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Home My WebLink AboutQuotation Award - 2016-2017 Traffic Detector Loops Proj No 116-032 - Martell Electric1316 COUNTY -CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND. INDIANA 46601-1830 CITY OF SOUTH BEND PETE BUTTIGIEG, MAYOR BOARD OF PUBLIC WORKS December 13, 2016 Jennifer Brown Martell Electric, LLC 4601 Cleveland Road South Bend, IN 46628 RE: Quotation Award — 2016/2017 Traffic Detector Loops Project No. 116-032 Dear Ms. Brown: PHONE 574/235-9251 FAX 574/235-9171 The Board of Public Works at its meeting held on December 13, 2016, awarded the above referenced quotation to you in the amount, not to exceed, of $35,871. Please forward the following documents in one submittal by December 27 2016 to my attention for Board of Public Works approval: 1) One (1) original of the Contract (enclosed); and 2) Certificate of Insurance naming the City of South Bend as an additional insured. If you have any further questions regarding this matter, please call this office at (574) 235- 9251. Sincerely, Linda M. Martin, Clerk c: Kevin Fink, Engineering Roger Nawrot, Engineering (iARY A. (iILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK JAMES A. MUELLER THERESE J. DORAU BOARD OF PUBLIC WORKS CITY OF SOUTH BEND INDIANA PUBLIC WORKS CONTRACT THIS AGREEMENT, made and entered into this 13th Day of December, 2016, by and between, Martell Electric, LLC, 4601 Cleveland Road, South Bend, IN 46628, HEREINAFTER called the Contractor, and the Board of Public Works herein called the 'Board". WITNESSETH: That the Contractor covenants and agrees to make the following improvement, as fully set out in the Request for Quotations, Standard Specifications, Special Provisions, Plans, and Bid Proposals, all of which are set forth as a part of this Contract, for: PROJECT NO. 116-032 DESCRIPTION: 2016/2017 TRAFFIC DETECTOR LOOPS COMPLETION DATE: SEE SPECIFICATIONS AMOUNT: NOT TO EXCEED $35,871 FUNDING: LOCAL ROAD AND STREET The unit prices for this improvement were those prices as received and accepted by the Board on the 22nd Day of November, 2016. The Contractor further agrees to notify the Engineer when this improvement is completed. This notification shall be in the form of a Completion Affidavit, signed by the Contractor. Upon final acceptance of the improvement by the Engineer, the Contractors final estimate will be presented to the Board for final Payment with one (1) copy of the Completion Affidavit and one (1) copy of a Waiver of Lien. BOARD OF PUBLIC WORKS Gary,A. Gilot, Presiden Elizabeth A. Maradik, Member Sti'zanna . Fritzbe s A. Mueller, Member Membe Therese J. Dorau M er est: Linda artin, Clerk MARTELL ELECTRIC, LLC. Printed Name Signature CERTIFICATION (To be completed if Contractor is a Corporation) 1, , certify that I am Secretary of the Corporation named as Contractor herein; that who signed this Agreement on behalf of the Contractor was then of said Corporation; that said agreement was duly signed for and in behalf of said Corporation by authority of its governing body, and is within the scope of its corporate powers. Secretary Corporate Seal CITY OF SOUTH BEND, INDIANA CONTRACTOR'S QUOTE FOR PUBLIC WORK PROJECT NAME: 2016-2017 Traffic Detector Loon PROJECT NO. 116-032 QUOTES DUE November 22nd, 2016 at 9:30 am Date: Address: City/State/Zip: (Must be completed for all quotes. Please type or print) 11/22/2016 Firm: Martell Electric, LLC 4601 Cleveland Road South Bend, IN 46628 Agent of Bidder (if Applicable): Pursuant to notices given, the public works project of: 2016-2017 Traffic Detector L Telephone Number: ( 574)271-5000 - Project No. 116-032 t�;�uti T(r BF�r w., t cries iaoor and/or material necessary to complete the the City of South Bend, Indiana, in accordance with plans and specifications prepared by: The City of South Bend, Department of Public Works and dated 11 /14/2016 1 for the sum of (enter the Total Quote as shown on the Proposal) Thirty Five Thousand Eight Hundred Seventy One Dollars (g 35,871.00 ) (Enter Sum of Total Quote plus Alternates shown on Proposal) (Numerical) If alternative quotes apply, the undersigned submits a proposal for each in accordance with the notice. Any addendums attached will be specifically referenced at the applicable page. If additional units of material included in the