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Home My WebLink AboutChange Order No 2 - WWTP Grit and Screenings Improvements Proj No 114-075 - Thieneman Construction1316 COUNTY-CITV BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND. INDIANA 46601-1530 CITY OF SOUTH BEND PETE BUTTIGIEG, MAYOR BOARD OF PUBLIC WORKS December 22, 2016 Matt McCoy Thieneman Construction, Inc. 521 W 84"' Drive, Suite A Merrillville, IN 46410 PHONE 574/235-9251 FAX 574/235-9171 RE: Change Order No. 2 — Wastewater Treatment Plant Grit and Screenings Improvements - Project No. 114-075 Dear Mr. McCoy: The Board of Public Works, at its meeting held on December 22, 2016, approved the above referenced Change Order for an increase of $24,319.66, bringing the current contract amount to $1,172,917.50. Enclosed is a copy of the Change Order for your records. If you have any further questions regarding this matter, please call this office at (574) 235- 9251. Sincerely, Linda M. Martin, Clerk Enclosure e: Jacob Klosinski, Environmental Services Al Greek, Environmental Services Carol Kurzhal, Environmental Services GARY A. GrLoT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK JAMEs A. MUELLER THEREsE J. DORAU ovTneENq CITY OF SOUTH BEND DEPARTMENT OF PUBLIC WORKS r z PROJECT CHANGE ORDER DATE: 121131201 PROJECT NO: 114-Ui5 PROJECT NAME: WWTP Grit and Screenings Improvements CONTRACT DATE: 12/15/2015 (Notice to Proceed) CHANGE ORDER NO. 002 SUBJECT OF CHANGE ORDER: Add Touch Screen Panel and Analog Feed Cards All items completed substantially as planned. See attached Comparison of Estimate for overruns and underruns. The original contract sum $ 1,146,000.00 Net change by previously authorized change orders $ 2,597.84 The contract sum prior to this change order $ 1,148,597.84 By this Change Order, the project amount is ® Increased The new contract sum including this change order This Change Order represents a total change of Total change for entire project ❑ Decreased $ 24,319.66 $ 1,172,917.50 +2.12 % +2.35 % Original contracted completion date/time 10/10/2016 (Substantial Completion) 11/9/2016 (Final Completion) Extension of date/time by previous change orders Date/time extension by this change order New completion date/time CONTRACTOR Contractor Signature Matt McCoy, Project Manager Printed Name and Title Thieneman Construction, Inc. Company name 521 W 84th Drive, Suite A Address Merrillville, Indiana 46410 City, State, Zip Completion 0 days onstruction Manager CITY OF SOUTH BEND BOARD OF PUBLIC WORKS Approved Dater J' , Gary A. Gilot, President i Jam A. Mueller, Member Suzanna M. Fritzberg, Member Elizabeth A. Maradik, Member Therese J. Dor u, Mtober TRIENAN iKSTNUCTIONAC. December 7, 2016 Greeley and Hansen 7920 Innovation Blvd. Suite 150 Indianapolis, IN 46278 Attn: Mr. Trent Montemayor Subj: South Bend Grit and Screenings Proposed Change Order #6 Revision 2: SCADA Touch Screen Mr. Montemayor: Please refer to the detail and proposal for Change Order Request #6 to furnish and install an Allen Bradley Panel View Plus 12" touch screen monitor. This proposal was requested in the response to RFI #9. A time extension of fifty (50) calendar days will be required to procure materials for this change. The proposal includes furnishing monitor, startup, training, and one (1) year warranty. Please process an increase to the contract amount of Sixteen Thousand Six Hundred Seventy Two Dollars and Ninety cents ($16,672.90) for this work. This proposed change order is being requested at a point when contractual work is near 100% complete. Acceptance of this proposal, and the associated time extension, will not impact release of retention on contract work complete at the original substantial completion date. Respectfully, Matt McCoy Project Manager Cc: Field, File, Accounting INDUSTRIAL • MUNICIPAL CONTRACTOR 521 W. 84m Dr. • Suite A • Merrillville, IN 46410.219-947-4700 • Fax 219-947-4711 17219 Foundation Pkwy • Westfield, IN 46074 • 317-867-3462 9 Fax 317-867-3463 Contractor's / Subcontractor's T111A1V VVV Change Order Request Summary Date: 12/7/2016 COR: 6 R2 General Contractor 521 W. 84th Drive Suite A, Merrillville, IN 46410, 219-947-4700 phone/ 219-947-4711 fax Engineer: Greeley and Hansen Owner: City of South Bend Project: South Bend Grit and Screenings Improvements TCI Job #__.