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HomeMy WebLinkAbout122216 Board of Public Works AgendaCITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING DECEMBER 22, 2016 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK THERESE J. DORAU JAMES A. MUELLER Page 1 1. REVIEW OF MINUTES A. Agenda Review, Regular Meeting, and Claims Review Meeting of December 8, December 13, and December 20, 2016 2. OPENING OF BIDS A. 2016 Manhole and Sewer Lining – Project No. 116-026 1. Award 2. Funding: Utility Expense/Contractual Service/Other (641.0621.792.63.35) B. Newman Center Roof Repair – Project No. 116-131 1. Award 2. Funding: REDA TIF (429.1050.460.42.02) C. JMS Façade Work – Project No. 116-048 1. Award 2. Funding: RWDA TIF (324.1050.460.31.02) 3. OPENING OF QUOTATIONS A. Corby Boulevard Sidewalk Improvements – Project No. 116-087 1. Award 2. Funding: MVH (202.0619.431.31.06) B. South Bend Fire Department Station Exhaust Removal Equipment 1. Award 2. Funding: Small Tools and Equipment (101.0901.422.23.20) 4. AWARD BIDS AND APPROVE CONTRACT A. One (1) or More, 2016 or Newer, One Ton, Two-Wheel Drive Dump Truck 1. Company: Jordan Ford 2. Amount: $48,493 3. Funding: Water Works Capital (622.0640.415.43.02) B. Digester Gas Utilization – Project No. 116-050R 1. Company: Thieneman Construction Co., Inc. 2. Amount: Unit Prices, NTE $754,000 3. Funding: Wastewater Capital Improvements/Other Contractual Services (642.0630.415.43.66/793.63.35) C. Fire Station No. 4 – Project No. 116-066 1. Company: Gibson-Lewis LLC 2. Amount: $3,057,800; Base Bid plus Alternates 7, 8, and 9 3. Funding: RWDA TIF (324.1050.460.36.01) 5. AWARD QUOTATIONS AND APPROVE CONTRACTS A. Emergency Sewer Lining - Notre Dame Avenue – Project No. 116-139 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING DECEMBER 22, 2016 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK THERESE J. DORAU JAMES A. MUELLER Page 2 1. Company: Insituform Technologies USA, LLC. 2. Amount: $25,310.30 3. Funding: Contractual Services (641.0621.792.63.35) B. County-City Building Van Accessible Parking – Project No. 116-038 1. Company: Rieth-Riley Construction Co., Inc. 2. Amount: Unit Prices Not to Exceed $16,296.00 3. Funding: LRSA (251.0608.431.36.10) C. 2016 Bus Shelters – Project No. 116-046 1. Company: Gibson-Lewis, LLC 2. Amount: Not to Exceed $144,962.40; Base Bid Only 3. Funding: COIT (401.1001.460.42.03) 6. CHANGE ORDERS A. Ignition Park Infrastructure, Phase 1C – Project No. 114-063A 1. Company: Walsh & Kelly, Inc. 2. Change Order No.: 11 3. Increase Amount: $28,265.47 4. Percent of Increase: 0.67% 5. Total Percent of Change: 17.13% 6. Revised Contract Amount: $4,277,077.38 7. Funding: RWDA TIF (324.1050.460.31.06) B. Grit and Screenings Improvements – Project No. 114-075 1. Company: Thieneman Construction Co., Inc. 2. Change Order No.: 2 3. Increase Amount: $24,319.66 4. Percent of Increase: 2.12% 5. Total Percent of Change: 2.35% 6. Revised Contract Amount: $1,172,917.50 7. Funding: Environmental Services Treatment & Disposal Equipment (642.0630.415.43.66) 7. CHANGE ORDERS AND PROJECT COMPLETION AFFIDAVITS A. Ireland Road Emergency Repairs – Project No. 116-083E 1. Company: HRP Construction Co. 2. Change Order No.: 1 (Final) 3. Decrease Amount: ($7,717.50) 4. Percent of Decrease: (11.48%) 5. Total Percent of Change: (11.48%) 6. Revised Contract Amount: $59,500.55 7. Funding: COIT (404.0602.431.31.06) CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING DECEMBER 22, 2016 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK THERESE J. DORAU JAMES A. MUELLER Page 3 B. Fellows Street and Dubail Street Neighborhood Improvements – Project No. 116- 041A, Division B 1. Company: Fuerbringer Landscaping & Design, Inc. 2. Change Order No. 1 (Final) 3. Decrease Amount: ($1,380.00) 4. Percent of Decrease: (2.90%) 5. Total Percent of Change: (2.90%) 6. Revised Contract Amount: $46,210.00 7. Funding: RWDA TIF (324.1050.460.31.02) C. 2016 Curb and Sidewalk Construction, Phase III – Project No. 116-029B 1. Company: TX Concrete LLC 2. Change Order No.: 1 (Final) 3. Increase Amount: $77.21 4. Percent of Increase: 0.55% 5. Revised Contract Amount: $14,007.21 6. Funding: MVH (202.0619.431.31.06) 8. PROJECT COMPLETION AFFIDAVIT A. North Station Filtration Plant Vessel No. 5 Raw Water Stainless Steel Pipe Replacement 1. Company: Zimmerman