HomeMy WebLinkAboutAmendment to Master Lease Purchase Agreement - Hewlett Packard Financial Services Company (2)1316 COUNTY-0I Y BUILDING
227 W.JrrFERSON BOULEVARD
Sou Iil BEND_ INDIANA 46601-1830
CITY OF SOUTH BEND PETS BUTTIGIEG, MAYOR
BOARD OF PUBLIC WORKS
December 22, 2016
Marc Lozandier
Hewlett-Packard Financial Services Company
200 Connell Drive, Suite 500
Berkeley Heights, NJ 07922
RE: Amendment to Master Lease Purchase Agreement
Dear Mr. Lozandier:
PHONE. 574/235-9251
FAX 5741235 9171
The Board of Public Works, at its meeting held on December 22, 2016, approved the above
referenced amendment in the amount of $245.55 per month for forty-eight (48) months for a
total of $11,442.75 for additional laptops for the Parks and IT Departments.
Enclosed please find the original of the agreement for your signature. Please sign and return
the original agreement to our office and retain a copy for your records.
If you have any further questions regarding this matter, please call this office at (574) 235-
9251.
Sincerely,
Linda M. Martin, Clerk
Enclosure
c: Sue Gerlach, Innovation and Tech
GARY A. GILOT SUZANNA M. FRIIZBERG LLIZABLm A. MARADIK JAMEs A. MUELLER THERBSH J. DORAU
Amendment to State and Local Government Master Lease Purchase Agreement Schedule
Lease No. 5245088229
Schedule No. 524509822900014
Lessee: City of South Bend, Indiana
Lessor: Hewlett-Packard Financial Services Company
Address
227 W. Jefferson, Suite 1200,
Address
200 Connell Drive, Suite 500
City/State/Zip
South Bend, IN 46601
City/State/Zip
Berkeley Heights, NJ 07922
Attention: Sue Gerlach
Attn: Marc Lozandier
Lessor and Lessee hereby amend, as specified below, the State and Local Government Master Lease Purchase Agreement
Schedule (the "Schedule") identified by a Schedule Number specified above that incorporates the State and Local Government Master
Lease Purchase Agreement (the "Agreement") referenced by the Lease Number specified above. Capitalized terns used in this
Amendment that are not otherwise defined herein shall have the meanings ascribed to them in the Schedule.
1. Add the following new Section to the Schedule:
119. TECHNOLOGY REFRESH WITH NEW FINANCING OPTION. (a) If (i) Lessor and Lessee have entered into
an additional lease ("New Equipment Schedule") for new equipment ("New Equipment") that Lessor determines is
comparable in terms of type and quality to the original Equipment ("Original Equipment") subject to this Schedule
("Original Equipment Schedule"), (A) the Term of the New Equipment Schedule is equal in length to the full Term of the
Original Equipment Schedule, (iii) no Event of Default exists and no event has occurred and is continuing that with
notice or the lapse of time or both would constitute an Event of Default, and (iv) Lessee delivers to Lessor an
irrevocable written election notice of its intent to return the Original Equipment pursuant to the terms of this
Section at least 15 months prior to the end of the Term of the Original Equipment Schedule, Lessee may,
effective on the date which is 12 months prior to the end of the Term of the Original Equipment Schedule (the
"Technology Refresh Date") terminate the Original Equipment Schedule with respect to all, but not less than all, of the
Original Equipment ("Technology Refiresh").
(b) If Lessee elects a Technology Refresh, on or before the applicable Technology Refresh Date, Lessee shall (i) pay
Lessor an amount equal to any and all Rent and other amounts then past due and owing under the Original Equipment
Schedule and (ii) return all, but not less than all, of the Original Equipment to Lessor in accordance with Section 10 of
the Agreement. If Lessee fails to pay Lessor all Rent payments and other amounts or return all such Original Equipment
to Lessor in accordance with the preceding sentence, the Original Equipment Schedule shall not terminate with respect to
any item of the Original Equipment and Lessee shall continue to pay Lessor the Rent payments and all other provisions of
the Agreement and the Original Equipment Schedule shall continue to apply.
