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HomeMy WebLinkAbout03/17/69 Board of Public Works MinutesMarch 17, 1969 A regular meeting of the Board of Public Works and Safety convened at 10:00 A.M., on March 17, 1969, with all members present. The minutes of the meet- ing March 10, 1969, were reviewed and approved. STREET MATERIAL BID - WESTVILLE OIL & MANUFACTURING COMPANY A bid for street material from Westville Oil and Manufacturing Company, in- tended for opening March 10, 1969, not having come to the attention of the Board on that date, was opened. Non collusion affidavit and bid bond were found to be proper. Bid being for 200,000 gallons of dust control road oil-' at ..048t per gallon. On motion made, seconded and carried, the bid was re- ferred to the city attorney for recommendation. APPLICATIONS - FIRE DEPARTMENT The _following applications for appointment to the Fire Department were filed with the Board and referred to the Personnel Director for further processing: 'Dennis Joseph Emery William Chasey Shaffer APPLICATIONS - POLICE DEPARTMENT The following applications for -appointment to the Police Department were filed with the Board and referred to the Personnel Director for further processing: Don Edward Bergen Jon Kevin Hanley Mary Elizabeth Holdread APPOINTMENTS - POLICE DEPARTMENT Upon motion made, seconded and unanimously carried, the following appointments to the South Bend Police Department were approved, upon the recommendation of Chief of Police Thomas H. McNaughton: Terry Paul Alien - Effective as of 3/16/69 Michael Dwyer Fulnecky - Effective as of 3/16/69 Richard Lee Rozmarynowski - Effective as of 3/16/69 Arletta Vance Taylor - Effective as of 3/16/69 STATIST.I.CAL REPORT FOR FEBRUARY, 1969 - POLICE DEPARTMENT Statistical report of the Police Department for February, 1969, was reviewed cind.�ordered filed. APPOINTMENT OF SPECIAL POLICE OFFICER - GERALD R. SHIDAKER Upon motion made, seconded and unanimously carried, the Board approved the appointment of Gerald R. Shidaker as a special police officer upon the recommendation of Chief of Police Thomas H. McNaughton. BUILDING DEPARTMENT - SUB -STANDARDS DIVISION J. W. Adamson, Sub -Standards Director, appeared before the Board and the follow- ing matters were taken up: 2117-2119 W. Washington Street. Hubert Mitchell and attorney Richard Doyle appeared before the Board. Having just gotten into the matter, Mr. Doyle requested additional time in which to make an investigation. Upon motion made, seconded and carried, the matter was postponed until March 24, 1969. 1913 Orange Street. Mr. and Mrs. Oltie Mayfield, owners of this property, appeared before the Board. The procedure for the City to demolish was explained to them by Mr. Taylor, and Mr. and Mrs. Mayfield stated they were willing for the property to be taken down. Upon motion made, seconded and carried, permission was granted to advertise for bids for demolition of the property. 3/17/69 A. J. Davis , appearing before the Board, complained that he had not been permitted to demolish his own property at 1127 Campeau Street, and complained that bids submitted by him to the Building Department had not been considered. A lengthy discussion ensued in which Mr. Davis was advised that his. failure to keep his promises to the Board concerning this property had resulted in a contract for its demolition being awarded elsewhere and that this contract could not be rescinded unless the contractor was willing. in reference to Mr. Davis' complaint bids submitted by him had not been considered, Mr. Taylor read to Mr. Davis a letter received by the Sub -Standards Department from Mr. Davis's bondholder notifying that Department that his bond was to be cancelled April 4, 1969; and for this reason no further bids would be considered unless and until Mr. Davis furnishes the Board proof of sufficient insurance coverage. 1817 Benton Court. Mr. Adamson stated the owners of this property are willing for it to be demolished and declined to appear before the Board. Upon motion made, seconded and carried, permission was granted to advertise for bids for demolition of the property. 