HomeMy WebLinkAboutQuotation Award - Installation of Trash Receptacles and Bases - Gibson-Lewis LLC1316 COUNTY -CITY BUILDING
227 W. JEFFERSON BOULEVARD
SOUTH BEND. INDIANA 46601-1830
Robert Lingenfelter
Gibson -Lewis, LLC
1001 W 1 l u, Street
Mishawaka, IN 46544
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CITY OF SOUTH BEND PETE BUTTIGIEG, MAYOR
BOARD OF PUBLIC WORKS
December 13, 2016
PHONE 574/235-9251
FAX 574/235-9171
RE: Quotation Award — Installation of Trash Receptacles and Bases
Dear Mr. Lingenfelter:
The Board of Public Works at its meeting held on December 13, 2016, awarded the above
referenced quotation to you in the amount of $5,500.
Please forward the following documents in one submittal by December 27 2016 to my
attention for Board of Public Works approval:
1) One (1) original of the Contract (enclosed); and
2) Certificate of Insurance naming the City of South Bend as an additional insured.
If you have any further questions regarding this matter, please call this office at (574) 235-
9251.
Sincerely,
11
Linda M. Martin, Clerk
c: Pam Meyer, Community Investment
GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK DAMES A. MUELLER THERESE J. DORAU
BOARD OF PUBLIC WORKS
CITY OF SOUTH BEND INDIANA
PUBLIC WORKS CONTRACT
THIS AGREEMENT, made and entered into this 13a Day of December, 2016, by and between,
Gibson -Lewis, LLC, 1001 W l Ph Street, Mishawaka, IN 46544, HEREINAFTER called the
Contractor, and the Board of Public Works herein called the 'Board".
WITNESSETH: That the Contractor covenants and agrees to make the following improvement,
as fully set out in the Request for Quotations, Standard Specifications, Special Provisions, Plans,
and Bid Proposals, all of which are set forth as a part of this Contract, for:
DESCRIPTION: INSTALLATION OF TRASH RECEPTACLES AND BASES
COMPLETION DATE: SEE SPECIFICATIONS
AMOUNT: $5,500
FUNDING: WEED & SEED; OVERAGE TO COMMUNITY INVESTMENT
ADMINISTRATION
The unit prices for this improvement were those prices as received and accepted by the Board on
the 13th Day of December, 2016.
The Contractor further agrees to notify the Engineer when this improvement is completed. This
notification shall be in the form of a Completion Affidavit, signed by the Contractor. Upon final
acceptance of the improvement by the Engineer, the Contractors final estimate will be presented
to the Board for final Payment with one (1) copy of the Completion Affidavit and one (1) copy of
a Waiver of Lien.
BOARD OF PUBLIC WORKS GIBSON-LEWIS, LLC
Gary A. Gilot, President
Suzanna M. Fritzberg,
Member
Therese J. Dorau, Member
Elizabeth A. Maradik, Member
James A. Mueller, Member
Attest: Linda M. Martin,
Clerk
Printed Name
Signature
CERTIFICATION (To be completed if Contractor is a Corporation)
1, , certify that I am Secretary of the Corporation named as
Contractor herein; that who signed this Agreement on behalf of the Contractor
was then of said Corporation; that said agreement was duly signed for and in
behalf of said Corporation by authority of its governing body, and is within the scope of its
corporate powers.
Secretary
Corporate
Seal
�SOUTB
Department of
,e
a Community Investment
1863
Memorandum
Tuesday, December 13, 2016
TO: Linda Martin, Clerk
Board of Public Works
FROM: Chris Dressel, Department of Community Development
SUBJECT: Installation of Trash Receptacles and Bases
On December 13, 2016: the Board of Public Works opened and read quotes for the above project. The bidders
ranked as follows:
The Department of Community Investment has reviewed all of the quotes and recommends that the board
award the contract to the lowest responsive / responsible bidder, Gibson -Lewis, LLC in the amount of
$5,500.00.
Weed & Seed has appropriated funds for this project with remaining funds from Department of Community
Investment Administration (211,1001.460.39.89).
If you have any questions about this proposal, please do not hesitate to contact me directly by telephone or
email.
227 W. JEFFERSON BLVD. SOUTH BEND, IN 46601 1 P: 574-235-9371 1 FAX: 574-235-9021 1 SOUTHBENDIN.GOV
:00 Tri A ,
04 441
CITY OF SOUTH BEND, INDIANA
CONTRACTOR'S QUOTE FOR PUBLIC WORK
l865 a
PROJECT NAME: _Installation of Trash Receptacles and Bases
PROJECT NO.
QUOTES DUE December 13, 2016 by 9:30 AM
(Must be completed for all quotes. Please type or print)
Date: 12/13/16 Firm: Gibson -Lewis, LLC
Address: 1001 W I I th Street
City/State/Zip: Mishawaka. IN 46544 Telephone Number: ( 574 ) 259-8581
Agent of Bidder (if Applicable):
Pursuant to notices given, the undersigned offers to furnish labor and/or material necessary to complete the
public works project of:
Trash Receptacle and Base Installation - City of South Bend
the City of South Bend, Indiana, in accordance with plans and specifications prepared by:
The City of South Bend, Department of Public Works
and dated 1 for the sum of (enter the Total Quote as shown on the Proposal)
Five Thousand Five Hundred Dollars _($ 5,500.00 )
(Enter Sum of Total Quote plus Alternates shown on Proposal) (Numerical)
If alternative quotes apply, the undersigned submits a proposal for each in accordance with the notice. Any
addendums attached will be specifically referenced at the applicable page.
If additional units of material included in the contract are needed, the cost of units must be the same as that shown
in the original contract if accepted by the City of South Bend. If the quote is to be awarded on a unit basis, the
itemization of the units shall be shown on a separate attachment.
By
(Signature)
Robert A. LinQenfelter, President
(Printed Name of Person Signing)
ACCEPTANCE
The above quote is accepted this day of
Subject to the following conditions:
erg,_M ber
T herese J. Dorau �Meem r
Attest: Linda M. Martin, Clerk
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Version 10/18/2016 Page - 1 Public Works Quote