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Home My WebLink AboutSoftware Purchase - Network Solutions, Inc.1316 COUNTY -CITY BUILDING 227 W. IEFFERSON BOULEVARD SOUTH BEND. INDIANA 46601-1830 CITY OF SOUTH BEND PETE BUTTIGIEG, MAYOR BOARD OF PUBLIC WORKS December 22, 2016 Network Solutions, Inc. _ 12190 Adams Road PO Box 193 Granger, IN 46530 RE: Software Purchase To Whom It May Concern PHONE 574/235-9251 FAx 574/235-9171 The Board of Public Works, at its meeting held on December 22, 2016, approved the agreement for the purchase of replacement Cisco Equipment that has reached Cisco recommended " End of Life" or will reach "End of Life", in in the amount of $125,760.88. Enclosed please find a copy of the agreement for your records. If you have any further questions regarding this matter, please call this office at (574) 235- 9251. Sincerely, Linda M. Martin, Clerk Enclosure c: Mike Sniadecki, Innovation and Tech GARY A. GILOT SUZANNA M, FRITZBERG ELIZABETH A. MAKADIK TAMES A. MUELLER THERESE J. DORAU Network Solutions, Inc. 12190 Adams Road P.O. Box 193 Granger, IN 46530-0193 (574)-271-0900 (574)-271-7117 (Fax) Sou-311 Accounts Payable City of South Bend 227 West Jefferson Blvd IT 12th Floor South Bend, IN 46601 'Networkolutions INcORi.4,RA'I'ta7] QUOTATION 00063936 PAGE 1 of 1 QUOTE DATE 12/12/2016 City of South Bend 227 West Jefferson Blvd IT 12th Floor South Bend, IN 46601 QUOTE DATE FOB REP PAYMENTTERMS ITEM # DESCRIPTION UNIT QUANTITY UNIT PRICE EXTENSION 1 CISCO C1-WS3850-48P/K9 EACH 2.00 $5,200.00 $10,400.00 Cisco One Catalyst 3850 48 Port PoE 2 CISCO CON-SNT-C1 W38548 EACH 2.00 $1,535.98 $3,071.96 SNTC-8X5XNBD Cisco One Catalyst 3850 ***COTERM TO 11-30-2019** 3 CISCO PWR-C1-715WAC= EACH 2.00 $625.00 $1,250.00 715W AC Config 1 Power Supply 4 CISCO CiFPCAT38502K9 EACH 2.00 $575.25 $1,150.50 Cisco One Foundation Perpetual - Catalyst 3850 48-port 5 CISCO CON-ECMU-C1 F1 C382 EACH 2.00 $1,072.07 $2,144.14 SWSS UPGRADES C1 Foundation Perp Cat3850 48Prt ***COTERM TO 11-30-2019*** 6 CISCO CIAPCAT38502K9 EACH 2.00 $1,560.00 $3,120.00 Cisco One Advanced Perpetual - Catalyst 3850 48- port 7 CISCO CON-ECMU-CIA1382K EACH 2.00 $1,476.90 $2,953.80 SWSS UPGRADES C1 Advd Perpetual -Cat 3850 48Prt ***COTERM TO 11-30-2019*** APPROVED Pu 547.25 $2,189.00 8 CISCO GLC-LH-SMD EACH iSoarA.Q(f Pu}}l;e-[Gor a 1000BASE-LX/LH SFP transceiver module, MMF/SMF, 1310nm, DOM Quotes valid for 30 days from quote date QUOTE DOES NOT INCLUDE APPLICABLE TAXES AND DELIVERY CHARGES AND IS SUBJECT TO NETWORK SOLUTIONS, INC. TERMS AND CONDITIONS OF SALE. Network Solutions, Inc. 12190 Adams Road P.O. Box 193 Granger, IN 46530-0193 (574)-271-0900 (574)-271-7117(Fax) Sou-311 Accounts Payable City of South Bend 227 West Jefferson Blvd IT 12th Floor South Bend, IN 46601 "-- `-Network olutions ltti fC71t1'ti fZA'l"i:13 8 CISCO GLC-LH-SMD 1000BASE-LX/LH SFP transceiver module, MMF/SMF, 1310nm, DOM Quotes valid for 30 days from quote date QUOTATION 00063942 PAGE 2 of 2 QUOTE DATE 12/9/2016 City of South Bend 227 West Jefferson Blvd IT 12th Floor South Bend, IN 46601 EACH 16.00 $547.25 $8,756.00 ARPROWD Board of Publiv Works QUOTE DOES NOT INCLUDE APPLICABLE TAXES AND DELIVERY CHARGES AND IS SUBJECTTO NETWORK SOLUTIONS, INC. TERMS AND CONDITIONS OF SALE. Network Solutions, Inc. 12190 Adams Road P.O. Box 193 Granger, IN 46530-0193 (574)-271-0900 (574)-271-7117 (Fax) Sou-311 Accounts Payable City of South Bend 227 West Jefferson Blvd IT 12th Floor South Bend, IN 46601 �etWorkSol .tions QUOTATION 00063942 PAGE 1 of 2 QUOTE DATE 12/9/2016 City of South Bend 227 West Jefferson Blvd IT 12th Floor South Bend, IN 46601 QUOTE DATE FOB REP PAYMENTTERMS ITEM # DESCRIPTION UNIT QUANTITY UNIT PRICE EXTENSION 1 CISCO Cl-WS3850-24P/K9 EACH 8.00 $3,000.00 $24,000.00 Cisco One Catalyst 3850 24 Port POE 2 CISCO