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HomeMy WebLinkAboutBid Award - One or More 2016 or Newer One Ton Two Wheel Drive Dump Truck Spec AC - Jordan Ford1316 COUWY-CITY BUILDING 227 W. kffFRSON BOULEVARD Sou n i BHND. INDIANA 46601-1830 CITY OF SOUTH BEND PETE BUT] IGIEG, MAYOR BOARD OF PUBLIC WORKS December 22, 2016 Debra Starkweather Jordan Ford 609 E Jefferson Boulevard Mishawaka, IN 46545 PHONE 574/235-9251 FAX 574/235-9171 RE: Award Bid — One (1) or More, 2016 or Newer, One Ton, Two -Wheel Drive Dump Truck Dear Ms. Starkweather: The Board of Public Works, at its meeting held on December 22, 2016, awarded the above referenced bid to you in the amount of $48,493. A representative from the Central Services Department will contact you regarding the bid award. Please call this office with any questions regarding this matter at (574) 235-9251. Sincerely, Linda M. Martin, Clerk Enclosure c: Jeff Hudak, Central Services Sheila Enos, Central Services Mary Wisniewski, Central Services Bob Krol, Water Works Roxanne Lawson, Water Works GARY A. GILOT SUZANNA M. FRITZBFRG ELIZABF9 H A. MARADIK JAMEs A. MUELLER THERESEJ. DORAU BID NAME FOR BIDS DUE BID/PROPOSAL CITY OF SOUTH BEND Spec AC - One (1) or More 2016 or Newer One Ton Two Wheel Drive Dump Truck December 13, 2016 at 9:30 a.m. Description Year/Make/Model Unit Price 11' DUMP TRUCK 2017 FORD F350 4X2 DRW CHASSIS $ 38,669.00 Alternate# Description Cost Total 1 CNGBi-Fuel Conversion with tanks mounted under bed. $9,824.00 $9,824.00 Estimated number of days for delivery from award 20 - 22 WEEKS date. *PLUS 5 WEEKS FOR ALTERNATE BI-FUEL OPTION Bidder (Firm): JORDAN FORD Address: 609 E. JEFFERSON BLVD. City/State/Zip: MISHAWAKA, IN 46545 Telephone Number: 574/259-1981,X 317 Fax Number: 574/254-2777 By 2�Z" (Signature) BOARD OF UBJAC W RKS Q1, Gary A. Gillot, President Suzanna M. Fritzberg, Member Jamej Mueller, Member DEBRA STARKWEATHER (Printed Name) COMMERCIAL FLEET SALES MANAGER (Title) Elizabeth A. Mara/d%ik, Member Thprese J. Dora , Me er ?j est: Linda M. Marti 14 Document A31OTM - 2010 Conforms with The American Institute of Architects AIA Document 310 Bid Bond CONTRACTOR: (1Rnne, legal molar and address) Jordan Automotive Group dba Jordan Ford 609 E. Jefferson Boulevard Mishawaka, IN 46545 OWNER: (Name, legal stales grad address) SURETY: (Marne, legal stalus and prindpal place (trh aviness) The Hanover Insurance Company 440 Lincoln Street Worcester, MA 01653 City of South Bend, Office of the Board of Public Works 13th Floor, County -City Building, Room 1316, 227 West Jefferson South Bend, IN 46601 BOND AMOUNT: $ 10% Ten Percent of Amount Bid This document has important legal consequences. Consultation with an attorney is encouraged with respect to Its completion or modification. Any singular reference to Contractor, Surety, Owner or other party shall be considered plural where applicable. PROJECT: (Name, location or address, andlrtgject manlier, Ujarr)) Spec AC - One (1) or More, 2016 or Newer, One Ton Two Wheel Drive Dump Trucks The Contractor and Surety are bound to file Owner in the amount sot forth above, for the payment of which the Contractor and Surety bind themselves, their heirs, executors, administrators, successors and assigns, jointly and severally, as provided herein. The conditions of this Bond arc such that if the Owner accepts the bid of the Contractor within the time specified in the bid documents, or within such time period as may be agreed to by the Owner and Contractor, and the Contractor either (1) enters into a contract with the Owner in accordance with the terms of such bid, and gives such bond or bonds as may be specified in the bidding or Contract Documents, with a surely admitted in the jurisdiction of the Project and otherwise acceptable to the Owner, for tho faithful performance of strait Contract and for the prompt payment of labor and material furnished in the prosecution thereof, or (2) pays to the Owner the difference, not to exceed the amount of this Bond, between the amount specified in said bid and such larger amount for which the Owner may in good faith contract with another party, In