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Home My WebLink About011017 Board of Public Works AgendaCITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING JANUARY 10, 2017 – 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK THERESE J. DORAU JAMES A. MUELLER Page 1 1. REVIEW OF MINUTES A. Regular Meeting of December 22, 2016, and Claims Review Meeting of January 3, 2017 2. OPENING OF BIDS A. Newman Center Masonry Repair – Project No. 116-132 1. Funding: REDA TIF (429.1050.460.42.02) B. Equipment Purchase for Nello Corporation, Phase XIII – Project No. 116-134 1. Funding: RWDA TIF (324.1050.460.42.07) C. Equipment Purchase for Nello Corporation, Phase XIV – Project No. 116-135 1. Funding: RWDA TIF (324.1050.460.42.07) D. Equipment Purchase for Nello Corporation, Phase XV – Project No. 116-136 1. Funding: RWDA TIF (324.1050.460.42.07) E. Equipment Purchase for Nello Corporation, Phase XVI – Project No. 116-137 1. Funding: RWDA TIF (324.1050.460.42.07) F. Five-Thousand (5,000), More or Less, Universal/Nestable Refuse Containers, Spec A 1. Funding: Solid Waste Capital Lease Principal & Interest (611.0610.415.37.11/.12) G. One (1) or More, 2017 or Newer, Single Axle Lightning Loader, Spec B 1. Funding: Solid Waste Capital Lease Principal & Interest (611.0610.415.37.11/.12) H. Various Refuse Roll-Off Containers, Spec C 1. Funding: Solid Waste Capital Lease Principal & Interest (611.0610.415.37.11/.12) 3. OPENING OF PROPOSALS A. Elevator Preventative Maintenance & Services Plan 1. Funding: Venues, Parks, and Arts Various Equipment Maintenance Accounts 4. CHANGE ORDER AND PROJECT COMPLETION AFFIDAVIT A. 2016 Cold Milling – Project No. 116-030 1. Company: J.L. Milling, Inc. 2. Change Order No.: 1 3. Decrease Amount: ($17,865.94) 4. Percent of Decrease: (37.1%) 5. Final Contract Amount: $30,284.06 6. Funding: MVH (202.0607.431.36.01) CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING JANUARY 10, 2017 – 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK THERESE J. DORAU JAMES A. MUELLER Page 2 5. PROJECT COMPLETION AFFIDAVITS A. 2016 Curb & Sidewalk Construction – Project No. 116-029 1. Company: Premium Concrete 2. Final Contract Amount: $404,298.70 3. Funding: MVH (202.0619.431.31.06) B. Leighton Plaza Parking Garage Vent Pan Replacement – Project No. 116-091 1. Company: Slatile Roofing, Inc. 2. Final Contract Amount: $12,500 3. Funding: Parking Garage Fund (601.0462.645.31.06) C. Ireland Road Storm Repairs – Project No. 116-083G 1. Company: Walsh & Kelly, Inc. 2. Final Contract Amount: $92,258.25 3. Funding: COIT (404.0602.431.31.06) 6. AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A. Professional Services Agreement – ONB Benefits Administration, LLC d/b/a J.W. F. Specialty Company 1. Description: Three (3) Year Worker’s Compensation Claims Administration & Reporting 2. Amount: $51,000 (2017); $52,000 (2018); $53,000 (2019) 3. Funding: (2017) Liability Insurance Fund (226.0418.671.31.07) B. Supplement No. 1 to Local Public Agency Project Coordination Contract - INDOT 1. Description: Revise Schedule for receiving Federal Funds for the Boland Trail Project 2. Amount: N/A C. Master Services Agreement – Crowe Horwath LLP 1. Description: General Business and Financial Consulting; Services to be Set Out in any Statement of Work 2. Amount: N/A D. Statement of Work – Crowe Horwath LLP 1. Description: River East TIF Area Analysis 2. Amount: NTE $20,000 3. Funding: REDA TIF (429.1050.460.31.06) Subject to Redevelopment Approval 7. LICENSES AND PERMITS A. Processions 1. Applicant: St. Margaret’s House a) Event: St. Margaret’s House Winter Walk 2017 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING JANUARY 10, 2017 – 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK THERESE J. DORAU JAMES A. MUELLER Page 3 b) Date/Time: February 19, 2017; 1:00 p.m. to 4:30 p.m. c) Favorable Recommendations 8. TRAFFIC CONTROL DEVICES A. New Installation –Four (4) Permanent Stop Signs; All-Way Placards; and Reflectorized Strips on Sign Posts 1. Location: Intersection of Lafayette Boulevard and Wayne Street 2. All criteria has been met 9. RATIFY BONDS A. Contractor Bonds 1. Joseph D. Bowam d/b/a Flying Eagle Concrete – For Release effective October 10, 2016 10. CLAIMS 11. PRIVILEGE OF THE FLOOR 12. ADJOURNMENT NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS Auxiliary Aid or Other Services are Available upon Request at No Charge. Please Give Reasonable Advance Request when Possible.