(c) If Lessee elects a Technology Refresh and has completely fulfilled the terms and conditions of the Agreement and
this Amendment, then on the Technology Refresh Date the Original Equipment Schedule shall terminate and, except as
provided in Section 28 of the Agreement, Lessee shall be relieved of all obligations under the Original Equipment
Schedule."
Lessor and Lessee hereby make this Amendment an integral part of the Schedule.
CITY OF SOUTH BEND, INDIANA HEWLETT-PAC%ARD FINANCIAL SERVICES COMPANY
By: APPROVED By:
(Lessee Autlroiize`d[ grPa hhc Works (Lessor Authorized Signature)
(Type/Print Nat 1 Ilu
l
(Type/Print Name)
(Title)
(Date)
Page 1 of 1
Tech R&.hA ,e &1em(10-07-M)
Master Agreement Number 5245088229
Schedule Number 524508822900014
COUNTERPART NO. _ _ OF __—__. TO THE EXTENT THAT THIS SCHEDULE CONSTITUTES CHATTEL PAPER (AS
DEFINED ON THE UCC), NO SECURITY INTEREST IN THIS SCHEDULE MAY BE CREATED THROUGH THE TRANSFER OR
POSSESSION OF ANY COUNTERPART OTHER THAN COUNTERPART NO. 1.
STATE AND LOCAL GOVERNMENT MASTER LEASE PURCHASE AGREEMENT
SCHEDULE
HEWLETT-PACKARD FINANCIAL SERVICES COMPANY( ("Lessor") and City of South Bend, Indiana, an agency, department
or political subdivision of the State of Indiana ("Lessee") are parties to the State and Local Government Master Lease Purchase
Agreement identified by the Master Agreement Number specified above (the "Master Agreement"). This Schedule (which shall be
identified by the Schedule Number specified above) and the Master Agreement together comprise a separate Lease between the parties.
The terms and conditions of the Master Agreement are hereby incorporated by reference into this Schedule. All capitalized terms used
in this Schedule without definition have the meanings ascribed to them in the Master Agreement.
LEASE.
A. Description of Items of Leased Equipment Total Cost
Refer to HP Inc. Quote # 11388386 $11,442.75
B. Term: 49 Months
2. RENT. See Attachment A, includes pack and ship costs from a single pick up location at end of lease
ANNUAL RATE OF INTEREST 4.57%
s. LATEST COMMENCEMENT DATE: February 28, 2017. Lessor's obligation to purchase and lease the Equipment is subject to the
acceptance Date being on or before the Latest Commencement Date.
4. EQUIPMENT LOCATION: 227 W. Jefferson Blvd, SOUTH BEND, IN, 46601
s. SELLER: Hewlett-Packard Company
6. APPROPRIATIONS: Monies for all Rent and other payments due under the Lease for the Fiscal Period ending are
available from Lessee's appropriated funds for such Fiscal Period and that appropriations and/or other funds have been encumbered
or designated for the payment of all Rent and other payments that shall become due under the Lease in such Fiscal Period.
v. NON -ASSIGNABILITY BY LESSOR: Notwithstanding any other terms or conditions set forth in the Master Agreement to the
contrary, Lessor hereby agrees that it shall not and will not sell, discount, factor, hypothecate or otherwise dispose of its interest in
the Equipment or this Schedule or any Lease.
