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HomeMy WebLinkAbout12222016 Board of Public Works AgendaREGULAR MEETING DECEMBER 22, 2016 403 The Regular Meeting of the Board of Public Works was convened at 10:35 a.m. on December 22, 2016, by Board President Gary A. Gilot, with Board Members James Mueller and Therese Doran present. Board Members Suzanna Fritzberg and Elizabeth Maradik were absent. Also present was Board Attorney Michael Schmidt. APPROVE MINUTES Or PREVIOUS MEETING Upon a motion made by Ms. Dorau, seconded by Mr. Mueller and carried, the Minutes of the Agenda Review Session, Regular Meeting and Claims Review Meeting of the Board held on December 8, 13, and 20, 2016, were approved. OPENING AND AWARD OF BIDS - 2016 MANHOLE AND SEWER LINING - PROJECT NO. 116-026 (UTILITY EXPENSE/CONTRACTUAL SERVICE/OTHER) This was the date set for receiving and opening of sealed bids for the above referenced project. The Clerk tendered proofs of publication of Notice in the South Bend "Tribune and the Tri- County News, which were found to be sufficient. The following bids were opened and publicly read: INSITUFOW-A TECHNOLOGIES USA LLC 17988 Edison Avenue Chesterfield, MO 63005 Bid was signed by: Jana Lause Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Five percent (5%) Bid Bond was submitted. BID: Base Bid Total: $723,259,40 Total of all Alternates: $3,880,716.20 Base Bid + Alternates Total: $4,603,975,60 SELGE CONSTRUCTION CO. INC. 2833 S 11t Street Niles, MI 49120 Bid was signed by: Robert Kuhns Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Five percent (5%) Bid Bond was submitted. BID: Base Bid Total: $979,073.00 Total of all Alternates: $4,387,658.00 Base Bid + Alternates Total: $513 66,73 1.00 Upon a motion made by Mr. Gilot, seconded by Ms. Dorau and carried, the above bids were referred to Engineering for review and recommendation. After reviewing those bids, Mr. Roger Nawrot, Engineering, recommended that the Board award the contract to the lowest responsive and responsible bidder Insituform Technologies USA, Inc., in the amount of $1,515,146.50 for the Base Bid plus Alternates A through H. Therefore, Ms. Doran made a motion that the recommendation be accepted and the bid be awarded and the contract approved as outlined above. Mr. Mueller seconded the motion, which carried. OPENING AND AWARD OF BIDS -NEWMAN CENTER ROOF REPAIR PROJECT NO 116-131 (REDA TIF) This was the date set for receiving and opening of sealed bids for the above referenced project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri- County News, which were found to be sufficient. The following bids were opened and publicly read: REGULAR MEETING DECEMBER 22, 2016 404 NORTHFRN INDIANA ROOFING & SHEET METAL CORD 1319 N Iowa St. South Bend, N 46628 Bid was signed by: Stephen Unrue Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. — Five percent (5%) Bid Bond was submitted. BID:$94,280.00 SLATiLE, ROOFING AND SHEET METAL CO., INC. 1703 S Ironwood South Bend, N 46613 Bid was signed by: Gerald Longerot Contractor's Non -Collusion. Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Five percent (5%) Bid Bond was submitted. BID:$169,845.00 MIDLAND ENGINEERING COMPANY, INC 52369 State Road 933 North South Bend, N 46563 Bid was signed by: Stephen Unme Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit. Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Five percent (5%) Bid Bond was submitted. BID: $107,100.00 Upon a motion made by Ms. Doran, seconded by Mr. Mueller and carried, the above bids were referred to Engineering and Redevelopment for review and recommendation. Afterreviewing those bids, Mr. Corbitt Kerr, Engineering, recommended that the Board award the contract to the lowest responsive and responsible bidder Northern Indiana Roofing and Sheet Metal Corp., fit the amount of $94,280. Therefore, Ms. Duran made a motion that the recommendation be accepted and the bid be awarded and the contract approved as outlined above. Mr. Mueller seconded the motion, which carried. OPENING OF BIDS — JMS FACADE WORK — PROJECT NO 116-048 (RWDA TIF] This was the date set for receiving and opening of sealed bids for the above referenced project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri- County News, which were found to be sufficient. The following bids were opened and publicly read: _ 7GEN CONSTRUCTION LLC 921 S Main St. South Bend, IN 46601 Bid was signed by: Brian Blight Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Five percent (5%) Bid Bond was submitted. REGULAR MEE'HNG DECEMBER 22, 2016 405 BID: Base Bid $S15,000 Alternate No. 1 ($361.00 LAfte -nate No. 2 $45 000 HGR GROUP, INC. 1932 Churchill Drive South Bend, IN 46617 Bid was signed by: Harold Reinke Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Ilse of United States Steel Products or Foundry Products was submitted. Five percent (5%) Bid Bond was submitted. BID: Base Bid $538,512 Alternate No. 1 ($300) Alternate No. 2 $15,096 BERGLUND CONSTRUCTION COMPANY 8410 S Chicago Avenue Chicago, IL 60617 Bid was signed by: Jack Tribbia Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Five percent (5%) Bid Bond was submitted. BID: Base Bid _ $1,114Q,000 Altcrnate No.1 $35,000 Alternate No. 2 $55,000 HGR GROUP, INC, 1932 Churchill Drive South Bend, IN 46617 Bid was signed by: Harold Reinke Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Five percent (5%) Bid Bond was submitted. BID: Rase Bid $535,512 Alternate No. 1 ($300 Alternate Nu. 2 $18,096 BERGLUND CONSTRUCTION COMPANY 8410 S Chicago Avenue Chicago, IL 60617 Bid was signed by: Jack Tribbia Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. REGULAR MEETING DECEMBER 22, 2016 406 Five percent (5%) Bid Bond was submitted. BID: Base Bid _ $1,040,000 AlternateNo. l is35,000 Alternate No. 2 $55 000 Upon a motion made by Ms. Dorau, seconded by Mr. Mueller and carried, the above bids were referred to Engineering and Redevelopment for review and recommendation. — OPENING AND AWARD OF QUOTATIONS — CORBY BOULEVARD SIDEWALK IMPROVEMENTS —PROJECT NO. 116-087 (MVH) Mr. Gilot advised that this was the date set for the receiving and opening of sealed quotations for the above referenced project. The following quotations were opened and read: RIETH-RILEY CONSTRUCTION CO.