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HomeMy WebLinkAbout04/14/69 Board of Public Works MinutesApril 14, 1969 A regular meeting of the Board of Public Works and Safety convened at 10:00 A.M. onfApril 14, 1969, with all members present. The minutes of the previous meeting were reviewed and approved. REQUEST TO ATTEND I.F.S.T.A. CONFERENCE - FIRE DEPARTMENT Upon motiontmade, seconded -and unanimously carried, the Board approved the request of Fire Chief Joseph L. 2 urat.for Captain William Schmidt to attend the International Fire Service -Training -Association conference in July, 1969, at Stillwater, Oklahoma. Captain Schmidt has been asked to assist in the preparation of a training manual on aircraft fire protection and rescue pro- cedures for the International Fire Service Training Association.' ADOPTION OF RULES AND REGULATIONS - FIRE DEPARTMENT Upon motion made, seconded and unanimously carried, the following Rules and Regulations for the Fire Department were adopted: "FIRE DEPARTMENT RULES AND REGULATIONS NSTRUCT ION .AND ALARM BUREAU I. . Section l.. The Fire Department Instruction and Alarm Bureau shall be under the control of the Fire Chief, the direction of the Executive Chief and the immediate supervision of the Chief Instructor (Battalion Chief). Section 2. it shall be responsible for the opgration of the Instruction Section, the Fire Alarm Station and the Radio Main- tenance Division. 11. INSTRUCTION SECTION Section 1. PERSONNEL: The Instruction Section personnel shall consist of a Battalion Chief instructor, one Captain (second in command) and two Lieutenants. Section 2. FUNCTION: To compile -and prepare instruction material and for the use of same in training new personnel and the in-service training of existing personnel; -to maintain liaison on matters of personnel and training with the Police Department and other agencies of the City Government and with other Fire and Police Departments; to arrange with such other and outside agencies for the interchange of teaching material and instructors; to assist in the preparation and conduct of recruiting and promotional pro- grams; to arrange and conduct rookie schools, officer schools and refresher courses; to assist officers having difficulty with their companies; to conduct in -station training and multiple company training; to assist other and outside agencies and other persons in providing special education for Fire Department personnel. Section 3. ADDITIONAL DUTIES: All Instruction Bureau personnel shall respond to all extra alarm fires and all emergencies as requested by higher authority. FIRE ALARM STATION Section 1. CONTROL: All Alarm personnel shall be under the control of the Fire Chief, direction of the Executive Officer. and supervision of the Chief Instructor. 4/14/69 Section 2. PERSONNEL: Fire Alarm Station personnel shall consist of one lieutenant and eight privates being assigned to three shifts of three men. Section 3. SHIFTS: The shifts shall work the follow- ing schedule: Shift 1 - 11:00 P.M. to 7:00 A.M. Shift 2 - 7:00 A.M. to 3:00 P.M. Shift 3 - 3:00 P.M. to 11:00 P.M. Each shift shall.be arranged in a nine day cycle so a man will, work six consecutive days and be relieved of duty three con- secutive days. Section 4. LIEUTENANT IN CHARGE: (a) The Lieutenant in charge of the Fire Alarm Station shall be directly in charge of all Fire Alarm Station personnel. He shall see that all shifts are properly manned and make any and all adjustments necessary for vacation, illness, etc. (b) The Lieutenant in charge shall be responsible for keep- ing an adequate supply of all printed forms, teletype paper and supplies available for,ail shifts. (c) The Lieutenant in charge shall make a periodic check of all equipment using ribbons to print time and.dates and upon finding any that do not give a clear, sharp image shall request the Battalion Chief of Fire Alarm Signal Maintenance to have them changed. Section 5. TRANSMISSION OF ALARMS: Fire Alarm Station personnel are given authority to receive and transmit alarms, signals and messages as provided by official orders and memos issued by the Fire Chief, Executive Officer or the Chief In- structor. Section 6. UNAUTHORIZED PERSONNEL: It shall be the responsibility of all Alarm Station personnel to see that only authorized Fire Department personnel use the equipment of the Fire Alarm Station. Section 7. ALARM OPERATORS: (a) Alarm operators shall not leave the Alarm Station dur- ing their time of duty except by permission of the Fire. Chief, Executive Officer, Chief Instructor, Lieutenant in charge of ,Alarm personnel. (b) Alarm operators shall not leave the Alarm Station until properly relieved. (c) Alarm operators before leaving after their tour of duty shall pass all pertinent information on to the Alarm operators coming on duty. (d) All Alarms of fire other than an automobile fire in the loop area shall be dispatched in accord with the nearest loop box. (e) Shift #1 shall be responsible for de -magnetizing all recording tapes, and for repairing recording tapes. (f) The time and date stamp is provided for the protection of the Alarm operators and it is to be used for all calls. Penciled time and dates are not acceptable. 