a. ADDITIONAL PROVISIONS:
9. FISCAL PERIOD:
LESSOR AGREES TO LEASE TO LESSEE AND LESSEE AGREES TO LEASE FROM LESSOR THE EQUIPMENT DESCRIBED IN
SECTION 1.A ABOVE. SUCH LEASE WILL BE GOVERNED BY THE MASTER AGREEMENT AND THIS SCHEDULE, INCLUDING
THE IMPORTANT ADDITIONAL TERMS AND CONDITIONS SET FORTH ABOVE. IN THE EVENT OF ANY CONFLICT BETWEEN
THE TERMS OF THIS SCHEDULE AND THE MASTER AGREEMENT, THE TERMS OF THIS SCHEDULE SHALL GOVERN. LESSEE
HEREBY REPRESENTS AND WARRANTS THAT ON AND AS OF THE DATE HEREOF EACH OF THE REPRESENTATIONS AND
WARRANTIES MADE BY LESSEE IN THE MASTER AGREEMENT ARE TRUE, CORRECT AND COMPLETE.
LESSEE:
CITY OF SOUTH BEND49191RUM
30ard Of PuhjliC WOl'2C,a
By:
DEC 22 01
dT e
LESSOR:
HEWLETT-PACKARD FINANCIAL SERVICES COMPANY2
By:
Name and Title
Date
I Authorized to do business in the name of HEWLETT-PACKARD FINANCIAL SERVICES COMPANY in the states of Alabama and New York.
2 Authorized to d,,,o �4s nees in the name of HEWLETT-PACKARD FINANCIAL SERVICES COMPANY in the states of Alabama and New York.
.._,.......,._.__._.,_�_.—..=.aa..............�_.�. Page r of4
Master Agreement Number 5245088229
Schedule Number 524508822900014
ATTACHMENT A
TO
SCHEDULE TO STATE AND LOCAL GOVERNMENT MASTER LEASE PURCHASE AGREEMENT
The first payment of Rent will be due 30 days after the Acceptance Date and all payments will be due
monthly thereafter.
Rent NO
Payment
Interest
Principal
Balance
Concluding Payment
0
$11,442.75
$
11,671.61
1
$
245.55
$
43.58
$
201.97
$11,240.78
$
11,465.60
2
$
245.55
$
42.81
$
202.74
$11,038.04
$
11,258.80
3
$
245.55
$
42.03
$
203.52
$
10,834.52
$
11,051.21
4
$
245.55
$
41.26
$
204.29
$
10,630.23
$
10,842.83
5
$
245.55
$
40.48
$
205.07
$
10,425.16
$
10,633.66
6
$
245.55
$
39.70
$
205.85
$
10,219.31
$
10,423.70
7
$
245.55
$
38.92
$
206.63
$
10,012.68
$
10,212.93
8
$
245.55
$
38.13
$
207.42
$
9,805.26
$
10,001.37
9
$
245.55
$
37.34
$
208.21
$
9,597.05
$
9,788.99
10
$
245.55
$
36.55
$
209.00
$
9,388.05
$
9,575.81
11
$
245.55
$
35.75
$
209.80
$
9,178.25
$
9,361.82
12
$
245.55
$
34.95
$
210.60
$
8,967.65
$
9,147.00
13
$
245.55
$
34.15
$
211.40
$
8,756.25
$
8,931.38
14
$
245.55
$
33.34
$
212.21
$
8,544.04
$
8,714.92
15
$
245.55
$
32.54
$
213.01
$
8,331.03
$
8,497.65
16
$
245.55
$
31.73
$
213.82
$
8,117.21
$
8,279.55
17
$
245.55
$
30.91
$
214.64
$
7,902.57
$
8,060.62
18
$
245.55
$
30.09
$
215.46
$
7,687.11
$
7,840.85
19
$
245.55
$
29.27
$
216.28
$
7,470.83
$
7,620.25
20
$
245.55
$
28.45
$
217.10
$
7,253.73
$
7,398.80
21
$
245.55
$
27.62
$
217.93
$
7,035.80
$
7,176.52
22
$
245.55
$
26.79
$
218.76
$
6,817.04
$
6,953.38
23
$
245.55
$
25.96
$
219.59
$
6,597.45
$
6,729.40
24
$
245.55
$
25.12
$
220.43
$
6,377.02
$
6,504.56
25
$
245.55
$
24.28
$
221.27
$
6,155.75
$
6,278.87
26
$
245.55
$
23.44
$
222.11
$
5,933.64
$
6,052.31
27
$
245.55
$
22.60
$
222.95
$
5,710.69
$
5,824.90
28
$
245.55
$
21.75
$
223.80
$
5,486.89
$
5,596.63
29
$
245.55
$
20.89
$
224.66
$
5,262.23
$
5,367.47
30
$
245.55
$
20.04
$
225.51
$