- INC. 25200 State Road 23 South Bend, IN 46614 Quotation was submitted by Robert Nichols Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. QUOTATION: Division A: $52,366.00 Division B: $38,795.18 Division C: $42,925.00 WALSH & KELLY, INC. 24358 State Road 23 _ South Bend, IN 46614 Quotation was submitted by Dustin Hilary Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. QUOTATION: Division A: $55,665.00 Division B: $47,735.00 Division C: $51,835.00 PREMIUM CONCRETE SERVICES. INC 712 Richmond St. Elkhart, IN 46516 Quotation was submitted by Max Yeaky Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. QUOTATION: Division A: $63,750.00 Division B: $52,600.00 —. Division C: $58,000,00 Upon a motion made by Ms. Dorau, seconded by Mr. Mueller and carried, the above quotations were referred to Engineering for review and recommendation. After reviewing those quotes, Mr. Kevin Fink, Engineering, recommended that the Board award the contract to the lowest responsive and responsible quoter, Rieth-Riley Construction, in the amount of $91.161.18 for Divisions A and B. Therefore, Ms. Dorau made a motion that the recommendation be accepted and the quotation be awarded and the contract approved as outlined above. Mr. Mueller seconded the motion, which carried. REGULAR MEETING DECEMBER 22.2016 407 OPENING AND AWARD OF QUOTATIONS SOUTH BEND FIRE DEPARTMENT STATION EXHAUST REMOVAL E AJIPMENI' (,FIRE DEPARTMENT SMALL EQUIPMENT) Mr. Gilot advised that this was the date set for the receiving and opening of sealed quotations for the above referenced project. The following quotations were opened and read: HASTINGS AFR ENERGY CONTROL INC. 5555 S Westridge Drive New Berlin, WI 53151 Quotation was submitted by DuWayne Bohrer QUOTATION: $19,780.00 AIR CLEANING SYSTEMS INC. 8 Sunset Drive Latham, NY 12110 Quotation was submitted by Anthony Milanese III QUOTATION: $25,800 (Quote Paperwork not Properly filled Out) Upon a motion made by Ms. Doran, seconded by Mr. Mueller and carried, the above quotations were referred to the Fire Department for review and recommendation. After reviewing those quotes, Mr. Todd Skwarcan, Fire Department, recommended that the Board award the contract to the lowest responsive and responsible quoter, Hastings Air Energy Control, Inc., in the amount of $19,780. Therefore, Mr. Gilot made a motion that the recommendation be accepted and the quotation be awarded and the contract approved as outlined above. Ms. Doran seconded the motion, which carried. AWARD BID — ONE (1) OR MORE, 2016 OR NEWER ONE TON TWO -WHEEL DRIVE DUMP TRUCK (WATER WORKS CAPITAL) Mr. Jeff Hudak, Central Services, advised the Board that on December 13, 2016, bids were received and opened for the above referenced truck. After reviewing those bids, Mr. Hudak recommended that the Board award the contract to the lowest responsive and responsible bidder Jordan Ford, 609 E Jefferson Boulevard, Mishawaka, IN 46545, in the amount of $48,493. Therefore, Ms. Dorau made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Mueller seconded the motion, which carried. AWARD BID — WASTEWATER TREATMENT PLANT DIGESTER GAS UTILIZATION — PROJECT NO 116.05OR (WASTEWATER CAPITAL IMPROVEMENTSIOTHER CONTRACT(JAI, SERVICES) Mr. Jacob Klosinski, Environmental Services, advised the Board that on December 8, 2016, bids were received and opened for the above referenced project. After reviewing those bids, Mr. Klosinski recommended that the Board award the contract to the lowest responsive and responsible bidder Thieneman Construction Co., Inc., 17219 to Parkway, Westfield, IN 46074, in unit prices not to exceed $754,000. Therefore, Ms. Doran made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Mueller seconded the motion, which carried. AWARD BID — FIRE STATION NO 4 — PROJECT NO 116 06 (RWDA TIF) Mr. Kevin Fink, Engineering, advised the Board that on December 13, 2016, bids were received and opened for the above referenced project. After reviewing those bids, Mr. Fink recommended that the Board award the contract to the lowest responsive and responsible bidder Gibson -Lewis. LLC, 1001 W 1 lth Street, Mishawaka, IN 46544, in the amount of $3,057,900 for the Base Bid plus Alternates 7, 8 and 9. Representatives from Gibson Lewis were present. Attorney Shawn Ryan stated Gibson -Lewis had sent communication to the city requesting to withdraw their bid. Mr. Ryan stated Mr. Lingenfelter, Gibson Lewis, LLC, sent a letter informing the engineer of a clerical error in their bid. He explained they discovered after the bid opening that a portion of the project that should have been included, was left out. He noted it reduced their bid over $200,000, He stated he provided legal precedence from Indiana law and other States that allows a bid to be released in the presence of a clerical error. He stated rather than buyer's remorse, in Indiana the general rule is that clerical errors are excusable mistakes that allow release from a bid. He noted that is the basis for the withdrawal and that was communicated with the City's Legal Department REGULAR MEETING DECEMBER 22 2016 408 immediately. Mr. Ryan added at this point there is no harm done to move to the next low bidder. Mr. Lingenfelter apologized for the problem this caused. Attorney Michael Schmidt explained the process that occurred, noting bids were opened on December 13 and ranged in amounts from $2,900,000 to S$3,800,000 with Gibson Lewis submitting the low bid. He stated Gibson Lewis contacted Kevin Fink one day after the opening requesting to withdraw their bid due to a substantial bid error. He noted that was done after hearing the bid amounts. Mr. Fink notified them that their bid appeared to be a legitimate bid and withdrawal could result in claim on their bid bond. Gibson Lewis sent further notification that specified that the error was due to the roofing aspect of the project. They explained their own inspector failed to check the roof. Mr. Schmidt noted Gibson Lewis used a sophisticated database that they are familiar with to compile their bid from subcontractors. Mc Lingenfelter stated they realized there was an error upon opening, and went back and reviewed their online bid invitations and found the missing information. Mr. Schmidt stated Gibson Lewis does not claim the bid specs were ambiguous. They claim their error will result in over $200,000 out of pocket loss. He added this is due to not reviewing their bid prior to submittal. Mr. Schmidt stated the general rule is clerical or mathematical errors are the kind of excusable mistakes that allow for relief, mistakes of judgment do not qualify for such. relief. Attorney Schmidt stated the case presented by Attorney Ryan could be easily distinguished by the facts surrounding Gibson Lewis's bid. He stated Gibson Lewis did not vet each of its subcontractors to match the bid specs; this is not a clerical error. Attorney Schmidt stated his recommendation is to award to Gibson Lewis, noting that using a roughly 10% profit estimate, they still stand to profit $100,000. He explained they are not losing, they are just not getting the profit they were expecting. Mr. Lingenfelter stated they sent in their math and it shows they stand to profit only $125,000. Ms. Dorau asked what happens if the bid is rescinded. Mr. Schmidt state if they don't accept the contract, his recommendation is to submit a claim on the bid bond and look to consider them in violation of I.C. 5-22-16-1, and declare Gibson Lewis to be a non -responsible bidder, which would impact their ability to bid on future projects with the city. Mr. Schmidt noted it's important to maintain the integrity of the bidding process, and the city shouldhold them responsible. He added if they withhold the contract, the city would place a hold on their bid bond, adding it wouldn't even cover the difference between theirs and the second lowest bidder and