1 1 4/14/69 (g) Ground test readings will be taken daily and re- corded on the proper form. The readings shall be taken on a rotation basis, and each shift will take the readings a week at a time. Section 8. MUTUAL AID: Requests for mutual aid not covered by official orders or memos must be verified by the Fire Chief, Executive Officer, Assistant Chief, Battalion Chief, or a member of the Board of Public Works and Safety. Section 9. BATTALION CHIEF: (a) Any memos from the Battalion Chief of Fire Alarm Signal maintenance pertaining to the care or use of equipment in the Alarm Station shall have the'same authority as if it came from the Chief of the FI re Department. (b) Any malfunction of any electrical equipment shall be reported to the Battalion Chief of the Fire Alarm Signal Maintenance. Section 10. GENERAL: (a) Fire Alarm Station personnel shall familiarize them -- selves with all pertinent rules and regulations govern- ing the operation of the Fire Department radios as prescribed by the Federal Communications Commission. (b) Fire Alarm Station personnel shall familiarize them- selves with loop boundaries, company districts, all streets within the city limits and keep abreast of the changing conditions. (c) All personnel of the Fire Alarm Station.shall be governed by the General Rules and Regulations of the -Fire Depart- ment. IV. RADIO MAINTENANCE DIVISION Section 1. PERSONNEL: Radio Maintenance Division personnel shall be under the control of the Fire Chief,.direction of the Executive Officer.and supervision of the Battalion Chief of the Instruction Bureau. Section 2. LIEUTENANT'iN CHARGE: (a), The Lieutenant in charge>of;radio.repair=shali,be re- sponsible for proper maintenance of`all Fire -Department radio equipment. (b) The Lieutenant in charge of Radio maintenance shall keep a record of all repairs plus an inventory or equip- ment. Section 3. UNAUTHORIZED PERSONNEL: Only authorized personnel shall be allowed to use radio repair equipment and Radio Maintenance Division facilities. Section 4. GENERAL: (a) Radio Maintenance Division personnel shall.familiarize, themselves with the rules and regulations pertinent to the operation of the Fire Department radios as set forth by the Federal Communications Commission. (b) Radio Maintenance Division personnel shall be governed by the General Rules and Regulations of the Fire Department. (c) Radio Maintenance Personnel shall, upon request of the Fire Alarm operator, report to the Fire Alarm Station in the event of multiple alarm fires, emergency, etc." REQUEST FOR TRANSFER OF FUNDS POLICE DEPARTMENT The request of Chief of Police Thomas H. McNaughton for the transfer of funds from Account P-11 (personal) to Account P-722 (motor equipment) in the amount of $2820.00, occasioned by the need to replace Mechanical Vehicle #52 which was demolished in an accident, and for the purpose of buying a 1969 Cushman #880715 Police vehicle, upon motion made, seconded and unanimously carried, was referred to the City Controller for review and recommendation to the Board. APPOINTMENTS - POLICE DEPARTMENT Upon motion made, seconded and unanimously carried, the Board approved the appointment of the following officers to the -South Bend Police Department, upon the recommendation of Chief of Police Thomas H. McNaughton, effective April 16, 1969: Larry Bennett Edward Miley Donn Singleton REQUEST TO ATTEND INDIANA INSPECTORS ASSOCIATION SCHOOL - BUILDING DEPARTMENT Upon motion made, seconded and unanimously carried, the Board approved the request of Building Commissioner Forrest West for the following inspectors of the Building Department to attend the Indiana Inspectors Association School April 21 to 23, 1969, at Indianapolis, Indiana: Harry Leslie, John Schermerhorn, J. W. Adamson, Anthony Raess, Joseph Hizney, James Walker, Albert Fout and Forrest R. West. BUILDING DEPARTMENT - SUB -STANDARDS DIVISION J. W. Adamson, Sub -Standards Director, appeared before the Board and the following matters were taken up: 518 N. Eddy Street. Clifton Gallup, owner of this property, did not appear as requested. Mr. Adamson stated this owner is retired, lives in Florida, and is willing for the property to be demolished. Upon motion made, seconded and carried, permission was granted to Mr. Adamson to advertise for bids for the demolition of the property. 