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HomeMy WebLinkAbout03/24/69 Board of Public Works MinutesMarch 24, 1969 1 A regular meeting of the Board of Public Works and Safety convened at. 10:00 A.M. on March 24, 1969, with all members present. The minutes of the previous meeting were reviewed and approved. OPEN BIDS FOR TEMPORARY LOAN WARRANTS - $700,000.00 This being the date set for receiving bids for a temporary loan to the City of South Bend in the sum not exceeding $700,000.00, which said loan is being made for the, purpose of securing funds to meet current operating expenses of the City payable out of the General Fund prior -to the collection of taxes in the year 1969, proofs of publication in the South Bend Tribune and the Tri- County News on March 14 and March 21, 1969, were read and found to be sufficient. Bids were opened and were as follows: American National Bk. & Tr. Co., St. Joseph Bk. & Tr. Co., First Bank & Trust Co. National Bank & Trust Co. Interest rate per annum So. Bend, Ind. 3.800/. So. Bend, Ind. 4.25% So. Bend, Ind. 3.290% So. Bend, Ind. 3.99% Upon motion made, seconded and carried, contract was awarded to First Bank and Trust Company, theirs being the lowest and best bid received. OPEN BIDS: This being the date set for receiving bids for the improvement of the following: IMPROVEMENT RESOLUTION NO. 3260 - 33rd Street, from Peasant-Street•to�--North- sMde'Boul'evard Tby constructing a Class C pavement with curb repair. IMPROVEMENT RESOLUTION NO. 3263 - 35th Street, from Jefferson Boulevard to the railroad south of Jefferson Boulevard by constructing a Class C pavement with curb repair. IMPROVEMENT RESOLUTION NO. 3265 - Clyde Street, from Donald Street to Calvert by constructing .a -Class C pavement with curb repair. IMPROVEMENT RESOLUTION NO. 3266 - Sancome Street, from LaPorte Avenue to Lincolnway West by constructing a Class C pavement with curb repair. the Clerk tendered.proofs of publication in the South Bend Tribune and the Tri County News on March 14 and March 21, 1969, which were read and found to be sufficient. There being no bids received, upon motion made, seconded and carried, the taking of new bids for such improvements was taken under advisement. FINAL ADOPTION OF VACATION RESOLUTION NO. 3277 - EDMOND COURT This being the date set, hearing was held on Vacation Resolution No. 3277, adopted on the lOth day of March, 1969, being a petition for the vacation of: A portion of Edmond Court, situated between Notre Dame Avenue and frances Street, from LaSalle Avenue south .to the first east -west alley also known as Luther Court. Proofs of publication in the South Bend Tribune and the Tri County News on March 14 and March 21, 1969, were read and found to be sufficient. No re- monstrances having been received -and no remonstrators having appeared, upon motion made, seconded and unanimously carried, preliminary Resolution was finally adopted and said property ordered vacated. And the City Engineer was directed to prepare an assessment roll covering the assessment of benefits and the award of damages to surrounding property owners. 3/24/69 APPLICATIONS - FIRE DEPARTMENT The following applications for appointment to the Fire Department Were filed and referred to the Personnel Director for further processing: Robert Jacob Bradley Terrence Daniel Cernech James William Galvas Frank Patrick Glon David John Kowalski Donald Raymond Stephens REQUEST TO<:;ATTEND INTERNATIONAL ARSON INVESTIGATION SEMINAR - FIRE DEPARTMENT Upon motion made, seconded and unanimously carried, the Board approved the request of Fire Chief Joseph L. Zurat for Chief Zurat and Assistant,Chief William Diedrich to attend the international Arson Investigation Seminar in Virginia Beach, Virginia, from April 14 to April 18, 1969. APPLICATIONS - POLICE DEPARTMENT The following applications for appointment to the Police Department were filed and referred to the Personnel Director for further processing: Darrell Gene Gunn Phillip Glenn Williams Dale Edward Kusmiez Lonzo,Kerr, Jr. Donald Paul Phillips RETIREMENT FROM POLICE DEPARTMENT - EUGENE J. PINTER Upon the recommendation of Chief of Police Thomas H. McNaughton, the Board accepted and approved the application for retirement of Eugene J. Pinter from the South Bend Police Department, effective April 1, 1969. REQUEST TO TRANSFER FUNDS - POLICE DEPARTMENT The request of Police Chief McNaughton for the transfer of funds, as follows: from Acct. P-11 (services personal) to Acct. P-23 (instructions) - $ 500.00 from Acct..P-11 (services personal) to Acct. P-213 (travel exp.) - $2000.00 for the reason that present day demands for increased training in specialized fields requires greater use of these budgets, upon motion made, seconded and carried, was referred to the City Attorney for study and recommendation to the Board. REQUEST FOR.THE ADOPTION OF CLOTHING ALLOWANCE POLICY - POLICE DEPARTMENT The request of Police Chief McNaughton for the adoption of the following clothing allowance policy: "All personnel appointed to the South Bend Police Department will be furnished all uniforms, arms and equipment necessary to the per- formance of their duties. During the second calendar year of service each member shall receive one-fourth of