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HomeMy WebLinkAboutBid Opening - One or More 2016 or Newer One Ton Two Wheel Drive Dump Truck Spec AC - Jordan FordBID NAME FOR BIDS DUE CITY OF SOUTH BEND. INDIANA — One (1) or More 2016 or Newer One Ton Two Wheel Drive a.m. Truck Bidder Date: DECEMBER 13, 2016(Firm): JORDAN FORD Address: 609 E. JEFFERSON BLYD, City/State/Zip: MISHAWAKA, IN 46545 Telephone Number: ( 974 ) ?9q_I9R1 >:xT_ 317 Agent of Bidder (if Applicable): N/A When the prospective Contractor is unable to certify to any of the statements below, it shall attach an explanation to this Affidavit. CONTRACTOR'S NON -COLLUSION AND NON -DEBARMENT AFFIDAVIT, CERTIFICATION REGARDING INVESTMENT WITH IRAN, EMPLOYMENT ELIGIBILITY VERIFICATION, NON-DISCRIMINATION COMMITMENT AND CERTIFICATION OF USE OF UNITED STATES STEEL PRODUCTS OR FOUNDRY PRODUCTS (Must be completed for all quotes and bids. Please type or print) STATE OF INDIANA ) ) SS: ST.JOSEPH COUNTY ) The undersigned Contractor, being duly sworn upon his/her/its oath, affirms under the penalties of perjury that: 1. Contractor has not, nor has any other member, representative, or agent of the firm, company, corporation or partnership represented by him, entered into any combination, collusion or agreement with any person relative to the price to be bid by anyone at such letting nor to prevent any person from bidding nor to induce anyone to refrain from bidding, and that this bid is made without reference to any other bid and without any agreement, understanding or combination with any other person in reference to such bidding. Contractor further says that no person or persons, firms, or corporation has, have or will receive directly or indirectly, any rebate, fee, gift, commission or thing of value on account of such sale; and 2. Contractor certifies by submission of this proposal that neither contractor nor any of its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department or agency; and 3. Contractor has not, nor has any successor to, nor an affiliate of, Contractor, engaged in investment activities in Iran. 0 a. For purposes of this Certification, "Iran" means the government of Iran and any agency or instrumentality of Iran, or as otherwise defined at Ind. Code § 5-22-16.5-5, as amended from time -to -time. b. As provided by Ind. Code § 5-22-16.5-8, as amended from time -to -time, a Contractor is engaged in investment activities in Iran if either: i. Contractor, its successor or its affiliate, provides goods or services of twenty million dollars ($20,000,000) or more in value in the energy sector of Iran; or ii. Contractor, its successor or its affiliate, is a financial institution that extends twenty million dollars ($20,000,000) or more in credit to another person for forty-five (45) days or more, if that person will (i) use the credit to provides goods and services in the energy sector in Iran; and (ii) at the time the financial institution extends credit, is a person identified on list published by the Indiana Department of Administration. 4. Contractor does not knowingly employ or contract with an unauthorized alien, nor retain any employee or contract with a person that the Contractor subsequently learns is an unauthorized alien. Contractor agrees that he/she/it shall enroll in and verify the work eligibility status of all of Contractor's newly hired employees through the E-Verify Program as defined by I.C. 22-5-1.7-3. Contractor's documentation of enrollment and participation in the E-Verify Program is included and attached as part of this bid/quote; and 5. Contractor shall require his/her/its subcontractors performing work under this public contract to certify that the subcontractors do not knowingly employ or contract with an unauthorized alien, nor retain any employee or contract with a person that the subcontractor subsequently learns is an unauthorized alien, and that the subcontractor has enrolled in and is participating in the E-Verify Program. The Contractor agrees to maintain this certification throughout