1022 S. Franklin Street. Paul E. Baumgartner, owner of this property, did not appear. Mrs. Lewis, land contract buyer, was present. Mrs. Lewis wishes to rehabilitate the house and has been obtaining estimates. Upon motion made, seconded and unanimously carried, an additional 30 days was granted in which to repair the building. 715 Marietta Street. Mrs. Lottie King, reportdd to`be the owner -of this building, appeared before the Board as requested. She says she does not own 715 Marietta ; that she sold it to Gene Oakley and he has a deed for it; that she does own 712 Marietta Street; that she had some furniture stored at 715 Marietta and that is the only interest she has in it. Further action was postponed for one week in order to abstract the title to the property to date. 137 E. Keasey. Jack Chambers, owner of this property; did not appear as re- quested. Mr. Adamson stated the owner is willing for the property to be de- molished. Upon motion made, seconded and unanimously carried, Mr. Adamson was granted permission to advertise for bids for demolition of the house at the rear of 133 E. Keasey having a posted number of "137" E. Keasey Street. 229-231 E. Elder. Mrs. Cora Williams, the owner of this property, did not appear as requested. MrAdamson stated that he had talked to Mrs. Williams and that she is willing for the property to be demolished, Upon motion made, seconded and unanimously carried, permission was granted to advertise for bids for the demolition of the property. 4/14/69 0 Cl: 1 1212 S. Rush Street. Cornelius Walker, owner of this property, did not appear as requested. Mr. Adamson stated that Mr. Walker is retired, and that he cannot afford to repair the property. Upon motion made, seconded and carried, further action was postponed for one week to permit the Board members to inspect the premises. 536 Crescent Street. Mrs. D. J. Simeri, the owner of this property, whose husband is deceased, lives in California, and did not appear before the Board. Mr. Adamson stated there had been a fire at -these premises four years' ago and the property has never been repaired. Upon motion made, seconded and carried, further action was postponed for four weeks to afford the owner an opportunity to have the building demolished. 413 E. Ohio Street. Andrew Shewnan, owner of this property, appeared be- fore the Board. He stated that twiceland contract buyers had failed to fulfill their contract; that he had,done some work on the building and may be able to get it repaired within 30 days, and if not, then he will be willing for the City to demolish it. Upon motion made, seconded and carried an additional 30 days was granted in-avhich to accomplish the repairs. DEMOLITION BIDS OPENED Mr. Adamson submitted bids for demolition of the following properties, which were opened. Upon examination, non -collusion affidavit with each bid was found to be proper. The bids were: 909 Oak Street. A. & J. Demolition Company $375.00 Vanek Excavating Company 3656'00 Harvey R. Bryant 450.00 O'Neal Wrecking Company 445.00 A. Midwest Demolition and Wrecking Co. 460.00 Upon notion made, seconded and unanimously carried, contract was awarded to Vanek Excavating Company for $365.00, that being the lowest and best bid received. 715 George Avenue. A. & J. Demolition Company $550.00 Harvey R. Bryant 635.00 Julius O'Neal 658.00 A. Midwest Demolition & Wrecking Co. 630.00 John E. Vanek 615.00 Upon motion made, seconded and unanimously carried, contract was awarded to A. & J. Demolition Company for $550.00, that being the lowest bid received. 506 E. Ohio Street (garage only). Harvey R. Bryant $150.00 Julius O'Neal 59.00 John E. Vanek 100.00 A. Midwest Wrecking Company 150.00 Upon motion made, secatded and unanimously carried, contract was awarded to Julius O'Neal for $59.00, :that being the lowest and best bid received. 2117-2119 W. Washington Street. The Clerk tendered letter signed by Charles Stafford, contractor, and,Hubert Mitchell, owner of this property, stating the property would be brought up to standard within 90 days from March 24, 1969 and clean up the debris and junk in the yard. Upon motion made, seconded and unanimously carried, further action was postponed for one week and if the debris is not cleaned up by April 21, action for demolition be taken. 