Industrial Piping 2. Final Contract Amount: $31,885.50 3. Funding: Water Works Operations (620.0640.602.36.05/.604.23.10) 9. REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS AND TITLE SHEET A. Equipment Purchase for Nello Corporation, Phase XVII – Project No. 116-144 1. Funding: RWDA TIF (324.1050.460.42.07) 10. RESOLUTIONS A. No. 63-2016 – A Resolution of the City of South Bend, Indiana Board of Public Works for the Disposal of Surplus Property 1. Description: Retirement of Officer James Andrew’s Smith and Wesson Handgun B. No. 64-2016 – A Resolution of the City of South Bend, Indiana Board of Public Works for the Disposal of Surplus Property 1. Description: Retirement of Officer Dominic Zultanski’s Smith and Wesson Handgun C. No. 65-2016 - A Resolution of the City of South Bend, Indiana Board of Public Works for the Disposal of Surplus Property CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING DECEMBER 22, 2016 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK THERESE J. DORAU JAMES A. MUELLER Page 4 1. Description: Retirement of Officer Robert Hammer’s Smith and Wesson Handgun D. No. 66-2016 - A Resolution of the City of South Bend, Indiana Board of Public Works for the Disposal of Surplus Property 1. Description: Retirement of Officer James Walsh’s Smith and Wesson Handgun E. No. 67-2016 – A Resolution of the South Bend, Indiana Board of Public Works on Disposal of Unfit and/or Obsolete Property 1. Description: Miscellaneous Waste Water Assets F. No. 68-2016 – A Resolution of the South Bend, Indiana Board of Public Works on Disposal of Unfit and/or Obsolete Property 1. Description: Dell Laptop Computers G. No. 69-2016 - A Resolution of the South Bend, Indiana Board of Public Works on Disposal of Unfit and/or Obsolete Property 1. Description: Furniture and Fixtures from Football Hall of Fame H. No. 70-2016 – A Resolution of the South Bend, Indiana, Board of Public Works on Disposal of Unfit and/or Obsolete Property 1. Description: Park Department Golf and Zoo Obsolete Equipment I. No. 71-2016 – A Resolution of the South Bend, Indiana, Board of Public Works on Disposal of Unfit and/or Obsolete Property 1. Description: Miscellaneous Century Center Equipment J. No. 72-2016 – A Resolution of the South Bend, Indiana, Board of Public Works on Disposal of Unfit and/or Obsolete Property 1. Description: Police Vehicle Computer Mounts K. No. 73-2016 – A Resolution of the City of South Bend Board of Public Works on Temporary Parking on Colfax Avenue 1. Description: Provide Temporary Parking on Colfax Avenue during Construction of Hydroelectric Facility at Seitz Park 11. AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A. Consulting Agreement – Latin American Chamber of Commerce, Inc. 1. Description: Coordination of Outreach, Workshops, Financial Management, Mentoring and SPOC for Local Small Business Development Efforts 2. Amount: $20,000 3. Funding: Community Investment Administration (211.1001.460.31.06) B. Agreement – Adams Road Development II Corp. 1. Description: Sewer and Water Service Agreement 2. Amount: $1,145/ERU (Equivalent Residential Unit) for Sewer Connection; $500/ERU for Water Connection, Paid to City C. Agreement – Studebaker National Museum CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING DECEMBER 22, 2016 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK THERESE J. DORAU JAMES A. MUELLER Page 5 1. Description: Request from the American Revolution Museum at Yorktown to Borrow the Marquis de Lafayette’s Barouche from May 15, 2017 until November 15, 2017. D. Contract – La Casa de Amistad, Inc. 1. Description: Rehab of the La Casa de Amistad Food Pantry to Improve ADA Accessibility 2. Amount: $36,000 3. Funding: CDBG (212.1001.460.39.30) E. Agreement – Northeast Neighborhood Revitalization Organization, Inc. 1. Description: Programs and Services to Support Revitalization Efforts in South Bend’s Northeast Neighborhood 2. Amount: $75,000 3. Funding: EDIT (408.1001.460.39.30) F. Agreement – Neighborhood Resources & Technical Services Corporation, Inc. d/b/a Neighborhood Resources Connection 1. Description: Educational Leadership and Technical Training Services to Neighborhood Residents 2. Amount: $25,000 3. Funding: EDIT (408.1001.460.39.30) G. Software Purchase – Network Solutions, Inc. 1. Description: Replacement of Cisco Equipment that has Reached