CON-SNT-C138524P EACH 8.00 $886.00 $7,088.00 SNTC-8X5XNBD Cisco Catalyst 3850 24 Port PoE LAN Base ***COTERM TO 11-30-2019*** 3 CISCO PWR-C1-715WAC= EACH 8.00 $625.00 $5,000.00 715W AC Config 1 Power Supply 4 CISCO C1 FPCAT38501 K9 EACH 8.00 $643.50 $5,148.00 Cisco One Foundation Perpetual - Catalyst 3850 24-port 5 CISCO CON-ECMU-C1 FPC38S EACH 8.00 $553.84 $4,430.72 SWSS UPGRADES Cisco ONE Foundation Perp Cat3850 24Prt ***COTERM TO 11-30-2019*** 6 CISCO CIAPCAT38501K9 EACH 8.00 $780.00 $6,240.00 Cisco One Advanced Perpetual - Catalyst 3850 24- port 7 CISCOCON-ECMU-C1A1381K EACH 8.00 $738.45 $5,907.60 SWSS UPGRADES Cisco ONE Advanced Perp Cat3850 24Prt ***COTERM TO 11-30-2019*** Network Solutions, Inc. 12190 Adams Road P.O. Box 193 Granger, IN 46530-0193 (574)-271-0900 (574)-271-7117 (Fax) Sou-311 Accounts Payable City of South Bend 227 West Jefferson Blvd IT 12th Floor South Bend, IN 46601 1 .r""` NetworkSolutions LNICORFORATI:1 QUOTATION 00063943 PAGE 1 Of 1 QUOTE DATE 12/912016 City of South Bend 227 West Jefferson Blvd IT 12th Floor South Bend, IN 46601 ITEM # DESCRIPTION UNIT QUANTITY UNIT PRICE EXTENSION 1 CISCO C1-WS3850-24P/K9 EACH 4.00 $3,000.00 $12,000.00 Cisco One Catalyst 3850 24 Port POE 2 CISCO CON-SNT-C138524P EACH 4.00 $886.00 $3,544.00 SNTC-8X5XNBD Cisco Catalyst 3850 24 Port POE LAN Base **COTERM TO 11-30-2019** 3 CISCO PWR-Cl-715WAC= EACH 4.00 $625.00 $2,500.00 715W AC Config 1 Power Supply 4 CISCO C1 FPCAT38501 K9 EACH 4:00 $643.50 $2,574.00 Cisco One Foundation Perpetual - Catalyst 3850 24-port 5 CISCO CON-ECMU-Cl FPC38S EACH 4.00 $553.84 $2,215.36 SWSS UPGRADES Cisco ONE Foundation Pere Cat3850 24Prt ***COTERM TO 11-30-2019*** 6 CISCO CIAPCAT38501K9 EACH 4.00 $780.00 $3,120.00 Cisco One Advanced Perpetual - Catalyst 3850 24- port 7 CISCO CON-ECMU-ClA1381 K EACH 4.00 $738.45 $2,953.80 SWSS UPGRADES Cisco ONE Advanced Perp PR017FI Cat3850 24Prt BO.'Ald of PI3frlfC WOE'k8 ***COTERM TO 11-30-2019*** Quotes valid for 30 days from quote date plc � �t11� QUOTE DOES NOT INCLUDE APPLICABLE TAXES AND DELIVERY CHARGES-AND-IS-SUBWM TO NETWORK SOLUTIONS, INC. TERMS AND CONDITIONS OF SALE. Network Solutions, Inc. 12190 Adams Road P.O. Box 193 Granger, IN 46530-0193 (574)-271-0900 (574)-271a117 (Fax) Sou-311 Accounts Payable City of South Bend 227 West Jefferson Blvd IT 12th Floor South Bend, IN 46601 �- 'Network olutions QUOTATION 00063944 PAGE 1 of 1 QUOTE DATE 12/9/2016 City of South Bend 227 West Jefferson Blvd IT 12th Floor South Bend, IN 46601 QUOTE DATE FOB REP PAYMENTTERMS 1 CISCO C3650-STACK-KIT EACH 2.00 $907.50 $1,815.00 Cisco Catalyst 3650 Stack Module 2 CISCO GLC-LH-SMD 1000BASE-LX/LH SFP transceiver module, MMF/SMF, 1310nm, DOM Quotes valid for 30 days from quote date EACH 4.00 Boakil plipM) Vff QUOTE DOES NOT INCLUDE APPLICABLE TAXES AND DELIVERY CHARGES AND IS SUBJECT TO NETWORK SOLUTIONS, INC. TERMS AND CONDITIONS OF SALE. $547.25 $2,189.00 NETWORK SOLUTIONS, INC. TERMS AND CONDITIONS OF SALE 1. SHIPPING AND HANDLING. All equipment purchased by Customer (the "Equipment") is provided FOB at the shipping location. Shipment will be made as specified by Customer and Customer is solely responsible for all expenses in connection with the delivery of the Equipment. The Equipment will be deemed accepted by Customer upon receipt. 