parronn the work covered by said bid, then Ibi%Obligation shall be refill and veld, otherwise to remain in full Ibrce and ell'ecl. The Surety hereby waives any notice oran agreement between the Owner and Contractor to extend the (line in which the Owner may accept the bid. Waiver of notice by the Surety shall not apply to any extension exceeding sixty (00) days in the aggregate beyond the time litr acceptance ol'bids specified in the bid documents, and the Owner and Contractor shall obtain the Surety's consent loran extension beyond sixty (60) days. If this Bond is issued in connection with a subcontractor's bid too Contractor, the tern Contractor in this Bond shall be deemed to be Subcontractor and the term Owner shall be doomed to be Contractor. When this Band has been Ihmished to comply with a Statutory or other legal requirement in the location of the project, any pmvision in this Band conflicting with said statutory or legal requirement shall be deemed deleted herelhnn and provisions confbmning to such statutory or other legal requirement shall be deemed incorporated herein. When so furnished, the intent is (fiat this Bond shall be construed US a statutory bond and not as a common law bond, Signed and sealed (Iris 13th day of December, 2016 Jordan Automotive Group dba Jordan Ford (seal) d ffiless) ,. Bye r :• (ftt14) %1P(mes,5yUnanssa U. Lecuyer The Hanover Insurance Company (sravo) rt fl Bra-1, (True)Chris". Braila Attorney -in -Fact Surety Phone No. 508-853-7200x-4476 S•0054/AS 8110 THE HANOVER INSURANCE COMPANY MASSACHUSETTS BAY INSURANCE COMPANY CITIZENS INSURANCE COMPANY OF AMERICA POWER OF ATTORNEY THIS Power of Attorney limits the acts of those named herein, and they have no authority to bind the Company except in the manner and to the extent herein stated. KNOW ALL PERSONS BY THESE PRESENTS: That THE HANOVER INSURANCE COMPANY and MASSACHUSETTS BAY INSURANCE COMPANY, both being corporations organized and existing under the laws of the State of New Hampshire, and CITIZENS INSURANCE COMPANY OF AMERICA, a corporation organized and existing under the laws of the State of Michigan, (hereinafter individually and collectively the "Company") does hereby constitute and appoint, Jeffrey C. Carey, Mary T. Flanigan, Christy M. Braila, Patrick T. Pribyl, Debra J. Scarborough, Laura M. Buhrmester, Charles R. Teter, III, Charissa D. Lecuyer, Evan D. Sizemore, Larissa Smith, Rebecca S. Leal, C. Stephens Griggs, Tahitia M. Fry and/or Megan L. Burns -Hasty Of Lockton Companies of Kansas City, MO each individually, if there be more than one named, as its true and lawful attorney(s)-in- fact to sign, execute, seal, acknowledge and deliver for, and on its behalf, and as its act and deed any place within the United States, any and all surety bonds, recognizances, undertakings, or other surety obligations. The execution of such surety bonds, recognizances, undertakings or surety obligations, in pursuance of these presents, shall be as binding upon the Company as if they had been duly signed by the president and attested by the secretary of the Company, in their own proper persons. Provided however, thatthis power of attorney limits the acts of those named herein; and they have no authority to bind the Company except in the manner stated and to the extent of any limitation stated below: Any such obligations in the United States, not to exceed Fifty Million and No/100 ($50,000,000) in any single instance That this power is made and executed pursuant to the authority of the following Resolutions passed by the Board of Directors of said Company, and said Resolutions remain in full force and effect: RESOLVED: That the President or any Vice President, In conjunction with any Vice President, be and they hereby are authorized and empowered to appoint Attorneys -in -fact of the Company, in its name and as it acts, to execute and acknowledge for and on its behalf as surety, any and all bonds, recognizances, contracts of indemnity, waivers of citation and all otherwritings obligatory in the nature thereof, with powerto attach thereto the seal of the Company. Any such writings so executed by such Attorneys -in -tact shall be binding upon the Company as if they had been duly executed and acknowledged by the regularly elected officers of the Company in their own proper persons. RESOLVED: That any and all Powers of Attorney and Certified Copies of such Powers of Attorney and certification in respect thereto, granted and executed by the President or Vice President in conjunction with any Vice President of the Company, shall be binding on the Company to the same extent as if all signatures therein were manually affixed, even though one or more of any such signatures thereon may be facsimile. (Adopted October 7, 1981 — The Hanover Insurance Company; Adopted April 14, 1982 — Massachusetts Bay Insurance Company; Adopted September 7, 2001 — Citizens Insurance Company of America) IN WITNESS WHEREOF, THE HANOVER INSURANCE COMPANY, MASSACHUSETTS BAY INSURANCE COMPANY and CITIZENS INSURANCE COMPANY OF AMERICA have caused these presents to be sealed with their respective corporate seals, duly attested by two Vice Presidents, this 15" day of November, 201S. 1 F J THE HANOVER INSURANCE COMPANY MASSACHUSETTS BAY INSURANCE COMPANY CITIZENS OMPANV OF AMERICA i Robe" Thomas, Vitt Presldenl THE HANOVER INSURANCE COMPANY MA eA RUBETT BAY I RIU CE COMPANY CIT ON 1 8VR ICE 1 N OFAMERICA THE COMMONWEALTH OF MASSACHUSETTS ) 4 COUNTY OF WORCESTER ) SS. On this 151h day of November 2016 before me came the above named Vice Presidents The Hanover Insurance Company, Massachusetts Bay Insurance Company and Citizens Insurance Company of America, tome pe sonally known to be the individuals and officers described herein, and acknowledged that the seals affixed to the preceding instrument are the corporate seals of The Hanover Insurance Company, Massachusetts Bay Insurance Company and Citizens Insurance Company of America, respectively, and that the said corporate seals and their signatures as officers were duly affixed and subscribed to said instrument by the authority and direction of said Corporations. OIANE J. MARINO j� n Net 6Peab �71tl.VA'-C..Y!�%(At�' Diane J, a m. Norary Public My Commission avPi. Mnmh 4.2022 I, the undersigned Vice President of The Hanover Insurance Company, Massachusetts Bay Insurance Company and Citizens Insurance Company of America, hereby certify that the above and foregoing is a full, true and correct copy of the Original Power ofAttorney issued by said Companies, and do hereby further certify that the said Powers of Attorney are still in force and effect. GIVEN under my hand and the seals of said Companies, at Worcester, Massachusetts, this day of DI 'j ,` 016 CERTIFIED COPY u � 4, /r Theodore Q MMine; Vice Pmsident BID NAME FOR BIDS DUE Date: Address: City/State/Zip: pec AC — One (1) or More 2016 or Newer One Ton Two Wheel Drive Dun a.m. Bidder DECEMBER 13, 2016(Firm): JORDAN FORD 609 E. JEFFERSON BLVD. MISHAWAKA, IN 46545 Telephone Number: ( 574 )75q-79g7_ FxT. 317 Agent of Bidder (if Applicable): N/A When the prospective Contractor is unable to certify to any of the stateneents below, it shall attach an explanation to this Affidavit. CONTRACTOR'S NON -COLLUSION AND NON -DEBARMENT AFFIDAVIT, CERTIFICATION REGARDING INVESTMENT WITH IRAN, EMPLOYMENT ELIGIBILITY VERIFICATION, NON-DISCRIMINATION COMMITMENT AND CERTIFICATION OF USE OF UNITED STATES STEEL PRODUCTS OR FOUNDRY PRODUCTS (Must be completed for all quotes and bids. Please type or print) STATE OF INDIANA ) ) SS: ST.JOSEPH COUNTY ) The undersigned Contractor, being duly sworn upon his/her/its oath, affirms under the penalties of perjury that: 1. Contractor has not, nor has any other member, representative, or agent of the firm, company, corporation or partnership represented by him, entered into any combination, collusion or agreement with any person relative to the price to be bid by anyone at such letting nor to prevent any person from bidding nor to induce anyone to refrain from bidding, and that this bid is made without reference to any other bid and without any agreement, understanding or combination with any other person in reference to such bidding. Contractor further says that no person or persons, firms, or corporation has, have