Cisco Recommended “End of Life” or Will Reach “End of Life” in 2017 2. Amount: $125,760.88 3. Funding: IT Computer Equipment and IT Capital (404.0672.415.23.25/404.0672.415.43.08) H. Temporary Access Agreement – Susana Lagunas 1. Description: Authorization for Entry Upon and the Temporary Use of Public Property Allowing Sidewalk and Stairway Access at 1302-08 Western Avenue for Business Development at 1312 Western Avenue I. Amendment to Professional Services Agreement – Lawson-Fisher Associates P.C 1. Description: Additional Structural Engineering Work to Reconstruct the Foundation, New Headwall and Added Surface Restoration for Emergency Repair of Chippewa Avenue at Bowman Creek 2. Amount: NTE $19,800; New Total: $36,300 3. Funding: COIT (404.0608.431.36.10) J. Amendment to Professional Services Agreement – Lawson-Fisher Associates P.C. 1. Description: Additional Survey Work and Design to Restore the Road Side Ditch for Emergency Repair of Ireland Road East of Ironwood Road 2. Amount: NTE $9,225; New Total: $18,225 3. Funding: COIT (404.0608.431.36.10) CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING DECEMBER 22, 2016 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK THERESE J. DORAU JAMES A. MUELLER Page 6 K. Professional Services Agreement – Anna Kennedy 1. Description: Variety of IT Functions and Tasks related to City Website, City Branding, and Smart Cities Graphic Design from January 1, 2017 to February 28, 2017 2. Amount: $9,000 3. Funding: COIT (404.0672.415.31.06) L. Professional Services Agreement – Brian Donoghue 1. Description: IT Functions and Tasks with Smart Cities, Grant Writing and Development of Financial and Strategic Partnership Plans from January 1, 2017 to March 31, 2017 2. Amount: $22,750 3. Funding: COIT (404.0672.415.31.06) M. Managed Services Agreement – MicroIntegration 1. Description: Continuing Partnership with MicroIntegration for Tier 1 Desktop and VoIP Support 2. Amount: $7,500/ Month 3. Funding: COIT (404.0672.415.31.06) N. Professional Services Agreement – Kronos 1. Description: Implementation of Kronos Payroll and HRIS Modules 2. Amount: $106,675 3. Funding: IT Professional Services (404.0672.415.31.06) O. Amendment to Professional Services Agreement – DLZ Indiana, LLC 1. Description: Bid Document Plan and Specification Changes for Emergency Repair of Ireland Road at High St. 2. Amount: $2,805.00; New Total $20,235 3. Funding: COIT (404.0608.431.36.10) P. Amendment No. 3 to Professional Services Agreement – Lawson-Fisher Associates, P.C. 1. Description: Update City of South Bend Construction Standards and Prevailing Specifications 2. Amount: Hourly Rate Not to Exceed $58,000 3. Funding: Utility Expense, Contractual Service, Other Professional Services (641.0621.792.63.35/101.0602.431.31.06) Q. Professional Services Agreement – Abonmarche Consultants, Inc. 1. Description: Engineering & Surveying for TRANSPO Bus Shelters 2. Amount: NTE $35,000 3. Funding: COIT (401.1001.460.42.03) R. Data Sharing Agreement – University of Chicago 1. Description: No Cost Data Analysis to Prevent Water Shutoffs and Reduce Financial and Personal Costs for Government and Residents CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING DECEMBER 22, 2016 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK THERESE J. DORAU JAMES A. MUELLER Page 7 S. Professional Services Agreement – Arcadis 1. Description: Create Data Standards for Water and Sewer Construction Data Input and Maintenance 2. Amount; $32,740 3. Funding: IT Professional Services (404.0672.415.31.06) T. Professional Services Agreement – Arcadis 1. Description: Review Sewer Data, Input Non-Digital Data, and Create Sewer Network for Flow Analysis 2. Amount: $65,240 3. Funding: IT Professional Services (404.0672.415.31.06) U. Professional Services Agreement – SunGard Public Sector 1. Description: Implement SunGard Fusion API for NaviLine 2. Amount: $9,680 3. Funding: IT Professional Services (404.0672.415.31.06) V. Amendment to Master Lease Purchase Agreement – Hewlett Packard 1. Description: Additional Laptops for Parks and IT Department 2. Amount: $11,442.75; $245.55/Month for Forty-Eight (48) Months 3. Funding: Parks Lease Principal & Interest, IT Lease Principal & Interest (201.1101.452.37.11/.12, & 404.0672.415.37.11/.12) W. Amendment to Professional Services Agreement – Greeley and Hansen, LLC 