the term of the contract with the City of South Bend, and understands that the City may terminate the contract for default if the Contractor fails to cure a breach of this provision no later than thirty (30) days after being notified by the City. 6. Persons, partnerships, corporations, associations, or joint venturers awarded a contract by the City of South Bend through its agencies, boards, or commissions shall not discriminate against any employee or applicant for employment in the performance of a City contract with respect to hire, tenure, terms, conditions, or privileges of employment, or any matter directly or indirectly related to employment because of race, sex, religion, color, national origin, ancestry, age, gender expression, gender identity, sexual orientation or disability that does not affect that person's ability to perform the work. In awarding contracts for the purchase of work, labor, services, supplies, equipment, materials, or any combination of the foregoing including, but not limited to, public works contracts awarded under public bidding laws or other contracts in which public bids are not required by law, the City, its agencies, boards, or commissions may consider the Contractor's good faith efforts to obtain participation by those Contractors certified by 5 the State of Indiana as a Minority Business ("MBE") or as a Women's Business Enterprise ("WBE") as a factor in determining the lowest, responsible, responsive bidder. In no event shall persons or entities seeking the award of a City contract be required to award a subcontract to an MBE/WBE; however, it may not unlawfully discriminate against said WBE/MBE. A finding of a discriminatory practice by the City's MBE/WBE Utilization Board shall prohibit that person or entity from being awarded a City contract for a period of one (1) year from the date of such determination, and such determination may also be grounds for terminating the contact for which the discriminatory practice or noncompliance pertains. 7. The undersigned contractor agrees that the following nondiscrimination commitment shall be made a part of any contract which it may henceforth enter into with the City of South Bend, Indiana or any of its agencies, boards or commissions. Contractor agrees not to discriminate against or intimidate any employee or applicant for employment in the performance of this contract with privileges of employment, or any matter directly or indirectly related to employment, because of race, religion, color, sex, gender expression, gender identity, sexual orientation, handicap, national origin or ancestry. Breach of this provision may be regarded as material breach of contract. I, the undersigned bidder or agent as contractor on a public works project, understand my statutory obligations to the use of steel products or foundry products made in the United States (I.C. 5-16-8-1). I hereby certify that I and all subcontractors employed by me for this project will use steel products or foundry products on this project if awarded. I understand that violations hereunder may result in forfeiture of contractual payments. I hereby affirm under the penalties of perjury that the facts and information contained in the foregoing bid for public works are true and correct. Dated this 13TH day of DECEMBFRO 16 JORDAN FORD Contractor/Bidder (Firm) — Signature of Contractor/Bidder or Its Agent DEBRA STARKWEATHER COMMERCIAL FLEET SALES MANAGER Printed Name and Title Subscribed and sworn to before me this 13TH day of DECEMBER 20 16 My Commission Expires AA2A&Ja&" k -(t Notary Public County of Residence WHITNEY R. PYLE, Notary Public County of St. Joseph, State of Indiana 6 My Commission Expires 01/09/2021 (To be completed only by ContractorslRidders claiming to be a `local Indiana business"pursuant to LC. 36-1-12-22) INDIANA LOCAL BUSINESS PREFERENCE CLAIM A "local Indiana business " refers to any of the following: (1) A business whose principal place of business is located in an affected county. (2) A business that pays a majority of its