or will receive directly or indirectly, any rebate, fee, gift, commission or thing of value on account of such sale; and 2. Contractor certifies by submission of this proposal that neither contractor nor any of its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department or agency; and 3. Contractor has not, nor has any successor to, nor an affiliate of, Contractor, engaged in investment activities in Iran. 0 a. For purposes of this Certification, "Iran" means the government of Iran and any agency or instrumentality of Iran, or as otherwise defined at Ind. Code § 5-22-16.5-5, as amended fi•om time -to -time. b. As provided by Ind. Code § 5-22-16.5-8, as amended from time -to -time, a Contractor is engaged in investment activities in Iran if either: i. Contractor, its successor or its affiliate, provides goods or services of twenty million dollars ($20,000,000) or more in value in the energy sector of Iran; or ii. Contractor, its successor or its affiliate, is a financial institution that extends twenty million dollars ($20,000,000) or more in credit to another person for forty-five (45) days or more, if that person will (i) use the credit to provides goods and services in the energy sector in Iran; and (ii) at the time the financial institution extends credit, is a person identified on list published by the Indiana Department of Administration. 4. Contractor does not knowingly employ or contract with an unauthorized alien, nor retain any employee or contract with a person that the Contractor subsequently learns is an unauthorized alien. Contractor agrees that he/she/it shall enroll in and verify the work eligibility status of all of Contractor's newly hired employees through the E-Verify Program as defined by I.C. 22-5-1.7-3. Contractor's documentation of enrollment and participation in the E-Verify Program is included and attached as part of this bid/quote; and 5. Contractor shall require his/her/its subcontractors performing work under this public contract to certify that the subcontractors do not knowingly employ or contract with an unauthorized alien, nor retain any employee or contract with a person that the subcontractor subsequently learns is an unauthorized alien, and that the subcontractor has enrolled in and is participating in the E-Verify Program. The Contractor agrees to maintain this certification throughout the term of the contract with the City of South Bend, and understands that the City may terminate the contract for default if the Contractor fails to cure a breach of this provision no later than thirty (30) days after being notified by the City. 6. Persons, partnerships, corporations, associations, or joint venturers awarded a contract by the City of South Bend through its agencies, boards, or commissions shall not discriminate against any employee or applicant for employment in the performance of a City contract with respect to hire, tenure, terms, conditions, or privileges of employment, or any matter directly or indirectly related to employment because of race, sex, religion, color, national origin, ancestry, age, gender expression, gender identity, sexual orientation or disability that does not affect that person's ability to perform the work. In awarding contracts for the purchase of work, labor, services, supplies, equipment, materials, or any combination of the foregoing including, but not limited to, public works contracts awarded under public bidding laws or other contracts in which public bids are not required by law, the City, its agencies, boards, or commissions may consider the Contractor's good faith efforts to obtain participation by those Contractors certified by 5 the State of Indiana as a Minority Business ("MBE") or as a Women's Business Enterprise ("WBE") as a factor in determining the lowest, responsible, responsive bidder. In no event shall persons or entities seeking the award of a City contract be required to award a subcontract to an MBE/WBE; however, it may not unlawfully discriminate against said WBE/MBE. A finding of a discriminatory practice by the City's MBE/WBE Utilization Board shall prohibit that person or entity from being awarded a City contract for a period of one (1) year from the date of such determination, and such determination may also be grounds for terminating the contact for which the discriminatory practice or noncompliance pertains. 