5,036.72
$
5,137.45
31
$
245.55
$
19.18
$
226.37
$
4,810.35
$
4,906.56
32
$
245.55
$
18.32
$
227.23
$
4,583.12
$
4,674.78
33
$
245.55
$
17.45
$
228.10
$
4,355.02
$
4,442.12
34
$
245.55
$
16.58
$
228.97
$
4,126.05
$
4,208.57
Page 2 of 4
MLPA 08-22-07
35
$
245.55
$
15.71
$
229.84
$
3,896.21
$
3,974.13
36
$
245.55
$
14.84
$
230.71
$
3,665.50
$
3,738.81
37
$
245.55
$
13.96
$
231.59
$
3,433.91
$
3,502.59
38
$
245.55
$
13.08
$
232.47
$
3,201.44
$
3,265.47
39
$
245.55
$
12.19
$
233.36
$
2,968.08
$
3,027.44
40
$
245.55
$
11.30
$
234.25
$
2,733.83
$
2,788.51
41
$
245.55
$
10.41
$
235.14
$
2,498.69
$
2,548.66
42
$
245.55
$
9.52
$
236.03
$
2,262.66
$
2,307.91
43
$
245.55
$
8.62
$
236.93
$
2,025.73
$
2,066.24
44
$
245.55
$
7.71
$
237.84
$
1,787.89
$
1,823.65
45
$
245.55
$
6.81
$
238.74
$
1,549.15
$
1,580.13
46
$
245.55
$
5.90
$
239.65
$
1,309.50
$
1,335.69
47
$
245.55
$
4.99
$
240.56
$
1,068.94
$
1,090.32
48
$
245.55
$
4.07
$
241.48
$
827.46
$
844.01
49
$
830.62
$
3.16
$
827.46
$0.00
$0.00
Grand Totals
$ 12,617.02
$1,174.27
$ 11,442.75
$0.00
Please note that the Concluding Payment includes a 2% prepayment premium which is payable only in
the event you prepay this lease early.
Lessee Please Initial and date: A_w__
��
0--\ AlLytt
Page 3 of 4
MLPA 08-22-07
Page 1 of 3
N
ONLINE PRICE QUOTATION
Quote Number: 11388386 Quote Name: SB ProBooks 11/2016 v3
Today's Date: 11/28/2016 8:00:09 PM Quote Created Date : 11/28/2016 7:59:53 PM
Created By: howardh@civitas-it.com Contract: IN - STATE OF INDIANA (13079)
Product availability and product discontinuation are subject to change without notice. The prices in this
quotation are valid for 30 days from quote date above. Please include the quote number and contract from this
quote on the corresponding purchase order.
items/description
part no unit price qty ext price
New! HP EliteDisplay E222 Monitor Base
(ENERGY STAR) M 1 N96AA#ABA
HP EliteDisplay E222 Monitor M1N96AA#ABA
Contrast ratio Included
1000:1 Contrast Ratio
Brightness (typical) Included
250 nits
Tilt Included
Tilt: —5° to +25'
Height adjustability range
Included
Yes, 150mm adjustment range
Input Signal
Included
(1) DisplayPort 1.2, (1) HDMI 1.4, (1) VGA
HDCP support on DisplayPort and HDMI
Pivot rotation
Included
90' pivot rotation
Horizontal/Vertical viewing angle (typical)
Included
178/178 degrees
Max Power Rating
Included
35 Watts
Native resolution
Included
1920 x 1080
Response rate (typical, rise and fall)
Included
7 ms response time
Asset Control
Included
None
Integrated speakers
Included
No Integrated speakers
Included
$144.00 6 $864.00
file:WC:/Users/sgerlach/AppData/LocatlMicrosoftlWindows/Temporary%20Internet%20... 12/19/2016
Page 2 of 3
Anti -Glare and Anti -Static
Anti -Glare: Yes
Anti -Static: No
Energy Efficiency Included
ENERGY STAR® qualified
Warranty Included
Protected by HP, including a 3 year standard
limited warranty. Optional Care Pack Services
are extended service contracts which go
beyond your standard warranties.