4/14/69 528 Harris Street. Mr. Adamson stated Mr. Herring, owner,of this property, has contacted him and'is willing for the City to demolish,this property. Upon motion made, seconded and unanimously carried, permission was granted to advertise for bids for demolition of the property. REQUEST FOR SUB -STANDARD BUILDING OWNERS TO APPEAR TO SHOW CAUSE Upon motion made, seconded and unanimously carried, the Board approved the request of the Sub -Standard Building Director for the following property owners to appear before the Board to show cause why the following listed properties should not be demolished; and the Clerk is directed to send certified notice to appear on April 28, 1969. Charles Q. Mack 12172 S. Rush Street (accessory building) Robert V. Batteast 1046 Georgianna Street Stephen Varga 719 West Jefferson Joseph Hutter 1814 S. Phillipa Eugene Mendenhall 1738 E. Randolph Street Henry Hoover 201-Wakewa Avenue - George A. and Mary Visocky 1825 Benton Street Dr. W. J. Fillipek 419 S. Kenmore Karl Dubail 127 E. Paris Street 1020 Duey Street TEAMSTERS UNION Kenneth Buhle, representative of the Teamsters Union, appeared before the Board, and made inquiry regarding a requested meeting. REQUEST TO ADVERTISE FOR BIDS FOR CONSTRUCTION OF PARKING GARAGES Upon motion made, seconded and unanimously carried, the Board approvedethe request of the City Engineer to advertise for bids for construction of two parking garages to be located at the southeast corner of Colfax and Main Streets and at the northwest corner of South St. Joseph Street and East Jefferson Boulevard, and the date of May 8, 1969, at 2:00 o'clock P.M. was set as the time for receiving bids. The Clerk was directed to advertise in the South Bend Tribune and the Tri County News on April 18 and April 25, 1969. REQUEST TO ADVERTISE FOR BIDS FOR REPAIR OF CURB ON SHERIDAN AVENUE Upon motion made, seconded and unanimously carried, the Board approve& the request of the City -Engineer to advertise for bids for the replacement of curb on Sheridan Avenue from Ford to Sample Street of approximately 2550 feet. ` And the Clerk was d-ire_cted to advertise in the South Bend Tribune and the Tri County News on April 18 and April 25, 1969, for bids to be received on April 28, 1969. REQUEST TO ADVERTISE FOR BIDS FOR REPA-IR OF BRIDGE OVER CLYDE CREEK Upon motion made, seconded and unanimously carried, the Board approved the request of the City Engineer to advertise for bids for the repair of the bridge over Clyde Creek on Hillsdale Road. And the Clerk is directed to advertise in the South Bend Tribune and the Tri-County News on April 18 and April 25, 1969, for bids to be received on April 28, 1969. REQUEST TO BLOCK ALLEY FOR FISH FRY Upon motion made, seconded and unanimously carried, the Board approved the request of A. R. Madlem, for The Apostolic Temple Church, 2221 S. Ironwood Drive, South Bend, Indiana, to block the east -west alley bordering the north side of their church at 2221 S. Ironwood Drive on June 7, 1969, during their annual fish fry between the hours of 4:00 P.M. and 8:00 P.M. PETITION TO VACATE PORTIONS OF ILLINOIS WELLINGTON ETC. - BENDIX CORPORATION Petition was filed with the Board by Bendix Corporation,F/nergy Controls Division, 717 N. Bendix Drive, South Bend, Indiana, for the vacation of - portions of Illinois, Wellington, Kenmore and Falcon Streets, more particularly 4/14/69 30 1 1 described as follows: Illinois Street: Beginning at the northeast corner of Lot 177; thence on a southerly line 574.72 feet to the southeast corner of Lot 177; thence on an easterly line 60 feet to the southwest corner of Lot 178; thence on a northerly line 574.05 feet to the northwest corner of Lot 178; thence on a westerly line 60 feet to the northeast corner of Lot 177. Wellington Street: Beginning at the northeast corner of Lot 188; thence on a southerly line 570.99 feet to the .southeast corner of Lot 178; thence on an easterly line 60 feet to the southwest corner of Lot 179; thence on a northerly line 570.32 feet to the northwest corner of Lot 179; thence on a westerly line 60 feet to the northeast corner of Lot 178. Kenmore Street: Beginning at the northeast corner of Lot 179; thence on a southerly line 567.26 feet to the southeast corner of Lot 179; thence on an easterly line 60 feet to the southwest corner of Lot 180; thence on a northerly line 566.59 feet to the northwest corner of Lot 180; thence on a westerly line 60 feet to the northeast corner of Lot 179- Falcon Street: Beginning at the northeast corner of Lot 180; thence on a southerly line 563.47 feet to the southeast corner of Lot 180; thence on an easterly line 60 feet to the southwest corner of Lot 181; thence on a northerly line 562.80 feet to the northwest corner of Lot 181; thence on a westerly line'60 feet to the northeast corner of Lot 180. Upon;rnotion made; seconded and carried, the petition was referred to the City Engineer for location of utilities and for referral to the Area Plan .Comm.ission-:for its study and recommendation to the Board. REQUEST TO HOLD WHITE CANE SALE MAY 15 TO 22, 1969 Upon motion made, seconded and unanimously carried, the Board approved. the request of Northern Indiana Center of the