7. The undersigned contractor agrees that the following nondiscrimination commitment shall be made a part of any contract which it may henceforth enter into with the City of South Bend, Indiana or any of its agencies, boards or commissions. Contractor agrees not to discriminate against or intimidate any employee or applicant for employment in the performance of this contract with privileges of employment, or any matter directly or indirectly related to employment, because of race, religion, color, sex, gender expression, gender identity, sexual orientation, handicap, national origin or ancestry. Breach of this provision may be regarded as material breach of contract. I, the undersigned bidder or agent as contractor on a public works project, understand my statutory obligations to the use of steel products or foundry products made in the United States (I.C. 5-16-8-1). I hereby certify that I and all subcontractors employed by me for this project will use steel products or foundry products on this project if awarded. I understand that violations hereunder may result in forfeiture of contractual payments. I hereby affirm under the penalties of perjury that the facts and information contained in the foregoing bid for public works are true and correct. Dated this 13TH day of DECEMB�20 16 JORDAN FORD Contractor/Bidder (Firm) Signature of Contractor/Bidder or Its Agent DEBRA STARKWEATHER COMMERCIAL FLEET SALES MANAGER Printed Name and Title Subscribed and sworn to before me this 13TH day of DECEMBER 20 16 My Commission Expires Q Notary Public County of Residence S{ . SP Ph WHITNEY R. PYLE, Notary Public County of St. Joseph, State of Indiana 6 My Commission Expires 01/09/2021 (To be completed only by Contractors/Bidders claiming to be a `localladiana business"pursuant to LC. 36-1-11-22) INDIANA LOCAL BUSINESS PREFERENCE CLAIM A "local Indiana business"refers to any cif theJollowing: (1) A business whose principal place of business is located in an affected county. (2).4 business that pays a majority of its payroll (in dollar volume) to residents of affected counties. (3) A business that employs residents of affected counties as a majority of its employees. (4) A business that makes significant capital investments in the affected counties as defined in rules adopted by the political subdivision. (5),4 business that has a substantial positive economic impact on the affected counties as defined by criteria in rules adopted by the political subdivision. An "affected county" refers to St. Joseph County, Indiana, or the following counties located adjacent to St. Joseph County: Elkhart County, Marshall County, Starke County and LaPorte County There are the following price preferences for supplies purchased from a local Indiana business: • 5%for a purchase expected by the purchasing agency to be less than $50, 000 • 3%for a purchase expected by the purchasing agency to beat least $50, 000 but less than $100,000. • I %for a purchase expectedly, the purchasing agency to beat least $100, 000. _ Date: DECEMBER 13, 2016 Pursuant to I.C. 36-1-12-22, JORDAN FORD claims a local Indiana business preference for Project TWO WHEEL DRIVE DUMP TRUCK (Project # SPEC AC ) located within the City of South Bend, St. Joseph County, Indiana. 609 E. JEFFERSON BLVD. © The location of the principal place of business is MISHAWAKA, IN 46545 (Add,er.,) ® St. Joseph County, Indiana ❑ The following county located adjacent to St. Joseph County, Indiana: © The majority of the business's payroll for the 12 months prior to the date of this Bid is to residents of St. Joseph County, Indiana or the adjacent county noted above. R1 The majority of the business's employees for the 12 months prior to the date of this Bid are residents of St. Joseph County, Indiana, or the adjacent county noted above. If the business is deemed to be the apparent lowest, responsible, responsive bidder, then it shall provide supporting