Configurable -HP ProBook 650 G2 Notebook
Base
PC, Intel® i5-6200U L8U46AV
HP ProBook 650 G2 Notebook PC, Intel® i5-
L8U46AV
62000, integrated Graphics , NO Wireless
WAN available with Intel Graphics 520
Windows 10 Pro 64
N2T68AV#ABA
Windows 7 Legacy Bootmode
Z3K84AV
Windows (NB)
Included
Microsoft Windows 7 Bootmdode Support
Processor
Included
Intel i5 6200U (2.3GHz, 3MB Cache)
Processor
Intel Core i5 Label
N4T79AV
Energy Star Module- Required selection is a
M6P12AV
Microsoft Operating system is selected.
Intel SGX Permanent Disable
M6P15AV
NO vPro AMT supported Feature
FG972AV
15.6 inch LED HD SVA Anti -Glare enabled for
L8U69AV
Webcam flat (1366x768)
Integrated HD Webcam
L8X77AV
8 GB 2133 DDR4 (1D)
M3X48AV
256 GB M2 SATA-3 TLC SSD
L9Q41AV
DVD+/-RW SuperMulti DL Drive
L9Q55AV
No Serial Port
T4E78AV
Back -lit TouchPad Keyboard
L9Q57AV#ABA
Intel 8260 802.11 alb/g/n/ac (2x2) +Bluetooth
M2K33AV
4.1
No NFC Module
M2K47AV
No HP Mobile Broadband
M2K42AV
Integrated Fingerprint Reader M2K52AV
65 Watt Smart nPFC AC Adapter L9Q48AV
Power Cord - 1.0 Meters M3V58AV#ABA
Destination Country Kit Localization M2Q16AV#ABA
$719.75 13
$9,356.75
file;///C:/Users/sgerlach/AppData/LocaUMicrosoft[Windows/Temporary%20Internet%20... 12/19/2016
Page 3 of 3
3 Cell (48 WHr) Long Life Battery
3/3/0 Warranty
3 year Battery Warrant Card
9x5 Next -Business -Day On -Site Coverage
with Disk Retention, 4 Years
L9Q51AV
P5W50AV#ABA
B3M72AV
UE336E $94.00
13 $1,222.00
SubTotal: $11,442.75
Total: $11,442.75
Estimated Lease Cost: $370.63
The terms and conditions of the IN - STATE OF INDIANA will apply to any order placed as
a result of this inquiry, no other terms or conditions shall apply.
To access the HP Public Sector Online Store where this quote was created, go to:
http://gem.compag.com/gemstore/entry.asp?SitelD=14355
* The estimated lease cost is the monthly payment amount for a lease commencing on or
before 12/28/2016 with a term of 36 months and a fair market value purchase option at the
end of the lease term. This and other leasing and financing options are available through
Hewlett-Packard Financial Service Company (HPFSC) or one of its affiliates to qualified
education and state and local customers in the U.S. and subject to credit approval and
execution of standard HPFSC documentation. Fees and other restrictions may apply. This
is not a commitment to lease. Rates and payments are subject to change at any time
without notice. Leasing and financing options for Federal governmental agencies (subject
to a $50,000 minimum) are available from Hewlett-Packard Company. For more
information, call Hewlett-Packard Financial Services Company at 1-888-277-5942 and talk
to a financial services representative who specializes in supporting government and
education entities.