1. Description: No Cost Adjustment of Scope of Work for Rebidding Digester Gas Utilization Project; Reduction in Administration Services X. Professional Services Agreement – Lochmueller Group, Inc. 1. Description: Edison and Ironwood Road Corridor Rehabilitation 2. Amount: $138,000 3. Funding: LOIT (257.0608.431.31.06) Y. Maintenance and Support Agreement Renewal – Selectron Technologies, Inc. 1. Description: Renewal of Interactive Voice Response Utility Support 2. Amount: $21,265/First Year; $21,795/Second Year; $22,340/Third Year 3. Funding: Water Works Operations/Maintenance (620.0640.657.36.02) Z. Lease Renewal – LePeep of South Bend, Inc. 1. Description: Renewal of Lease for 127 South Michigan Street 2. Amount: $207,708.48 for Six (6) Years AA. Amendment to Agreement – Northern Indiana Workforce Board, Inc. 1. Description: Additional Scope of Services for Pathways Program 2. Amount: $1,758.75 3. EDIT (408.1001.460.31.06) BB. Professional Services Agreement – Lawson-Fisher Associates, P.C. 1. Description: Northshore Trails Master Planning 2. Amount: $100,000 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING DECEMBER 22, 2016 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK THERESE J. DORAU JAMES A. MUELLER Page 8 3. Funding: Major Moves (412.0602.431.42.03) CC. Managed Solution Master Agreement – Badger Meter, Inc. 1. Description: Software to Manage Meter Reading Data and to Transmit it for Billing 2. Amount: $33,226 3. Funding: Water Works O&M (620.0640.605.31.06) DD. Donation Agreement - Pokagon Band of Potawatomi Indians 1. Description: Donation to the City for Bowman Creek Restoration 2. Amount: $100,000 12. LICENSES AND PERMITS A. Encroachments/Revocable Permits 1. Applicant: South Bend East Bank Development, LLC a) Location: 215 E Sycamore St. Alley b) Description: 8” PVC Pipe Along the North Side of the Building c) Engineering Department states Excavation and Occupancy Permits must be obtained prior to any Work in the Right-of-Way and the Drain Installation must be Inspected by the Engineering Department prior to Backfilling 2. Applicant: Great Lakes Capital Acquisition IV, LLC a) Location: 209 North Main Street b) Description: Glass and Steel Entrance Canopy, 12’ above Sidewalk c) Favorable Recommendations 13. VACATIONS A. Applicant: The History Museum 1. Location: E/W Portion of Jefferson, North of Thomas St., South of Washington, East of Laurel 2. Purpose: Parking and Entry Area Improvements for The History Museum 3. Engineering states this would create a Dead-End N/S Alley and Limit Access to Vacant Lot at 915 Jefferson Blvd. 14. TRAFFIC CONTROL DEVICES A. New Installation - Handicapped Accessible Parking Space Sign a) Location: 917 Stanfield St. (1) All criteria has not been met b) Location: 934 S 20th St. (1) All criteria has been met B. New Installation – Handicap Parking 1. Location: One Space in front of 2402 Mishawaka Avenue (Leather Banana) CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING DECEMBER 22, 2016 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK THERESE J. DORAU JAMES A. MUELLER Page 9 a) All criteria has been met C. New Installation – Two (2) Handicapped Parking Spaces 1. Location: One on Each the North and South Sides of Portageway Drive a) All criteria has been met D. New Installation – No Parking Zone for Sight Distance 1. Location: Eddy St. at the St. Vincent St. Intersection; No Parking Zone in all Four Quadrants of the Intersection Along Eddy Street 68 to 84 Feet from the Pavement Edge of St. Vincent St. a) All criteria has been met 15. RENEWAL OF INDUSTRIAL WASTEWATER DISCHARGE PERMIT A. Company: Royal Adhesives and Sealants, LLC 1. Location: 2001 West Washington Street 16. RATIFY BONDS A. Contractor Bonds 1. Bradford Building Company, Inc., Approved Effective December 7, 2016 B. Excavation Bonds 1. Bradford Building Company, Inc., Approved Effective December 7, 2016 2. Vic Trippel Plumbing & Heating, Inc., Approved Effective October 13, 2016 C. Occupancy Bonds 1. Hermann & Goetz, Inc., Approved Effective December 2, 2016 2. Lake Chapel Primitive Baptist Church, Approved Effective November 9, 2016 17. CLAIMS 18. PRIVILEGE OF THE FLOOR 19. ADJOURNMENT NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS Auxiliary Aid or Other Services are Available upon Request at No Charge. Please Give Reasonable Advance Request when Possible.