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Home My WebLink AboutChange Order-PCA - HRP Construction - Ireland Road Emergency Repairs - Proj No 116-083E1316 CouNTY-CrrY BUILDING 227 W. JEFFERsoN BOULEVARD SOUTH BEND. INDIANA 46601-1 S30 CITY OF SOUTH BEND PETE BUTTIGIEG, MAYOR BOARD OF PUBLIC WORKS December 22, 2016 Matthew Cain HRP Construction Co. 5777 Cleveland Road South Bend, IN 46628 PHONE 574/235-9251 FAx 5741235-9171 RE: Change Order No. 1 (Final)/Project Completion Affidavit - Ireland Road Emergency Repairs -Project No. 116-083E Dear Mr. Cain: The Board of Public Works, at its meeting held on December 22, 2016, approved the Final Change Order for this project, for a decrease of $7,717.50, and a new Contract sum of $59,500.55. In addition, the Project Completion Affidavit for this project was approved in the amount of $59,500.55. Copies of the Change Order and Project Completion Affidavit are enclosed for your records. If you have any further questions regarding this matter, please call this office at (574) 235- 9251. Sincerely, Linda M. Martin, Clerk Enclosures a . Roger Nawrot, Engineering Toy Villa, Engineering GARY A. GB.OT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK JAM Es A. MUELLER THERESE J. DORAU 0�0**4, CITY OF SOUTH BEND, INDIANA DEPARTMENT OF PUBLIC WORKSPROJECT CHANGE ORDER DATE: 11/9/2016 PROJECT NO: 116-083E PROJECT NAME: Ireland Road Emergency Repairs CONTRACT DATE: 10/11/2016 CHANGE ORDER NO: 1 (Final) SUBJECT OF CHANGE ORDER: PCR #1-Final Quantity Adjustment All items completed substantially as planned. See attached Comparison of Estimate for overruns and underruns. The original contract sum $ 67,218.05 Net change by previously authorized change orders $ 0.00 The contract sum prior to this change order $ 67,218.05 By this Change Order, the project amount is ❑ Increased The new contract sum including this change order This Change Order represents a total change of Total change for entire project Original contracted completion date/time Extension of date/time by previous change orders Date/time extension by this change order New completion date/time e e- i Contractor, Matthew D. Cain, President Printed Name and Title HRP Construction Co. Company Name 5777 Cleveland Rd Address South Bend, IN, 46628 City, State, Zip XJ Decreased $ 7,717.50 $ 59,500.55 -11.48 % -11.48 % 11/16/2016 0 days 0 days 11 /16/2016 RECOMMENDED FOR APPROVAL CONST�3?CTION MANAGER CITY OF SOUTH BEND BOARD OF PUBLIC WORKS ApprovedDate: )Ozv�-� % Gary A. Gilot, President Suzanna M. Fritzberg, Member Elizabeth A. Maradik, Member Therese J. Dor u, Member 14 � Jarfos A. Mueller, Member PROJECT NAME PROJECT NO CONTRACT SIGNED ;o�uxxa e CITY OF SOUTH BEND, INDIANA = BOARD OF PUBLIC WORKS PROJECT COMPLETION AFFIDAVIT Ireland Road Emergency Repairs 116-083E FINAL COST $59,500.55 Emergency storm damage repair of the PROJECT DESCRIPTION Ironwood Rd WITNESSETH: ditches along Ireland Rd, east c The work under the above contract between the City of South Bend and the undersigned contractor having been completed the City of South Bend, its officials and agents are hereby released from all claims and demands whatsoever arising under c by such contract, and that the contractor performed the work within the scope of the Specifications and Standards of the Cit of South Bend which were a part of the ab ve Contract. Exec d th' 0t ay ❑ ber 201 6 HRP Construction Co. Company Name Signature 5777 Cleveland Rd Matthew D. Cain, President Company Address Printed Name South Bend, IN, 46628 City, State, Zip W ITNESSESS: Before me, the undersigned Notary Public in and for said country and state, personally appeared Matthew D. Cain , and acknowledged his/her signature to the above Project Completion Affidavit on the 30th dayof November 2016 Notary Signature _ My Commission Expires 3/06/24 Cindy Vanheste Printed Name County of Residence St. Joseph If the Contractor is a corporation, the following certificate will be executed. Nancy Knapik certify that I am Secretary of the Corporation executing this release; that Matthew D. Cain who signed this release on behalf of the contractor was then President of said Corporation; that said release was duly signed for and on behalf of said Corporation by Authority of its governing body, and is within the scope of corporate powers: Secretary's Signature Nancy Knapik