2. PURCHASE PRICE AND TAXES. Customer shall pay to Network Solutions, Inc. the purchase price set forth in the applicable invoice ("Purchase Price") for each item of Equipment and installation. Customer hereby grants and Network Solutions, Inc. reserves a purchase money security interest in the Equipment and the proceeds thereof as a security for its obligations hereunder until payment of the full Purchase Price to Network Solutions, Inc. Customer authorizes Network Solutions, Inc. to file financing statements to perfect its purchase money security interest. Customer acknowledges that in the event of Customer's default and the exercise by Network Solutions, Inc. of its security interest in the Equipment, all of Customers systems and activities which depend on the Equipment will be disrupted or rendered inoperable. The Purchase Price is due and payable per the terms on the invoice. Customer shall pay all taxes and other governmental charges assessed in connection with the rental, use or possession of the Equipment including, without limitation, any and all sales and/or use taxes and personal property taxes. 3. PAST DUE INVOICES. Invoices are past due the day following the date payment is due. Interest charges shall accrue from that date. In the event of past due invoices, Customer agrees to pay to Network Solutions, Inc., as interest, an amount equal to 2% per month, or the maximum provided by law, (whichever is less) for invoice amounts that are past due. Should Network Solutions, Inc. be forced to initiate legal action to collect unpaid amounts from past due invoices, Customer agrees to pay Network Solutions, Inc.'s reasonable attorney's fees and costs of collection in addition to the interest described above. 4. TITLE. Customer shall acquire title to the Equipment upon full payment of the purchase price(s) set forth herein. Notwithstanding the foregoing, Network Solutions, Inc. and any licensor of rights to Network Solutions, Inc. shall retain title to and rights in the intellectual property (whether or not subject to patent or copyright) and content contained in the materials supplied under the terms of this Agreement. 5. RETURNS. All returns must be approved by Network Solutions, Inc, and a RMA number assigned prior to return shipment. Customary restocking fees of 15% will apply to all non -defective returns. Returns delivered to Network Solutions, Inc. without prior consent will be rejected and returned. If evaluation product is not returned at the end of the evaluation period, evaluation unit invoices are due and payable on the day following the invoice date. 6. SELECTION OF EQUIPMENT; MANUFACTURER WARRANTY. Customer acknowledges that customer has selected the Equipment and disclaims any statements made by Network Solutions, Inc. Customer acknowledges and agrees that use and possession of the Equipment by Customer shall be subject to and controlled by the terms of any manufacturer's or, if appropriate, supplier's warranty, and Customer agrees to look solely to the manufacturer or, if appropriate, supplier with respect to all mechanical, service and other claims, and the right to enforce all warranties made by said manufacturer are hereby, to the extent Network Solutions, Inc. has the right, assigned to Customer. THE FOREGOING WARRANTY IS THE EXCLUSIVE WARRANTY AND IS IN LIEU OF ANY ORAL REPRESENTATION AND ALL OTHER WARRANTIES AND DAMAGES, WHETHER EXPRESSED, IMPLIED OR STATUTORY. NETWORK SOLUTIONS, INC. HAS NOT MADE NOR DOES MAKE ANY OTHER WARRANTIES OF ANY KIND, EXPRESSED OR IMPLIED, INCLUDING WITHOUT LIMITATION ANY WARRANTY OF FITNESS FOR A PARTICULAR PURPOSE, MERCHANTABILITY, OR OF NONINFRINGEMENT OF THIRD PARTY RIGHTS AND AS TO NETWORK. SOLUTIONS, INC. AND ITS ASSIGNEES, CUSTOMER PURCHASES THE EQUIPMENT "AS IS". 7. LIMITATION OF LIABILITY. Network Solutions, Inc.'s entire liability for any damages which may arise hereunder, for any cause whatsoever, and regardless of the form of action, whether in contract or in tort, including Network Solution, Inc.'s negligence, or otherwise, shall be limited to the Purchase Price paid by Customer for the Equipment. IN NO EVENT WILL NETWORK SOLUTIONS, INC. BE LIABLE FOR ANY SPECIAL, INDIRECT, INCIDENTAL, OR CONSEQUENTIAL DAMAGES, OR FOR ANY LOSS OF BUSINESS OR PROSPECTIVE BUSINESS OPPORTUNITIES, PROFITS, SAVINGS, INFORMATION, USE OR OTHER