documentation for the 12 month period prior to the date of the Bid of (i) the total payroll amount paid to all employees of the business, and (ii) the total payroll amount paid to employees who are residents of St. Joseph County and the adjacent county noted above. WHEN SUPPLYING SUPPORTING PAYROLL RECORDS, BIDDER SHALL REDACTALL SOCIAL SECURITYNUMBERS. Dated this 13TH day of DECEMBER 2016 Contr /Bidder (Firm) ��nn uurr cep a�tt��I�t��-�et�CLY,Z�I. Sl7 Bag STARKWSATHBRdder or Its Agent COMMERCIAL FLEET SALES MANAGER Printed Name and Title 7 CITY OF SOUTH BEND BID FOR SPEC AC - ONE OR MORE, 2016 OR NEWER, ONE TON TWO WHEEL DRIVE DUMP TRUCK BID DUE DATE: DECEMBER 13, 2016 NOTES & EXCEPTION PAGE VEHICLE QUOTED IS A 2017 BATTERY IS A 750 CCA. IF YOU WOULD LIKE THE OPTIONAL DUAL BATTERIES, ADD $193 4.10 AXLE IS NOT AVAILABLE; AXLE QUOTED IS A 4.30 LIMITED SLIP IF YOU WANT THE OPTIONAL CRUISE CONTROL, ADD $216 QUOTE INCLUDES SPARE TIRE AND WHEEL, BUT IT WILL BE 'LOOSE' AND NOT MOUNTED GVWR IS 14,000# IN LIEU OF SERVICE MANUALS, FREE ACCESS TO FORD'S TECHNICAL RESOURCE CENTER /SOUTH BEND AC QUOTATION FOR South Bend Central Services Phone: Matt Chlebowski Fax: 1045 W. Sample St. Delivery: South Bend, IN 46619 Description Provide And Install Following Galion Or Imp Dump Body Model 100 U Length 11' 2/3 Yard Side Height 13" Tailgate 19" Hoist Lb510 Electric 6" Channel Long Members 3" Channel Crossmembers On 12" Centers Quick Release Tailgate One Set Of Banjo Eyes Boxed Top Rail Material Shedding Lower Rubrail Full Depth Rear Post Two Intermediate Vertical Braces 10 Gauge Grade 50 High Tensile Steel Construction Painted Blue 4 Comer Strobe Kit With Led Front Mounted Grill Lights Amber Strobe Mounted On Top Of The Chassis Cab Pintle Hitch Plate With 2" Receiver Tube / D Rings / Trailer Light Plug 574-235-9316 Quote # MACQ3960 574-235-9007 Date: 11 /25/2016 Salesman: Denny McIntyre Quote Meets Or Exceeds All Equipment Specifications: flo4-1� Z �(cerP on Note: If Cng Option Is Chosen And The Tan s Are Located In Spare Tire Well It May Interfere With Mounting Of The Rear Trailer Hitch: Before Oder Is Accetped W A Jones Would Need To Review Loacations And Prints Of Fuel Tanks. Qty Unit Price Ext. Price $11,245.00 SubTotal Sales Tax $11,245.00 $11,245.00 $0.00 Total $11,245.00 We appreciate the opportunity to submit this quoation. Please review it carefully. If there are any errors or changes please advise us. This quote shall be valid for a period not to exceed 30 days. THANK YOU. W. A. JONES TRUCK BODIES & EQUIPMENT (\ G% u i -e-alz- n Columbia city office Indianapolis Office New Haven Office Page 11719 w11iams Street 2102 Clay Sweet P 0. Box 558 1 Columbia City, IN 40726 Indianapolis, IN 46205 New Haven, IN 46774 Phone: 88&660.7661 Phone: 317�377-0407 Plana: 260-748-4100 Fax: 260.244.76e2 Fax: 317.377.0427 Fax 2M748�4121 1 of 1 r A:`terrmative (t Tue[Systems Fresno, CA ` Elkhart, IN Will Gutilla 559-289-8522 $ iuiFIE: will a@al altfuels.com +uaxi s DATE QUOTE 11 /30/2016 16113OWG NAME ADDRESS Deb Starkweather Jordan Automotive Group Mishawaka, IN P.O. NO. FORD DROP SHIP I TERMS REP END USER FOB 88MNZ4 I Due on Completion WG South Bend Elkhart, IN ITEM DESCRIPTION QTY PRICE EA. EPA Certified Bi-Fuel CNG System _ F350-W9-UB-BF 9 GGE 2017 Ford F-350 6.21- DRW Cab/Chassis 169" W/B 1 $9,490.00 CNG Tanks Mounted Underbody Aft -Azle; OEM Midship Gasoline Tank Must Be Ordered All items in "Alternate 1" section of South Bend bid sent by D Starkweather on 11-23-16 are included, EXCEPT: i • Tanks to be installed are Type 1, not Type 4, which is industry standard for this vehicle type. —� • Tanks will amount to 9 GGE, not the required 20 GGE. Because O CN this is a bi-fuel unit with a gasoline tank underbody, the most�� Q� underbody CNG capacity is 9 GGE. More GGE can be achieved I with tanks not mounted underbody, such as back -of -cab tanks. • No methane detector is provided. It is not recommended on this vehicle type. Note: Quote is contingent on 2017 EPA certification. Note: Quote is good 60 days and is FOB Elkhart, IN. Note: CNG tanks will have approximately 1000psi upon completion. Note: After receipt