.06/661.0630.415.42.06/642.0630.415.43.66) 6. CHANGE ORDER AND PROJECT COMPLETION AFFIDAVIT A. Demolition of Vacant and Abandoned Houses, Phase IX – Project No. 116-074A 1. Company: Indiana Earth, Inc. 2. Change Order No.: 3 (Final) 3. Increase Amount: Fourteen (14) Days 4. Revised Contract Completion Date: November 11, 2016 5. Funding: EDIT (408.1201.415.39.89) CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION January 19, 2017 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK THERESE J. DORAU JAMES A. MUELLER Page 3 7. PROJECT COMPLETION AFFIDAVITS A. Demolition of Vacant and Abandoned Houses, Phase IX – Project No. 116-074C 1. Company: Indiana Earth, Inc. 2. Final Contract Amount: $89,782.94 3. Funding: EDIT (408.1201.415.39.89) B. Oliver Plow Pergola – Project No. 116-075 1. Company: C&S Masonry Restoration, Inc. 2. Final Contract Amount: $22,000 3. Funding: Liability Insurance Fund (226.0417.672.39.01) C. Traffic FLIR Cameras at Cleveland Road and Ameritech Drive – Project No. 115- 131B 1. Company: Michiana Contracting, Inc. 2. Final Contract Amount: $40,400 3. Funding: Traffic Signal Maintenance (251.0608.431.36.67) 8. REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS A. Michiana Brick Site Demolition – Project No. 116-138 1. Funding: REDA TIF (429.1050.460.36.01) B. Trucking of Belt Pressed Biosolids for Land Application 1. Funding: Organic Resources Contractual Services (641.0631.793.63.35) 9. RESOLUTIONS A. No. 01-2017 – A Resolution of the Board of Public Works of the City of South Bend, Indiana Approving the Change in the Effective Date of Annual Pay Increases 1. Description: Change the Effective Date of Annual Increases to the First Pay Date of the New Year B. No. 02-2017 – A Resolution of the City of South Bend Board of Public Works on Parking at the South Bend Water Works Facility 1. Description: Install Thirty (30) Minute Parking Limit Signs in Lot Located at 125 W. Colfax Avenue C. No. 03-2017 – A Resolution of the South Bend Board of Public Works on Disposal of Unfit and/or Obsolete Property 1. Description: Century Center Kitchen Equipment D. No. 04-2017 – A Resolution of the Board of Public Works for the City of South Bend, Indiana, Renaming Certain Streets 1. Description: Ratify Approval of Street Name Changes for Martin Luther King, Jr. Boulevard and Charles Martin Sr. Drive CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION January 19, 2017 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK THERESE J. DORAU JAMES A. MUELLER Page 4 10. AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A. Joint Funding Agreement – U.S. Geological Survey 1. Description: Annual Agreement for Water Level Measurement 2. Amount: $3,000 3. Funding: Water Works Operations (620.0640.658.31.35) B. Consulting Agreement – Bruce A. Snyder 1. Description: One (1) Year Agreement for Assistance with Preparation of the 2016 CAFR and Related Financial Projects 2. Amount: $50/Hour, Not to Exceed $10,000 3. Funding: Administration & Finance Budget, General Fund (101.0401.415.31.06) C. First Amendment to Local Government Service Exchange Agreement – WNIT, City of Mishawaka, St. Joseph County 1. Description: Extend Agreement for Public Education and Government Access Channel 99 through February 2, 2020 2. Amount: $85,000 Split Per Original Agreement 3. Funding: Other Professional Services (101.0302.411.31.06) D. Legal Services Agreement – Department of Community Investment 1. Description: Legal Services related to TIF Area Redevelopment 2. Amount: $75,000 3. Funding: RWDA TIF (324.1050.460.31.01) E. Supervisory Services Agreement – Redevelopment Commission 1. Description: TIF to Pay a Portion of the DCI Assistant Executive Director and Director II of Economic Resources Salaries for Supervisory Services 2. Amount: $86,700 3. Funding: RWDA TIF (324.1050.460.31.06) F. Professional Services Agreement – ShotSpotter 1. Description: Gun Fire Detection Equipment and Monitoring Service 2. Amount: $180,000 3. Funding: Police Non-Reverting (220.8101.421.31.06) G. Professional Services Contract – PricewaterhouseCoopers LLP 1. Description: Police and Fire Department Pension Plan GASB 67 & 68 Valuation Reporting 2. Amount: $3,000/each; Total $6,000 3. Funding: Police and Fire Pension Plan (702.0803.645.31.06 & 701.0903.645.31.06) H. Sewer Insurance Pre-Qualified Contractor Registry – Bob Frame Plumbing & Heating, Inc., Niezgodski Plumbing, C&E Excavating, Inc., Jerry Reed Plumbing, and K&K Excavating CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION January 19, 2017 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK THERESE J. DORAU JAMES A. MUELLER Page 5 1. Description: Updated List of Pre-Qualified Contractors for Sewer Insurance Work I. Consulting Agreement – enFocus 1. Description: Cross Portfolio IT Project Management Consulting 2. Amount: $65,000 3. Funding: IT Professional Services (279.0672.415.31.06) J. Professional Services Agreement – Donohue & Associates, Inc. 1. Description: Wastewater Treatment Plant Belt Filter Press No. 4 Rehabilitation Engineering Services 2. Amount: NTE $8,700 3. Funding: Utilities, Wastewater Engineering (641.0630.793.31.02) K. Consulting Contract – Earth Exploration, Inc. 1. Description: Geotechnical Investigation & Report for Coal Line Trail Phase I & II 2. Amount: NTE $17,820 3. Funding: RWDA TIF (324.1050.460.42.02) 11. LICENSES AND PERMITS A. Processions 1. Applicant: St. Joseph County Right to Life a) Event: March for Life and Rally b) Date/Time: January 27, 2017; 11:30 a.m. to 12:15 p.m. c) Must stay on Sidewalks and Obey Traffic Laws 12. VACATIONS A. 1st East/West Alley North of Manitou Place, South of Riverside Drive on West Side of North/South Alley between Park and Forest Avenue 1. Applicant: Jason Ruiz 2. Purpose: Traffic in Alley is Very Close to House and Provides No Access to Other Properties; Would Like to Make Lawn/Garden with Adjacent Neighbor 3. Favorable Recommendations B. West Monroe Street from Lafayette Boulevard to Dead-End at Four Winds Field 1. Applicant: Heading for Home, LLC 2. Purpose: Future Development for Apartment Units 3. See Comments from Community Investment, Area Plan Commission, and Engineering 13. TRAFFIC CONTROL DEVICES A. Revisions – Street Name Changes 1. Locations: CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION January 19, 2017 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK THERESE J. DORAU JAMES A. MUELLER Page 6 a) Change Dr. Martin Luther King Jr. Drive between Washington Street and Lincolnway West to Charles Martin, Sr. Drive b) Change St. Joseph Street between Western Avenue and Marion Street to Dr. Martin Luther King, Jr. Boulevard 2. All criteria has been met 14. CONSENT TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE A. 22500 Lincolnway West – Water/Sewer B. 52572 Blue Winged Trail – Water/Sewer C. 52604 Blue Winged Trail – Water/Sewer 15. RATIFY BONDS A. Excavation Bonds 1. HRP Construction, Approved Effective December 7, 2016 16. CLAIMS 17. PRIVILEGE OF THE FLOOR 18. ADJOURNMENT NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS Auxiliary Aid or Other Services are Available upon Request at No Charge. Please Give Reasonable Advance Request when Possible.