would still cost the city _ approximately 5160,000. He stated he recommends, therefore, to make the award and allow everyone to work to make the relationship work and maintain the integrity of the bidding process. Attorney Ryan stated the city could still maintain the integrity of the bidding process and still allow the law to maintain that this is a clerical error. Mr. Mueller asked how we have certainty that this isn't just a remorse after the opening. Mr. Lingenfelter stated they submitted documentation to the board to show that. He noted they were all shocked when the subcontractor contacted Gibson Lewis the day after the bids opened to notify them they had not submitted their bid. Mr. Schmidt stated this was out for bid for thirty (30) days and the contractor waited until the last minute to submit their bid. Mr. Mueller stated technically, we award the bid, they reject the award, and we would be back in January to award to the next low bidder. Attorney Schmidt stated the Board would award the bid, come back in January to award to the next low bidder, and place a claim on.Gibson's bid bond if Gibson refuses to accept the contract. Mr. Schmidt stated there may be some hope in reconciling this in sixty (60) days, but by making the award, the Board is authorizing Mr. Schmidt to have discussions with Gibson Lewis. Therefore, Ms. Doran made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Mueller seconded the motion, which carried. AWARD QUOTATION — EMFRGENCY SEWER i.LNING — NOTRF. DAME AVEATUE — PROJECT NO 116-139 (CONTRACTUAL SERVICES) Mr. Roger Nawrot, Engineering, advised the Board that on December 13, 2016, quotations were received and opened for the above referenced project. After reviewing those quotations, Mr. Nawrot recommended that the Board award the contract to the lowest responsive and responsible bidder, Insituform Technologies, 17988 Edison Avenue, Chesterfield, MO 63005, in the amount of $25,310.30. Therefore, Ms. Doran made a motion that the recommendation he accepted and the quotation be awarded as outlined above. Mr. Mueller seconded the motion, which carried. AWARD QUOTATION — COUN'TY-CITY BUILDING VAN ACCESSIBLE PARKING PROJECT NO. 116-038 (LRSA) Mr. Kevin Fink, Engineering, advised the Board that on December 13, 2016, quotations were received and opened for the above referenced project. After reviewing those quotations, Mr. Fink recommended that the Board award the contract to the lowest responsive and responsible bidder, Rieth-Riley Construction Co., Inc., 25200 State Road 23, South Bend, IN 46614, in the REGULAR MEETING DECEMBER 22, 2016 409 amount of unit prices not to exceed $16,296.00. Therefore, Ms. Dorau made a motion that the recommendation be accepted and the quotation be awardedas outlined above. Mr. Mueller seconded the motion, which carried. TABLE AWARD OF QUOTATION - 2016 BUS SHELTERS PROJECT NO 116 046 AID Mr. Gilot stated there is a request to table the award of this quotation at this time. Therefore, Ms. Doran made a motion that the quotation award be tabled. Mr. Mueller seconded the motion, which carried. _ APPROVE CHANGE ORDER NO. 11 - IGNITION PARK INFRASTRUCTURE PHASE 1 C- PROJECT NO 116-063A (RWDA TIF) Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted Change Order No. 11 on behalf of Walsh & Kelly, Inc., 24358 State Road 23, South Bend, IN 46614, indicating the Contract amount be increased by $28,265.47 for a new contractsum, including this Change Order, in the amount of $4,277,077.38. Upon. a motion made by Mr. Mueller, seconded by Ms. Dorau and carried, the Change Order was approved. APPROVE CHANGF, ORDER NO 2 - WASTEWATER TREATMENT PLANT GRIT ANll SCREENINGS IMPROVEMENTS PROJECT NO 114-075 (ENVIRONMENTAI SERVICES, TREATMENT AND DISPOSAL F,OUIPMENT ACCOUN"fl Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted Change Order No. 2 on behalf oI Thieneman Construction, 521 W 84a' Drive, Suite A, Merrillville, IN 46410, indicating the contract amount be increased by $24,319.66 for a modified con Tact sum, including this Change Order, in the amount of $1,172,917.50. LJpon a motion made by Ms. Doran, seconded by Mr. Mueller and carried, the Change Order was approved. APPROVE CHANGE ORDER NO 1 (FINAL) AND PROJECT COMPLETION AFFIDAVIT - IRELAND ROAD EMERGENCY REPAIRS - PROJECT NO 116-083E (COIT) Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted Change Order No. 1 (Final) on behalf of HRP Construction Co., 5777 Cleveland Road, South Bend, Indiana 46628, indicating the contract amount be decreased by $7,717.50 for a new contract sum, including this Change Order, of $59,500.55. Additionally submitted was the Project Completion Affidavit indicating this new final cost of S59,500.55. Upon a motion made by Ms. Doran, seconded by Mr. Mueller and carried, Change Order No. 1 (Final) and the Project Completion Affidavit were approved. APPROVE CHANGE ORDER NO. 1 (FINAL) AND PROJECT COMPLETION AFFIDAVIT - FELLOWS STREET AND DUBAIL STREET NEIGHBORHOOD IMPROVEMENTS DIVISIONB-PROJECTNO 116-041A (RWDATIF) Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted Change Order No. 1 (Final) on behalf of Fuerbringer Landscaping & Design, Inc., 22530 Brick Road, South Bend, Indiana 46628, indicating the contract amount be decreased by $1,380.00 for a new contract sum, including this Change Order, of $46,210.00. Additionally submitted was the Project Completion Affidavit indicating this new final cost of S46,210.00. Upon a motion made by Ms. Doran, seconded by Mr. Mueller and carried, Change Order No. 1 (Final) and the Project Completion Affidavit were approved. (MVH) - -rwvac ,r lV V, lln-uz9LJ Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted Change Order No. 1 (Final) on behalf of TX Concrete LLC, 24899 Filhnore Road, South Bend, IN 46619 indicating the contract amount be increased by $77.21 for a modified contract sum, including this Change Order, of $14,007.21. Additionally submitted was the Project Completion Affidavit indicating this new final cost of $14,007.21. Upon a motion made by Ms. Doran, seconded by Mr. Mueller and carded, Change Order No. I (Final) and the Project Completion Affidavit were approved. APPROVE PROJECT COMPLETION AFFIDAVIT NORTH STATION FILTRATION PLANT VESSEL NO. 5 RAW WATER STAINLESS STEEL PIPE REPLACEMENT(WATER WORKS OPERATIONS) Mr. Gilot advised that Mr. Matthew Bussell, Water Works, has submitted the Project Completion Affidavit on behalf of Zimmerman Industrial Piping, 1117 Clay Street, Mishawaka, Indiana 46545, for the above referenced project, indicating a final cost of $31,885.50. Upon a motion REGULAR MEETING DECEMBER 22. 