of purchase order, vehicle will be put into production schedule. Note: After parts and vehicle arrive please allow 25 working days for delivery of first vehicle, and approximately 5 days for each additional vehicle. Note: Vehicle must be ordered with Ford's Gaseous Fuel Prep Engine option. BUYER AUTHORIZATION : Buyer's signature below is acceptance to purchase the product identified above. Signature - Date: "- ,�-We.06- Floo�0ei o -�(- Uf1 ,"I 6,lseow lit--r-vee opj'' on s9eai BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date Name 12/19/16 Jeff Hudak Department Central Services BPW Date 12/22/16 Phone Extension 574-235-9316 Required Prior to Submittal to Board Legal ® Attorney Name Michael Schmidt Controller ❑ Controller review is required for all Contracts $5,000.00 or more and greater than one year in length per the City Purchasing Policy Purchasing ® George King Agreement Professional Services ❑ Bid Opening ❑ Quote Opening ❑ Change Order No. ❑ Ease/Encroach. F1 Other: Company or Vendor Name New Vendor MBE/WBE Contractor MBE/WBE Contractor Requested Project Name Project Number Funding Source Account No. Amount Terms of Contract Purpose/Description Amount of Contract Resolution ® Bid Award ❑ Quote Award ❑ C/O &PCANo ❑ Traffic Control Required Ini Jordan Motors, Inc. ❑ Yes ❑ No n MBE ❑ WBE Proposal ❑ Req. to Advertise am, Purchasi ❑ Title Sheet ❑ No ❑ Yes Name of Company Spec AC —One (1) more or less 2016 or Newer One Ton Two Wheel Driver Dump Truck 2016 Water Works Capital Budget 622-0640-415-4302 _ $ 48,493.00 Bid Opening Date:11/22/16 ❑ Required Contractor's Certification Form Attached (Non - Collusion. Non -Discrimination, Non -Debarment, E-Verify, Iran, etc Increase Decrease Previous Amount Current Percent of Change: New Amount Total Percent of Change: Copy Original ® ❑ ❑ ❑ Dispersal After Approval Jeff Hudak & Sheila Enos & Mary Wisniewski & Roxanne Lawson CITY OF SOUTH BEND PETE BUTTIGIEG, MAYOR DEPARTMENT OF PUBLIC WORKS Eric Horvath, Director December 19, 2016 Board of Public Works 1308 County City Building South Bend, IN 46601 Dear Board Members, The Central Services Division requests your permission to award One (1) more or less 2016 or Newer One Ton Two Wheel Drive Dump Trucks to the most responsive and responsible bidder with Indiana - Preferred Business Jordan Motors, Inc. One (1) with alternates 1 will be purchased for Water Works for a total of $48,493 and will be funded by the 2016 Capital Budget. Listed below are the bids received for your review. ***Denotes Selected Bidder ****Jordan Motors, Inc. Description Qty Unit Price Total 2017 Ford F350 4x2 Dump Truck 1 $38,669.00 $38,669.00 Alternate l: CNG Bi Fuel Conversion with tanks mounted under bed 1 $9,824.00 $9,824.00 Purchase Price 1 $48,493.00 $48,493.00 Local Vendor Discount/1% $484.93 Bid Comparison Price 1 $48,008.07 rntae rhavr ipt Description Qty Unit Price Total 2017 Chevrolet Silverado 3500 Dump Truck 1 $37,885.00 $37,885.00 Alternate 1: CNG Bi Fuel Conversion with tanks mounted under bed 1 $12,400.00 $12,400.00 Purchase Price 1 $50,285.00 $50,285.00 Local VendorDiscount/1% $502.85 Bid Comparison Price 1 $49,782.15 If you have any questions or concerns regarding this matter please don't hesitate to call. Sincerely, Jeffery D. Hudak, Manager Central Services Division JDH/mjw 1316 COUN IN-CrrY BUILDING 227 W. JEFFERSON BOULEVARD Sou i ii Bim). IN©IANA 46601-1830 CITY OF SOUTH BEND PETE BUTTIGIEG, MAYOR BOARD OF PUBLIC WORKS December 22, 2016 Chris Dill Gates Chevrolet 636 W McKinley Ave Mishawaka, IN 46545 PHONE 574/235-9251 FAX 574/235-9171 RE: Award Bid —One (1) or More, 2016 or Newer, One Ton, Two Wheel Drive Dump Truck Dear Mr. Dill: The Board of Public Works, at its meeting held on December 22, 2016, awarded the above referenced bid to Jordan Ford in the amount of $48,493. Enclosed please find your bid bond. Thank you for bidding and we hope you bid with us in the future. If you have any questions regarding this matter, please call this office at (574) 235-9251. Sincerely, Linda M. Martin, Clerk Enclosure GARY A. GTOT SLIZANNA M. FRITZBERG ELIZABETH A. MARADIK JAMEs A. MUELLER THERESE J. DORAU