payroll (in dollar volume) to residents of affected counties. (3) A business that employs residents of affected counties as a majority of its employees. (4) A business that makes significant capital investments in the affected counties as defined in rules adopted by the political subdivision. (5) A business that has a substantial positive economic impact on the affected counties as defined by criteria in rules adopted by the political subdivision. An "affected county" refers to St. Joseph County, Indiana, or the following counties located adjacent to St. Joseph County: Elkhart County, Marshall County, Starke County and LaPorte County There are the following price preferences for supplies purchased from a local Indiana business: • 5% for a purchase expected by the purchasing agency to be less than $50, 000 • 3%for a purchase expected by the purchasing agency to beat least $50, 000 but less than $100, 000. • I %for a purchase expected by the purchasing agency to beat least $/00, 000. Date: DECEMBER 13, 2016 Pursuant to I.C. 36-1-12-22, JORDAN FORD claims a local Indiana business preference for Project TWO WHEEL DRIVE DUMP TRUCK (Project 4 SPEC AC ) located within the City of South Bend, St. Joseph County, Indiana. 609 E. JEFFERSON BLVD. © The location of the principal place of business is MISHAWAKA, IN 46545 (Address) ® St. Joseph County, Indiana ❑ The following county located adjacent to St. Joseph County, Indiana: © The majority of the business's payroll for the 12 months prior to the date of this Bid is to residents of St. Joseph County, Indiana or the adjacent county noted above. © The majority of the business's employees for the 12 months prior to the date of this Bid are residents of St. Joseph County, Indiana, or the adjacent county noted above. If the business is deemed to be the apparent lowest, responsible, responsive bidder, then it shall provide supporting documentation for the 12 month period prior to the date of the Bid of (i) the total payroll amount paid to all employees of the business, and (ii) the total payroll amount paid to employees who are residents of St. Joseph County and the adjacent county noted above. WHEN SUPPLYING SUPPORTING PAYROLL RECORDS, BIDDER SHALL REDACTALL SOCLgL SECURITYNUMBERS. Dated this 13TH day of DECEMBER , 20_1_6_ 1� Cant�,\ctor/Bidder (Firm) . SnBt�ureSgTARKWEATHBRdder or Its Agent UCOMMERCIAL FLEET SALES MANAGER Printed Name and Title 7 BID/PROPOSAL CITY OF SOUTH BEND 1865 Spec AC -One (1) or More 2016 or Newer One Ton Two Wheel Drive Dump BID NAME Truck FOR BIDS DUE December 13. 2016 at 9:30 a.m. Description Year/Make/Model Unit Price 11' DUMP TRUCK 017 FORD F350 4X2 DRW CHASSIS $ 38,669.00 Alternate# Description Cost Total 1 CNG Bi-Fuel Conversion with tanks mounted under bed. $9, 824.00 $ 9, 824.00 Estimated number of days for delivery from award 20 - 22 WEEKS date. *PLUS 5 WEEKS FOR ALTERNATE BI-FUEL OPTION Bidder (Firm): JORDAN FORD Address: 609 E. JEFFERSON BLVD. City/State/Zip: MISHAWAKA, IN 46545 Telephone Number: 574/259-1981,X 317 Fax Number: 574/254-2777 BY j � j� ct 4.ECa �cc Gt L (Signature) BOARD OF PUBLIC WORKS Gary A. Gilot, President Suzanna M. Fritzberg, Member DEBRA STARKWEATHER (Printed Name) COMMERCIAL FLEET SALES MANAGER (Title) Elizabeth A. Maradik, Member Therese J. Dorau, Member James Mueller, Member Attest: Linda M. Martin, Clerk 14 CITY OF SOUTH BEND BID FOR SPEC AC - ONE OR MORE, 2016 OR NEWER, ONE TON TWO WHEEL DRIVE DUMP TRUCK BID DUE DATE: DECEMBER 13, 2016 NOTES & EXCEPTION PAGE VEHICLE QUOTED IS A 2017 BATTERY IS A 750 CCA. IF YOU WOULD LIKE THE OPTIONAL DUAL BATTERIES, ADD $193 4.10 AXLE IS NOT AVAILABLE; AXLE QUOTED IS A 4.30 LIMITED SLIP IF YOU WANT THE OPTIONAL CRUISE CONTROL, ADD $216 QUOTE INCLUDES SPARE TIRE AND WHEEL, BUT IT WILL BE 'LOOSE' AND NOT MOUNTED GVWR IS 141000# IN LIEU OF SERVICE MANUALS, FREE ACCESS TO FORD'S TECHNICAL RESOURCE CENTER /SOUTH BEND AC QUOTATION FOR South Bend Central Services Matt Chlebowski 1045 W. Sample St. South Bend, IN 46619 Description Phone: 574-235-9316 Quote # MACQ3960 