___.�� 1511 and install an Allen Bradley Panel View Plus touch screen, color, 12" (2711P-T12W22A9P) monitor to the existing SCADA s material, installation, progamming, training, and one (1) year warranty. SUMMARY OF DETAILED BREAKDOWN LABOR MATERIAL EQUIPMENT OTHER COSTS 1. SAFETY 2. EXPENDABLE TOOLS NETTOTAL OVERHEAD AND PROFIT TOTAL WORK PERFORMED BY CONTRACTOR Additions Deletions Net Total (1%of LABOR)-Deletion-0- $ - (3.0%of LABOR)-Deletion-0- $ - (A+B+C+D1+D2) $ - (Ex15%)- Deletion -0- $ - (Lines E+F) $ - CONTRACTOR'S MARK-UP ON WORK OF SUBCONTRACTORS Detailed Breakdowns and summaries from each contractor must be attached. SUBCONTRACTOR: Firm Name 1. BL Anderson (with Toric) 2. 3. 4. CONTRACT WORK: Description PROPOSAL Add Touch Screen $15,644.29 SUBTOTAL of all work performed by contractor's subcontractors $15,644.29 MARK-UP on work of subcontractors (Min. $ .00) (Line H x 5%)- Deletion -0- $782.21 PROPOSAL (Lines G+H+I) $16,426.50 BONDS (1.5%of PROPOSAL)-Deletion-0- $246.40 BUILDER'S RISK INSURANCE (0.0% of PROPOASQ - Deletion -0- $16,672.90 TOTALPROPOSAL TOTAL PROPOSALfor subject COR increase (decrease) in contract amount $16,672.90 An extension time of 50 days to extend the Contract dates for Completion will be required commencing on the date when we are notified a Change Order will be issued for the price quoted herein. Approval needed in 5 days. If the work has to be performed to continue construction with no response on pricing or if we are issued a Work Change Directive (WCD) to proceed with this work and agreement on the price has not been reached within 30 calendar days, then this proposal shall be considered a Claim, in accordance with Article 10.5 of the Contract General Conditions. CONTRACTOR Signature Atatt Akear*. Title: PM Date: 12/7/2016 1.317.718.1800 www.toriceng.com ovember 29, 2016 .L. Anderson ttn: Gary Prehm B01 Tazer Dr afayette, IN 47905 RE: South Bend WWTP Grit Touchscreen Add Dear Mr. Prehm, Thank you for the opportunity to quote adding a T9,uchscreen for the South Bend WWTP Grit project. Toric Engineering's price for this work is .00. This price includes following: • Hardware: �y �C%�• 37— $ 60 o Allen Bradley PanelView Plus touchscreen, color, 12" (2711 P 2W22A9P) o Cost - $5,382.63 o Markup ?r !o'f'—_W-r@�6 53 (1 r'-1 o Adapter pl a required due to different PanelView size, stainless steel 55 0 • Engineering Services includes: $8,679.40 o On -site startup (20 hours + travel expenses) o On -site training o One (1) year warranty on parts and labor o Touchscreen graphics (80 hours) Allow six (6) to eight (8) weeks for delivery. Payment Terms: Net 30 days This quote is valid for 60 days. Please call with any questions or comments. Sincerely, Nathen Burkhart Toric Engineering i a'1"at- em + ,yo, X 16 Z l y�yoS,63 Zt, A aDE-9 5a"� jrt s It � 37- X 6 1p /7yWo12�7 150 West Clinton St., Suite 1 • Danville, IN 46122 P:317 718-1800 • F:317 718-1843 �i THI A:STRUCTION.INC. September 19, 2016 Greeley and Hansen 7820 Innovation Blvd. Suite 150 Indianapolis; IN 46278 Attn: Mr. Trent Montemayor Subj: South Bend Grit and Screenings Proposed Change Order #7: Analog Feed Cards to Existing Rotork Actuators Mr. Montemayor: Please refer to the detail and proposal for Change Order Request 47 to furnish and install five (5) analog feedback cards to the existing rotork actuators. This proposal was requested in the response to RFI #9. A time extension of fifty (50) calendar days will be required to procure materials for this change. The proposal includes furnishing, installation, and calibration of the cards. Please process an increase to the contract amount of Seven Thousand Six Hundred Forty Sue Dollars and Seventy Six cents ($7,646.76) in the next change order issued for PCO #7. This proposed change order is being requested at a point when contractual work is near 100% complete. Acceptance of this proposal, and the associated time extension, will not impact release of retention on contract work complete at the original substantial completion date. Further, acceptance of either PCO #6, PCO #7, or both will require only a single time extension of 50 days. Feel free to contact me with any questions. Respectfully, Matt McCoy Project Manager Cc: Field, File, Accounting INDUSTRIAL • MUNICIPAL CONTRACTOR 521 W. 841 Dr. • Suite A • Merrillville, IN 46410 • 219-947-4700 • Fax 219-947-4711 17219 Foundation Plcwy • Westfield, IN 46074. 317-867-3462 • Fax 317-867-3463 Contractor's / Subcontractor's THIECAN Change Order Request Summary $ .._ Date: 9/19/2016 COR: 7 A, Merrillville, IN 46410, 219-947-4700 phone/ 219-947-4711 fax General Contractor 521 W. 84th Drive Suite Engineer: Greeley and Hansen Owner: City of South Bend Project: South Bend Grit and Screenings Improvements TCI Job # 1511 and install five (5) analog feedback cards to the existing rotork actuators. Proposal includes installation and SUMMARY OF DETAILED BREAKDOWN Additions Deletions Net Total LABOR $ $ $ MATERIAL $ - $ $ EQUIPMENT $ - $ OTHER COSTS 1. SAFETY (1%of LABOR)- Deletion -0- $ - 2. EXPENDABLE TOOLS (3.0%of LABOR-Deletion-0- NET TOTAL (A+B+C+Dl+D2) $ - OVERHEAD AND PROFIT (Ex15%) - Deletion -0- $ - TOTAL WORKPERFORMED BY CONTRACTOR (Lines E+F) $ - CONTRACTOR'S MARK-UP ON WORK OF SUBCONTRACTORS Detailed Breakdowns and summaries from each contractor must be attached. SUBCONTRACTOR: Firm Name 1. Toric Engineering 2. 3. 4. CONTRACT WORK: Description PROPOSAL Add 5 Analog Cards $7,175.00 SUBTOTAL of all work performed by contractor's subcontractors $7,175.00 MARK-UP on work of subcontractors (Min. $ .00) (Line H x 5%)- Deletion -0- $358.75 PROPOSAL (Lines G+H+I) $7,533.75 BONDS (1.5"%of PROPOSAL-Deletion-0- $113.01 BUILDER'S. RISK INSURANCE (0.0% of PROPOASL) - Deletion -0- $7,646.76 TOTALPROPOSAL TOTAL PROPOSALfor subject COR increase (decrease) in contract amount $7,646.76 An extension time of 50 days to extend the Contract dates for Completion will be required commencing on the date when we are notified a Change Order will be issued for the price quoted herein. Approval needed in 5 days. If the work has to be performed to continue construction with no response on pricing or if we are issued a Work Change Directive (WCD) to proceed with this work and agreement on the price has not been reached within 30 calendar days, then this proposal shall be considered a Claim, in accordance with Article 10.5 of the Contract General Conditions. CONTRACTOR Signature .Mnft.McPary Title: PM Date: 9/19/2016 Tracy Powers From: Gary Prehm <Gary@blanderson.com> Sent: Wednesday, September 14, 2016 2:29 PM To: Matt McCoy; Tom Siple; tj siple; Donna Marshall Cc: Tracy Powers; Jason Davidson Subject: South Bend Attachments: South Bend WWTP Grit Touchscreen Add.docx Dear Matt, Please see attached Toric proposal to add touchscreen. In addition , you had requested adding 5 analog feedback cards to existing Rotork actuators. Please find cost as follows: 5 — Rotork CPT # WCIQ80467 cards.....................................Total $7,175 including installation and calibration. Please review and let me know if you have any