HomeMy WebLinkAboutAgreement - Urban Enterprise Assoc. of South Bend, Inc. - UEA Staff SupportAGREEMENT FOR STAFF SUPPORT
THIS AGREEMENT is between the Urban Enterprise Association of South Bend, Inc.,
an Indiana not -for -profit corporation (UEA), and the City of South Bend, by and through its
Board of Public Works on behalf of its Community Investment Department (City) entered into
this W day ofDeCotn ey- , 2016.
WHEREAS, UEA has as its purpose to further the economic development, social
welfare, and common good of the City of South Bend with emphasis in the City's Urban
Enterprise Zone, through the development of job opportunities and the elimination of blighting
or deteriorating physical conditions within the City; and
WHEREAS, UEA has entered into and will enter into contracts with the City to assist in
implementation of economic development and community development projects; and
WHEREAS, in order to carry out its purposes and to assist the City in certain economic
development and community, development projects, staff support for UEA would be beneficial
and necessary; and
WHEREAS, UEA does not have personnel or economic resources to perform staff
functions without City assistance; and
WHEREAS, the performance of staff support by City employees would directly relate to
carrying out neighborhood, community, redevelopment, and/or economic development plans of
the City.
NOW, THEREFORE, the City and UEA mutually agrees as follows:
The City will provide staff support to UEA under the following terms and conditions:
A. Areas of Staff Support to be provided to UEA include but are not necessarily
limited to:
1. Administrative support for all aspects of corporate operation.
2. Applicant processing to include intake, eligibility and claims processing.
3. Property management to include planning, and acquisition and disposition
processing.
4. Accounting and financial reporting functions, including grant applications
and reporting.
5. Provide assistance and counsel to board and committees
Staff Support will be provided for specific or ongoing projects of UEA, where the performance
of staff support duties by City employees, in the opinion and discretion of the Executive Director
of the Community Investment Department , directly relates to carrying out neighborhood,
redevelopment and/ or economic development and/ or community development plans of the City.
2. (a). For the provision of services described in I., herein above, the City shall be
compensated annually by the UEA in the total annual sum of Forty Five Thousand
Dollars ($45, 000).
(b). To the extent the UEA does not have on account funds in an amount sufficient to
reimburse the City as provided herein, any unpaid balance due and owing to the City
shall be deemed not to constitute a current obligation of the UEA unless and until the
UEA has on account and unobligated, sufficient funds to reimburse the City such
amount.
3. The City and UEA mutually acknowledge and agree to fulfill all responsibilities to
which they are or may subject under Title 1 of the Housing and Community
Development Act of 1974 (42 U.S.C. 5301 et. seq. as amended), and the conditions
imposed under Title VI of the Civil Rights Act of 1964, as amended providing that no
person shall, on the grounds of race, age, sex, color, religion or national origin, be
excluded from participation in, be denied the benefits of, or be subjected to
discrimination in the undertaking and carrying out of any federally assisted projects,
and the regulations of the Department of Housing and Urban Development
effectuating that title.
4. The term of this Agreement shall be from January 1, 2017 to and including December
31, 2017. However, this Agreement can be terminated by written notice by either
party, delivered to the offices of the other party, giving thirty (30) days' written
notice.
5. The City and UEA agree that no staff member shall have the authority to bind or
commit UEA unless so authorized by resolution of the UEA board of directors or
executive committee, provided that nothing in this section prohibits staff members
from carrying on preliminary negotiations when such negotiations have been
generally authorized by the UEA board or executive Committee.
IN WITNESS WHEREOF, UEA and the City have executed this Agreement as of the
date first above written.
URBAN ENTERPRISE ASSOCIATION
OF SOUTH BEND, INC.
GL .�Gw OC
Karen L. White, Vice Chair
Date: %/— 11'7-16
CITY OF SOUTH BEND BOARD
OF PUBLIC WORKS
By:
V41-
Gary A. Gilot, President
By:{ C.G. ,
Y
ASuzann*ZFritzber'. g, Me er
By: 6 ��—
J es A. Mujelllelr,IMember
By: tiqc Mj`"_—
Elizabeth A. Maradik, Member
By:
Therese J. Do d, Member
Attest:
�_UVda M. Martin, Clerk
Date: 2 �_
BOARD OF PUBLIC WORKS
AGENDA ITEM REVIEW REQUEST FORM
Date November 17, 2016
Name Pam Mever
Department Community Investment
BPW Date December 13, 2016 Phone Extension 5845
Required Prior to Submittal to Board
Legal ® Attorney Name Michael Schmidt, Ben Dougherty
Controller ® Controller review is required for all Contracts $5,000.00 or more and
greater than one year in length per the City Purchasing Policy
Purchasing ❑
Check the Appropriate Item Type — Required for All Submissions
® Agreement ❑ Contract ❑ Proposal ❑ Addendum
❑ Professional Services ❑ Resolution
❑ Bid Opening ❑ Bid Award ❑ Req. to Advertise ❑ Title Sheet
❑ Quote Opening ❑ Quote Award
❑ Change Order No. ❑ C/O & PCA No. ❑ PCA
❑ Ease/Encroach. ❑ Traffic Control
❑ Other:
Required Information —�
Company or Vendor Name Urban Enterprise Association of South Bend, Inc.
New Vendor
MBE/WBE Contractor
Project Name
Project Number
Funding Source
Account No.
Amount
Terms of Contract
Purpose/Description
Yes N No ❑ If Yes, Approved by Purchasing
MBE ❑ WBE
UEA Staff
Fund 211
$ 45,000 paid to
January 1, 2017- December 31, 2017
Payment for staff serices through DCI for the administration of the
Enterprise Associaiton of SOuth Bend, Inc. activities and programs
® Required Contractor's Certification Form Attached (Non -
Collusion, Non -Discrimination, Non -Debarment, E-Verifv. Iran. etc.
uired For Change Orders
Amount of ❑ Increase
❑ Decrease
Previous Amount
Current Percent of Change:
New Amount
Total Percent of Change: % _
Dispersal After Approval
Copy Original
® ® Pam Meyer, DCI
® ❑ Ben Dougherty, Legal
❑ ❑
Urban