* HP is not liable for pricing errors. if you place an order for a product that was incorrectly priced, we will cancel your order and credit you for any
charges. In the event that we inadvertently ship an order based on a pricing error, we will issue a revised invoice to you for the correct price and
contact you to obtain your authorization for the additional charge, or assist you with return of the product. If the pricing error results in an
overcharge to you, HP will credit your account for the amount overcharged.
* This quotation may contain open market products which are sold in accordance with HP's Standard Terms and Conditions. HP makes no
representation regarding the TAA status for open market products. Third party items that may be included in this quote are covered under the
terms of the manufacturer warranty, not the HP warranty.
* Please contact HP Public Sector Sales with any questions or for additional information:
K12 Education:
State Local Govt:
Fax:
800-825-2329
Higher Education:
Federal Govt:
Returns:
877-480-4433
800-727-5472
800-888-3224
* For detailed warranty information, please go to www.hp.com/go/specificwarrantyinfo.
Sales taxes added where applicable. Freight is FOB Destination.
file:///C:/Users/sgerlach/AppData/LocallMicrosoft/Windows/Temporafy%20Inteinet%20... 12/19/2016
11IIA-Mel NIN=11h1#1kh19l7_1ilk IZlliT,
Information Technologies Department
227 W Jefferson Blvd (574) 245-6209
TO: The Board of Public Works
FROM: Information Technologies Department
SUBJECT: Addition to HP Master Lease #5245088229
DATE: 12/20/16
Members of the Board -
We wish to add the following computer equipment as a new schedule to the City
of South Bend's HP lease, Master Lease #5245088229:
Parks
Lease Principal 201-1101-452-37-11
Lease Interest 201-1101-452-37-12
(9) G1J50UC HP ProBook 650 @ $719.75/ea
(9) U7860E 4 Year Care Pack @ $94.00/ea
Innovation Technology
Lease Principal 404-0672-415-37-11
Lease Interest 404-0672-415-37-12
(4) G1J50UC HP ProBook 650 @ $719.75/ea
(4) U7860E 4 Year Care Pack @ $94.00/ea
(6) M1N96AA#ABA HP E222 Monitor @ $144.00/ea
Total = $7323.75
Total = $4119.00
Grand Total = $11442.75
The payment for this schedule is $245.55 per month for a period of 48 months.
An amortization schedule with dates will be provided at lease commencement.
Thank you for your consideration.
Sue Gerlach
Cc: John Murphy
George King
Michael Schmidt
Date
Name
BOARD OF PUBLIC WORKS
AGENDA ITEM REVIEW REQUEST FORM
12/20/16
Sue Gerlach
Department IT
BPW Date 12/22/16 Phone Extension 6209
Legal ® Attorney Name Michael Schmidt
Controller ® Controller review is required for all Contracts $5,000.00 or more and
greater than one year in length per the City Purchasing Policy
Purchasing
Professional Services
Bid Opening
Quote Opening
Change Order No. _
Ease/Encroach.
Other: Lease
Resolution
Bid Award
Quote Award
C/O & PCA No.
Traffic Control
❑ Req. to Advertise
um
Company or Vendor Name Hewlett Packard
New Vendor ❑ Yes ® No ❑ If Yes, Approved by Purchasing
MBE/WBE Contractor ❑ MBE ❑ WBE
MBE/WBE Contractor Requested ® No ❑ Yes Name of Company
Project Name Laptops for various areas
Project Number N/A
Funding Source Various (See Attached)
Account No. Various (See Attached)
Amount $ 11,442.75
Addendum
❑ Title Sheet
Terms of Contract $245.55/Mo for 48 Months
Purpose/Description Various (See attached)
❑ Required Contractor's Certification Form Attached (Non -
Amount of ❑ Increase
❑ Decrease
Previous Amount
Current Percent of Change:
New Amount
Total Percent of Change: %
Copy
Original
®
❑
❑
❑
❑
❑
Sue Gerlach