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Home My WebLink AboutBid Award - Fire Station #4 - Gibson-Lewis, LLC1316 COUNTY-CiTy BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND. INDIANA 46601-1930 CITY OF SOUTH BEND PETE BUTTIGIEG, MAYOR BOARD OF PUBLIC WORKS December 22, 2016 Robert Lingenfelter Gibson -Lewis, LLC 1001 W 116, Street Mishawaka, IN 46544 RE: Award Bid — Fire Station #4 Project No. 116-066 Dear Mr. Lingenfelter: PHONE 574/235-9251 FAX 574/235-9171 The Board of Public Works, at its meeting held on December 22, 2016, awarded the above referenced project to you in the amount of $3,057,800.00 for the Base Bid plus alternates 7, 8 and 9. Enclosed please find a signed Bid/Proposal form. Please forward the following documents in one submittal by January 5, 2017 to my attention for Board of Public Works approval: 1) One (1) original of the Public Works Contract (enclosed) 2) Labor & Material Payment Bond 3) Performance Bond (125% of Bid Amount) 4) Certificate of Insurance naming the City of South Bend as an additional insured 5) Item #4 for all subcontractors you use If you have any further questions regarding this matter, please call this office at (574) 235-9251. Sincerely, Linda M. Martin, Clerk Enclosures c: Roger Nawrot, Engineering Kevin Fink, Engineering GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK JAME.S A. MUELLER THERESE J. DORAU pt rll HF. olt CITY OF SOUTH BEND, INDIANA _ CONTRACTOR'S BID FOR PUBLIC WORK 1„,t Project Name Fire Station #4 Project No. 166.066 For Bids Due December 13, 2016 PART (Must bo curliNleted for all bids. Please type or print) Date: 12/13/16 Bidder(Firm): Gibson-Lewis,LLC Address: 1001 W. llth Street City/State/Zip: Mishawalca, 1N 46544 Telephone Number. ( 574 ) 259-8581 Agent of Bidder (if Applicable): Pursuant to notices given, the undersigned offers to furnish labor and/or material necessary to complete the public works project of: Fire Station #4 - Project #116-066 the City of South Bend, Indiana, in accordance with plans and specifications prepared by: Epoch Architecture + Planning and dated 1 l /8/16 for the sum of (enter the Total Bid as shown on the Proposal) nrs (4�tllrol) Bat tnnRuF-arty-t'..-L w..aun •e h"&'Dr4 c$3 ► `{ a -00 (Enter sum of Total Base B plus Alternates shown on PrODO6al) I (Numerical) The undersigned further agrees to furnish a bond or certified check with this bid for an amount specified in the notice of the letting. If alternative bids apply, the undersigned submits a proposal for each in accordance with the notice. Any addendums attached will be specifically referenced at the applicable page. If additional units of material included in the contract are needed, the cost of units must be the same as that shown in the original contract if accepted by the City of South Bend. If the bid is to be awarded on a unit basis, the itemization of the units shall be showp.Sn a separate attachment. By Robert A. LingenfelteTiPPesfibent (Printed Name of Person Signing) ACCEPTANCE qq� The above bid is accepted this `� day of c (f �a� 20 Subject to the following conditions: S RD OF P IC O KS tr Gary A. G-itot, President Elizab th A. Maradik, Member 5 Jam A. Mueller, Member Suzan na M. Fritzbe , Member se J. Dorau e r 6 \1 test: Linda M. Martin, Clerk Version 1011812016 Contractors Bid for Public Works - 2 Bidder: Gibson -Lewis, LLC BID/PROPOSAL CITY OF SOUTH BEND Project Name Fire Station #4 Project No. For Bids Due G3_fti9=1111.11b, 166-066 December 13, 2016 Item Description Total Amount No. 1 1 Base Bid BASE BID TOTAL a,943 ALTERNATES Item Description Total Amount No. SECOND FLOOR BATHROOM WINDOWS: 1 FURNISH AND INSTALL WINDOW TYPE "D" AT SECOND FLOOR BATHROOM