Fax: 574-235-9007 Date: 11 /25/2016 Delivery: Salesman: Denny McIntyre Qty Unit Price Ext. Price Provide And Install Following Galion Or Imp Dump Body Model 100 U Length I V 2/3 Yard Side Height 13" Tailgate 19" Hoist Lb510 Electric 6" Channel Long Members 3" Channel Crossmembers On 12" Centers Quick Release Tailgate One Set Of Banjo Eyes Boxed Top Rail Material Shedding Lower Rubrail Full Depth Rear Post Two Intermediate Vertical Braces 10 Gauge Grade 50 High Tensile Steel Construction Painted Blue 4 Corner Strobe Kit With Led Front Mounted Grill Lights Amber Strobe Mounted On Top Of The Chassis Cab Pintle Hitch Plate With 2" Receiver Tube / D Rings / Trailer Light Plug Quote Meets Or Exceeds All Equipment Specifications: A �Z xC( Note: If Cng Option Is Chosen And The Tan s Are Located In Spare Tire Well It May Interfere With Mounting Of The Rear Trailer Hitch: Before Oder Is Accetped W A Jones Would Need To Review Loacations And Prints Of Fuel Tanks. $11,245.00 SubTotal Sales Tax $11,245.00 $11,245.00 $0.00 Total $11,245.00 We appreciate the opportunity to submit this quoation. Please review it carefully. If there are any errors or changes please advise us. This quote shall be valid for a period not to exceed 30 days. THANK YOU. W. A. JONES TRUCK BODIES & EQUIPMENT columbia City Office Indianapolis Office New Haven Office Page 1171 5 Ailhams S+eet 2102 Clay 5,'Fri P 0. Box 558 Colum4w City, IN 46725 Indianapolis `, 46205 New Haven. IN 46774 1 Phone BW660-7661 Phoney 317-377-0407 Phone. 260-748.4100 fax-260-244.7662 Fax 3/7.377.0427 fax 2M748.412/ 1 of i .Arternative , ; TueCSystems Fresno, CA * Elkhart, IN Will Gutilla 559-289.8522 „ n unu will@alaltfuels.com u�n,n n,< DATE QUOTE 11/30/2016 161130WG NAME ADDRESS Deb Starkweather Jordan Automotive Group Mishawaka, IN P.O. NO. FORD DROP SHIP I TERMS REP END USER FOB 88MNZ4 I Due on completion WG South Bend Elkhart, IN ITEM DESCRIPTION CITY PRICE EA. EPA Certified Bi-Fuel CNG System F350-W9-UB-BF 9 GGE 2017 Ford F-350 6.21 DRW Cab/Chassis 169" W/B 1 $900 CNG Tanks Mounted Underbody Aft -Axle; OEM Midship Gasoline Tank Must Be Ordered All items in "Alternate 1"section of South Bend bid sent by D Starkweather on 11-23-16 are included, EXCEPT: I • Tanks to be installed are Type 1, not Type 4, which is industry standard for this vehicle type. • Tanks will amount to 9 GGE, not the required 20 GGE. Because 0 n this is a bi-fuel unit with a gasoline tank underbody, the most underbody CNG capacity is 9 GGE More GGE can be achieved with tanks not mounted underbody, such as back -of -cab tanks. • No methane detector is provided. It is not recommended on this vehicle type. Note: Quote is contingent on 2017 EPA certification. Note: Quote is good 60 days and is FOB Elkhart, IN. Note: CNG tanks will have approximately 1000psi upon completion. Note: After receipt of purchase order, vehicle will be put into production schedule. Note: After parts and vehicle arrive please allow 25 working days for delivery of first vehicle, and approximately 5 days for each additional vehicle. Note: Vehicle must be ordered with Ford's Gaseous Fuel Prep Engine option. BUYER AUTHORIZATION : Buyers signature below is acceptance to purchase the product identified above. Signature-----------------_-.-----------------------------.------------- Date: Jac J �Ks Flvorpl a n /SL� �r �' S9�/ Document A31OTM - 2010 Conforms with The American Institute of Architects AIA Document 310 Bid Bond CONTRACTOR: (Nrrnre, legal staffs and add vs) Jordan Automotive Group dba Jordan Ford 609 E. Jefferson Boulevard Mishawaka, IN 46545 OWNER: ffi''amu, legal slalrrs and address) SURETY: (,fame, legal srarus and pr inclpal place a j1mvirress) The Hanover Insurance Company 440 Lincoln Street Worcester, MA 01653 City of South Bend, Office of the Board of Public Works 13th Floor, County -City Building, Room 1316, 227 West Jefferson South Bend, IN 46601 BOND AMOUNT: $ 10% Ten Percent of Amount Bid PROJECT: (Nonre, location oraddres4 andl'rro/ecluumber, jfaa}) This document has Important legal