2016 410 made by Ms. Doran, seconded by Mr. Mueller and carried, the Project Completion Affidavit was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS — EQUIPMENT PURCHASE FOR NELLO CORPORATION PHASE XVII — PROJECT NO 116-144 (RWDA TIFI) In a memorandum to the Board, Mr. Rich Estes, Engineering, requested permission to advertise for the receipt of bids for the above referenced project. Therefore, upon a motion made by Ms. Doran, seconded by Mr. Mueller and carried, the above request was approved. — ADOPT RESOLUTION NO. 63-2016 — A RESOLUTION OF THE BOARD OF PUBLIC WORKS FOR THE DISPOSAL OF SURPLUS PROPERTY Upon a motion made by Mr. Gilot, seconded by Ms. Dorau and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO. 63-2016 A RESOLUTION OF THE CITY OF SOUTH BEND, INDIANA BOARD OF PUBLIC WORKS FOR THE DISPOSAL OF SURPLUS PROPERTY WHEREAS, I.C. 36-9-6-I gives the Board of Public Works of the City of South Bend the right and duty to have custody of, control of, use of, and dispose of in accordance with Indiana statutes, all real and personal property owned by the City of South Bend; and WHEREAS, the Common Council of the City of South Bend passed as amended on January 11, 1988, Ordinance No. 7847-88 which mandates the Board of Public Works of the City of South Bend to determine that the sidearm of a police officer who retires in good standing is surplus property and no longer useful to the City of South Bend; and WHEREAS, OFFICER JAMES ANDREWS is retiring effective January 2, 2017, from _ the South Bend Police Department after twenty-four (24) years of service, and the Board of Public Safety of the City of South Bend has determined that he retired in good standing; and WHEREAS, I.C. 5-22-22-1 permits and establishes procedure for disposal of personal property which is no longer needed by the City and which is unfit for the purpose for which it was intended; NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend that handgun Serial No. HKB6699, a Smith and Wesson sidearm, is no longer needed by the City and are unfit for the purpose for which they were intended and have an estimated fair market value of less than Five Hundred Dollars ($500.00) each. BE IT FURTHER RESOLVED that said property be disposed of and removed from the City inventory. ADOPTED this 221D Day of December, 2016. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/ Gary A. Gilot sl Therese J. Dorau s/ James A. Mueller — ATTEST: s/Linda M. Martin, Clerk ADOPT RESOLUTION NO 64-2016 — A RESOLUTION OF THE BOARD OF PUBLIC WORKS FOR THE DISPOSAL OF SURPLUS PROPERTY Upon a motion made by Mr. Gilot, seconded by Ms. Dorau and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO.64-2016 REGULAR MEETING DECEMBER 22, 2016 411 A RESOLUTION OF THE CITY OF SOUTH BEND, INDIANA BOARD OF PUBLIC WORKS FOR THE DISPOSAL OF SURPLUS PROPERTY WHEREAS, I.C. 36-9-6-1 gives the Board of Public Works of the City of South Bend the right and duty to have custody of, control of, use of, and dispose of in accordance with Indiana statutes, all real and personal property owned by the City of South Bend; and WHEREAS, the Common Council of the City of South Bend passed as amended on January 11, 1988, Ordinance No. 7847-88 which mandates the Board of Public Works of the City of South Bend to determine that the sidearm of a police officer who retires in good standing is surplus property and no longer useful to the City of South Bend; and WHEREAS, OFFICER DOMINIC ZULTANSKI is retiring effective January 2, 2017, from the South Bend Police Department after twenty (20) years of service, and the Board of Public Safety of the City of South Bend has determined that he retired in good standing; and WHEREAS, I.C. 5-22-22-1 permits and establishes procedure for disposal of personal property which is no longer needed by the City and which is unfit for the purpose for which it was intended; NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend that handgun Serial No. HKB3617, a Smith and Wesson sidearm, is no longer needed by the City and are unfit for the purpose for which they were intended and have an estimated fair market value of less than Five Hundred Dollars ($500.00) each. BE IT FURTHER RESOLVED that said property be disposed of and removed from the City inventory. ADOPTED this 22No Day of December, 2016. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS sl Gary A. Gilot sl Therese J. Doran sl James A. Mueller ATPEST: s/Linda M. Martin, Clerk ADOPT RESOLUTION NO 65-2016 - A RESOLUTION OF THE BOARD OF PUBLIC WORKS FOR THE DISPOSAL OF SURPLUS PROPERTY Upon a motion made by Mr. Gilot, seconded by Ms. Doran and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO.65-2016 A RESOLUTION OF THE CITY OF SOUTH BEND, INDIANA BOARD OF PUBLIC WORKS FOR THE DISPOSAL OF SURPLUS PROPERTY WHEREAS, I.C. 36-9-6-1 gives the Board of Public Works of the City of South Bend the right and duty to have custody of, control of, use of, and dispose of in accordance with Indiana statutes, all real and personal property owned by the City of South Bend; and WHEREAS, the Common Council of the City of South Bend passed as amended on January 11, 1988, Ordinance No. 7847-88 which mandates the Board of Public Works of the City of South Bend to determine that the sidearm of a police officer who retires in good standing is surplus property and no longer useful to the City of South Bend; and WHEREAS, OFFICER ROBERT HAMMER is retiring effective January 2, 2017, from the South Bend Police Department after twenty-four (24) years of service, and the Board of Public Safety of the City of South Bend has determined that he retired in good standing; and REGULAR MEETING DECEMBER 22. 2016 412 WHEREAS, I.C. 5-22-22-1 permits and establishes procedure for disposal of personal property which is no longer needed by the City and which is unfit for the purpose for which it was intended; NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend that handgun Serial No. HKB5067, a Smith and Wesson sidearm, is no longer needed by the City and are unfit for the purpose for which they were intended and have an estimated fair market value of less than Five Hundred Dollars ($500.00) each. BE IT FURTHER RESOLVED that said property be disposed of and removed from the City inventory. ADOPTED this 22NO Day of December, 2016. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS sl Gary A. Gilot s/ Therese J. Doran s/ James A. Mueller ATTEST: s/Linda M. Martin, Clerk ADOPT RESOLUTION NO. 66-2016 — A RESOLUTION OF THE BOARD OF PUBLIC WORKS FOR THE DISPOSAL OF SURPLUS PROPERTY Upon a motion made by Mr. Gilot, seconded by Ms. Doran and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO.66-2016 A RESOLUTION OF THE CITY OF SOUTH BEND, INDIANA BOARD OF PUBLIC WORKS FOR TIM DISPOSAL OF SURPLUS PROPERTY WHEREAS, I.C. 36-9-6-1 gives the Board of Public Works of the City of South Bend the right and duty to have custody of control of, use of, and dispose of in accordance with Indiana statutes, all real and personal property owned by the City of South Bend; and WHEREAS, the Common Council of the City of South Bend passed as amended on January 11, 1988, Ordinance No. 7847-88 which mandates the Board of Public Works of the City of South Bend to determine that the sidearm of a police officer who retires in good standing is surplus property and no longer useful to the City of South Bend; and WHEREAS, OFFICER JAMES WALSH is retiring effective January 2, 2017, from the South. Bend Police Department after twenty-six (26) years of service, and the Board of Public Safety of the City of South Bend has determined that he retired in good standing; and WHEREAS, I.C. 5-22-22-1 permits and establishes procedure for disposal of personal property which is no longer needed by the City and which is unfit for the purpose for which it was intended; NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend that handgun Serial No. HKB5092, a Smith and Wesson sidearm, is no longer needed by the City and are unfit for the purpose for which they were intended and have an estimated fair market value of less than Five Hundred Dollars ($500.00) each. BE IT FURTHER RESOLVED that said property be disposed of and removed from the City inventory. ADOPTED this 22ND Day of December, 2016. REGULAR MEETING DECEMBER 22. 