1227 Carroll Street. Upon motion made, seconded and carried, permission was granted to advertise for bids for the demolition of this property. Upon motion made, seconded and unanimously carried, the Board approved the request of Mr. Adamson for the following owners to appear before the Board: Alonzo Reed - 909 Oak Street Anne Niemiec - 715 George Avenue M. T. Hartman - 804 E. Dubail Avenue Gloria Palmer - 506 E. Ohio Street And the Clerk was directed to notify such owners by certified mail to appear before the Board on March 31, 1969. Bids were then opened for demolition of the following properties. Non collusion affidavits were examined and found to be proper. Bids were as follows: 727 Columbia Street: A. Midwest Wrecking Co., So. Bend, Ind. - $685.00 Harvey R. Bryant, South Bend, Ind. - $635.00 John E. Vanek, South Bend, Ind. - $730.00 The bid of Harvey R. Bryant being the lowest and best bid received, contract for demolition of this property was awarded to him. 1702 E. Calvert Street: A. Midwest Wrecking Co., So. Bend, Ind. - $395.00 Harvey R. Bryant, South Bend, Ind. - $350.00 John E. Vanek, South Bend, Indiana - $330.00 The bid of John E. Vanek being the lowest and best bid received, contract for demolition of this property was awarded to him. 1613 N. Olive Street: A. Midwest Wrecking Co., So. Bend, Ind.- - $395.00 John E. Vanek, South Bend, Ind. - $330.00 Harvey R. Bryant, South Bend, Ind. - $435.00 The bid of John E. Vanek being the lowest and best bid received, contract for demolition of this property was awarded to him. 56 3/ 17/69 227 S. Walnut Street: John E. Vanek, South Bend, Ind. - $730.00 Harvey R. Bryant, South Bend, Ind. - $600.00 The bid of Harvey R. Bryant being the lowest and best bid received, con- tract for demolition of the property was awarded to him. RECOMMENDATION OF STREET COMMISSIONER FOR STREET MATERIALS APPROVED Upon motion made, seconded and carried, the Board approved the recommendation of the Street Commissioner to award contracts for street materials to the low bidder, with the following exceptions Item #2 - Material samples sha1.1 first be submitted by both Cass County Stone Corporation and Western Indiana Aggregate. Item #4 - 1 (a). Subject to opinion of Legal Department on bid received by the Board after time set for receiving bids. BIDS REJECTED - 602000 LB. CAB AND CHASSIS AND SLURRY MACHINE Upon motion^made, seconded and carried, the Board approved the recommendation of Richard B. Gartner, Street Commissioner, to reject all bids received on March, 10, 1969, for a 60,000 l b. chassis cab and continuous mix slurry machine for the reason that after a review of their program, budget and value of trade -.in equipment, it would seem advantageous to take bids on two new cabs and chassis, trading in the old ones; and to overhaul both slurry machines now in use for two or three more years usage. REQUEST FOR PERMISSION TO ADVERTISE FOR BIDS - STREET DEPARTMENT Upon motion made, seconded and carried, the Board approved the recommendation of Richard B. Gartner, Street Commissioner, to advertise for bids for two 50,000 lb. GVW tandem axle cabs and chassis. April 7, 1969, was set as the time for receiving bids and the Clerk was directed to advertise in the South Bend Tribune and the Tri County News on March 21, 1969 and March 28, 1969. Upon motion made, seconded and unanimously carried, the Board recessed at 11:32 A.M. until the afternoon. Clerk The Board reconvened at 3:45 P.M., on March 17, 1969, with S. J. Crumpacker and James A. Bickel present. STREET MATERIAL BID MARCH 10, 1969 - ITEM #4 Mr. Crumpacker, City Attorney, moved that in view of the confusion which seems to have arisen over the time when _some of the bids were received all bids for Item #4 l(a)' (being for 200,000 gallons of dust control road oil) be rejected and that March 31, 1969, be set as the date for receiving new bids on this item. The motion was seconded and carried. And the Clerk was directed to.advertise in the South Bend Tribune and the Tri County News on March 21 and March 28, 1969. 1 1 1 3/17/69 "IN -KIND" RENTAL VOUCHERS - ACTION, INC. "In -Kind" rental vouchers for the month of March, 1969, from ACTION,INC. for March, 1969, for Fire Station#5 at 1040 Lincolnway East ($169.58) and for Fire Station #7 at 803 N. Notre Dame Avenue, South Bend, ($200.00) were ordered filed. REQUEST FOR FIREMEN TO DISTRIBUTE CANNISTERS - MULTIPLE SCLEROSIS SOCIETY Upon motion made, seconded and carried, the Board denied the request of the Indiana Multiple Sclerosis Society, P. 0. Box 433, South Bend, Indiana, for firemen to distribute cannisters for its National fund drive commenc- ing the middle of April and ending the last of May, for the reason that such distributions would be made while the firemen are on duty and for the further reason that it would involve the Me of Fire Department equipment. REQUEST TO BURN STUMP - MOREY'S PARTY HOUSE Upon motion made, seconded and carried, the Board approved the request of M. G. Morey, Morey's Party House, 1630 Lincolnway East, South Bend, Indiana, to burn out a stump on the