consequences. Consultation with an attorney Is encouraged with respect to Its completion or modification. Any singular reference to Contractor, Surety, Owner or other party shall be considered plural where applicable. Spec AC - One (1) or More, 2016 or Newer, One Ton Two Wheel Drive Dump Trucks The Contractor and Surety are bound to the Owner in the amount set forth above, for the payment of which the Contractor and Surety bind themselves, their heirs, executors, administrators, successors and assi3im jointly and severally, as provided herein. The conditions of this Bond are such tlmt if the Owner accepts the bid of the Contractor within the time specified in the bid documents, or within such time period as may be agreed to by the Owlter and Contractor, and the Contractor either (1) enters into a contract with the Owner in accordance with the terns of such bid, and gives such bond or bonds as may be specified in the bidding or Contract Documents, with a surety admitted in the jurisdiction of the proiect and otherwise acceptable to the Owner, for the faithful performance of such Contract and for the prompt payment of labor and material furnished in the prosecution thereof; or (2) pays to the Owner the difference, not to exceed the amount of this Bond, between the amount specified in said bid and such larger amount for which the Owner may in good faith contract with another party to perlbnn [he work covered by said bid, then this obligation shall be null and void, otherwise to remain in full Ibme and ellecl. The Surely hereby waives any notice ol'an agreement between the Owner and Contractor to extend the time in which the Owner may accept the bid. Waiver ol'notice by the Surety shall not apply to any extension exceeding sixty (60) days in the aggregate beyond the time lbr acceptance ol'bids specified in the bid documents, and [lie Ownerand Contractor shall obtain the Surety's consent Ibr all extension beyond sixty (60) days. If this Bond is issued in connection with a subcontractor's bid ton Contractor, the tens Contractor in this Bond shall be deemed to be Subcontractor and the term Owner shall be doomed to be Contractor. When this Bond has been furnished to comply with a statutory or other legal requirement in the location ofthe project. any provision in this Bond coollicting with said statutory or legal requirement shall be deemed deleted herel'mm and provisions conlimning to such statutory or other legal requirement shall be deemed incorporated herein. When sr lumished, the intent is that this hand shall be construed as a slatulory bond and not as a common law bond. Signed and scaled this 13th day of December, 2016 Jordan Automotive Group dba Jordan Ford (seal)(ll'Hness)B LIZ trlle) pylj, s) l nSsa f ecuyer The Hanover Insurance Company (Surety) (Seal) BY2 AA & U (T1de)Christy . Braille Attorney -in -Fact Surety Phone No. 508-853-7200 x-4476 S-00541AS 8110 THE HANOVER INSURANCE COMPANY MASSACHUSETTS BAY INSURANCE COMPANY CITIZENS INSURANCE COMPANY OF AMERICA POWER OF ATTORNEY THIS Power of Attorney limits the acts of those named herein, and they have no authority to bind the Company except in the manner and to the extent herein stated. KNOW ALL PERSONS BY THESE PRESENTS: That THE HANOVER INSURANCE COMPANY and MASSACHUSETTS BAY INSURANCE COMPANY, both being corporations organized and existing under the laws of the State of New Hampshire, and CITIZENS INSURANCE COMPANY OF AMERICA, a corporation organized and existing under the laws of the State of Michigan, (hereinafter individually and collectively the "Company) does hereby constitute and appoint, Jeffrey C. Carey, Mary T. Flanigan, Christy M. Braile, Patrick T. Pribyl, Debra J. Scarborough, Laura M. Buhmiester, Charles R. Teter, III, Charissa D. Lecuyer, Evan D. Sizemore, Larissa Smith, Rebecca S. Leal, C. Stephens Griggs, Tahitia M. Fry and/or Megan L. Burns -Hasty Of Lockton Companies of Kansas City, MO each individually, if there be more than one named, as its true and lawful attorney(s)-in- fact to sign, execute, seal, acknowledge and deliver