Printed Name DEPARTMENT OF PUBLIC WORKS APPROVAL Corporate Seal This project is acceptable for fin +approval and we recommend to the Board of Public Works that it be ordained so. CI • Date: t ( - 8 t 4 Constructio Hager BOARD OF PUBLIC WORKS APPROVAL Date: Gary A. Gilot, President v� Suzann M. Fritzberg, Member Elizabe h A. Maradik, Member Therese J. Dorgiu, Member Ja s A. Mueller, Member b M. Martin, Clerk MAINTENANCE BOND KNOW ALL MEN BY THESE PRESENTS: Bond NO. MNT9213139 That HRP Construction Inc P.O. Box 266 South Bend IN 46624-0266 as Principal, hereinafter call Contractor, and Fidelity and Deposit Company of Maryland Baltimore, MD as Surety, hereinafter call Surety, are held and firmly bound unto City of South Bend Board of Public Works , as Obligee, hereinafter called Owner, in the penal sum of �5 950 06 , for the payment whereof Contractor and Surety bind themselves, their heirs, executors, administrators, successors, and assigns, jointly and severally, firmly by these presents. WHEREAS, Contractor has by written agreement, dated October 11, 2016 entered into a contract with Owner for Ireland Road Emergency Repairs in accordance with the General Conditions, the Drawings and Specifications, which contract is by reference incorporated herein, and made a part hereof, and is referred to as the Contract. NOW, THEREFORE, the condition of this obligation is such that, if Contractor shall remedy any defects due to faulty materials or workmanship, and pay for any damage to other work resulting therefrom, which shall appear within a period of Three (3) year(s) from the date of substantial completion of the work provided for in the Contract, then this obligation to be void; otherwise to remain in full force and effect. Bond shall be effective from November 16, 2016 to November 16, 2019. PROVIDED, HOWEVER, that Owner shall give Contractor and Surety notice of observed defects with reasonable promptness. SIGNED and sealed this 30th day of November 2016 n Principal By Matthew D. Cain. President (Seal) Title Fidelity and Deposit Company of Maryland 13y �} f«� (Seal) JenniferI ta=ia A t mey Iri Fact ZURICH AMERICAN INSURANCE COMPANY COLONIAL AMERICAN CASUALTY AND SURETY COMPANY FIDELITY AND DEPOSIT COMPANY OF MARYLAND POWER OF ATTORNEY KNOW ALL MEN BY THESE PRESENTS: That the ZURICH AMERICAN INSURANCE COMPANY, a corporation of the State of New York, the COLONIAL AMERICAN CASUALTY AND SURETY COMPANY, a corporation of the State of Maryland, and the FIDELITY AND DEPOSIT COMPANY OF MARYLAND a corporation of the State of Maryland (herein collectively called the "Companies"), by MICHAEL BOND, Vice President, in pursuance of authority granted by Article V, Section 8, of the By -Laws of said Companies, which are set forth on the reverse side hereof and are hereby certified to be in full force and effect on thedate hereof, do hereby nominate, constitute, and appoint Barbara E. PEARSON, Nicole L. BICKNELL, Mark E. WOBBE, Debra K. HULL, Jennifer L. KASZNIA, William J. CERNEY, III, Theresa M. BURNS and Megan E. RIESENBERG, all of South Bend, Indiana, EACH its true and lawful agent and Attorney -in -Fact, to make, execute, seal and deliver, for, and on its behalf as surety, and as its act and deed: any and all bonds and undertakings, and the execution of such bonds or undertakings in pursuance of these presents, shall be as binding upon said Companies, as fully and amply, to all intents and purposes, as if they had been duly executed and acknowledged by the regularly elected officers of the ZURICH AMERICAN INSURANCE COMPANY at its office in New York, New York., the regularly elected officers of the COLONIAL AMERICAN CASUALTY AND SURETY COMPANY at its office in Owings Mills, Maryland., and the regularly elected officers of the FIDELITY AND DEPOSIT COMPANY OF MARYLAND at its office in Owings Mills, Maryland., in their own proper persons. Tile said Vice President does hereby certify that the extract set forth on the reverse side hereof is a true copy of Article V, Section 8, of the By -Laws of said Companies, and is now in force. IN WITNESS WHEREOF, the said Vice -President has hereunto subscribed his/her names and affixed the Corporate Seals of the said ZURICH AMERICAN INSURANCE COMPANY, COLONIAL AMERICAN CASUALTY AND SURETY COMPANY, and FIDELITY AND DEPOSIT COMPANY OF MARYLAND, this 14th day of April, A.D. 