2016 413 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/ Gary A. Gilot s/ Therese J. Doran. s.i James A. Mueller ATTEST: s/Linda M. Martin, Clerk ADOPT RESOLUTION NO. 67-2016 — A RESOLUTION OF THE BOARD OF PUBLIC WORKS ON DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY Upon a motion made by Ms. Doran, seconded by Mr. Mueller and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO. 67-2016 A RESOLUTION OF THE SOUTH BEND INDIANA BOARD OF PUBLIC WORKS ON DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY WHEREAS, it has been determined by the Board of Public Works that the following property is unfit for the purpose for which it was intended and is no longer needed by the City of South Bend: MISCELLANEOUS WASTE WATER ASSETS WHEREAS, pursuant to Indiana Code § 36-9-6-1 et. seq., the Board of Public Works ("Board") has the duty and authority to have custody, control, use, and to dispose of all real mid personal property owned by the City of South Bend, Indiana; and WHEREAS, the City, acting by and through the Board, desires to dispose of the personal property that is more particularly described at Exhibit 'A" attached hereto and incorporated herein ("Property"); and WHEREAS, inaccordance with Indiana Code § 5-22-22-4, the Board may engage an a ctioneer to conduct a public auction in order to dispose of the City's surplus personal property if the property to be sold is one (1) item with an estimated total value of $1,000 or more, or is more than one (1) item with an estimated value of $5,000 or more; and WHEREAS, the Board has determined that the Property has an estimated value of more than $5,000,and the Board has further determined that the property is unfit for the purpose for which it was intended, and is no longer needed by the City of South Bend; and NOW, THEREFORE, the Board of Public Works of the City of South Bend hereby finds that the Property listed at Exhibit 'A" is no longer needed by the City; the Property is unfit for the purpose for which it was intended, and has an estimated value of $5,000 or more. BE IT RESOLVED that the Property may be transferred or sold at public auction. However, if the Property is deemed to be worthless, such Property may be demolished or junked. ADOPTED the 22ND Day of December, 2016, CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/ Gary A. Gilot s/ Therese J. Doran s/ James A. Mueller ATTEST: s/Linda M. Martin, Clerk ADOPT RESOLUTION NO 68-2016 — A RESOLUTION OF THE BOARD OF PUBLIC WORKS ON DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY Upon a motion made by Mr. Gilot, seconded by Ms. Dorau and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO.68-2016 A RESOLUTION OF THE SOUTH BEND INDIANA BOARD OF PUBLIC WORKS REGULAR MEETING DECEMBER 22. 2016 414 ON DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY WHEREAS, it has been determined by the Board of Public Works that the following property is unfit for the purpose for which it was intended and is no longer needed by the City of South Bend: DELL LAPTOP COMPUTERS WHEREAS, pursuant to Indiana Code § 36-9-6-1 et seq., the Board of Public Works ("Board") has the duty and authority to have custody, control, use, and to dispose of all real and personal property owned by the City of South Bend, Indiana; and WHEREAS, the City, acting by and through the Board, desires to dispose of the personal property that is more particularly described at Fxhthit "A" attached hereto and incorporated herein ("Property"); and WHEREAS, in accordance with Indiana Code § 5-22-22-4, the Board may engage an auctioneer to conduct a public auction in order to dispose of the City's surplus personal property if the property to be sold is one (1) item with an estimated total value of $1,000 or more, or is more than one (1) item with an estimated value of S5,000 or more; and WHEREAS, the Board has determined that the Property has an estimated value of more than $5,000,and the Board has further determined that the property is unfit for the purpose for which it was intended, and is no longer needed by the City of South Bend; and NOW, THEREFORE, the Board of Public Works of the City of South Bend hereby finds that the Property listed at Exhibit 'A" is no longer needed by the City; the Property is unfit for the purpose for which it was intended, and has an estimated value of $5,000 or more. BE IT RESOLVED that the Property may be transferred or sold at public auction. However, if the Property is deemed to be worthless, such Property may be demolished or junked. ADOPTED the 22ND Day of December, 2016. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/ Gary A. Gilot s/ Therese J. Dorau s/ James A. Mueller ATTEST: s/Llnda M. Martin, Clerk ADOPT RESOLUTION NO. 69-2016 — A RESOLUTION OF THE BOARD OF PUBLIC WORKS ON DISPOSAi. OF UNFIT AND/OR OBSOLETE PROPERTY Upon a motion made by Mr. Glint, seconded by Ms. Dorau and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO, 69-2016 A RESOLUTION OF THE SOUTH BEND INDIANA BOARD OF PUBLIC WORKS ON DISPOSAL OF UNFIT ANIVOR OBSOLETE, PROPERTY WHEREAS, it has been determined by the Board of Public Works that the following property is unfit for the purpose for which it was intended and is no longer needed by the City of South Bend: FURNITURE AND FIXTURES FROM HALL OF FAME WHEREAS, pursuant to Indiana Code § 36-9-6-7 er seq., the Board of Public Works ("Board") has the duty and authority to have custody, control, use, and to dispose of all real and personal property owned by the City of South Bend, Indiana; and WHEREAS, the City, acting by and through the Board, desires to dispose of the personal Property that is more particularly described at Exhibit 'A" attached hereto and incorporated herein ("Property"); and REGULAR MEETING DECEMBER 22, 2016 415 WHEREAS, inaccordance with Indiana Code § 5-22-22-4, the Board may engage an auctioneer to conduct a public auction in order to dispose of the City's surplus personal property if the property to he sold is one (1) item with an estimated total value of $1,000 or more, or is more than one (1) item with an estimated value of $5,000 or more; and WHEREAS, the Board has determined that the Property has an estimated value of more than $5,000,and the Board has further determined that the property is unfit for the purpose for which it was intended, and