COMMERCIAL OR ECONOMIC LOSS, EVEN IF NETWORK SOLUTIONS, INC. HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES. 8. GOVERNING LAW; DISPUTE RESOLUTION. This Agreement is made under and will be governed by and construed in accordance with the laws of the State of Indiana (except that body of law controlling conflicts of law) and specifically excluding from application to this Agreement that law known as the United Nations Convention on the International Sale of Goods. The parties will endeavor to settle amicably by mutual discussions any disputes, differences, or claims whatsoever related to this Agreement. Failing such amicable settlement, any controversy, claim, or dispute arising under or relating to this Agreement, including the existence, validity, interpretation, performance, termination or breach thereof, the parties to this Agreement hereby consent to jurisdiction and venue in the courts of the state of Indiana. 9. MISCELLANEOUS. THE ABOVE TERMS AND CONDITIONS ARE THE ONLY TERMS AND CONDITIONS UPON WHICH NETWORK SOLUTIONS, INC. IS WILLING TO SELL THE EQUIPMENTAND SUPERSEDE ALL PREVIOUS AGREEMENTS, PROMISES OR REPRESENTATIONS, ORAL OR WRITTEN. INTER -OFFICE MEMORANDUM Information Technologies Department 227 W Jefferson Blvd (574) 245-6000 TO: Board of Public Works, Linda Martin CC: Dan O'Connor, Michael Schmidt, George King, John Murphy FROM: Mike Sniadecki SUBJECT: Replacement Switching Gear DATE: 12/15/16 Linda and Members of the Board - We are submitting for review and approval a purchase for new network infrastructure switching gear, including SmartNet service and support, to replace equipment that has reached Cisco recommended "end of life" or will reach "end of life" in 2017. The new equipment will also bring additional functionality including automatic failover with some of our Metronet rings that is not available with the legacy equipment. This does include an additional Cisco switch to be installed in the new SBVPA office. We expect the Cisco equipment to last as long as 10 years, so we have decided on a purchase, rather than adding those to the tech refresh plan. 2 of the switches are over $10,000, so will be purchased with Capital funds. IT Computer Equipment 404-0672-415-23-25 = $99,481.48 IT Capital Purchase 404-0672-415-43-08 = $26,279.40 The vendor, Network Solutions, Inc (NSI) holds the state QPA for Cisco gear Thank you. Mike Sniadecki, Director of Infrastructure BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date Name 12/15/13 Department Innovation & Tech BPW Date 12/22/16 Phone Extension 6004 Required Prior to Submittal to Board Legal ® Attorney Name Michael Schmidt Controller ® Controller review is required for all Contracts $5,000.00 or more and greater than one year in length per the City Purchasing Policy Mike Sniadecki Purchasing LJ Agreement ❑ Professional Services ❑ Bid Opening ❑ Quote Opening ❑ Change Order No. ❑ Ease/Encroach. ® Other: Purchase over Company or Vendor Name Contract Resolution Bid Award Quote Award C/O & PCA No. Traffic Control Network Solutions. Proposal ❑ Req. to Advertise ❑ PCA Addendum ❑ Title Sheet New Vendor ❑ Yes ® No ❑ If Yes, Approved by Purchasing MBE/WBE Contractor ❑ MBE ❑ WBE MBE/WBE Contractor Requested ❑ No ❑ Yes Name of Company Project Name Legacy Switching Gear Replacement Project Number Funding Source IT Computer Equipment and IT Capital Account No. 404-0672-415-23-25 and 404-0672-415-43-08 Amount $ 125,760.88 Terms of Contract purchase Purpose/Description Replacement of Cisco equipment that is EOL or will be EOL in 2017 Required Contractor's Certification Form Attached (Non- lusion, Non -Discrimination. Non -Debarment. E-Verifv. Iran_ etc Amount of Increase Decrease Previous Amount Current Percent of Change: New Amount Total Percent of Change: Dispersal After Approval Copy Original ❑ ❑ ❑ ❑