parking lot at 1617 Eldora Court, subject to the approval of the South Bend Fire Department. REQUEST TO BURN RAILROAD TIES - PENN CENTRAL RAILROAD Mr. B. E. Starke, Track Supervisor of Penn -Central Railroad, Elkhart, Indiana, appeared before the Board to request permission to burn railroad ties at the. southwest quadrant of Olive and Sample Streets, and also Meade Street to the western city limits. Fire Chief Dietrich, also being present, advised that the Fire Department would have no objection to this burning under the super- vision of the Fire Department. Upon motion made, seconded and carried, the Board approved the request for the railroad ties as requested, upon con- dition that the time and place of burning be approved by the Fire Department. REQUEST FOR ADDITIONAL STREET LIGHTS - ST, JOSEPH PARISH Upon motion made, seconded and carried, the petition of C. J. Trojanowski, chairman of the Administration Commission of St. Joseph Parish, 620 Northwood Drive, South Bend, Indiana, and 15 others, for the installation of additional street lights in St. Joseph Parish, was referred to the Traffic Engineer for study and recommendation to the Board. TRAFFIC SIGNAL MAINTENANCE AGREEMENT - STATE HIGHWAY COMMISSION Traffic signal maintenance agreement between the State Highway Commission and the City of South Bend, by the Board of Public Works and Safety, for the maintenance of State highways through the City of South Bend, effective January 1, 1969 and continuing until such time as it may be terminated by mutual agreement or by either party giving 30 days written notice, was ordered filed. - PETITION TO IMPROVE CLYDE STREET. FROM EWING TO ALTGELD Petition to improve Clyde Street, from Ewing to Altgeld, according to Barrett Law, was filed with the Board by George J. Dunlap, 2310 S. Clyde Street and, upon motion made, seconded and carried, was referred to the City Engineer for study and recommendation to the Board. FINAL CONFIRMATION OF IMPROVEMENT RESOLUTION NO. 3258 - HARTMAN DRIVE For the improvement of Hartman Drive, from Rosemary Lane to dead end, by constructing a Class C pavement with curbs. No remonstrances having been received against said improvement, upon motion made, seconded and carried, Resolution adopted by the Board on February 3, 1969 and first confirmed on February 26, 1969, was in all things finally confirmed and the improvement ordered made. FINAL CONFIRMATION OF IMPROVEMENT RESOLUTION NO. 3267 - W. CALVERT STREET For the improvement of West Calvert Street, from Pulaski to Brookfield, by constructing a Class C pavement with curb repair. No remonstrances having been received against said improvement, upon motion made, seconded and carried, the Resolution adopted by the Board on February 3, 1.96-9 and first confirmed on.February 26, 1969, was in all things finally confirmed and the improvement ordered made. FINAL CONFIRMATION OF IMPROVEMENT RESOLUTION NO. 3268 - WALSH STREET For the improvement of Walsh Street, from Chalfant to Sorin, by constructing a Class C pavement with curbs.. No remonstrances having been received against said improvement, upon motion made, seconded and carried, the Resolution adopted by the Board �on February 3, 1969, and first confirmed on February 26, 1969, was in all things finally confirmed and the improvement ordered made. FINAL CONFIRMATION OF IMPROVEMENT RESOLUTION NO. 3276 - ROSEMARY LANE For the improvement of Rosemary Lane, from 100 feet north of Peachtree Lane to Oakpark, by constructing a Class C pavement with curbs. No written remonstrance or remonstrances against said improvement bearing the signatures of 511% or more of the resident property owners on said street to be improved having been filed within the 10 day period allowed, upon motion made, seconded and carried, the Resolution adopted on February 3, 1969 and first confirmed on February 26, 1969, was in ail things confirmed and the improvement ordered made. EXCAVAT ION BOND Excavation bond on behalf of John E. Vanek expiring 3113/70 was approved by the Board and ordered filed. COM; NUATION CERTIFICATE Certificate continuing excavation bond on behalf of Sollit_t Construction Company to 4/2/70 was approved by the Board and ordered filed. STREET LIGHT OUTAGE REPORTS Street light outage reports for the period 3/5/69 to 3/14/69 were ordered filed. Upon motion made, seconded and carried the time for receiving bids on Im- provement Resolutions numbered 3260, 3263, 3265 and 3266 was extended from March 17, 1969 to March 24, 1969. There being no further business to come before the Board,the meeting ad- journed at 4:20 P.M. 1 i �i%I I No.. ZAMBIA i � ffl