LOCATIONS, QUANTITY: FOUR (4). ALTERNATE#1 TOTAL &-n 2 300-OO Item Description Total Amount No. ALTERNATE LOCATION FOR SOLAR PANEL ROOF ARRAY: INSTALL 325W 72 CELL SOLAR PANEL MODULE AT PITCHED (6/12) 2 STANDING SEAM METAL ROOF LOCATION IN LIEU OF TPO ROOF LOCATION ABOVE APPARATUS BAY. SEE ROOF PLAN 1/A1-300. ALTERNATE #2 TOTAL bft,.4 Item No. Description Total Amount APPARATUS BAY DOOR SELECTION: PROVIDE A COST TO FURNISH AND INSTALL "STEEL RANGER 9000L" 3 HIGH PERFORMANCE ROLLING STEEL DOORS BY HORMANN FLEXON LLC AT EACH OF THE FOUR (4) APPARATUS BAY APPARATUS DOORS IN LIEU OF THE BASE BID SELECTION. ALTERNATE #3 TOTAL a. Q� Item No. Description Total Amount APPARATUS BAY DOOR SELECTION: PROVIDE A COST TO FURNISH AND INSTALL "SOLID SHEETED FOUR 4 FOLD DOORS" BY DOOR ENGINEERING AND MANUFACTURING AT EACH OF THE FOUR (4) APPARATUS BAY APPARATUS DOORS IN LIEU OF THE BASE BID SELECTION. 00 ALTERNATE #4 TOTAL 4W "7 OD.� Version 10/18/2016 Contractor's Bid for Public Works - 1 Bidder: Gibson -Lewis, LLC ALTERNATES CONTINUED Item No. Description Total Amount REMOVAL OF SITE PERIMETER CONCRETE CURB: PROVIDE A COST TO REMOVE AND REPLACE THE CONCRETE CURB 5 THAT BOUNDS THE PROPERTY'S PERIMETER ALONG OLIVE STREET, LINDEN AVENUE, AND ORANGE STREET. SEE SHEET C1.0. ALTERNATE #5 TOTAL A nn�D.91F Item No. Description Total Amount REMOVAL AND REPLACEMENT OF SITE PERIMETER CONCRETE SIDEWALK: PROVIDE A COST TO REMOVE AND REPLACE THE INDICATED 6 CONCRETE SIDEWALK THAT BOUNDS THE PROPERTY'S PERIMETER ALONG OLIVE STREET, LINDEN AVENUE, AND ORANGE STREET. SEE SHEET C1.0 FOR DEMOLITION EXTENT; SEE SHEET C1.1 FOR NEW CONSTRUCTION KEYNOTE #8 AND #11 . ALTERNATE #6 TOTAL Q„n r'i �t 3aD,e� Item Description Total Amount No. NEW SITE PERIMETER ORNAMENTAL FENCING: 7 PROVIDE A COST TO FURNISH AND INSTALL 4'H AND 6'H ORNAMENTAL FENCING AS INDICATED BY KEYNOTE #10 ON SHEET C1.1. po ALTERNATE #7 TOTAL Item No. Description Total Amount EXTERIOR WALL BASE, ACCENT BAND, WINDOWSILL, AND WALL CAP PRECAST SUBSTITUTION: PROVIDE A COST TO FURNISH AND INSTALL 16"H BASE, 8"H ACCENT 8 BAND, AND 8"H WALL CAP IN CAST STONE IN LIEU OF LIMESTONE AS INDICATED BY KEYNOTE #65, KEYNOTE #75, KEYNOTE #77, AND KEYNOTE #116 AND BY ELEVATION KEYNOTES #E1 AND #E8. ALTERNATE #8TOTAL-t)M,,,„E 30,0001t'- Item Description Total Amount No. Furniture and Equipment package: Price to furnish and install all Furniture and 9 Equipment as indicated on the Furniture Schedule and on the Equipment Schedule, both shown on Sheet 11-100. ALTERNATE #9 TOTAL �O_ _8OV.— Version 10/18/2016 Contractor's Bid for Public Works - 2 Bidder: Gibson -Lewis, LLC Item Description Total Amount No. Reduced Scope Solar Array: Provide a cost to install a 325W 72 cell solar panel module (maxpower CS611-325 by Canadian Solar, 77.2" x 39.1" x 1.57") 10 with standing seam metal roof clamps. Total system: reduce panel quantity from thirty-two 32 to twenty-four 24panels @ approximately 3% renewable. Bidder (Firm): Gibson -Lewis LLC Address: 1001 W. 11th Street ALTERNATE #10 TOTAL14m City/State/Zip: Mishawaka, IN 46544 Telephone Number: ( 574) 259-9591 By �kA (Signature) Robert A. Lingenfelter, President (Printed Name of Person Signing) Version 10/18/2016 Contractor's Bid for Public Works - 3 INTER -OFFICE MEMORANDUM DEPARTMENT OF PUBLIC WORKS DIVISION OF ENGINEERING TO: Linda M. Martin, Clerk, Board of Public Works FROM: Kevin Fink, Project Engineer SUBJECT: Bid Award Project 116-066 DATE: December 16, 2016 On December 13, 2016 the Board of Public Works opened and read bids for the above project. The bidders, according to their base bids, ranked as follows: Bidder Base Bid Alt. #7 Alt. #8 Alt. #9 Base Bid + Alternates 7, 8, & 9 1. Gibson -Lewis $2,943,100.00 $28,900.00 ($30,000.00) $115,800.00 $3,057,800.00 LLC 2. Brown & Brown $3,255,000.00 $30,800.00 ($30,000.00) $102,000.00 $3,357,800.00 Construction 3. Majority Builders, $3,463,000.00 $28,400.00 $87,500.00 $105,560.00 $3,684,460.00 Inc. 4. Ziolkowski $3,509,000.00 $30,000.00 ($18,000.00) $109,000.00 $3,630,000.00 Construction 5.7Gen $3,804,750.00 $29,293.00 ($2,500.00) $94,784.00 $3,926,327.00 Construction The Division of Engineering, recommends that the Board of Public Works award the contract for Project 116-066, Fire Station #4, to the lowest responsive/responsible bidder, Gibson -Lewis LLC, in the amount of $3,057,800.00. This award includes the base bid, along with Alternates #7, #8, and #9. All other alternates have been excluded from the award. The funds for the award have been appropriated through the River West TIF account, funding number 324-1050-460.36-01. With regard to making the award, the Board shall be made aware that on December 14'h, 2016, the City of South Bend received a letter from Gibson -Lewis LLC stating that an error had been discovered in their bid and requesting that their bid be withdrawn from consideration. Then, on December 1711, 2016, a second letter was received from Gibson -Lewis, which included a detailed explanation of the factors that contributed to the difference between their bid and the next lowest bidder. Copies of both letters have been included as an attachment to this memo. Please call if you have any questions. Enclosure: Bid Tabulation, Letters from Gibson -Lewis received 12/14/16 and 12/17/16 Page 1 of 1 O O O O O O O O S O S O O O O O O O O O O O Ss.0s0os oss M a1 h 1� O OJ 01 V1 T O Y O O O O O O O O O O O O O O O O O S O O O c; 0 ci 0 0 0 0 op g N O p S M N O O N m V N N M N O T m O O O O O O O O O O S S O O OO O O O O O OQ O O 00 O O O � O g 0 0 0000. m vm.i mm m S m g ' a '-P6 a a ry m."'i= J N C O a �VF Vl VY V�VlNV�V! V�1/�N a S S S S S S 0 S S S g o 0 0 0 0 0 0 0 0 0 c o 0 0 S 0 m a 0 S S S 00 P, m< �^ m oif T c 3 0 S o 0 .00 S 6 S S S O m O m O N N m O V O n N Omi N H O N vOl S Q V N 01 1� N O Ol N O N m M C a � I a I n od im 'melt ¢w niylm 3 i o- m v e Nay v'cia 9' d C �C 0 p 3 a idle Nl� o,w °° -'3d oloi c' d - c� o c u _ .1m _ a 3' ml, i,a I: a & E 'a3 z'u'S 0 0 w m c m¢¢¢¢¢ a¢ a a a Date Name BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM December 1911, 2016 Kevin Fink Department Division/Bureau Public Works Engineering BPW Date December 22°d, 2016 Phone Extension 5903 Required Prior to Submittal to Board Legal ® Attorney Name: Michael Schmidt Controller ® Controller review is required for all Contracts $5,000.00 or more and greater than one year in length per the City Purchasing Policy Purchasing Check the Appropriate Item Type — Required for All Submissions ❑ Agreement ❑ Contract ❑ Proposal ❑ Addendum ❑ Professional Services ❑ Resolution ❑ Bid Opening ® Bid Award ❑ Req. to Advertise ❑ Title Sheet ❑ Quote Opening ❑ Quote Award ❑ Change Order No. ❑ C/O & PCA No. ❑ PCA ❑ Ease/Encroach. ❑ Traffic Control: ❑ Other: Required Information Company or Vendor Name New Vendor MBE/WBE Contractor MBE/WBE Contractor Requested Project Name Project Number Funding Source Account No. Amount Terms of Contract Gibson -Lewis LLC ❑ Yes ® No ❑ If Y ❑ MBE ❑ WBE ❑ No ❑ Yes Name of Company _ Fire Station #4 116-066 River West TIF area 324-1050-460.36-01 $3,057,800.00 (Base Bid + Alternates 7, 8, and 9) Purpose/Description Construction of a new Fire Station #4 ❑ Required Contractor's Certification Forms Attached (Non - Collusion, Non -Discrimination, Non -Debarment, E-Verify, Iran, etc.) Required For Change Orders Only Amount of ❑ Increase $ ❑ Decrease $ Previous Amount