2016. ATTEST: ZURICH AMERICAN INSURANCE COMPANY COLONIAL AMERICAN CASUALTY AND SURETY COMPANY FIDELITY AND DEPOSIT COMPANY OF MARYLAND ,�+.igy,� TypOVOJr G'{I INSU�ii 86AL ` el —•— o' Secretary Vice President Michael McKibben Michael Bond State of Maryland County of Baltimore On this 14th day of April, A.D. 2016, before the subscriber, a Notary Public of the State of Maryland, duly commissioned and qualified, MICHAEL BOND, Vice President, and MICHAEL MCKIBBEN, Secretary, of the Companies, to me personally known to be the individuals and officers described in and who executed the preceding instrument, and acknowledged the execution of same, and being by me duly sworn, deposeth and saith, that he/she is the said officer of the Company aforesaid, and that the seals affixed to the preceding instrument are the Corporate Seals of said Companies, and that the said Corporate Seals and the signature as such officer were duly affixed and subscribed to the said instrument by the authority and direction of the said Corporations. IN TESTIMONY WHEREOF, I have hereunto set my hand and affixed my Official Seal the day and year fast above written. / ' ..^' ✓ALL nooll Maria D. Adamski, Notary Public My Commission Expires: July 8, 2019 POA-F 044-4495 �Finaf Waiver of Lien STATE OF INDIANA, as: Whereas, the undersigned HRP CONSTRUCTION INC. has been heretofore em- ployed by City of South Bend Board of Public Works to fumish certain material and labor, to -wit: Ireland Road Emergency Repairs, Project No. 116-083E, St. Joseph County, Indiana for the property owned by City of South Bend and located on Ireland Road City of South Bend , County of St. Joseph State of Indiana. Now THEREFORE, KNOW YE, That the undersigned, for and in consideration of $ 2, 975.03 Dollars, the receipt of which is hereby acknowledged, hereby and now waives and releases unto the said owner of said premises, any and all lien, right of lien or claim of whatsoever kind of character on the above described building and real estate, 70ANDFOR SAIDAMOUNT, on account of any and all labor material, or both, fumished for or incorporated into said building by the undersigned, up to this date, and they further certify that the consideration moving to the undersigned for executing this FINAL WAIVE OF LIEN has been mutually given and accepted as a part payment to or on account of the said Owner for said budding and real estate. Signed, sealed and delivered this 13th day of December 20 16 Signed '7\ .....� Nancy Knapik Personally appeared before me this 13th day of December 120 16 Nancy Knapik who, being duly sworn on oath, says: That he is Controller of the HRP CONSTRUCTION INC. and that �he hereby;;, acknowledges the execution of the foregoing instrument for and on behalf of said Corporation and at their special instance and request, My Commission Expires 3/06/24 K1,744h zaldz4&Notary Public Citrdy Vanheste This instrument prepared by: Nancy Knapik BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date 12/14/16 Name Toy Villa Department Engineering BPW Date 12/27/16 Phone Extension 5920 Required Prior to Submittal to Board Legal ❑ Attorney Name Controller El review is required for all Contracts $5,000.00 or more and greater than one year in length per the City Purchasing Policy greater Purchasing ❑ Check the Appropriate Item Type — Required for All Submissions ❑ Agreement ❑ Contract ❑ Proposal ❑ Addendum ❑ Professional Services ❑ Resolution ❑ Bid Opening ❑ Bid Award ❑ Req. to Advertise ❑ Title Sheet ❑ Quote Opening ❑ Quote Award ❑ Change Order No. ® C/O & PCA No. 1 Final ❑ PCA ❑ Ease/Encroach. ❑ Traffic Control ❑ Other: Company or Vendor Name New Vendor MBE/WBE Contractor MBE/WBE Contractor Requested Project Name Project Number Funding Source Account No. Amount Terms of Contract Purpose/Description Required Infori HRP Construction Co. ❑ Yes ® No [ I-1 MBE I-1 WBE It ❑ No ❑ Yes Name of Company Ireland Road Emergency Repairs 116-083E 404.0602.431.31.06 Purchas ❑ Required Contractor's Certification Form Attached (Non - Collusion, Non -Discrimination, Non -Debarment, E-Verify, Iran, etc.) Required For Change Orders Only Amount of ❑ Increase $ ® Decrease $ 7,717.50 Previous Amount $ 67,218.05 Current Percent of Change: 11.48% New Amount $ 59,500.55 Total Percent of Change: 11.48% Dispersal After Approval Copy Original ® ❑ Roger Nawrot ® ❑ Toy Villa ❑ ❑