for, and on its behalf, and as its act and deed any place within the United States, any and all surety bonds, recognizances, undertakings, or other surety obligations. The execution of such surety bonds, recognizances, undertakings or surety obligations, in pursuance of these presents, shall be as binding upon the Company as if they had been duly signed by the president and attested by the secretary of the Company, in their own proper persons. Provided however, that this power of attorney limits the acts of those named herein; and they have no authority to bind the Company except in the manner stated and to the extent of any limitation stated below: Any such obligations in the United States, not to exceed Fifty Million and No/100 ($50,000,000) in any single instance That this power is made and executed pursuant to the authority of the following Resolutions passed by the Board of Directors of said Company, and said Resolutions remain in full force and effect: RESOLVED: That the President or any Vice President, in conjunction with any Vice President, be and they hereby are authorized and empowered to appoint Attorneys -in -fact of the Company, in its name and as it acts, to execute and acknowledge for and on its behalf as surety, any and all bonds, recognizances, contracts of indemnity, waivers of citation and all otherwritings obligatory in the nature thereof, with powerto attach thereto the seal of the Company. Any such writings so executed by such Attorneys -in -fact shall be binding upon the Company as if they had been duly executed and acknowledged by the regularly elected officers of the Company in their own proper persons. RESOLVED: That any and all Powers of Attorney and Cenifed Copies of such Powers of Attorney and certification in respect thereto, granted and executed bythe President or Vice President in conjunction with any Vice President of the Company, shall be binding on the Companyto the same extent as if all signatures therein were manually affixed, even though one or more of any such signatures thereon may be facsimile. (Adopted October 7, 1981 — The Hanover Insurance Company; Adopted April 14, 1982 — Massachusetts Bay Insurance Company; Adopted September 7, 2001 — Citizens Insurance Company of America) IN WITNESS WHEREOF, THE HANOVER INSURANCE COMPANY, MASSACHUSETTS BAY INSURANCE COMPANY and CITIZENS INSURANCE COMPANY OF AMERICA have caused these presents to be sealed with their respective corporate seals, duly attested by two Vice Presidents, this 15`h day of November, 2016. assa THE COMMONWEALTH OF MASSACHUSETTS ) COUNTY OF WORCESTER ) SS. THE HANOVER INSURANCE COMPANY MASSACHUSEM SAY INSURANCE COMPANY CITIZENS SURANCE OMPANY OF AMERICA i Rohn Thomas Vitt Presidmr On this 151h day of November 2016 before me came the above named Vice Presidents qr The Hanover Insurance Company, Massachusetts Bay Insurance Company and Citizens Insurance Company of America, to me personally known to be the individuals and officers described herein, and acknowledged that the seals affixed to the preceding instrument are the corporate seals of The Hanover Insurance Company, Massachusetts Bay Insurance Company and Citizens Insurance Company of America, respectively, and that the said corporate seals and their signatures as officers were duly affixed and subscribed to said instrument by the authority and direction of said Corporations. OMN! J. YARINO Ne .Prone a W fhw..i..ae ume.e Wo• 1, reY QDe249nQWA5)' Diane l.! a io. Nomry Puhlie My Coa jm i,on Eapin March 4, 2022 I, the undersigned Vice President of The Hanover Insurance Company, Massachusetts Bay Insurance Company and Citizens Insurance Company of America, hereby certify that the above and foregoing is a full, true and correct copy of the Original Power of Attorney issued by said Companies, and do hereby further certify that the said Powers of Attorney are still in force and effect. GIVEN under my hand and the seals of said Companies, at Worcester, Massachusetts, this day of L L'C CERTIFIED COPY l� �� Theodora G. Martinez, Vix President