HomeMy WebLinkAboutAgreement - Community Homebuyers Corporation - CHC Staff SupportAGREEMENT FOR STAFF SUPPORT
THIS AGREEMENT is between Community Homebuyers Corporation, Inc., an Indiana
not -for -profit corporation (CHC), and the City of South Bend, by and through its Board of Public
Works on behalf of its Department of Community Investment (City) entered into this day
ofjleVPM)0d 2016.
WHEREAS, CHC has as its purpose to provide affordable housing opportunities to low
and moderate income households within St. Joseph County, Indiana, and
WHEREAS, in order to carry out its purposes and to assist the City in neighborhood
development through housing assistance activities CHC will be beneficial and necessary, and
WHEREAS, CHC does not have personnel or economic resources to perform staff
functions without City assistance, and
WHEREAS, the performance of staff support by City employees will directly relate to
carrying out community development plans of the City.
NOW, THEREFORE, the City and CHC mutually agree as follows:
1) The City will provide staff support to CHC under the following terms and
conditions:
A. Areas of staff support to be provided to CHC include, but are not
necessarily limited to:
Administrative support for all aspects of corporate operation.
2. Project and program development, implementation and
Management.
Accounting and financial reporting functions, including grant
applications and reporting.
4. Post Purchase Counseling to CHC clients
5. Provide assistance and counsel to board and committees
B. Staff support will be provided for the specific purposes of CHC, where the
performance of staff support duties by City employees, in the opinion and
discretion of the director of the Community Investment, directly relates to carrying
out community and housing assistance plans for the City.
2) (a) The City will be compensated monthly and CHC will pay the City monthly for
services performed as agreed to herein: Provided, however, that the total amount so billed and
reimbursed during the term of this agreement does not exceed Fifteen Thousand Dollars
($15,000.00).
(b) To the extent CHC does not have on account funds in an amount sufficient to
reimburse the City as provided herein, any unpaid balance due and owing to the City shall be
deemed not to constitute a current obligation of CHC unless and until CHC has on account and
un-obligated, sufficient funds to reimburse the City such amount.
3) The City and CHC mutually acknowledge and agree to fulfill all responsibilities to
which they are or may become subject under Title I of the Housing and Community Development
Act of 1974 (42 U.S.C. 5301 at. seq. as amended), and the conditions imposed under Title VI of
the Civil Rights Act of 1964, as amended providing that no person shall, on the grounds of race,
age, sex, color, religion or national origin, be excluded from participation in, be denied the benefits
of, or be subjected to discrimination in the undertaking and carrying out of any federally assisted
projects, and the regulations of the Department of Housing and Urban Development effectuating
that title.
4) The term of this Agreement shall be from January 1, 2017 through and including
December 31, 2017,
5) The City and CHC agree that no staff member shall have the authority to bind or
commit CHC unless so authorized by resolution of the CHC board of directors or executive
committee, provided that nothing in this section prohibits staff members from carrying on
preliminary negotiations when such negotiations have been generally authorized by the CHC
board or executive committee.
IN WITNESS WHEREOF, CHC and the City have executed this Agreement as of the date
first above written.
COMMUNITY HOMEBUYERS CITY OF SOUTH BEND
CORPORATION, INC. BOARD OF PUBLIICCi WORKS
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By: l i By:
James KunAe�f sidenntt — Gary A. Gilot, President
Date:Z I A i By:41irnes A. Mueller, Member
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Therese J.
Atte,t: C GLz N�
nda M. Martin, CI rk (((
Date: /3L_)o/(,
BOARD OF PUBLIC WORKS
AGENDA ITEM REVIEW REQUEST FORM
Date November 17. 2016
Name
Pam Meyer
Department
Community Investment
BPW Date
December 13, 2016
Phone Extension
5845
F_ Required Prior to Submittal to Board
Legal ® Attorney Name Michael Schmidt, Ben Dougherty
Controller ® Controller review is required for all Contracts $5,000.00 or more and
greater than one year in length per the City Purchasing Policy
Purchasing ❑
Check the Appropriate Item Type — Required for All Submissions
® Agreement ❑ Contract ❑ Proposal ❑ Addendum
❑ Professional Services ❑ Resolution
❑ Bid Opening ❑ Bid Award ❑ Req. to Advertise ❑ Title Sheet
❑ Quote Opening ❑ Quote Award
❑ Change Order No. ❑ C/O & PCA No. ❑ PCA
❑ Ease/Encroach. ❑ Traffic Control
❑ Other:
Required Information
Company or Vendor Name Community Homebuyers Corporation (CHC)
New Vendor
MBE/WBE Contractor
Project Name
Project Number
Funding Source
Account No.
Amount
Terms of Contract
Purpose/Description
Amount of
J Yes N No ❑ If Yes, Approved by Purchasing
] MBE ❑ WBE
CHC Staff Support
Fund 211
$ 15,000 paid to DCl/City
January 1, 2017- December 31, 2017
Payment for staff serices through DCI for the administration of the
Community Homebuyers Corporation activities and programs
® Required Contractor's Certification Form Attached (Non -
Collusion, Non -Discrimination, Non -Debarment E-Verify, Iran etc.
Required For Change Orders Onlv
Increase
Decrease
Previous Amount $
Current Percent of Change: %
New Amount $
Total Percent of Change: %
Dispersal After Approval
Copy Original
® ® Pam Meyer, DCI
® ❑ Ben Dougherty, Legal
❑ ❑