questions. thanks a Gary Prehm Executive Vice -President aarv0blanderson.com 4801 Tazer Drive Lafayette, IN 47905 765.463.1518 Office 765.446.8390 Fax 765.426.0829 Cell www.blanderson.com Total Control Panel To: Remo a this sender from my allow list tracypowers struction:com From: gary@blmderson.com Loam BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date December 20, 2016 Name Jacob M. Klosinski Department Division of Utilities BPW Date December 22 2016 Phone Extension (574) 235-9496 Legal ® Attorney Name Michael Schmidt Controller ® Controller review is required for all Contracts $5,000.00 or more and greater than one year in length per the City Purchasing Policy Purchasing ® Carol Kurzhal ❑ Agreement ❑ Contract ❑ Proposal L] Addendum ❑ Professional Services ❑ Resolution ❑ Bid Opening ❑ Bid Award ❑ Req. to Advertise ❑ Title Sheet ❑ Quote Opening ❑ Quote Award ® Change Order No. 002 ❑ C/O & PCA No. ❑ PCA ❑ Ease/Encroach. ❑ Traffic Control F— Other: Company or Vendor Name New Vendor MBE/WBE Contractor Project Name Project Number Funding Source Account No. Amount Terms of Contract Purpose/Description Thieneman Construction, Inc. Yes ® No ❑ If Yes, Approved by Purchasing MBE I I WBE WWTP - Grit and Screenings Improvements 114-075 Environmental Services Treatment and Disposal Equipment Account 642-0630-415-43-66 $ Change Order, see below Division of Utilities recommends the approval of Change Order No. 2 for the subject project. Refer to Inter -Office Memorandum and enclosures for description of changes and additional days due to lead time on equipment. ❑ Required Contractor's Certification Form Attached (Non - Collusion. Non -Discrimination, Non -Debarment, E-Verify, Iran, etc.) Amount of N Increase ❑ Decrease Previous Amount '.: Current Percent of Change: +2.12% New Amount $ 1,172,917.50 Total Percent of Change: +2.35% Dispersal After Approval Copy Original ® ❑ Al Greek, Division Director of Utilities ® ❑ Jacob M. Klosinski, Assistant City Engineer ® ❑ Carol Kurzhal, Director of Financial Services, Environmental Services INTER -OFFICE MEMORANDUM DEPARTMENT OF PUBLIC WORKS DIVISION OF ENVIRONMENTAL SERVICES TO: Members of the Board of Public Works Eric Horvath, Director of Public Works Michael Schmidt, Board of Public Works Attorney FROM: All Greek, Director of Utilities Jacob M. Klosinski, Assistant City Engineer SUBJECT: Agenda Request Form —Change Order No. 2 114-075 Wastewater Treatment Plant Grit & Screenings Improvements D. December 0 2016 The Department of Utilities is requesting the Board of Public Works approval of Change Order No. 2 for Project No. 114-075 Wastewater Treatment Plant Grit and Screenings Improvements. Refer to attached documents for supporting details for claims. Change Order No. 2 addresses the following changes: PCO 6: Provide Allen Bradley Panel View Touch Screen, Program $ 16,672.90 PCO 7: Provide five (5) Analog Feedback Cards, Rotork Actuators $ 7,646.76 NET INCREASE FOR CHANGE ORDER NO. 5 ITEMS $ 24,319.66 Original Contract Sum $ 1,146,000.00 Net change by previously authorized change orders $ 2,597.84 The contract sum prior to this change order $ 1,148,597.84 By this change order, the project amount increases by $ 24,319.66 The new contract sum including this change order is $ 1,172,917.50 This Change Order represents a total change of +2.12% Total change for the entire project +2.35% Time Extensions: 52 Days to Final Completion (for procurement of Touch Screen Panel) The funding sources for the construction of this project is the Environmental Services, Wastewater, Treatment and Disposal Equipment Account (642-0630-415-43-66) or other Wastewater Accounts. If there are any questions regarding the subject project, please contact Al Greek (Ext. 4210) or Jacob M. Klosinski (Ext. 9496) at the Division of Utilities.