the established clothing allowance for each full or partial quarter year of service during the preceding calendar year. "Ali personnel with less than five full calendar years of service will be provided and not to exceed $200.00 annual alloance for the purchase of uniforms, arms and equipment. The allowance must be used for items specified in the uniform bids accepted by the Board of Public Works and Safety. If a member is assigned to non -uniform duties, he shall be paid the allowance in cash. "Upon completion of five full calendar years of service, cash pay- ment in lieu of the allowance will be paid to the member requesting the allowance in the amount of $200.00. All requests for allowance as outlined in this paragraph must be reviewed and approved by the personnel's respective commanding officer." upon motion made, seconded and carried, was referred to the City Attorney for study and recommendation to the Board. 1 1 V f 3/24/69 BUILDING DEPARTMENT - SUB -STANDARDS DIVISION J. W. Adamson, Sub -Standards Director, appeared before the Board and the following matters were taken up: 2117-2119 W. Washington Street. Charles E. Stafford, 111 S. Cherry Street, South Bend, Indiana, and attorney Richard Doyle appeared before the Board. Mr. Doyle stated he had looked at the property and thinks it looks worse than it really is. Mr. Stafford and Mr. Mitchell want to go ahead with the repairs. Mr. Stafford believes he can have the property put in good repair within 90 days, or at least the outside of the structure. He states originally he planned to have a restaurant and pool hall at this location but now thinks he will rehabilitate it for sale. Upon the promise of Mr. Stafford to clean up the premises and to provide the Board a written -commit- ment that the bwild.ng will be brougfit 60 to standard within 90 days, the motion was made, seconded and carried to postpone further action for 90 days. Mr. Jerry Davis appeared before the Board and tendered a letter addressed to him from his bonding company stating that the Sub -Standards Department had been notified in error that Mr. Davis' bond was to be cancelled. 0 Mr. Adamson stated that he had received a telegram from the bonding company Cr explaining the mistake. Thereupon, Mr. Davis was told that upon evidence he was properly bonded, demolition bids submitted by him would be received. 911 W. Oak Street. This being the date set, bids for demolition of this property were opened. Non collusion affidavits were found to be proper. Bids were as follows: Bryant Excavating Company, South Bend, Indiana $800.00 A. Midwest Demolition & Wrecking Co., So. Bend, Ind. $7394-00 Upon motion made, seconded and carried, contract was awarded to A. Midwest Demolition and Wrecking Company, Inc., this being the lowest and best bid re- ceived. 840 Kentucky. Owners of this property, Robert E. and Edith Tutorow, did not appear before the Board as requested. Upon motion made, seconded and carried, permission was granted to advertise for bids for the demolition of this property. 2516. W. Bergen. Mr. and Mrs. John Freeman, owners of this property, did not appear before the Board as requested. Mr. -:Adamson stated they are willing for the property to be demolished. Upon motion made, seconded and unanimously carried, permission was granted to advertise for bids for demolition of this property., Upon motion made, seconded and unanimously carried, the Board approved the request of Mr. Adamson for eight owners of sub -standard structures to appear before the Board on April 7, 1969. And the Clerk was directed to send certified notices to such owners directing them to appear, to show cause if any they have why these properties should not be demolished. Ralph Williams, demolition contractor, appeared before the Board to show cause why he had failed to fulfill certain demolition contracts awarded in September and October, 1968, said properties being located as follows: 2214 W. Washington Street 402 E. Dubail 1812 Benton Court Mr. Williams explained that some of his equipment had broken down so that he was unable to work until it was repaired; that it has now been repaired and he expects to have the above properties cleaned up yet this week. Upon motion made, seconded and carried, Mr. Williams was granted an extension of two weeks within which to complete the demolishing of these three properties. MAINTENANCE AGREEMENT FOR TWO-WAY RADIOS CITY OF SOUTH BEND WITH SOUTH BEND COMMUNITY SCHOOL CORPORATION Upon motion made, seconded and unanimously carried, the Board approved and executed an agreement for the City of South Bend to maintain and service, for the South Bend School Corporation,the following two-way radio system: 2 3/24/69 i Base Station G.E. Model DM-76-RAU-66 2 Remote Controls G.E. Model TC-221-AS-11 27 Mobile Units G.E. Model RG-56-TAU-66 for a period of one year, from January 1, 1969, at the rate of $1,080..00 annually, payable in four equal payments January I ril 1, July 1 and October 1, and automatically renewable from yeah d cancellable by either party upon notice. REQUEST TO HOLD PARADE MARCH 30, 1969 - MODEL NEIGHBORHOOD PROGRAM Upon motion made, seconded and carried, the Board granted permission for John F. Lennon, Director of Model Neighborhood Program, 