Blind, Inc., 1229 W. Bruce Street, South Bend, Indiana, to sell white canesse&:the sidewalks downtown for the period beginning May 15 and ending May 22, 1969, permission having been granted for such sales by the Charitable Solicitations Committee. REQUEST TO SELL FOR-GET-ME-NOTS MAY 9 AND 10 1969 Upon motion made, seconded and unanimously carried, the Board approved the request of Roy L. Larson, for Disabled American Veterans, Chapter #6, 117 S. William Street, South -Bend, Indiana, to sell for-get-me-nots on the sidewalks downtown on May :9 and 10, 1969, permission having been granted for such sales by the Charitable Solicitations Committee. REQUEST TO HOLD STREET MEETINGS - WASHINGTON AND WALNUT The request of Rev. Brinkley Collier, 932 Sorin Street, South Bend, Indiana for the Emanuel Church of God in Christ, 415 W.. LaSalle Street, South Bend,. Indiana, to hold street services on the corner of Washington and Walnut Streets, from 5:00 P.M. to 6:00 P.M. on Thursdays and Saturdays, was con- sidered. The°Clerk was directed to notify Rev. Collier to appear before the Board on April 21, 1969. Upon motion made, seconded and carried, the re u t f q es was re erred to the Police Department for recommendation. AWARD OF CONTRACT FOR ROAD OIL Upon motion made, seconded and unanimously carried, the Board approved the recommendation of the 'City Engineer for award of contract for 2OOAO0 gallons of dust control road oil for the Street Department to Westville Oil and Manufacturing, Inc., Westville, Indiana. 4/14/69 IN -KIND CONTRIBUTION VOUCHERS FOR APRIL RENT - ACTION, INC. In -kind contribution vouchers covering estimated rental value for April, 1969, as follows,were ordered filed: Fire Station #5 - 1040 L.W.E. - $169.58 Fire Station #7 - 803 N. Notre Dame - $200.00 RECOMMENDATION OF FIRE DEPARTMENT ON REQUEST TO BURN GRASS Upon motion made., seconded and carried, the recommendation of the Fire De- partment was accepted and the request of Henry R. Williams, 61465 Brightwood Lane, South Bend, to burn grass at 4223 S. Main Street, South Bend, was denied for the reason that such burning would set an undesirable precedent for burning grass, thus leading to the open burning of other trash and debris. LEASE - MORR IS CIVIC AUDITORIUM Copy of lease Morris Civic Auditorium for a religious concert 4/9/69 at a rental of $400.00 was reviewed and ordered filed. STATISTICAL REPORT FOR MARCH, 1969 - POLICE DEPARTMENT Statistical report for March 1969 for the Police Department was reviewed and ordered filed. TRAFFIC REGULATIONS RECOMMENDED Upon motion made, seconded and unanimously carried, the Board approved the following recommendations for traffic regulations: One hour time limit and visitor signs on the north side of 200 block of W. Bronson Street replaced with 30 minute parking limit. Fifteen minute time limit in front of 635 S. Main Street. No parking signs in front of 410 N. Notre Dame Avenue. Stop sign on Kosciuszko at Sample where local street intersects with an artertal street. On motion made, seconded and unanimously carried, action bn the following was deferred until April 21: 30 mile per hour speed limit signs on York Road. 25 mile per hour speed limit sign on Berkshire. PETITION TO OPEN ALLEY APPROVED Upon motion made, seconded and unanimously carried, the Board approved the opening of an alley between Olive and Fremont Streets, from Marquette to Keller Street, petitioned by Mrs. James Robison, 1747 N. Olive Street and 11 others and filed September 9, 1968. Some objection to the opening of the alley was voiced but is being opened at the insistence of the petitioners. PUBLIC AUCTION OF PUMPER TRUCK AND DEVELOPING SINK 4/7/69 A 1954 American LaFrance G.P.M. Pumper Truck, serial No. 15005, Engine No. 58430, and one brown Fiberline developing sink, 4411 wide x 36" high x 100" 6ng having been offered for sale at auction on April 7, 1969, and the only bids received being $250.00 for the pumper truck and $25.00 for the developing sink, acceptance of the bids was taken under advisement and it is now recommended that the pumper truck not be sold but donated to the Park Depart- ment for Storyland Zoo, and that the developing sink not be sold but donated to the South Bend Civic Art Association. Upon motion made, seconded and carried, the Board approved such donations. And the matter was referred to the Legal Department for the preparation of Resolutions for such gifts. 1 r, 4/14/69 CONTRACTOR'S BOND Contractor's bond on behalf of T. W. Miller, Sr. to 4/17/69 was approved by the Board. STREET LIGHT OUTAGE REPORTS Street light outage reports for the period 4/7/69 to 4/10/69 were ordered filed. There being no further business to come before the Board, the meeting ad- journed at 12:00 noon. Cy".11 YATW7'TE- '~ . Clerk 1