is no longer needed by the City of South Bend; and NOW, THEREFORE, the Board of Public Works of the City of South Bend hereby finds that the Property listed at Exhibit 'A" is no longer needed by the City; the Property is unfit for the purpose for which it was intended, and has an estimated value of $5,000 or more. BE IT RESOLVED that the Property may be transferred or sold at public auction. However, if the Property is deemed to be worthless, such Property may be demolished orjtmked. ADOPTED the 22No Day of December, 2016, CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/ Gary A. Gilot s/ Therese J. Doran s/ James A. Mueller ATTEST: s/Linda M. Martin_ Clerk ADOPT RESOLUTION NO 70-2016 — A. RESOLUTION OF THE BOARD OF PUBLIC WORKS ON DISPOSAL, OF UNFIT AND/OR OBSOLETE PROPERTY Upon a motion made by Mr. Gilot, seconded by Ms. Doran and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO.70-2016 A RESOLUTION OF THE SOUTH BEND INDIANA BOARD OF PUBLIC WORKS ON DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY WHEREAS, it has been determined by the Board of Public Works that the following property is unfit for the purpose for which it was intended and is no longer needed by the City of South Bend: MISCELLANEOUS GOLF AND ZOO EQUIPMENT (SEE LIST) WHEREAS, pursuant to Indiana Code § 36-9-6-1 et. seq., the Board of Public Works ("Board") has the duty and authority to have custody, control, use, and to dispose of all real and personal property owned by the City of South Bend, Indiana; and. WHEREAS, the City, acting by and through the Board, desires to dispose of the personal property that is more particularly described at Exhibit 'A" attached hereto and incorporated herein ("Property"); and WHEREAS, in accordance with Indiana Code § 5-22-22-4, the Board may engage an auctioneer to conduct a public auction in order to dispose of the City's surplus personal property if the property to be sold is one (1) item with an estimated total value of $1,000 or more, or is more than one (1) item with an estimated value of $5,000 or more; and WHEREAS, the Board has determined that the Property has an estimated value of more than $5,000,and the Board has further determined that the property is unfit for the purpose for which it was intended, and is no longer needed by the City of South Bend; and NOW, THEREFORE, the Board of Public Works of the City of South Bend hereby finds that the Property listed at Exhibit 'A" is no longer needed by the City; the Property is unfit for the purpose for which it was intended, and has an estimated value of $5,000 or more. BE IT RESOLVED that the Property may be transferred or sold at public auction. However, if the Property is deemed to be worthless, such Property may be demolished orjunked. REGULAR MEETING DECEMBER 22 2016 416 ADOPTED the22Nn Day of December, 2016. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/ Gary A. Gilot s/ Therese J. Dorau s/ James A. Mueller AT s/Linda M. Martin, Clerk ADOPT RESOLUTION NO. 71-2016 — A RESOLUTION OF THE BOARD OF PUBLIC WORKS ON DISPOSAL OF UNFIT ANDiOR OBSOLFTF. PROPERTY Upon a motion made by Mr. Gilot, seconded by Ms. Dorau and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO. 71-2016 A RESOLUTION OF THE SOUTH BEND INDIANA BOARD OF PUBLIC WORKS ON DISPOSAL OF UNFIT AN➢/OR OBSOLETE PROPERTY WHEREAS, it has been determined by the Board of Public Works that the following property is unfit for the purpose for which it was intended and is no longer needed by the City of South Bend: MISCELLANEOUS CENTURY CENTER EQUIPMENT (SEE LIST) WHEREAS, pursuant to Indiana Code § 36-9-6-1 et. seq., the Board of Public Works ("Board") has the duty and authority to have custody, control, use, and to dispose of all real and personal property owned by the City of South Bend, Indiana; and WHEREAS, the City, acting by and through the Board, desires to dispose of the personal — property that is more particularly described at Exhibit 'A" attached hereto and incorporated herein ("Property"); and WHEREAS, in accordance with Indiana Code § 5-22-22-4, the Board may engage an auctioneer to conduct a public auction in order to dispose of the City's surplus personal property if the property to be sold is one (1) item with an estimated total value of $1,000 or more, or is more than one (1) item with an estimated value of $5,000 or more; and WHEREAS, the Board has determined that the Property has an estimated value of more than $5,000,and the Board has further determined that the property is unfit for the purpose for which it was intended, and is no longer needed by the City of South Bend; and NOW, THEREFORE, the Board of Public Works of the City of South Bend hereby finds that the Property listed at Exhibit 'A" is no longer needed by the City; the Property is unfit for the purpose for which it was intended, and has an estimated value of $5,000 or more. BE IT RESOLVED that the Property may be transferred or sold at public auction. However, if the Property is deemed to be worthless, such Property may be demolished orjunked. ADOPTED the 22Nn Day of December, 2016. CITY OF SOUTII BEND BOARD OF PUBLIC WORKS — s/ Gary A. Gilot s/ Therese J. Dorau s/ James A. Mueller ATTEST: s/Linda M. Martin, Clerk ADOPT RESOLUTION NO. 72-2016 - A RESOLUTION OF THE BOARD OF PUBLIC WORKS OAT DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY REGULAR MEETING DECEMBER22 20I6 417 IJpon a motion made by Mr. Gilot, seconded by Ms. Dorau and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO. 72-2016 A RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS ON DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY WHEREAS, it has been determined by the Board of Public Works that the following property is unfit for the purpose for which it was intended and is no longer needed by the City of South Bend: POLICE VEHICLE COMPUTER MOUNTS WHEREAS, Indiana Code 5-22-22 permits and establishes procedure for disposal of Personal property which is unfit for the purpose for which it was intended and which is no longer needed by the City. NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend that the items listed above are no longer needed by the City and/or are unfit for the Purpose for which they were intended and have an estimated combined value of less than five thousand dollars ($5,000.00). BE IT FURTHER RESOLVED that said items may be transferred or sold at public auction or private sale, without advertising. However, if the property is deemed worthless, such may be demolished or junked. ADOPTED this 22"d day of December, 2016. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/ Gary A. Gilot s/ Therese J. Dorau s/ James A. Mueller ATTEST: s/Linda M. Martin, Clerk ADOPT RESOLUTION NO. 73-2016 - A RESOLUTION OF THE CITY OF SOUTH BEND BOARD OF PUBLIC WORKS ON TEMPORARY PARKING ON COLFAX AVENUE Upon a motion made by Ms. Dorau, seconded by Mr. Mueller and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO. 73-2016 RESOLUTION OF THE CITY OF SOUTH BEND BOARD OF PUBLIC WORKS ON TEMPORARY PARKING ON COLFAX AVENUE WHEREAS, the City of South Bend Board of Public Works ("Board") is the contracting body for the City of South Bend, Indiana ("City'); and WHEREAS, pursuant to Section 20-3(a)(2) of the City of South Bend Code of Ordinances, the Board has the authority to specify parking restrictions to certain streets, alleys, or municipal parking facilities or parts thereof; and WHEREAS, pursuant to a certain ground lease between the City and the University of Notre Dame ("Notre Dame') dated December 12, 2016, Notre Dame willneed access to adjacent Property to establish a hydroelectricity facility in Seitz Park; and WHEREAS, as result of the planned construction of the hydroelectricity facility, the City needs to establish parking along Colfax Avenue (see Exhibit A attached hereto) to temporarily accommodate fourteen (14) parking spots ("Parking") to offset the parking spaces temporarily negated by the construction in and around Seitz Park; and WHEREAS, the Parking is temporary in nature; and REGULAR MEETING DECEMBER 22.2016 418 BE IT RESOLVED that temporary Parking shall be established along Colfax Avenue consistent with Exhibit A. ADOPTED December 22, 2016. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/ Gary A. Gilot s/ Therese J. Doran -- s/ James A. Mueller ATTEST: s/Linda M. Martin, Clerk APPROVAL OF AGREEMENTS/CONTRACTS'PROPOSALS/ADDENDA The following Agreements/Contracts/Proposals/Addenda were submitted to the Board for nnnrnval rType Business Description Amount/ Motion/ FundingSecond Consulting Latin American Coordination of Outreach, N'LE $60,000 Dorau/Mueller Agreement Chamber of Workshops, Financial (COIT) Commerce, Inc. Management, Mentoring and SPOC for Local Small Business Develo mem Efforts Agreement Adams Road Sewer and Water Service $1,145/ERU Dorau/Mueller Development I1 Agreement (Equivalent Corp. Residential Unit) for Sewer Connection; $500/ERU for Water Connection, Paid to City Agreement Studebaker Request from the American NIA Dorau/Mueller National Revolution Museum at Museum Yorktown to Borrow the Marquis de Lafayette's Barouche from May 15, 2017 until November 15,2_017 Contract La Casa de Rehab of the La Casa de $36,000 Domu/Mueller Amistad, Inc. Amistad Food Pantry to (CDBG) Improve ADA Accessibility Agreement Northeast Programs and Services to _ $75,000 Mueller/Dorau Neighborhood Support Revitalization Efforts (EDIT) Revitalization in South Bend's Northeast Organization, Neighborhood Inc. $25,000 Agreement Neighborhood Educational Leadership and Mueller/Dornu Resources & Technical Training Services (EDIT) Technical to Neighborhood Residents Services Corporation, Inc. d/b/a Neighborhood Resources Connection Hardware Network Replacement of Cisco $125,760.88 Dorau/Mueller Purchase Solutions, Inc. Equipment that has Reached (IT Cisco Recommended "End of Computer Life" or Will Reach "End of Equipment Life" in 2017 and IT i REGULAR MEETING DECEMBER 22. 2016 419 Authorization for Entry Upon Capital) N/A Mueller/Dorau Temporary Susana Lagunas Access and the Temporary Use of Agreement Public Property Allowing Sidewalk and Stairway Access at 1302-08 Western Avenue for Business Development at 1312 Western Avenue Amendment Lawson -Fisher Additional Stmctural NTE Dorau/Mueller to Associates P.0 Engineering Work to $19,800; Professional Reconstruct the Foundation, New Total: Services New Headwall and Added $36,300 Agreement Surface Restoration for (COFI) Emergency Repair of Chippewa Avenue at Bowman Creek Additional Survey Work and NTE $9,225; Dorau/Ivfueller Amendment. Lawson-Fisber to Associates P.C. Design to Restore the Road New Total: Professional Side Ditch for Emergency $18,225 Services Repair of Ireland Road East (COIT) Agreement of Ironwood Road Professional Services Anna Kennedy Variety of IT Functions and $9,000 Mucller/Dorau Tasks related to City Website, (COIT) Agreement City Branding, and Smart Cities Graphic Design from January 1, 2017 to February Brian Donoghue 28, 2017 IT Functions and Tasks with $22,750 Mueller/Dorau Professional Services Agreement Smart Cities, Grant Writing (COIT) and Development of Financial and Strategic Partnership Plans from January 1, 2017 to March 31, 2017 .Managed Services MicroIntegration Continuing Partnership with $7,500 Mueller/Dorau Agreement Microlntegration for Tier 1 Month Professional Kronor Deskto and VoIP Su ort ImplementatiunofKronos (COT $106,675 Mueller/Dorau Services Payroll and HRIS Modules (1T Agreement Professional Amendment DLZ Indiana, Bid Doctunent Plan and Services) $2,805.00; Mueller/Dorau to Professional LLC Specification Changes for New Total Services Emergency Repair of Ireland $20,235 Agreement Road at high St. (COIT) Amendment No. 3 to Lawson -Fisher Update City of South Bend Hourly Rate Doratt/Mueller Associates, P.C. Construction Standards and Not to Professional Prevailing Specifications Exceed Services Agrcement $58,000 (Utility Expense, Contractual Service, Other Professional Abonmarche Engineering &Surveying for Services NTE $ 5,000 Dorau/Mueller Professional Services Consultants, Inc TRANSPO Bus Shelters (COIT) Agreement Data Sharing University of Chicago No Cost Data Analysis to Prevent Water Shutoffs and N/A Mueller/Dorau REGULAR MEETING DECEMBER 22, 2016 420 Agreement Reduce Financial and Personal Costs for Government and Residents _ Professional Arcadis Create Data Standards for $32,740 MuellerlDorau Services Water and Sewer (IT Agreement Construction Data Input and Professional Maintenance Services) Professional Arcadia Review Sewer Data, Input $65,240 MuellerlDorau Services Non-Di6ital. Data, and Create (IT Agreement Sewer Network for Flow Professional Analysis Services) Professional SunGard Public Implement SunGard Fusion $9,680 MuellerlDorau Services Sector API for NaviLine (IT Agreement Professional Amendment to Master Hewlett Packard Additional Laptops for Parks and IT Department Services $11,442.75; $245.55 per Dorau/Muellcr Lease month for Purchase forty-eight Agreement (48) months (Parks and IT Lease Principal & Interest ndment Ame Greeley and No Cost Adjustment of Scope N/A MuellerlDorau to Hansen, LLC of Work for Rebidding Professional Digester Gas Utilization Services Project; Reduction in Agreement Administration Services Professional Lochmueller Edison and Ironwood Road $138,000 Mueller/Dorau Services Group, Inc. Corridor Rehabilitation (LOIT) Agreement Maintenance Selectron Renewal of Interactive Voice $21,265/ Mueller/Dorau and Support Technologies, Response Utility Support First Year; Agreement Inc. $21,7951 Renewal Second Year; 522,340/ Third Year (Water Works HRenewal O&M) LePeep of South Renewal of Lease for 127 $207,708.48 Mueller/Dorau Bend, Inc. South Michigan Street for Six (6) Years Northern Indiana Additional Scope of Services $1,758.75 Mueller/Dorau oWorkforce for Pathways Program (EDIT) Agreement Board, Inc. Professional Lawson -Fisher _ Northshore Trails Master $100,000 Mueller/Dorau Services Associates, P.C. Planning (Major Agreement Moves Managed Badger Meter, Software to Manage Meter $33,226 MuellerlDorau Solution Inc. Reading Data and to Transmit (Water Master it for