1045 W. Washington Avenue,, South Bend, Indiana, to hold a parade on March 30, 1969, commencing at 3:00 P.M., starting at Kaley School and ending at Central High School. ENGINEERING AGREEMENT- CLYDE E. WILLIAMS & ASSOCIATES, INC. - CLYDE CREEK AREA Upon motion made, seconded and unanimously carried, the Board approved the execution of a contract with Clyde E. Williams and Associates, Inc., for engineering services in performing a study for the development and epn struction of a storm water drainage system for the Clyde Creek ,Area, -! subject to the availability of funds and the appropriation thereof by the Common Council from the Cumulative Building and Sinking Fund. ENGINEERING AGREEMENT - CHARLES W. COLE & SON - IRONWOOD AND HICKORY ROADS AREA Upon motion made, seconded and unanimously carried, the Board approved the execution of a contract with Charles W. Cole & Son, Inc., for engineering ser- vices in performing a study for the development and construction of a storm water drainage system for the area between Ironwood ano' Hickory Roads,` ex- tending north of the Grand Trunk Railroad to Douglas Road, subject to the availability of funds and the appropriation thereof by the Common Council from the Cumulative Building and Sinking Fund. GARBAGE TRUCK ROUTES Because of complaints received concerning the use of South Bend City Streets by Mishawaka Refuse Trucks traveling to.the South Bend landfill, upon motion made, seconded and carried, the matter was referred to the City Engineer for outlining to the Mishawaka Sanitation Department the routes to be used by the refuse trucks in passing through South Bend to the landfill. PETITION FOR STREET LIGHT - CARLISLE STREET The petition of Mrs. Mary Janiak and 13 others for a street light on Carlisle Street was filed with the Board and referred to the Traffic Engineering for investigation and recommendation to the Board. PETITION FOR STREET LIGHT - 3600 block LILAC ROAD The petition of Martin A. Pfeiffer and five others for a street light'in the 3600 block of Lilac Road was filed with the Board and referred to the Traffic Engineering for investigation and recommendation to the Board. STREET LIGHT INSTALLATIONS APPROVED Upon motion made, seconded and unanimously carried, the Board approved the recommendations of the Traffic Engineering Department for the installation of the following: Greenwood Drive - Installation mid block of a 7000L MV light; and light on the corner of Hilltop and Greenwood increased to 7000L MV. Cost to the city - $45.00 per year. Kosciusko Street - Increase light at the alley and Kosciusko north of Sample to 7000L MV. Cost to the city - $10.80 per year. 3/24/69 ie,3 1 0 M i� U 1 Corpus Christi Drive - Installation of a 7000L MV light on the curve of Corpus Christi near the transmission tower. Cost to the City $45.00 per year. Olive and Westmore. - Installation of 7000L MV OH WP street light at Olive and Westmore. Cost to the City $45.00 per year. MODEL CITIES AREA Liston, west of Birdsell - Increase existing mid block light be increased to 7000L MV. At Liston and Adams, increase to 7000 MV. Cost to the City - $21.60 per year. Huey and Kenwood - Increase the three 4000L INC lights--Kenwood between Olive and Huey, intersections of Huey and Kenwood, and Huey and Smith. Cost to the City - $32.40 per year. TRAFFIC REGULATIONS APPROVED Upon motion made, seconded and carried, the Board approved the recommendations of the Traffic Engineering Department as follows: Two hour limit signs at the Indiana Avenue Pentecostal Church, 133 E. Indiana Avenue. 30 minute time limit in front of 1414 S. Leer Street. One hour time limit on the south side of the 1st half block of Ewing Street west of Miami. Change two hour limit to 15 minute parking at 1111 S. Michigan. Remove the 15 minute parking signs on the west side of Michigan Street in front of 809. Change two hour limit to 30 minute parking in the 100 block of W. Navarre Street, on the north side.of the street. Install a stop sign on Rue DeVille at Jefferson. Install a yield sign on the south at Longfellow, to eliminate right of way confusion at the intersection of channelization island and Longfellow. Install stop signs on Lawton at Fremont, establishing right of way. MORR IS CIVIC AUDITORIUM LEASE Copy of lease with South Bend Symphony for performance of Susan Starr, pianist March 16, 1969, at a rental of $300.00, was ordered filed. INSURANCE CERTIFICATE - ERNEST T. ZICK (TAXICAB) Certificate of taxicab general insurance coverage for Ernest T. Zick, Policy No. AC 39429, for the period 4/15/69 to 5/15/70, ordered filed. INSURANCE CERTIFICATE for workmen's compensation insurance on behalf of Charles W. Cole and Son, Inc., for the period expiring December 30, 1969, was ordered filed. INSURANCE CERTIFICATE - workmen's compensation and general liability on behalf of Northern Electric Company, Inc. and Northern Electric Construction Co., Inc. (Municipal Services Facility Building) --workmen's compensation to 4/1/70, general liability from 4/1/69 until cancelled. 3/24/69 STREET LIGHT OUTAGE REPORTS Street light outage,reports for:the_:period 3/10/69 to 3/21/69 were ordered filed. There being no further business to come before the Rnard- tha maatinn adjourned at 11:55 A.M. 1