contract are needed, the cost of units must be the same as that shown in the original contract if accepted by the City of South Bend. If the quote is to be awarded on a unit basis, the itemization of the units shall be shown on a The above quote.is accepted this Subject to the following conditions: OF PU !th A. MAra 5 7\i A. Mueller, ACCEPTANCE /J day of 20 Version 10/18/2016 Page - 7 Public Works Quote QUOTE/PROPOSAL CITY OF SOUTH BEND PROJECT NAME 2016-2017 Traffic Detector Loops PROJECT NO. 116-032 QUOTES DUE November 22nd, 2016 at 9:30 am Item No. Description Quantity Unit Price Total Amount 1 FT. DIAMETER DIAMETER CIRFFIC CULAR 6 75 EA ?9-00 $ 32,175.00 2 MKA HOUSING, REPLACE 3 EA 2.00 $ `2,526.00 3 CONDUIT, 2-INCH, PVC 100 LF 5.55 $555.00 4 SHIESIGNLDED CABLE, 2C/16 GA, 300 LF 2.05 $615.00 Total Amount of Quote $ 35, 871.00 Firm: Martell Electric, LLC Address: 4601 Cleveland Road City/State/Zip: South Bend, Indiana 46628 Telephone Number: _(574-271-5000 Number:Fax r 11 r (Si@nature) e nifer 6rown, Vice President (Printed Name of Person Signing) Version 10/18/2016 Page - 11 Public Works Quote INTER -OFFICE MEMORANDUM DEPARTMENT OF PUBLIC WORKS DIVISION OF STREETS TO: Linda M. Martin, Clerk Board of Public Works FROM: Roger T. Nawrot, PE & PLS, Assistant City Engineer SUBJECT: 2016 — 2017 Traffic Detector Loops Project No. 116-032 DATE: November 23, 2016 On November 22, 2016 the Board of Public Works opened and read quotes for the above project. All quotes were found to be correct. The quotes ranked as follows: Bidder Amount Martell Electric, LLC $35,871.00 Pemberton Davis, Inc. $36,225.00 Michiana Contracting, Inc. No Qoute I recommend award of contract for 2016 —2017 Traffic Detector Loops project to the lowest responsive/responsible bidder, Martell Electric LLC in the amount of $35.871.00. The funds have been appropriated through Traffic Signal Maintenance account, funding number 251.0608.431.36-67. Please call if you have any questions. Enclosure: Bid Tabulation Page 1 of 1 f C� 6 O N N EE Z 0 m n L 0 Date Name BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM November 23, 2016 Department Public Works Division/Bureau Engineering BPW Date December 13, 2016 Phone Extension 5932 Roger T. Nawrot I Kequired Prior to Submittal to Board —� Legal ❑ Attorney Name: Controller ❑ Controller review is required for all Contracts $5,000.00 or more and greater than one year in length per the City Purchasing Policy Purchasing ❑ Check the Appropriate Item Type — Required for All Submissions ❑ Agreement ❑ Contract ❑ Proposal ❑ Addendum ❑ Professional Services ❑ Resolution ❑ Bid Opening ❑ Bid Award ❑ Req. to Advertise ❑ Title Sheet ❑ Quote Opening ® Quote Award ❑ Change Order No. ❑ C/O & PCA No. ❑ PCA ❑ Ease/Encroach. ❑ Traffic Control: F- Other: Company or Vendor Name New Vendor MBE/WBE Contractor MBE/WBE Contractor Requested Project Name Project Number Funding Source Account No. Amount Terms of Contract Purpose/Description Amount of Increase Decrease Previous Amount Current Percent of Change: New Amount Total Percent of Change - Copy Original ❑ ❑ ❑ ❑ ❑ ❑ rcequirea inrormation Martell Electric, LLC ❑ Yes ® No Purchasing ❑ MBE WBE LJ No ❑ Yes Name of Comf 2016-2017 Traffic Detector Loc 116-032 Local Road & Street 251-0608-431.36-67 $35,871.00 Not to Exceed If Yes, Approved by LJ Required Contractor's Certification Forms Attached (Non - Collusion, Non -Discrimination, Non -Debarment, E-Verify, Iran, etc.) For Change Orders After 1316 COUNTY -CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND. INDIANA 46601-1830 CITY OF SOUTH BEND PETE BUTTIGIEG, MAYOR BOARD OF PUBLIC WORKS December 13, 2016 John Ferro Pemberton Davis Electric, Inc. 916 E McKinley Ave Mishawaka, IN 46545 RE: Quotation Award — 2016-2017 Traffic Detector Loops Project No. 116-032 Dear Mr. Ferro: PHONE 574/235-9251 FAX 574/235-9171 The Board of Public Works, at its meeting held on December 13, 2016, awarded the above referenced quotation to Martell Electric, LLC in the amount, not to exceed, of $35,871. We thank you for bidding and hope you will bid with us again in the future. If you have any further questions regarding this matter, please call this office at (574) 235- 9251. Sincerely, 1 . Linda M. Martin, Clerk GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK JAMES A. MUELLER THERESE J. DORAU