Billing Works Agreement O&M) Donation Pokagon Band of Donation to the City for 1100,101 Mueller/Dorau Agreement Potawatomi BowZrran Creek Restoration Paid to City Indians APPROVAL OF REVOCABLE PERMIT FOR ENCROACHMENT — 215 E SYCAMORE ST. ALLEY Mr. Gilot stated an application for a Revocable Permit has been received from the South Bend East Bank Development, LLC, 401 East Colfax, Ste. 206, South Bend, Indiana, for the purpose REGULAR MEETING DECEMBER 22, 2016 421 of allowing the installation of an 8" PVC pipe along the north side of the building at 215 E Sycamore Stin the alley. Engineering states excavation and occupancy permits must be obtained prior to any work in the right-of-way and the drain installation must be inspected by the Engineering Department prior to backfilling. The encroachment shall remain in the right of way until the time as the Board of Public Works of the City of South Bend shall determine that such encroachment is in any way impairing or interfering with the highway or with the free and same flow of traffic. Upon a motion made by Ms. Doran, seconded by Mr. Mueller and carried, the Revocable Permit was approved subject to meeting Engineering's requirements. APPROVAL OF REVOCABLE PERMIT FOR ENCROACHMENT — 209 NORTH MAIN _ STREET Mr. Gilot stated an application for a Revocable Permit has been received from Great Lakes Capital Development, 112 W. Jefferson Blvd., Ste. 200, South Bend, Indiana for the purpose of allowing the installation of a glass and steel entrance canopy at 209 North Main Street, Mr, Gilot noted the request for the encroachment received all favorable recommendations. The encroachment shall remain in the right of way until the time as the Board of Public Works of the City of South Bend shall determine that such encroachment is in any way impairing or interfering with the highway or with the free and same flow of traffic. Upon a motion made by Mr. Mueller, seconded by Ms. Dorau and carried, the Revocable Permit was approved. FAVORABLE RECOMMENDATION - PETITION TO VACATE THE EAST WEST PORTION OF JEFFERSON BLVD. NORTH OF THOMAS S'L SOUTH OF WASHINGTON ST.. EAST OF LAUREL STREET Mr. Gilot indicated that Mr. Brandon Anderson, on behalf of The History Museum, 808 W. Washington Street, South Bend, has submitted a request to vacate the above referenced alley. Mr. Gilot advised the Board is in receipt of favorable recommendations concerning this Vacation Petition from the Area Plan Commission, Police Department, Fire Department, Solid Waste and Community Investment. Mr. Gilot advised the Board is in receipt of unfavorable recommendations concerning this Vacation Petition from the Engineering Department. Engineering states this would create a dead-end north/south alley and would limit access to vacant lot at 915 Jefferson Boulevard. Area Plan stated the vacation would not hinder the growth or orderly development of the unit or neighborhood in which it is located or to which it is contiguous. The vacation would not make access to the lands of the aggrieved person by means of public way difficult or inconvenient. The vacation would not hinder the public's access to a church, school or other public building or place. The vacation would not hinder the use of a public right -of --way by the neighborhood in which it is located or to which it is contiguous. The Board reviewed the map and determined the alley affected is a very small alley and d vacated, e would be wise to vacate the north/south alley also to prevent a dead-end alley. Therefore; Mr. it Gilot made a motion recommcrtding approval of the request for vacation. Mr. Mueller seconded the motion which carried. DENY TRAFFIC CONTROL DEVICE Upon a motion made by Ms. Dorau, seconded by Mr. Mueller and carried, the following traffic control device was denied: NEW INSTALLATION: Handicapped Accessible Parking Space Sign LOCATION: 917 Stanfield St. REMARKS: All criteria has not been met; driveway for better access APPROVE TRAFFIC CONTROL DEVICES Upon a motion made by Ms. Dorau, seconded by Mr. Mueller and carried, the following traffic control devices were approved: NEW INSTALLATION: Handicapped Accessible Parking Space Sign LOCATION: 934 S 20" St, REMARKS: All criteria has been met NEW INSTALLATION: Handicapped Parking Space LOCATION: One (1) Space in front of 2402 Mishawaka Avenue (Leather Banana) REMARKS: All criteria has been met REGULAR MEETING DECF.MBER 22.2016 422 NEW INSTALLATION: Two (2) Handicapped Parking Spaces LOCATION: One on each the North and South sides of Portageway Drive REMARKS: All criteria has been met NEW INSTALLATION: No Parking Zone for Sight Distance LOCATION: Eddy St. at the St. Vincent St. Intersection; No Parking Zone in all Four Quadrants of the intersection along Eddy St. 68 to 84 feet from the pavement edge of St. Vincent —. REMARKS: All criteria has been met APPROVE RENEWAL OF WASTEWATER DISCHARGE PERMIT(S) In a Memorandum to the Board, Mr. Anthony Hunsberger, Division of Environmental Services, submitted the following Wastewater Discharge Permit(s) and recommended approval of renewal: Royal Adhesives and Sealants, LLC, 2001 W Washington St. There being no further discussion, upon a motion made by Mr. Gilot, seconded by Ms. Dorau and carried, the permit was approved. RATIFY APPROVAL AND/OR RELEASE CONTRACTOR AND EXCAVATION BONDS Ms. Donna Hanson; Division of Engineering, recommended that the following Contractor and. BXna at;..., non& lie ratified nnranant to Resolution 100-2000 and/or released as follows: Business Bend Type Approved/ Released Effective Date Bradford Building Company, Inc. Contractor A raved December 7, 2016 Bradford Building Company, Inc. Excavation Approved___ _ December 7, 2016 Vic Tripp e1 Plumbing & Heatin ,Inc. Excavation Approved October 13, 2016 Hermann & Goetz, Inc. Occupancy Approved December 2, 2016 Lake Cha d Primitive Baptist Church Occu ancy Approved November 9, 2016 Mr. "lot made a motion that the bonds approval and/or release as outlined above be. ratified. Ms. Doran seconded the motion, which carried. APPROVE CLAIMS Ms. Donau stated that a request to pay the following claims in the amounts indicated has been received by the Board; each claim is filly supported by an invoice; the person receiving the goods or services has approved the claims; and the claims have been filed with the City Fiscal Officer and certified for accuracy. Name I Amount of Claim Date U.S. Bank; Waterworks Refunding Revenue Bonds of $12,000; $36,076; 12/20l2016 2016; Moody's Investors Service; H.J. Umbaugh & Assoc.; $40,500 Barnes & Thombur , LLC Therefore, Ms. Doran made a motion that after review of the expenditures, the claims be. approved as submitted. Mr. Mueller seconded the motion, which carried. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Gilot, seconded by Ms. Dorau and carried, the meeting adjourned at 12:08 p.m. BOARD OF PUBLIC WORKS Gary A. Gilot, President Suzanna z erp4, M tuber � Ad"I Elizabeth A. Maradik, Member REGULAR MEETING DECEMBER 22 2016 423 ATiEST: \l Linda M. Martin. Cle k Therese J Dora, Member James A. Mueller, Member