Current Percent of Change: New Amount Total Percent of Change: Copy Original ® ❑ ® ❑ ❑ ❑ Roger Nawrot Kevin Fink 1316 COUNTY -CITY BuH,DINO 227 W. RITERSON BOULEVARD SOUTH BEND. INDIANA 46601-1830 CITY OE SOUTH BEND PETE BUTTIGIEG, MAYOR BOARD OF PUBLIC WORKS December 22, 2016 Bill Favors Ziolkowski Construction, Inc. 4050 Ralph Jones Drive South Bend, IN 46628 RE: Bid Award — Fire Station #4 Project No. 166-066 Dear Mr. Favors: PHONE 574/235-9251 FAX 574/ 235-9I71 The Board of Public Works, at its meeting held on December 22, 2016, awarded the above referenced project to Gibson -Lewis, LLC, in the amount of $3,057,800.00 for the Base Bid plus alternates 7, 8 and 9. Enclosed please find your bid bond. Thank you for bidding, and we hope you bid with us in the future. If you have any further questions regarding this matter, please call this office at (574) 235-9251. Sincerely, Linda M. Martin, Clerk Enclosure GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK JAMEs A. MUELLER THERESE J. DORAU 1316 COUNTY-CrrY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND. NDIA.NA 46601-1930 CITY OF SOUTH BEND PETE BUTTIGIEG, MAYOR BOARD OF PUBLIC WORKS December 22, 2016 Brian Blight 7Gen Construction, LLC 921 S Main Street South Bend, IN 46601 RE: Bid Award — Fire Station #4 Project No. 166-066 Dear Mr. Blight: PHONE 574/235-9251 FAX 574/235-9171 The Board of Public Works, at its meeting held on December 22, 2016, awarded the above referenced project to Gibson -Lewis, LLC, in the amount of $3,057,800.00 for the Base Bid plus alternates 7, 8 and 9. Enclosed please find your bid bond. Thank you for bidding, and we hope you bid with us in the future. If you have any further questions regarding this matter, please call this office at (574) 235-9251. Sincerely, �?�U— Lind M. Martin, Clerk Enclosure GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADBC JAMES A. MUELLER THERESE J. DORAU 1316 COUNTY-CHY BUILDING 227 W. JEFFERsoN BOULEVARD SOUTH BEND. INDIANA 46601-1830 CITY OF SOUTH BEND PETE BUTTIGIEG, MAYOR BOARD OF PUBLIC WORDS December 22, 2016 Eric Brown Brown & Brown General Contractors, Inc. 124 S Elkhart St., PO Box 487 Wakarusa, IN 46573 RE: Bid Award — Fire Station #4 Project No. 166-066 Dear Mr. Brown: PIIONR 574/235-9251 FAX 574/235-9171 The Board of Public Works, at its meeting held on December 22, 2016, awarded the above referenced project to Gibson -Lewis, LLC, in the amount of $3,057,800.00 for the Base Bid plus alternates 7, 8 and 9. Enclosed please find your bid bond. Thank you for bidding, and we hope you bid with us in the future. If you have any further questions regarding this matter, please call this office at (574) 235-9251. Sincerely, Linda M. Martin, Clerk Enclosure GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK JAMEs A. MUELLER THERESE J. DORAU 1316 COUNTY-CrrY BuH.DINu 227 W. JEFFERSON BOULEVARD SOUTH BEND_ INDIANA 46601-1830 CITY OF SOUTH BEND PETE BUTTIGIEG, MAYOR BOARD OF PUBLIC WORDS December 22, 2016 Rick Slagle Majority Builders, Inc. 62900 US 31 South South Bend, IN 46614 RE: Bid Award — Fire Station #4 Project No. 166-066 Dear Mr. Slagle: PHONE 574/235-9251 FAX 574/235-9171 The Board of Public Works, at its meeting held on December 22, 2016, awarded the above referenced project to to Gibson -Lewis, LLC, in the amount of $3,057,800.00 for the Base Bid plus alternates 7, 8 and 9. Enclosed please find your bid bond. Thank you for bidding, and we hope you bid with us in the future. If you have any further questions regarding this matter, please call this office at (574) 235-9251. Sincerely, Lin a M. Martin, Clerk Enclosure GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK JAMEs A. MUELLER THERESE I. DORAU